PeopleHR Guide

Welcome to Anabas!
Dear Colleague,

Having access to company policies, procedures, and documentation, as well as being able to access the
data and documentation that the Company holds in relation to your employment is important. PeopleHR
is a HR management information system and provides you with transparency of that information, the
ability to submit holiday requests, expense claims, send thank you badges to your colleagues, and much
more.

The HR team have been busy migrating employee data from IRIS Cascade to PeopleHR. We are
pleased to update that you will be receiving your welcome emails soon and will be able to start exploring
the system.

You will receive an email from [email protected]. If you do not receive this email by the 16th of
October 2023, please check your email junk folder. If you have not received an email at all then please
contact the HR team on [email protected] or via phone at 01325 527696 who will assist.

When you receive your email, please complete the following:

Log in to PeopleHR - setting up your unique password.

Explore the system - have a look around, open the various tabs.

Access the “Me” tab and check the information that has been migrated across, including the
documents. Make sure the information we hold is correct, again notifying the HR team if something
isn’t correct.
Add your profile picture – this should be a passport style image of you and is used as a tool to
identify you as an individual. Please note, Snapchat bunny ears , group photos, pictures of your pets,
are not acceptable.
Start reading through the company policies – you may not need them all straight away, but they
are there for your perusal should you have questions about policy and / or process at the Company.
If you are a line manager – check that all your direct reports are showing. Notify the HR team is
someone is missing.
Please note that due to staff from Anabas Welcome being migrated onto PeopleHR, the same system
that is used for Anabas employees, we have had to re-issue employee numbers. Your new employee
number can be found in your profile overview on the system; see the user guide attached on where to
locate this.

There are 2 ways you can access PeopleHR, via your PC/laptop or by using the Mobile App. The App
does not have the full functionality of the PC/laptop version but is a great tool when you are on the
move and want to check the system for information. If you forget your password, you can use the “forgot
password” function – this is available on the PC/laptop version of the system only. The HR team cannot
re-set passwords on your behalf.

Please find attached a user guide for your information and guidance.

Best wishes

The Human Resources team.

When first opening PeopleHR, you will see your dashboard.

To view your profile, you will need to select ‘Me’ from the menu on the left.

From here you will be able to see all your personal details that Anabas hold in relation to yourself.
You will be able to book holidays and view documents in relation to you from this area. This is
where you will find your Employee ID Number, this will be under your name where you will see your
profile picture.

Booking Holidays
For holidays select the ‘planner’ on your PeopleHR Profile. This will then bring up your planner.

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PeopleHR will automatically take you to the current month however you can scroll up and find your
remaining holidays and any absence taken.

Bank Holidays will also show as ‘holidays booked’ as well as holidays you have decided to take. For
example, if you where to look for next year, you will see 8 holidays will show as booked. This is your
bank holidays over the year.

To book a holiday – go to the relevant month and select the day your holidays will be starting.

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You will then see the screen above. For the end date, select the final day of your annual leave. The
duration will then change automatically.

Press save, your request will be sent over to your manager. Your manager will then approve or
decline this based on how many other members of your team may be on leave etc. You are not to
take any annual leave or book holidays without receiving approval from your manager first. For any
further information on this, please see the Having Time Off and Holiday Policy.

Please note – Within the planner you will also see any sickness absence taken and your Bradford
Factor. The Bradford Factor is used to monitor sickness absence. For any further information on
this, please see the Sickness Absence Policy.

Adding / Updating your profile picture and checking over details.

This could be a selfie, or a photo taken by a member of your team.

You will need to crop the photo to size, shortening the background of the image. Save this image
onto your laptop.

Now drop down into the ‘Personal’

You will see this.

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Click ‘Browse’ which will take you to your saved files where you will be able to add your profile photo
which will then automatically add on.

In ‘Personal’ we also request that you check over all information previously imputed. Please check your
Title, Middle names, Date of birth, NI Number, Job Title, and Salary is correct. If any of this information is
incorrect, please contact the HR team on [email protected]

We would also appreciate that during this checking process you also drop down to ‘Contacts’ and check
your Bank details and Address and phone number have been submitted correctly. If there are any
changes to your address or bank, please provide HR with proof of this.

Adding / Updating your profile picture and checking over details.

You will receive documents on PeopleHR to be signed or read.

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They will be in the document section.

For documents to be signed, click the ‘pending’ Icon.

Enter your name in the box shown as ‘Enter your name here’ and press sign. Please make sure that you
have read the document ahead of signing.

Please have a look around PeopleHR and see what other things it can do, if you go back to the main
menu on the left you will see Documents, this will take you to the company documents. This is where
you will find all the policies and processes.

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USER GUIDE - MOBILE APP
Download the app via the App Store. Enter People HR .

This is the correct app.

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Enter your PeopleHR log in details.

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You can also log in using Face ID on Apple Mobile Devices once logged in!

On the home page, you can book holidays, view assignments, and add any expenses. You will also be
able to view any thanks that have been given out. When scrolling down on this page, you will also be
able to view your upcoming holidays, holidays taken and remaining.

On the calendar icon at the bottom of this page, you can view your planner and any upcoming events
you may have.

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On the three lines, found in the bottom right corner, you will be able to view your profile etc. If you click
on ‘View Your Profile’ under your name and profile picture.

To click ‘information’ you will be able to view the below.

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You will find your employee number under personal information, right at the bottom.

For ‘Logbook’ you will be able to see any benefits provided just the same as you would on your PC etc.

Finally…

If you have any questions about the above, you will see in the top right-hand corner a question mark next
to your name.

Click onto the question mark. This will redirect you to the ‘Knowledge Base’.

As you will see, you can search the Knowledge Base and ask any questions regarding holidays etc.

For any system issues you may also get in touch with PeopleHR.

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You will notice an icon in the right-hand bottom corner with a message logo on.

This will follow you on any page you go to which is used to ask PeopleHR any questions you may have.
Once opened you will see that you can send a message, view any news and see any messages People
HR may have sent you about any app updates etc.

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If you were to have a question you would just click ‘Send us a message ‘. Here you will be allocated a
‘Bot’, as shown below.

If you do require further assistance, please contact the HR team at [email protected]

Thank you for reading.

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