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Frida Form Two Results

The document outlines the author's experience in organizing events and managing projects across various regions in Tanzania, emphasizing their leadership and communication skills. It discusses project risk management strategies and various project management methodologies such as Agile, Waterfall, and Lean. Additionally, the author highlights their commitment to fostering a positive team culture and collaborative decision-making in project management.

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Fabiano Mlalila
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8 views6 pages

Frida Form Two Results

The document outlines the author's experience in organizing events and managing projects across various regions in Tanzania, emphasizing their leadership and communication skills. It discusses project risk management strategies and various project management methodologies such as Agile, Waterfall, and Lean. Additionally, the author highlights their commitment to fostering a positive team culture and collaborative decision-making in project management.

Uploaded by

Fabiano Mlalila
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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I have been organizing events/workshops with farmers, enumerators and extension officers while

working as a consultant in six regions of Mbeya, Songwe, Manyara, Arusha, Kilimanjaro and
Kagera in which the project was implemented. The events involves preparation such as selection
of dates and time, venue for the events, budget, inviting speakers, booking the venue, catering,
travel costs for invited speakers as well as events announcement or call which can be through
email listservs and give all the information they need to decide if they can attend: date, time and
location.

Leading teams
As a project manager, you oversee all aspects of a project and delegate
tasks to team members. You must have excellent leadership
and communication skills to motivate your team and keep the project on
track. To lead a team for a multi-faceted project, the project manager
should first develop a comprehensive plan with specific milestones and
deadlines. You will then need to break down the plan into smaller tasks that
can be delegated to your team members. It is essential to ensure that each
team member clearly understands their role and what is expected of them.
You must also be available to provide support and guidance when needed.
To stay organized and on track, regular status updates should be provided
to both the team and stakeholders.

Project risk management is the systematic process of proactively identifying, analyzing,


evaluating, and responding to potential risk events that could impact project's objectives. Some
common project risks include unrealistic deadlines, cost overruns, scope creep, and changes in
stakeholder priorities.

The following is the best way in which the risks can be handled in the project

 Foresight for informed decisions: This involves identifying roadblocks early which
can impair the project. This empowers informed decisions and mitigation strategies,
boosting success rate.
 Prioritization for easier risk triage: It equips to prioritize threats based on likelihood
and impact, ensuring focus on what matters most.
 Reduced costs and delays: Identifying issues early can minimize costly delays and
budget overruns that often occur when scrambling to fix problems after they arise.
 Enhanced stakeholder satisfaction: Delivering projects without hiccups builds trust
with stakeholders.

Sample answers

Answer 1: "I led a team of 5 to successfully deliver a marketing campaign for


XYZ company. We utilized project management software to break down the
tasks, set deadlines, and assign responsibilities. It was a challenging project,
but we delivered it on time and within budget."
Why it's a good answer: This answer showcases the candidate's direct
experience with project management and planning. It also highlights their
ability to work with a team and use appropriate tools to manage a project.

Answer 2: "I have some experience with project management, but it's not my
strongest skill. I prefer to work independently and prioritize my own tasks."

Why it's a bad answer: This answer shows a lack of confidence and
experience in project management and planning, which may not be ideal for
certain job roles. It also suggests a potential lack of collaboration and
teamwork skills.

Answer 3: "I have a certification in project management and have successfully


managed projects in my previous jobs. One example is when I led a team of 8
to develop a new product line for ABC company. We utilized agile
methodology and daily stand-up meetings to stay on track and meet our
goals."

Why it's a good answer: This answer showcases the candidate's


qualifications and experience in project management. It also highlights their
ability to utilize different methodologies and tools to successfully manage a
project.

I have a certification in project management and have successfully managed


projects in my previous jobs. One example is when I led a team of 8 to
develop a new product line for ABC company. We utilized agile methodology
and daily stand-up meetings to stay on track and meet our goals."

I have a certification in project management and have successfully managed


projects in my previous jobs. One example is when I led a team of 8 to
develop a new product line for ABC company. We utilized agile methodology
and daily stand-up meetings to stay on track and meet our goals."
I have studied project management course a part of my master studies and currently I’m
managing a project called On Farm Genomic Selection in six regions of Tanzania. I tend to
utilize agile methodology and Gantt chart to stay on track and meet a project goals.

Experience in Implementing Governance Frameworks:

I have been working with International Centre for Tropical Agriculture in


project called On farm Genomic Selection where I have implemented project
governance frameworks that aligned with donor requirements and best
practices, ensuring compliance with regulatory requirements. Also in terms
of compliance, I adhered and followed regulatory compliance requirements
and best practices as per Bill and Melinda gates Foundation, the donor for
the organization.

o Developed and implemented compliance management systems


to ensure adherence to regulations and standards such as ISO,
ITIL, and PMI.
o Provided training and guidance to project teams on compliance
requirements and best practices.

A project management methodology refers to a set of techniques, tools, principles, and strategies
for successfully completing projects from start to finish. Typically, project managers apply
different methodologies based on the team's specific needs and the project's desired outcomes.
Examples of project methodologies includes

Agile

Agile centers around a framework that enables flexibility, collaboration, and innovation among
team members. Using the Agile methodology, larger projects are broken down into smaller
phases (known as sprints), and teams take time to reflect on each sprint and make improvements
as needed throughout the project. It fosters flexibility, teamwork, and transparency while keeping
team members on-task.

Waterfall

It is characterized by its cascading nature — the phases of each project flow downward. Using
the waterfall methodology, nobody moves on to the next phase until the current one is
completed.This approach tends to be best for projects that require a lot of structure with minimal
flexibility or need for change.
Kanban

The Kanban method is a visual approach to project management that relies on Kanban boards
where everybody on the team can see individual tasks, who they are assigned to, and when they
are due. By keeping project workflow visible to all team members and allowing each task to be
marked as "to do," "in progress," or "done," workflows can stay streamlined and everybody can
stay on the same page.

Lean

The Lean project management method, as the name suggests, is focused on cutting unnecessary
components and waste from different processes within a given project. The idea of Lean project
management is to meet project goals and deadlines while optimizing resources and minimizing
waste as much as possible.

Six Sigma

For decades, the Six Sigma method has been used to improve quality control in product
testing/development, reduce costs related to errors, and boost customer satisfaction overall. More
specifically, this methodology relies on applying a series of five steps to achieve desired results:

1. Define goals and objectives.


2. Measure performance along the way.
3. Analyze what's working versus what's not working.
4. Making improvements where needed.
5. Exploring ways to control and improve performance consistently.

Critical Path Method (CPM)

The Critical Path Method of project management is unique in that it begins with building a
complete model of a project from start to finish. The "critical path" refers to the longest sequence
of tasks required to complete the project. It is identified to optimize resource use, streamline
scheduling, and ensure team members stay on track with their tasks and deadlines.

I appreciate when an organization’s culture promotes innovation and the exploration of new
ideas. Beyond this, I thrive in a positive company culture where employees are engaged,
motivated, happy, receiving help in their professional development, and supporting each other.

My approach to motivation is to focus on building an atmosphere of motivation, rather than


trying to motivate team members when the situation calls for it. To do this, I encourage
teamwork by planning and taking part in team-building exercises. I promote collaboration and
help my staff members identify and celebrate each person's strengths and achievements."
My leadership style is highly democratic. I believe in building consensus and making decisions
collaboratively. For example, when I led a 20- project management team that was facing a
difficult design decision on a new prototype for germination test, I brought the full team together
to openly discuss the pros and cons of the different design options. As a group, we weighed the
options and made the final decision based on the collective input and ideas of each team
member. By giving each person a voice, I was able to build trusted relationships. This
collaborative approach led to informed, effective decisions and a successful developed the
prototype trolly for germination.

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