DRAFT Copy: For limited circulation only.

Department of Social Welfare and Development

National Community-Driven Development Program (NCDDP)

Standard Community Empowerment Activity Cycle (CEAC) Activity Matrix

Version 01 September 2014

This document is for the guidance and use of members of the Area Coordinating Team (ACT) of section describes the objective of the step, as well as the projected duration and activity level
the KALAHI CIDSS – National Community Driven Development Program or KC-NCDDP, in the (i.e. barangay or municipal).
implementation of the Program through the Standard Community Empowerment Activity Cycle
(CEAC). The document describes in detail the stages, activities and activity duration, major The general description of each step under a specific stage is followed by a matrix with six (6)
steps, activity participants, implementation standards, outputs, and tools needed by the ACT in columns; (i) Major Step, which contains descriptions of the specific activities to be undertaken
implementing each activity under each stage of the Standard CEAC. by the ACT in preparing for, facilitating, and conducting follow-up for the CEAC step; (ii)
Participants expected to be involved in the activity; (iii) Standards to be followed in facilitating
The document is divided into four (4) sections, corresponding to each of the four stages of the planning, implementation, and post-activity follow-up for the step; (iv) Key Decisions expected
CEAC process; (i) Social Preparation; (ii) Community Planning and Project Proposal to be made by municipal and barangay stakeholders; (v) the expected Output for the step, and;
Development; (iii) Community-managed Implementation and Community-based Organization (vi) the suggested tools, forms, and other instruments which the ACT may use in facilitating the
(CBO) formation, and; (iv) Community Monitoring. Each stage in turn is further divided into sub- implementation of the CEAC step.
sections corresponding to a specific step of the CEAC under the corresponding stage. Each sub-
---------------------------------------------------------------------------------------

Please note that THIS IS A DRAFT of the final Standard CEAC Activity Matrix, currently being reviewed by both the World Bank and the Asian Development Bank, for the issuance of final “No Objection”.
This document has and is still currently being subjected to intense and rigorous review, and hence is not guaranteed to be error free. This document is being issued for limited circulation only, for use
as reference material in the Training of Trainers (TOT) for the Basic ACT Orientation Training, as well as in the preparation of training roll-out activities of the NCDDP field offices.

The final version, which may contain additional revisions, shall be issued as soon as official “No Objection” is secured from the KC-NCDDP Development Partners.

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Department of Social Welfare and Development

National Community-Driven Development Program (NCDDP)

Standard Community Empowerment Activity Cycle (CEAC) Activity Matrix

Version 21 August 2014

Stage 1: Social Preparation

1.1 Municipal Orientation (MO)

Objectives:
1. Introduce the NCDDP design, features, implementation process, standards, and implementation arrangements.
2. Formalize the engagement through the Memorandum of Agreement (MOA).
3. Agree on the next steps for entry to the barangay.

Activity level: Municipal

Duration: 1 day

Major Steps Participants Standards Key Decisions Outputs Tools and Forms
1. Prior to the Municipal Orientation (MO)  Municipal Mayor  Only RPMO representatives deliver the 1. The MLGU gives 1. Municipal MOA on  Activity Checklist
1.1. The Regional Project Management Office (RPMO) gathers data on (i)  Sangguniang Bayan orientation. ACTs are in charge with formal authority NCDDP is signed.  MOA template
National Government Agency (NGA) programs, projects and activities to (SB) members preparation activities. for barangay roll- 2. Municipal Resolution (i)  Resolution template
address poverty; (ii) geohazard maps; (iii) poverty data from the National  Local Government  The Mayor is present and convenes the out. expressing official
 Activity Report
Household Targeting System for Poverty Reduction (NHTS-PR); (iv) Unit (LGU) meeting. 2. The Mayor agrees acceptance of the
Form
demographic data, and; (v) other relevant information on the municipality, department heads  The Vice-mayor, as head of the SB, and that MLGU implementation of the
and provides the same to the Area Coordinating Teams (ACT 1). development NCDDP in the  Attendance Sheets
and relevant staff the SB chairpersons for social welfare  Standard agenda,
1.2. The ACT, accompanied by Sub-regional Project Management Office Barangay Captains and appropriations attend the meeting. programs, plans, municipality; (ii) instructing
(SRPMO) staff, meets with the Mayor and Municipal Local Government activities, and all municipal LGU bureaus, presentations,

1
The Area Coordinating Team (ACT) is the NCDDP Program implementation team at the Municipal level, and is composed of (i) an Area Coordinator (AC); (ii) Community Empowerment Facilitators (CEF); (iii) Technical Facilitators
(TF) or project engineers, and; (iv) a Municipal Finance Analyst (MFA)

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
Unit (MLGU) staff prior to the orientation, to plan for the MO. and their  CSO representatives to the Municipal budgets offices, and units to activity program and
1.3. The Area Coordinator (AC) ensures the resolutions and other enrollment Councillors Development Council (MDC) and/or (including those support the project, and; materials.
documents are complete.  Municipal Local LPRAT are present. in the Municipal (iii) enjoining all barangays
Government  Vulnerable groups (women, Indigenous Development to fully support and
2. During the MO; Operations Officer People (IP), communities in Plan (MDP) and actively participate in
2.1. The ACT and the RPMO/SRPMO present and discuss a detailed (MLGOO) geographically isolated and depressed the Local Poverty Project implementation.
overview of the NCDDP.  NGA areas (GIDA), Pantawid Pamilya House Reduction Action 3. Executive Order (EO)
2.2. Reactions, questions, and recommendations of participants are solicited representatives Holds (HH), and Conflict-Affected Plans or LPRAP) from the mayor creating or
and addressed by the RPMO/SRPMO and the MLGU.  Civil Society Areas (CAAs) are represented. Where will be reviewed reactivating the MIAC and
2.3. The role of DSWD is explained, and the ACT is introduced. Organization (CSO) present, IP groups must be represented and (i) aligned the Municipal Coordinating
2.4. The Mayor acknowledges the ACT, and expresses commitment to representatives, by tribal leaders. with local needs, Team (MCT).
support the Program in behalf of the municipality. including Non-  Standard presentation template is used and; (ii) subjected 4. Special Order from the
2.5. The Memorandum of Agreement (MOA) is formally signed (if not done Government covering (i) NCDDP overview; (ii) key to validation by mayor installing the ACT
prior to the meeting). Organizations features; (iii) the CEAC; (iv) the community. and MCT as a special
2.6. Resolutions on the following are passed (i) supporting NCDDP (NGO) and implementation arrangements, and; (v) projects unit within the
implementation; (ii) Forming (in new areas) or reactivating (in old areas) Community-based timelines and milestones. MLGU.
the Municipal Inter-Agency Committee (MIAC2), and the Municipal Organizations 5. Special Order from the
 Reactions to the presentation on the
Coordinating Team (MCT3); (CBO) and Peoples mayor designating an LGU
NCDDP are solicited, questions are
2.7. The Grievance Redress System (GRS) is explained, and a resolution Organizations (PO) staff as the NCDDP focal
adequately answered, and
forming a municipal grievance committee, composed of representatives of person (if not yet
 Municipal Inter- recommendations discussed.
barangay grievance committees, is passed. designated), and the LGU
Agency Committee  Where needed, separate meetings are
2.8. The meeting is adjourned. GAD Focal Person as the
(MIAC) conducted for women to solicit gender focal person of the
3. After the MO (Post activity follow-through);  Local Poverty reactions, questions, and ACT and MCT
3.1. Community Empowerment Facilitators (CEFs) meet with the Reduction Action recommendations. 6. Plans and schedule of the
chairpersons of their assigned barangays to schedule field visits, key Team (LPRAT)  In municipalities which cover, either in First Barangay Assembly
informant interviews, small group meetings and consultations, and other members whole or in part, a known ancestral (BA).
Social Investigation (SI) and integration activities in preparation for the  In old Kalahi domain, separate consultations are
community assembly. CIDSS (KC) areas, likewise conducted with all IP tribes.
3.2. The AC gathers the resolutions and files the same at the ACT office. Barangay  Activity Reports and other documents
Representation are submitted by the ACT to the
Team (BRT) SRPMO within 7 days after the activity.

2
The Municipal Inter-Agency Committee (MIAC) is headed by the Mayor, and is composed of the heads of offices of the different local government unit (LGU) departments, such as, but not limited to, the Municipal Budget officer,
the Municipal Health Officer, Municipal Agriculture Officer, Municipal Planning and Development Officer, Municipal Engineer, and other officials of national government agencies (NGA) stationed in the municipality, such as the
Municipal Local Government Operations Officer of the Department of the Interior and Local Government (DILG), and the local Principal of District Supervisor of the Department of Education.
3
The Municipal Coordinating Team or MCT is the counterpart implementation team of the municipal local government unit, and is composed of (i) a Municipal Area Coordinator (MAC); (ii) Municipal Community Facilitators (MCF);
(iii) Municipal Engineer (ME), and; (iv) Municipal Roving Bookkeeper (MRB).

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
community
volunteers (CVs),
Barangay Sub-
project Management
Committee
(BSPMC)
chairpersons, and
Operation and
Maintenance
(O&M) group
chairpersons

 Project team:
Regional Director
(RD) and/or
Regional Project
Manager (RPM)
RPMT technical
staff
ACT members

NOTES:

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1.2 Social Investigation (SI)

Objectives:
1. Build familiarity with the conditions of the community, as basis for adapting the facilitation techniques and processes.
2. Establish contact with local community leaders and members.
3. Prepare implementation facilitation plan

Activity level:
1. Area Coordinator (AC) – Municipal level
2. Technical Facilitator (TF) – Municipal and Barangay level
3. Municipal Finance Analysts (MFA) – Municipal and Barangay level
4. Community Empowerment Facilitators (CEF) – Barangay level

Duration: 20 days

Major Steps Participants Standards Key Decisions Outputs Tools and Forms
1. Prior to Social Investigation (SI):  Area Coordinator  ACT identify information collection 1. If barangay has IP 1. Barangay Profile and Social  Activity Checklist
1.1. The ACT meet to review available secondary data from the RPMO, (AC) and/or validation needs from the population, Assessment Report  SI Report Outline
SRPMO and MLGU, familiarize themselves with the tools, templates, and  Community review of secondary data from NHTS- prescribed 2. One-year general action Template
expected outputs, and prepare SI plan and timeline. Empowerment PR, Comprehensive Land Use Plan process on IP is plan and a six-month  Barangay Profile
1.2. The AC, TF, MFA, and CEFs schedule meetings and other activities with Facilitators (CEF) (CLUP) and Comprehensive used. detailed action plan Template (as
their respective target key informants, municipal counterparts, and  Technical Facilitators Development Plan (CDP), Hazard 2. If barangay has covering the social prescribed by the
contacts. (TF) Maps, Community-based Monitoring conflict issues and preparation, community Department of the
1.3. The AC coordinates with the LGU, National Commission on Indigenous System (CBMS), Local Poverty presence of planning and project Interior and Local
 Municipal Finance
People (NCIP), Municipal Peace and Order Council (MPOC), and the Reduction Action Plan (LPRAP), NGA Internally proposal development, Government
Analyst (MFA)
local Philippine National Police (PNP) for the field work of CEFs and programs, Barangay Development Plan Displaced community-managed (DILG);
other ACT staff. (BDP), Annual Investment Program Persons (IDP), implementation, and
 Municipal Profile
1.4. The ACT review and establish communication, security, coordination, (AIP), and other available data sources. refer to the monitoring and evaluation
Template (currently
and other protocols with the MLGU and the PNP.  CEF engage community members in guidelines. stages.
used under KC)
gathering additional information and/or 3. If the 3. A list of potential contacts
2. During SI: municipality or in the barangay, along with  Sample Potential
validating secondary information; Contacts Profile
2.1. ACT members conduct site visits to their respective areas of assignment.  As much as possible, CEFs avoid being barangay covers a simple profile of these
2.2. Key informant interviews (KIIs) and informal meetings are conducted by or is covered, contacts.  Activity Report
accompanied by barangay officials when Form
ACT members with their target respondents, following the SI plan. conducting house to house visits, either in part or in 4. Risk assessment and
2.3. The ACT conducts team meetings to (i) review and analyse SI outputs; (ii) whole, a known mitigation actions to be  Attendance Sheets
informal discussions, and Key

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
identify issues and gaps in information, and; (iii) plan for follow-up to Informant Interviews (KII), and protected area, integrated in the CEAC  Workplan Template
gather additional information to deepen analysis. community walk with households refer to the activities specifically
2.4. CEFs prepare barangay profile and SI report. TFs and MFAs likewise (HHs). Environmental community planning stage
prepare SI reports on their specific areas of concern.  CEFs visit and engage members of at and Social
2.5. AC prepares consolidated SI report of the ACT least 25% of HHs in SI activities (i.e Safeguards
2.6. ACT prepares one cycle implementation plan based on SI results. house visits, KIIs, small talk, etc.) Framework
 CEFs prepare list of questions and (ESMF).
3. After SI: practice small talk with each other as 4. TA and other
3.1. The AC meet with the RPMO and/or SRPMO and requests for technical part of preparation for community support to the
assistance and other support to implementation, based on analysis of risks visits. ACT are provided
and other issues identified in the SI.  If IPs are present, the CEF visit and by the R/SPMO.
engage recognized tribal leaders in 5. Adjustments to
discussions. CEAC
implementation
 The ACT action plan includes (i)
are identified and
implementation risks analysis, and; (ii)
agreed in
mitigation activities to address risks to
consultation with
implementation identified through the
the RPMO and
SI.
SRPMO.

NOTES:

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1.3 Community Consultation (1st Barangay Assembly)

Objectives:
1. Introduce and orient residents of the barangay on the NCDDP, its design features, implementation process, standards, and implementation arrangements.
2. Facilitate criteria-based and task-informed identification and selection of volunteers for the Participatory Situation Analysis (PSA).
3. Facilitate formation of the Barangay Grievance Committee.

Activity level: Barangay

Duration: 15 days (maximum duration for a CEF covering 4 barangays)

Major Steps Participants Standards Key Decisions Outputs Tools and Forms
1. Prior to the assembly:  Barangay  The CEF prepares key questions and 1. Barangay Local 1. BA resolution (i) to  Activity Checklist;
1.1. Prior to the meeting, the Community Empowerment Facilitator (CEF Chairperson talking points to generate and focus Government Unit support NCDDP  Template BA
familiarizes him/herself on the situation in the barangay by reviewing  Sangguniang discussions on key aspects of NCDDP (BLGU) officials implementation (including Resolution
available secondary data and SI information gathered through field visits, Barangay members design and implementation and critical and community the kinds of support to be  Activity Report
and key informant interviews.  Municipal issues or problems in the barangay (e.g. members agree to provided by the BLGU); Form
1.2. The CEF meets with the Barangay Chairperson, and mobilizes the BLGU Community "How are needs identified and fully support (ii) electing PSA and GRS
 Attendance Sheets
to ensure attendance and participation of HHs. Empowerment addressed in the community?", "what NCDDP CVs.
implementation in 2. List of PSA and CV  Standard agenda,
Facilitator (MCF) would be the best way to involve
2. During the assembly: the Barangay. volunteers selected based presentations,
 Barangay residents everyone in community development
2.1. The meeting is opened by the Barangay Chairperson, and the CEF is 2. Members of on agreed criteria, activity program,
activities?", “Are there groups that
introduced as the facilitator..  In old KC areas, vulnerable groups including affirmative action and materials.
would not be able to participate as
2.2. The CEF assisted by his/her MCT counterpart, present and discuss an BRT CVs from are given criteria on women and  Guidelines for IP
much as others? Who are these groups?
overview of the NCDDP, and the CEAC Process. previous cycles; preferential marginalized groups,  Guidelines for
What would constrain them from
2.3. Reactions, questions, and recommendations of participants are solicited  An NCIP or IP tribal participating?", "Are you (the priority for citizens other than elected Conflict-Affected
and addressed by the CEF and his/her municipal , the MCEF leader, if the community members) aware of NGA selection into the public officials, etc. Areas
counterpart, and the validation team. barangay covers or is project commitments under the PSA and  Risk and
2.4. The CEF then facilitates quick discussion on poverty conditions and covered by a known Grassroots Participatory Budgeting Grievance Vulnerability
needs in the barangay, and introduce the PSA process as a way for the Ancestral Domain, Program’s (GPBP) LPRAP? ", and committees. Assessment format
community to study problems, needs, and potentials together. either in part or in other relevant questions to trigger 3. BLGU officials
2.5. The CEF facilitate criteria-based and task-informed identification and whole. discussions) prior to the consultation. agree to support
selection of PSA community volunteers. This is informed by SI ocular visits, key members of
2.6. The GRS is explained, and community volunteers for the barangay  Project Team: informant interviews, and integration by vulnerable groups
grievance committee are selected. CEF the CEF with community members so they are able to
2.7. Resolution is passed on the key agreements on (i) the composition of the (cross sectoral) prior to the meeting. fully participate in
PSA committee, and; (ii) the formation and composition of the Barangay  The CEF involves the barangay officials NCDDP

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
Grievance Committee. and MIAC to help mobilize, co- activities.
2.8. The CEF facilitates short reflection on the proceedings. facilitate, and serve as resource persons 4. Assembly agrees
2.9. The meeting is adjourned. in the orientation. to include (i)
 The CEF "groundwork" the MLGOO identification of
3. Post activity follow-through to take responsibility to mobilize areas that are
3.1. CEF and his/her municipal counterpart meet with PSA volunteers and barangay officials. exposed to
prepare them for the barangay PSA workshop and succeeding activities.  The ACT conduct dry-run/simulation hazards; (ii)
3.2. The CEF and their municipal counterparts orient the Barangay Grievance and roleplay prior to the meeting to analysis of zoning
Committee on their roles and tasks in helping resolve grievances arising in identify potential issues and concerns, ordinance and
implementation. and refine the meeting facilitation plan. alignment with
3.3. The AC informs the SRPMO and RPMO of anticipated Technical  The assembly is chaired by the Barangay high risk areas;
Assistance (TA) needs for the PSA process. Chairperson. (iii) determining
presence of IP
 The CEF facilitates the meeting.
communities and
 Representatives of 80% of total HHs conflict areas, and
residing in the barangay participate in (iv) conduct of
the assembly. risk and
 Vulnerable groups (women, IP, vulnerability
communities in GIDAs, Pantawid assessment in the
Pamilya HHs, and Conflict-Affected PSA.
Areas (CAA) are adequately
represented.
 Reactions to the presentation on the
NCDDP are solicited, questions are
adequately answered, and
recommendations discussed. Where
needed, separate meetings are
conducted for vulnerable groups (i.e.
women, IPs, residents of communities
affected by armed conflict or CAAC,
and other vulnerable groups) to solicit
reactions, questions, and
recommendations.
 Three (3) CVs per purok who are not
elected public officials are selected to
join the PSA volunteer committee.
 Three (3) CVs are selected to form the
Barangay Grievance Committee.
 Gender balance is observed in the

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
selection of CVs.
 Where IPs are present, IP CVs are
selected to join the PSA and Grievance
Committees.
 Reflection follows the Observation,
Reflection, Internalization, Decision
(ORID) format of (i) evoking
observations, including feelings, of
participants on the proceedings, the
process of how decisions are made, and
the decisions themselves; (ii) soliciting
reflections and insights out of what was
observed/felt during the proceedings;
(iii) exploring (internalization) relevance
of the insights and reflections to the
day-to-day life of the community,
including how new insights and lessons
will effect constructive change in the
community and; (iv) generating resolve
to (decisions) undertake action and next
steps.
 Activity reports and other documents
are submitted within seven (7) days after
the activity.

NOTES:

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1.4 Participatory Situation Analysis (PSA)

Objectives:
1. Facilitate identification and analysis of problems and needs, and criteria-based identification and prioritization of proposed solutions to address needs in the barangay, for support under the
NCDDP.
.
Activity level:
1. Planning for PSA – Municipal level
2. Barangay PSA Workshop – Barangay level
3. Presentation of PSA results to the barangay assembly (2nd BA) – Barangay level
4. Consolidation of PSA results – Municipal level

Duration: 40 to 45 days
1. Planning for PSA - 3 to 5 days
2. Barangay PSA Workshop - 20 days (5 days per barangay for a CEF with 4 barangays)
3. Presentation of PSA results to the barangay assembly (2nd BA) - 12 days (3 days per barangay for a CEF with 4 barangays)
4. Consolidation of PSA results – Municipal level

Major Steps Participants Standards Key Decisions Outputs Tools and Forms
1. Planning for PSA (Municipal Level) The Mayor  The NHTS-PR based barangay profile, 1. Consolidated 1. LGU-NGA matrix of  Activity Checklist;
The Vice-Mayor matrix of NGA GPBP projects, and LGU-NGA PPAs.  Sample LGU-NGA
1.1. Prior to the municipal meeting: Members of the MIAC hazard maps is provided to the ACT matrix of PPAs is 2. PSA Activity Plans (PSA matrix of PPAs
a. The ACT review and consolidate information from secondary documents and the LPRAT prior to the start of the PSA planning agreed, and the planning workshop,  Barangay PSA
and the SI. The MCT meeting. MLGU agree to Barangay PSA workshop, Activity Plan
b. The ACT meets with the Mayor, the Municipal Area Coordinator (MAC), Barangay Captains  Close coordination with the MLGOO is subject planning PSA validation, etc.). template
the MPDO, and the MLGOO to plan the PSA activities, and ensure In old areas, the undertaken in preparation for the data and PPAs to 3. PSA Plan and tasking of
 Standard NCDDP
attendance and support of MIAC and other MLGU and BLGU staff. chairperson of the meeting. Where possible, the AC also validation by the team
PSA orientation
c. The ACT conduct dry-run/simulation and roleplay prior to the planning BSPMC closely coordinate with the GPBP communities Guidance for the CEF in
presentation
for the PSA. CSO members of the facilitators of DILG on the GPBP during the PSA the conduct of the
materials
LPRAT projects and activities in the activities. Barangay PSA
1.2 During the municipal meeting: At least one (1) PSA 2. ACT and MCT  Activity Report
municipality and barangay. Form
a. The Municipal Mayor or his authorized representative opens the meeting. Community Volunteer  The Mayor or his representative agree on areas of
The AC is recognized as the meeting facilitator. from each barangay assignment and  Attendance Sheets .
convene the meeting.
b. The AC reviews the goals and objectives of the NCDDP, and the purpose the process for
 The AC facilitates the meeting.

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
and objectives, and expected outputs of the Participatory Situation Project team:  During dry-run or simulations of the barangay PSA.
Analysis (PSA). Emphasis is given on (i) the purpose of the NCDDP AC meetings and activities, potential issues 3. MIAC members
grant to address poverty and vulnerability through direct participation of TFs and problems in the process are commit to attend
people in the identification of priorities, and in the planning and use of MFA identified, and activity facilitation plans and observe
budgets, and (ii) the need to avoid duplication and enhance CEF are revised and/or enhanced barangay PSA
complementation between the programs, projects, and activities (PPAs) of accordingly. activities.
the LGU and the other NGAs, with the priorities that will be identified by  Tasks of individual ACT members, 4. MLGU and
communities under the NCDDP. including coordination with the MLGU BLGU agree to
c. The AC calls the Municipal Planning and Development Officer (MPDO) through the MIAC, is discussed and provide support,
to present (i) existing data on the barangays that are available at the MLGU clarified. and commit
(e.g. Comprehensive Development Plan or CDP, Comprehensive Land  Where the municipality covers, whether resources to the
Use Plan or CLUP, and other NGA data used for local planning); and (ii) in part or in whole, an IP ancestral conduct of
the LGU priority sectoral programs, projects, and activities (PPA) in the domain, IP tribal leaders are attend the barangay PSA
Local Development Investment Program (LDIP), and the LPRAP for the meeting, and an NCIP representative is workshops.
GPBP. also present.
d. The AC facilitates consolidation of LGU and NGA PPAs per barangay
 The municipal GAD focal person is
using the LGU-NGA matrix of PPAs.
also present, and gender balance in the
e. The AC explains the steps and processes involved in the PSA.
selection of CVs who will attend the
f. The AC facilitates planning and scheduling of PSA activities at the
meeting is observed.
barangay level, and orients participants (the MCT and the MIAC) on their
role and tasks during the process. Commitments from the MAC, MIAC,  Activity reports are submitted seven (7)
and BLGU are agreed and finalized. days after the activity.
g. The AC passes on the session to the Mayor or his authorized
representative for final remarks.
h. The Mayor (or representative) adjourns the meeting.

1.3 After the municipal meeting:

a. The ACT meets to strategize and plan for the conduct of the pilot
barangay PSA workshop.

2. Barangay PSA Workshop PSA Community  The MPDO and MLGOO ensure 1. PSA CVs agree PSA documentation  Activity Checklist;
Volunteers attendance of LGU staff in PSA on the criteria to • Profile  Sample LGU-NGA
2.1. Prior to the workshop Barangay Chairperson activities. be proposed to • Problem/Solutions Trees matrix of PPAs
a. The CEF review and consolidate information about the barangay from Municipal CEF  BLGU staff and officials assist in the BA to rank 1. - Ranking of  Standard NCDDP
secondary documents and the SI, and the LGU-NGA matrix of PPAs MIAC representatives mobilizing HHs for PSA activities. and prioritize problems/solutions based PSA orientation
from the municipal meeting.  Workshop design and facilitation is problems and on criteria presentation
b. The CEF and his/her municipal counterpart meets with the MCEF and Project staff: informed by review and assessment of solution. • BAPs/BDPs materials
the Barangay Chairperson to plan the PSA activities, and ensure CEF the proceedings and results of the pilot 2. Project solutions 2. Enhanced LGU-NGA
 Activity Report
attendance and support of MIAC and other BLGU staff. workshop, and adjustments are made to to be proposed matrix of PPAs.
Form

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
c. The ACT conduct a pilot Barangay PSA workshop. The ACT and MCT address identified weakness and gaps. for support under  Attendance Sheets
meet to review and assess the pilot workshop, and make adjustments to  The CEF prepares key questions and NCDDP and  PSA report format
the workshop facilitation plan. The CEF also conducts dry-run (which may talking points to generate and focus other NGAs, the  BAP/BDP format
include simulation and roleplay) with fellow CEFs prior to the activity. discussions on the vision, problems and GPBP, and the
needs, causes of problems, and LGU are
2.2 During the actual Workshop solutions prior to the consultation. This identified and
a. The Barangay Chairperson opens the meeting and recognizes the CEF as is informed by SI ocular visits, key agreed by the
the facilitator of the PSA workshop. informant interviews, and integration by CVs, to be
b. The CEF explains the rationale, objectives, process, and expected outputs the CEF with community members presented for
of the PSA workshop. (cross sectoral) prior to the workshop. approval by the
c. The CEF facilitates a visioning exercise as a first step.  Community volunteers collectively (i) BA.
d. The CEF then presents the barangay profile, validates the information define the research agenda; (ii) gather 3. Proposal for
with the CVs, and facilitates discussion on the current situation of the relevant data, and; (iii) analyse the data. programming of
barangay, using the core local poverty indicators, with the addition of  A short session on gender sensitization implementation
Disaster Risk Reduction (DRR). Problem statements describing the gap and awareness raising on IP rights is of all proposed
between vision and current conditions are formulated. conducted, and separate sessions are projects to
e. Where information is inadequate or contested, the CEF facilitates planning conducted for women and IP groups. address priority
to gather additional information, and assigns CVs to collect information to problems and
 The CEF guides the discussion and
fill gaps and/or validate information presented. needs are is also
sharpens the description of current
f. The CEF then facilitates discussion to explore the range of solutions that agreed, for
conditions by sharing and validating
can be implemented to address the problems and challenges identified, the presentation to
data gathered from the previous steps.
resources necessary, and the priority problem that needs immediate and approval by
response.  Various tools are used to (i) generate the BA.
g. The CEF then present the matrix of LGU-NGA PPAs is presented, and and organize information, and; (ii)
the identified problems and needs are matched against the PPAs. analyse problems using the information
h. Remaining unaddressed problems and needs are then ranked using criteria available.
to be identified and developed by the PSA CVs, subject to approval by the  The CEF ensures that the discussion
BA. Samples of criteria may include the following (i) percentage of total focus on problems, potentials, and
HHs directly affected by the problem, and; (ii) urgency of need to solve solutions FIRST, rather than projects.
the problem, where most urgent means a threat to life exist if the problem Ensure that problems, potentials, and
is left unsolved. solutions are described (i.e. how it
i. The CEF then facilitate discussion on providing additional weights to affects the life of HHs), and not just
problems directly affecting women, indigenous people, CAACs, and other listed/enumerated.
vulnerable groups.  Conditions of vulnerable groups
j. The CEF facilitates integration of the remaining unaddressed problems (women, IP, communities in GIDAs,
and needs, and proposed solutions, into the LGU-NGA matrix of PPAs. Pantawid Pamilya HHs, and Conflict-
k. Solutions to be proposed for support under the NCDDP are identified, Affected Areas (CAA) are adequately
and a plan for how to monitor and assess/evaluate progress made to discussed and inputted into the analysis
address these challenges through community monitoring is prepared. of community volunteers.

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
l. The CEF facilitate short reflection session on the entire PSA process.  Criteria for ranking and prioritizing
m. The CEF ends the workshop. problems and solutions are identified
and decided by the CVs themselves,
2.3 After the workshop subject to approval by the BA. CEFs
a. The CEF consolidates the outputs of the barangay PSA. guide the discussion by sharing sample
b. The CEF meets with the CVs to prepare for the PSA validation Barangay criteria used under the KC Project.
Assembly.

3. Presentation of PSA results to the Barangay Assembly Barangay Chairperson  The CEF prepares key questions and 1. BA approve the 1. BA resolution (i) adopting  Activity Checklist;
Sangguniang Barangay talking points to generate and focus the criteria to rank the barangay-level LGU-  Sample LGU-NGA
1.1 Prior to the assembly: members assembly discussions on the vision, and prioritize NGA matrix of PPAs matrix of PPAs
a. The CEF meets with the Barangay Chairperson and other BLGU staff to Municipal CEF problems and needs, and solutions problems and incorporating additional  Sample BA
plan for the BA, and mobilizes the BLGU to provide support in ensuring counterpart identified. (e.g. "Does the assembly solution. prioritized project resolution template
attendance of residents. Municipal Community agree with the vision and goals?" "Are 2. BA approve solutions for LGU, NGA,
 Activity Report
b. The CEF meets with the CVs to prepare them for their role in the Empowerment the right problems and needs Project solutions and NCDDP support, and;
Form
assembly, as well as prepare materials, visual aid, and presentations. Facilitator identified?", "Are there other needs and to be proposed (ii) electing the members of
c. The CEF informs the AC of TA needs for the assembly, and the AC MIAC members for support under the BRT and PPT.  Attendance Sheets
problems not identified but important
mobilizes TA support from the SRPMO and RPMO, as needed. LPRAT members to address?", "Are the solutions NCDDP and 2. BA resolution calling on
Community residents identified the best solutions to address other NGAs, the the Barangay Council (BC)
1.2 During the barangay assembly: In old KC areas, PSA the problems and needs?" "How will GPBP, and the and/or the Barangay
a. The Barangay Chairperson opens the assembly, and recognizes the CEF as or BRT volunteers people benefit from the solutions?", LGU. Development Council
the facilitator. An NCIP or IP tribal "Are there specific vulnerable groups 3. BA approves (BDC) to (i) integrate the
b. The CEF calls on the PSA CVs to present a report on the objectives, leader, if the barangay who will be excluded?", and other programming of barangay LGU-NGA
processes and activities, and outputs of the PSA. Emphasis is given on the covers or is covered by relevant questions to trigger implementation matrix of PPAs into the
presentation on problems and needs, and proposed solutions. a known IP area, either discussions) prior to the consultation. of all proposed development plans and
c. The CEF facilitate discussion on the PSA outputs, and solicits in part or in whole. This is informed by SI ocular visits, key projects to investment programs of
clarifications, comments, additional inputs, and recommendations from informant interviews, and integration by address priority the barangay, and (ii)
the assembly. Project Team: the CEF with community members problems and expand the membership of
d. The PSA volunteers make a motion for the Barangay Assembly to (i) CEF (cross sectoral) prior to the meeting. needs. the BDC to include the
approve the outputs of the PSA, and; (ii) integrate the matrix of LGU-  The CEF involve the barangay officials 4. BA elects BRT BRT.
NGA needs with the development plan of the barangay. The BA pass a and MIAC to help mobilized, co- and PPT
resolution approving the motion. facilitate, and serve as resource persons volunteers.
e. The CEF explains the next steps in the CEAC, which is the criteria setting in assembly. 5. BA approve
workshop and the project development workshop, and requests the  The CEF "groundwork" the MLGOO convening of the
assembly to select community volunteers who will compose the Barangay to take responsibility to mobilize Barangay
Representation Team (BRT) and the Project Preparation Team (PPT). barangay officials. Development
f. The CEF facilitate discussion of the criteria for selecting BRT and PPT Council (BDC)for
 The CEF together with his/her MCEF
CVs. integration of
counterpart conduct dry-run/simulation
g. Election of CVs is conducted using the criteria agreed. PSA-identified
and roleplay prior to the meeting to

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
h. The CEF requests the Barangay Chairperson to pass a resolution identify potential issues and concerns, priorities into the
recognizing the elected BRT and PPT CVs. and refine the meeting facilitation plan. development
i. The CEF facilitate short reflection on the BA.  The assembly is chaired by the Barangay plans of the
j. The Barangay Chairperson closes the meeting. Chairperson. barangay.
 The CEF facilitates the meeting.
1.3 After the assembly:  Representatives of 80% of total HHs
a. The CEF gathers the approved barangay resolution, meets with the BRT residing in the barangay attend the
and PPT to prepare them for the Criteria Setting Workshop (CSW) and meeting.
Project Development Workshop (PDW).
 Vulnerable groups (women, IP,
b. The CEF reports the results of the PSA, particularly the projects to be
communities in GIDAs, Pantawid
proposed for NCDDP support which will require additional technical
Pamilya HHs, and Communities
assistance support in design and proposal preparation.
Affected by Armed Conflict (CAAC)
are adequately represented.
 Reactions to the PSA CV report are
solicited, questions are adequately
answered, and recommendations
discussed. Where needed, separate
meetings are conducted for vulnerable
groups (women and IPs) to solicit
reactions, questions, and
recommendations.
 Two (2) CVs per purok who are not
elected public officials are selected to
join the Barangay Captain in the
Barangay Representation Team (BRT).
One of the CVs shall be elected as the
BRT chairperson.
 Three (3) CVs per purok who are not
elected public officials are selected to
form the Project Preparation Team
(PPT).
 Gender balance is observed in the
selection of BRT and PPT CVs.
 Where IPs are present, IP CVs are
selected to join the BRT and PPT.
 Reflection follows the ORID format of
(i) evoking observations, including
feelings, of participants on the

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
proceedings, the process of how
decisions are made, and the decisions
themselves; (ii) soliciting reflections and
insights out of what was observed/felt
during the proceedings; (iii) exploring
(internalization) relevance of the
insights and reflections to the day-to-
day life of the community, including
how new insights and lessons will effect
constructive change in the community
and; (iv) generating resolve to
(decisions) undertake action and next
steps.
 Activity reports and other documents
are submitted within seven (7) days after
the activity.
2. Consolidation of PSA results (Municipal level) MCT  The Area Coordinating Team, under the 1. Consolidated LGU-NGA  Activity Checklist;
MPDO supervision of the Area Coordinator, matrix of PPAs, including  Sample LGU-NGA
2.1 Prior to consolidation: MLGOO undertakes the consolidation of the PSA proposed implementation matrix of PPAs
a. The CEFs clean-up and package outputs from all PSA activities. results coming from the Barangay. programing schedule  Sample mapping of
b. The CEFs submit the clean PSA outputs to the AC for consolidation. Project Staff:  Validated PSA results from all (annual). PPAs
c. AC sets meeting with the MAC, MPDO, and MLGOO to consolidate the ACT barangays will be integrated to come up 2. Consolidated municipal
 Standard CSW
PSA results. with the Municipal level picture and map of problems, needs,
design and
analysis. and proposed LGU, NGA,
presentation
2.2 During the consolidation meeting: GPBP, and NCDDP PPAs
materials
a. The ACT with the MCT, MPDO, and MLGOO review the enhanced to address needs.
barangay matrix of PPAs incorporating inputs from the barangay assembly 3. CSW program and  Activity
consultations. facilitation plan, including  PSA Municipal
b. The participants put together all barangay matrices into a single tasking. Report Form
consolidated municipal matrix of problems and needs, and PPAs.  Attendance Sheets
c. The participants prepare a municipal map to visually incorporate the
consolidated outputs. The map may include multiple layers of themes,
ending with the problems and proposed solutions overlay.
d. Participants analyse the map, focusing on (i) areas where specific problems
cut across multiple barangays; (ii) areas where solutions proposed for
support from different sources overlap and/or duplicate; (iii) areas where
significant hazards are exist which may impact either choice, or design of
projects, and; (iv) areas where complementarities between solutions and
projects need to be clarified and established to ensure better results,

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
among others.
e. From the analysis above, the AC facilitate discussion on proposed
activities and steps to (i) undertake revisions to the GPBP LPRAP4; (ii)
assist barangays in preparing detailed development plans of the barangay,
incorporating recommendations from the assemblies, and; (iii) design of
the facilitation plan for the Criteria Setting Workshop (CSW).
f. The AC facilitate planning of activities, clarification and delineation of
tasks, and setting of timelines and targets to complete items i. and ii.
above.

2.3 After the consolidation:

a. The CEFs meet with the barangay chairpersons and the BRT to (i)
feedback on the discussions during the municipal consolidation; (ii) discuss
implications to the barangay matrix of PPAs; (iii) agree on next steps to
review the development plan of the barangay, and; (iv) prepare for the
CSW.
b. The ACs meet with the SRPMO and RPMO to mobilize technical
assistance support (including mobilization of Technical Assistance Funds
or TAF) for the CSW and other needs related to the PDW.

NOTES:

4
The BA for PSA validation also serves as a venue to validate GPBP projects included in the LPRAP since the matrix of LGU-NGA PPAs to address needs also include GPBP interventions.

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Stage 2: Community Planning and Project Proposal Development

2.1 Barangay Council Meeting

Objectives:
Integrate PSA identified priorities into the development plan of the barangay.
Barangay Resolution expanding the BDC to include BRT

Activity level: Barangay

Duration: within the 60 days from the 2nd BA

Major Steps Participants Standards Key Decisions Outputs Tools and Forms
1. The CEF gather together the (i) barangay vision; (ii) list of problems and Barangay Chairperson  The MLGOO takes the lead in the 1. Barangay 1. Barangay Council  Sample Activity
needs; (iii) the matrix of actual and proposed/prioritized LGU-NGA PPAs Barangay Sanggunian integration of BA-identified priorities, development resolution (i) expanding the Plan
to address problems and needs, and; (iii) the resolution passed during the members contained in the LGU-NGA PPA funds are BDC to include the BRT,  Activity Report
BA where the results of the PSA were presented and approved (2nd BA). BRT volunteers matrix resulting from the BA review of allocated to and; (ii) adopting the multi- Form
2. The CEF, together with his/her MCT counterpart, meet with the MLGOO MLGOO the PSA, into the formal, multi-year support identified year development plan of  Sample Multi-year
to discuss approaches to encourage the barangay chairpersons and barangay MCT CEF development plans of the barangays. priorities in the the barangay that includes development plan
council to(i) review their development plans, and; (ii) integrate the BA-  The MLGOO may request support plan. needs and projects format
approved LGU-NGA PPA matrix of priorities into the development plans Project Staff: from NCDDP for the various 2. Specific sources identified during the PSA.
 Barangay Resolution
of the barangays. The MLGOO prepare an action plan for causing AC integration activities (i.e. Barangay of funding
integration of the community priorities. CEF Council meetings, Barangay Assemblies, (including
3. The MLGOO conducts various activities with the Barangay Council, which and others), The ACT mobilizes NCDDP) are
may range from Barangay Council meetings, Barangay Development support from the RPMO and SRPMO, assigned for each
Council (BDC) meetings, and barangay development planning workshops, and supports the MLGOO in priority project.
to undertake the integration. mobilizing support from the regional 3. Projects are
4. The Barangay Council conduct a Barangay Assembly to present the offices of the Department of the programmed for
enhanced development plan of the barangay integrating the LGU-NGA Interior and Local Governments implementation,
PPA matrix approved during the 2nd BA. Insights, comments, and (DILG). These are all contained in the reflecting
additional suggestions and recommendations are solicited, and the final plan MLGOO action plan. complementaritie
is prepared.  The BRTs are invited to attend and s of projects.
5. The Barangay Council meet to approve the multi-year development plan, participate in activities of the barangay
and a resolution is passed (i) adopting the multi-year development plan, and; local government for the integration of
(ii) endorsing the plan to the municipal development council (MDC) for priorities into the development plans of
inclusion into the municipal development plan. the barangay. In areas where IPs are

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
present, the IP tribal leader is also
invited to participate.
 The ACT and the MLGOO conduct
regular meetings to discuss progress in
the enhancement of the development
plans of the barangay. Where gaps and
issues occur, these are resolved through
a collaborative effort of the team.
 NCDDP standards on participation in
BAs are observed (8o% of HHs
represented, participation of women,
IPs, and other vulnerable groups are
ensured, and separate meetings are
conducted for women and IPs during
the assembly, where necessary).

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2.2 Criteria-Setting Workshop

Objectives:
1 Facilitate discussion among community volunteers of local and broad municipal-level poverty conditions and their causes, informed by community discussions of local poverty conditions
and potential solutions, based on the PSA activities (including the 2nd BA).
2 Facilitate agreement on a list of critical poverty issues that need to be addressed at the community level, based on the results of the PSA problem analysis and informed by existing
development plans and available local resources.
3 Facilitate consensus on the broad development vision and/or key directions that will guide development investment.
4 Facilitate agreement on (i) a set of development criteria for selecting the most appropriate and responsive development interventions to address identified poverty issues in the MIBF for
prioritization, and; (ii) the process, procedures, and rules of decorum on the conduct of the MIBF.

Activity level: Municipal

Duration: 5 days

Major Steps Participants Standards Key Decisions Outputs Tools and Forms
1. Prior to the workshop: Municipal Mayor  The AC facilitates the meeting, the 1. Barangays join 1. A consolidated profile of  Activity Checklist;
1.1. The CEFs meet with the barangay chairpersons and the BRT to prepare Vice-Mayor Mayor convenes, opens and adjourns together to the municipality based on  Sample LGU-NGA
for the CSW. Sangguniang Bayan the meeting. undertake the different barangays matrix of PPAs
1.2. The ACs meet with the SRPMO and RPMO to mobilize technical members  Reactions to the presentations are common or PSA results, enhanced by  Sample mapping of
assistance support (including mobilization of Technical Assistance Funds MIAC and LPRAT solicited, questions are adequately linked projects. other data available at the PPAs
or TAF) for the CSW. members answered, and recommendations 2. Specific projects level of the municipality.
 Standard CSW
1.3. AC sets meeting with the MAC, MPDO, and MLGOO to (i) prepare and BRT CVs discussed. are assigned to 2. A list of community
design and
finalize the CSW program and workshop design and facilitation plan. Representatives from  Discussions should consider the GPBP or other problems that need to be
presentation
1.4. The ACT prepare all materials, documents, attendance sheets, and other NGAs following; (i) connectivity or linkages of NGAs for addressed, listed by
materials
tools to be used for the workshop. An NCIP similar or related projects (i.e. roads and support. priority, and based on the
representative, and an 3. Criteria and results of the consolidated  Activity Report
schools, seawalls, mangrove Form
2. During the workshop: IP tribal leader, if IPs reforestation, etc.); (ii) avoiding process for municipal PSA outputs.
2.1. The Mayor calls the meeting to order, and (i) acknowledges the presence of are present prioritization is 3. A list of the range of  Sample MIBF
duplication and contradiction with other resolution
BRTs, MLGU staff, MIAC members, and other groups present, and; (ii) MCT members NGA, LGU, another development agreed. proposed interventions to
calls on the AC as the facilitator for the activity. address the prioritized  Attendance Sheets
partners; (iii) address possible legal and
2.2. The AC presents a short review of the CEAC processes undertaken, giving Project Staff: policy constraints around DRR hazard problems, by barangay, to
special emphasis on the PSA. The AC then explains how the CSW is AC, CEF, TF, and areas, environmentally critical areas, and be used in the project
linked to the PSA process, and explains the objectives, process, and MFA the like. design and development
expected outputs of the CSW. RPMO and SRPMO activities.
 The TF discuss factors affecting
2.3. The MPDO presents the consolidated matrix of LGU-NGA PPAs from representatives 4. An MIBF Resolution
feasibility of innovative ideas, and
the PSA activities, and the map of the municipality showing (i) validated signed by all members of
technical assistance requirements to

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needs; (ii) agency PPA commitments, and; (iii) proposed projects for support implementation of innovative the BRT and attested to by
NCDDP grant support, of each barangay, from the consolidation of PSA projects. the Municipal Mayor,
results.  Recommendations to address and which (i) lists the criteria
2.4. The AC facilitates discussion on the presentation, and solicits reactions and mitigate risks are tackled in the for determining
comments. discussions. appropriateness and
2.5. The AC facilitates discussion among BRTs on (i) undertaking joint projects  Where an IP community covers more responsiveness of
to address common priority needs, and; (ii) programming projects across than one barangay, consider separate development interventions,
barangays to avoid duplication and ensure complementation. Dialogue meetings of IP leaders. to be used for deciding on
between BRTs and NGA representatives is also facilitated to solicit  Reflection follows the ORID format of priorities during the MIBF
commitments from NGAs for support to specific proposed barangay (i) evoking observations, including for PRA; (ii) outlines the
projects, with special attention to projects which may be covered under the feelings, of participants on the process and the specific
Grassroots Participatory Budgeting (GPBP) program. proceedings, the process of how procedures and rules of
2.6. The AC then facilitates identification of, and agreement on the criteria, decisions are made, and the decisions decorum in the conduct of
process, and procedure to be used and followed for prioritizing projects themselves; (ii) soliciting reflections and the MIBF for PRA.
proposed to be funded by the NCDDP during the Municipal Inter- insights out of what was observed/felt 5. An MIBF resolution on the
Barangay Forum (MIBF) for prioritization. during the proceedings; (iii) exploring use of the Technical
2.7. BRT members pass MIBF resolution adopting the criteria, process, and (internalization) relevance of the Assistance Fund (TAF), if
procedures for the prioritization of projects for NCDDP support, and set insights and reflections to the day-to- necessary.
the date for the MIBF for Participatory Resource Allocation (PRA). day life of the community, including
2.8. The AC then explains the process, activities, and mechanics for preparing how new insights and lessons will effect
and clearing detailed proposals, and announces the schedule and constructive change in the community
arrangements for the Project Development Workshop (PDW). and; (iv) generating resolve to
2.9. The CEF facilitates short reflection on the proceedings. (decisions) undertake action and next
2.10. The meeting is adjourned. steps.
 The AC works in close coordination
3. Post activity follow-through
and partnership with the MLGOO and
3.1. The CEFs meet with the BRTs of barangays or group of barangays to plan
the MPDO in groundworking MIAC
for the conduct of the BA to feedback the CSW discussions and
members for follow-through activities.
agreements, and discuss needs for technical assistance during the PDW.
3.2. The AC meets with the ACT and MCT, and the MIAC to plan for the  TAF Request for Fund Release (RFR)
conduct of the PDW, and prepare for project proposal development are submitted to the S/RPMO seven (7)
activities. days after the workshop.
 Activity reports and other documents
are submitted seven (7) days after the
forum.

NOTES:

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2.3 Feedback to the barangay assembly (3rd BA)

Objectives:
1 Facilitate feedback to the barangay of the discussion and agreements from the CSW.
2 Facilitate agreement on the final community subproject to be proposed for support under the NCDDP.

Activity level: Barangay

Duration: 15 days

Major Steps Participants Standards Key Decisions Outputs Tools and Forms
1. Prior to the BA: Barangay Chairperson  The CEF prepares key questions to 1. BA approves the 1. Assembly resolution (i)  Activity Checklist;
1.1 Prior to the meeting, the CEF together with his/her municipal counterpart Sangguniang Barangay focus discussions on key CSW decisions final priority identifying the priority  RFR Checklist
meet with the BRT and the Barangay Chairperson to plan for the members impacting barangay priorities (i.e. "Are problem and problem for work under  Template BA
consultation, and mobilizes the BLGU in ensuring attendance and Barangay Residents there priority problems which will be solution for the the NCDDP, and; (ii) the Resolution
participation of HHs. BRT and PPT CVs addressed by NGAs and the GPBP?", Project Proposal. proposed project to be
 Activity Report
MCT "Will the priority of the barangay for worked on for the PDW.
Form
2. During the BA: An NCIP or IP tribal NCDDP support change?" and other
2.1 The meeting is opened by the Barangay Chairperson, and the CEF is leader, if the barangay  Attendance Sheets
similar questions) prior to the
introduced as the facilitator. covers or is covered by consultation.
2.2 The CEF, assisted by his/her MCT counterpart, introduce the BRT. a known Ancestral  The CEF together with his/her
2.3 The BRT (i) reports on the proceedings, discussions, and agreements from Domain, either in part counterpart conduct dry-run/simulation
the CSW, and; (ii) recalls the agreements made by the BA on the priority or in whole. and roleplay prior to the meeting to
needs, and the GPBP GPB. Emphasis is given on (i) what problems may identify potential issues and concerns,
be addressed with commitments secured from NGAs and the GPBP, and; Project Team: and refine the meeting facilitation plan.
(ii) what problems remain for which no support has yet been secured for CEF  Representatives of 80% of total HHs
solutions identified. residing in the barangay.
2.4 The CEF then facilitates (i) review and agreement on the priority problem
 Vulnerable groups (women, IP,
to be addressed, and; (ii) the solution to be proposed for NCDDP support,
communities in GIDAs, Pantawid
in light of the CSW discussions and agreements.
Pamilya HHs, and Conflict-Affected
2.5 The BRT make a motion to approve agreements on priority problems and
Areas (CAA) are adequately
solutions, and the BA pass resolution approving the motion.
represented.
2.6 The CEF facilitates short reflection on the proceedings.
2.7 The meeting is adjourned.  The assembly is chaired by the Barangay
Chairperson, while the CEF facilitates
3. After the BA: the meeting.
3.1 The CEF and his/her municipal counterpart meet with the PPTs and  The CEF ensures that the language used
prepares them for the PDW. in the discussion is simple and in the
vernacular so that it is easily

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
3.2 The CEF assists the PPT in gathering data and information needed for the understood.
preparation of detailed project proposals.  The CEF ensures that the discussion on
the proposal and its features is always
linked to how responsive the proposed
project is to the need or problem being
addressed.
 The proposed project is screened
against the NCDDP negative list.
Proposed projects falling under the
negative list are dropped, or are
proposed to other NGAs for funding.
 Reactions to the presentation are
solicited, questions are adequately
answered, and recommendations
discussed. Where needed, separate
meetings are conducted for vulnerable
groups (women and IPs) to solicit
reactions, questions, and
recommendations.
 Reflection follows the ORID format of
(i) evoking observations, including
feelings, of participants on the
proceedings, the process of how
decisions are made, and the decisions
themselves; (ii) soliciting reflections and
insights out of what was observed/felt
during the proceedings; (iii) exploring
(internalization) relevance of the
insights and reflections to the day-to-
day life of the community, including
how new insights and lessons will effect
constructive change in the community
and; (iv) generating resolve to
(decisions) undertake action and next
steps.
 Activity reports and other documents
are submitted within seven (7) days after
the activity.

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2.4 Project Proposal Development

Objectives:
1 Facilitate preparation of detailed proposals for priority subprojects to address identified priority problems and needs, for barangay assembly approval and submission to RPMO..

Activity level: Municipal (PDW) and Barangay

Duration: 15 to 40 days

Major Steps Participants Standards Key Decisions Outputs Tools and Forms
1. Prior to project proposal development: Project Preparation  TAF TA Providers are procured 1. BRTs decide on 1. Final subproject and costs  Activity checklists
1.1. AC meets with the RPMO and/or SRPMO to (i) coordinate on the Teams (PPT) following the TAF guidelines. key design finalized and agreed by  Template
activities, flow, process, methodologies, date, and venue of the PDW; (ii) RPMO and SRPMO  Additional technical support from the elements of the community assembly, and Subproject Proposal
ensure adequate technical staff support will be available, based on the Technical Staff and LGU (MIAC) and the RPMO are proposal. Request for Fund Release  RFR documents
consolidated TA and staff support augmentation needs from the PSA Consultants mobilized to assist in the workshop, and 2. Proposed projects (RFR) documents
 Template BA
validation BA (2nd BA); (iii) funds and other logistical requirements are MCTs in the preparation of the proposals, falling under the endorsed to the MIAC for
Resolution
available and on hand. MIAC technical plans, cost estimates, and negative list is final technical review and
endorsing RFRs.
1.2. AC meets with the MLGU MIAC and other NGA partners to do Other NGAs other RFR documents. dropped, or endorsement to the
groundwork for technical support provision during the PDW. Technical Assistance proposed to other RPMO.  Safeguards
 The AC, together with the MAC, screening tool
1.3. ACT TF and AC meets with BRT-procured TA Providers and orient (TA) providers, facilitate the PDW. agencies for 2. Proposed ESMP
them on the PDW and their expected roles and tasks in the workshop. accessed using the funding.  ESMP
 The CEFs facilitate the small template/tool
1.4. CEFs meet with their respective PPTs to ensure data to be used during technical assistance 3. The proposed
workshops (2.1.c).  Activity Report
the PDW are on hand. funds (TAF) project is
 ACT, MLGU, NGA, and technical reviewed based Form
2. Actual Project Development Activities Project Team: assistance providers provide technical on the ESMF and  Attendance Sheets
2.1. Inter-barangay Project Development Workshop (PDW) is conducted. At AC inputs and guidance to the PPTs during risk
the workshop; CEF the workshop. reduction/mitigati
a. The ACT give an overview of the proposal development process, the TF  Social and Environmental Safeguards ng measures are
environmental and social safeguards guidelines and requirements, and MFA guidelines are discussed, along with incorporated in
the documentary requirements for the Request for Fund Release SRPMO and RPMO ensuring protection of rights, the project
(RFR). Technical Staff participation of, and benefits to women document.
b. Barangays are grouped together by type of proposed project (type 1: and IPs. 4. Proposed projects
vertical structures; type 2: access infrastructure; type 3: water and  Proposed projects are checked against with significant
sanitation projects; type 4: common service facilities and livelihood the negative list. Where a proposed safeguards risks,
support projects, and; type 5: other projects not falling within the four project falls into the negative list, the and for which
previous categories. PPTs are informed that these projects mitigation is not
c. Workshops are conducted where PPTs are assisted to prepare cannot be financed under the NCDDP, possible, are

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
preliminary project concepts with indicative costs. but can be proposed for support by dropped.
d. The MIAC review the project concepts, and provide inputs and other agencies. 5. Additional funds
guidance in preparing the final proposal.  Proposed projects are screened against for counterparts
e. PPTs prepare action plan to finalize the full proposal, technical plans the environmental and social safeguards will be accessed
and detailed cost estimates, and other RFR requirements. using the screening tool in the ESMF. by the community
Where a safeguard is triggered, activities from other
2.2 Project TFs and Finance Analysts, together with TA providers, and with to ensure risks are addressed in the final sources, if project
guidance from and in close coordination with the Community proposal are identified and included in costs exceed
Empowerment Facilitator and PPTs, conduct Community Volunteer the plan to finalize the proposal, cost barangay grant
Training (CVT) on community procurement and community finance for estimates, technical plans, and RFR allocation.
PPTs and BRTs. documents.
 Fill-up templates are provided and used
2.3 The CEF, project TFs and technical staff, and MIAC members conduct as basis for developing proposals, costs
site visits, and conduct workshop to assist PPTs in finalizing proposals, estimates, technical plans, and Requests
technical plans, detailed cost estimates, and other documents after the for Fund Release (RFR).
PDW, following the action plan prepared by the PPTs.  Site visits are conducted with technical
staff and community volunteers.
3. Post project development follow-through:  Community Volunteer Training (CVT)
3.2 ACT and MCT CEFs meet with the BLGU, PPTs and BRTs to finalize on community procurement will be
plans and schedules for the community consultation on the final proposal. conducted by ACT and RPMO
3.3 Materials, tools, and visual aids to be used in the community consultation technical staff.
are prepared together with the PPT and BRT.
 Short reflection sessions are conducted
3.4 CEFs conduct simulation and roleplay with the PPTs and BRTs to prepare
following the ORID format of (i)
them for presenting the proposal to the community for validation and
evoking observations, including feelings,
approval.
of participants on the proceedings, the
3.5 Reflection session with the BRT and the PPT are conducted.
process of how decisions are made, and
the decisions themselves; (ii) soliciting
reflections and insights out of what was
observed/felt during the proceedings;
(iii) exploring (internalization) relevance
of the insights and reflections to the
day-to-day life of the community,
including how new insights and lessons
will effect constructive change in the
community and; (iv) generating resolve
to (decisions) undertake action and next
steps.
 Activity reports and other documents
are submitted seven (7) days after the

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conduct of each activity.

NOTES:

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2.5 MIAC Technical Review

Objectives:
1. Facilitate review by MIAC members of final subproject proposals, designs and cost estimates, and other RFR documents, for endorsement to the MIBF for prioritization.

Activity level: Municipal

Duration: 3 days

Major Steps Participants Standards Key Decisions Outputs Tools and Forms
1. Prior to the review: PPT CVs  The Mayor, or a designated 1. LGU commit to 1. MIAC resolution endorsing  Activity checklist
1.1. AC meets with the RPMO and SRPMO to (i) coordinate on the activities, BRT CVs representative, convenes the meeting. support the subproject proposals  Template MIAC
flow, process, methodologies, date, and venue of the MIAC Technical ACT  The AC facilitates the review and subproject and RFR documents to the and Mayor's
Review; (ii) ensure S/RPMO technical staff will be present, and; (iii) MCT discussions. implementation MIBF. endorsement
funds and other logistical requirements are available and on hand. MIAC members  The review to focus on ensuring (i) and operation and (already included in
1.2. AC meets with the MLGU MIAC and other NGA partners to do appropriate provisions for operation maintenance. the existing RFR
groundwork to ensure they will attend the review. Project Team: and maintenance, and sustainability; (ii) 2. Proposals and templates)
1.3. CEFs meet with their respective BRTs and PPTs to ensure proposals and AC completeness of documents; (iii) RFRs are  Activity Report
RFR documents are complete and on hand. CEFArea Coordinator correctness of information, and; (iii) approved for Form
1.4. Copies of the proposals are provided to the appropriate MIAC member Community consistency of information across all presentation to
 Attendance Sheets
at least two days prior to the review. Empowerment attachments and supporting documents. the MIBF.
Facilitators  RFR review
2. MIAC Technical Review TFs checklist
2.1. PPT CVs submit full subproject proposals and RFR documents to the MFA  Project Proposal
MAC, who shall serve as the MIAC secretariat. SRPMO Template
2.2. The MIAC organizes a technical review meeting, either by subproject type RPMO
(i.e. vertical structures, water and sanitation, access, etc.) or if a significant
number of proposals have been submitted).
2.3. At the meeting, the PPT CVs present their proposal, and the MIAC
provides final comments and recommendations.
2.4. The MIAC endorses the proposal to the Municipal Inte4r-Barangay
Forum (MIBF) for participatory resource allocation.

3. Post activity follow-through

3.1. ACT and MCT CEFs meet with the BLGU, PPTs, and BRTs to finalize
plans and schedules, and prepare for the community assembly (4th BA).

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3.2. Materials, tools, and visual aids to be used in the community assembly are
prepared together with the BRT and PPT.
3.3. CEFs conduct simulation and roleplay with the BRT and BSPMC to
prepare them for presenting the results of the MIAC Technical Review. .
3.4. Reflection session with the BRT and the PPT are conducted.

NOTES:

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2.6 Final community approval of proposal (4th BA)

Objectives:
1. Facilitate approval and endorsement by the BA of the Project Proposal to the MIBF for participatory resource allocation.

Activity level: Barangay

Duration: 15 days

Major Steps Participants Standards Key Decisions Outputs Tools and Forms
1. Prior to the assembly: Barangay Chairperson  The CEF prepares key questions to 1. Community 1. Assembly resolution (i)  Activity Checklist;
1.1. Prior to the meeting, the CEF and his/her municipal counterpart meet Sangguniang Barangay focus discussions on critical elements of validates the approving the proposal and  RFR Checklist
with the Barangay Chairperson to plan for the consultation, and mobilizes members the proposal (e.g. "Does the proposal Project Proposal. endorsing the same to the  Template BA
the BLGU in ensuring attendance and participation of HHs. BRT and PPT CVs address the priority needs agreed in the 2. Community local MIBF Resolution
Community residents first assembly?", "Are there specific counterpart 2. Complete Project Proposal
 Activity Report
2. Actual consultation: In old KC areas, PSA vulnerable groups which will be contribution is and RFR documents
Form
2.1. The meeting is opened by the Barangay Chairperson, and the CEF is or BRT volunteers adversely affected by the proposed agreed.
introduced as the facilitator. An NCIP or IP tribal 3. Community  Attendance Sheets
project?", "Are there affected groups
2.2. The CEF, assisted by his/her MCT counterpart, introduce the BRT and leader, if the barangay who will not benefit or will be excluded endorses the
the PPT. covers or is covered by from benefiting from the project?", proposal to the
2.3. The BRT (i) presents a review of the previous community consultation on a known Ancestral "Should additional features or elements MIBF for
the problems and issues; (ii) recalls the agreements made by the BA on Domain, either in part be included? If so, what?", and other prioritization.
the priority needs, and; (iii) presents an overview of the process or in whole. similar questions) prior to the
undertaken by the PPT in developing the final proposal. consultation.
2.4. The PPT presents the details of the final project proposal, beginning with Project Team:  The CEF also develops a glossary of
the objective and rationale, expected benefits, components, costs, CEF technical terms translated into the
community local counterpart contribution, and implementation vernacular, prior to the meeting. Where
arrangements. possible, the CEF ensures that key
2.5. The CEF facilitate discussion of questions, and further clarification. features of the proposal are written on
2.6. The BRT makes a motion to (i) approve the proposal, and (ii) endorse the the board or on manila paper, in the
same to the MIBF. The BA pass a resolution approving the proposal and local dialect, and posted around the
endorsing the same to the MIBF. venue for people to freely read.
2.7. Once motion is approved, the CEF acknowledges and thanks the BRT  The CEF together with his/her
and the PPT for their effort in developing the proposal. counterpart conduct dry-run/simulation
2.8. The CEF facilitates short reflection on the proceedings. and roleplay prior to the meeting to
2.9. The meeting is adjourned. identify potential issues and concerns,

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
and refine the meeting facilitation plan.
3. After the assembly:  The assembly is chaired by the Barangay
3.1. CEF and his/her municipal counterpart meet with BRTs and PPTs and Chairperson.
prepares them for the MIBF.  The CEF facilitates the meeting.
3.2. Community accounts are opened. CEF and MCEF assist the finance  The CEF ensures that the language used
committee in the opening of community accounts. in the discussion is simple and in the
3.3. Materials, tools, and visual aids to be used in the MIBF are prepared vernacular so that it is easily
together with the PPT and BRT. understood.
3.4. CEFs conduct simulation and roleplay with the PPTs and BRTs.
 The CEF ensures that the discussion on
3.5. CEF guides the PPT in finalizing the proposal and RFR documents, and
features of the proposal is always linked
submission to the MIBF.
how responsive the proposed project is
to the need or problem being addressed.
 Representatives of 80% of total HHs
residing in the barangay attend the
meeting.
 Vulnerable groups (women, IP,
communities in GIDAs, Pantawid
Pamilya HHs, and Conflict-Affected
Areas (CAA) are adequately
represented.
 Reactions to the presentation are
solicited, questions are adequately
answered, and recommendations
discussed. Where needed, separate
meetings are conducted for vulnerable
groups (women and IPs) to solicit
reactions, questions, and
recommendations.
 Reflection follows the ORID format of
(i) evoking observations, including
feelings, of participants on the
proceedings, the process of how
decisions are made, and the decisions
themselves; (ii) soliciting reflections and
insights out of what was observed/felt
during the proceedings; (iii) exploring
(internalization) relevance of the
insights and reflections to the day-to-
day life of the community, including

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how new insights and lessons will effect
constructive change in the community
and; (iv) generating resolve to
(decisions) undertake action and next
steps.
 Activity reports and other documents
are submitted within seven (7) days after
the activity.

NOTES:

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2.7 Participatory Resource Allocation at the Municipal level (MIBF)

Objectives:
1. Facilitate prioritization of subprojects for support by the NCDDP, identification of municipal local counterpart project, and programming of interventions proposed to be supported by the
NCDDP and other NGAs, to address problems and raised during the PSA (LGU-NGA matrix of PPAs), for succeeding cycles.

Activity level: Municipal

Duration: 5 days

Major Steps Participants Standards Key Decisions Outputs Tools and Forms
1. Prior to the MIBF: Municipal Mayor  The AC facilitates the meeting, the 1. Proposals to be 1. Municipal Forum  Activity Checklist;
1.1. The AC meet with the MAC, MPDO, and the MLGOO to plan for the Sangguniang Bayan Mayor convenes, opens and adjourns supported by the resolution on the  Template MIBF
conduct of the MIBF. members the meeting. NCDDP for the prioritized proposals for Resolution
1.2. The CEFs meet with the BRTs and PPTs to prepare for the MIBF. MIAC  Reactions to the presentations are cycle are NCDDP support,  Activity Report
1.3. The AC mobilizes support from the RPMO and SRPMO. LPRAT solicited, questions are adequately identified and barangay grants Form
BRT and PPT answered, and recommendations agreed. allocation, and all key
 Attendance Sheets;
2. During the MIBF: volunteers discussed. 2. MLGU local decisions made in the
2.1. The Forum is opened by the Mayor, and the AC is introduced as the MCT  Where an IP community covers more counterpart forum, signed by the
facilitator. NGA representatives than one barangay, consider separate contribution is BRTs, the Municipal
2.2. The AC calls on the MPDO to review the discussions and agreements CSO representatives, meetings of IP leaders. agreed. LCE, and the AC.
during the CSW, and shows the map of the municipality showing (i) including NGOs and 3. Action on 2. Municipal LCC
 The prioritization follows strictly the
validated needs; (ii) agency PPA commitments, and; (iii) proposed CBOs/POs prioritized commitment is finalized.
criteria, process and procedures, and
projects for NCDDP grant support, of each barangay. IP tribal leader subprojects 3. Multi-year development
rules agreed during the CSW. If
2.3. AC facilitates prioritization of community proposals using the criteria, without NCDDP program for Municipality.
changes are proposed, these should first
process, procedures, and rules approved during the CSW. Project Team: support for the
be discussed and agreed by everyone
2.4. Based on the ranking, the proposals which may be supported by the AC cycle is agreed.
prior to the prioritization.
NCDDP for the cycle are agreed. CEF
2.5. The AC then facilitates decision by the MIBF on the prioritized list of TF  Where possible, consensus building is
projects that will not be provided with NCDDP support for the cycle. As MFA used as the primary decision-making
these are already integrated into the municipal LGU-NGA matrix of NPMO and SRPMO method. Only as a last resort should
PPAs, the MIBF may decide to (i) program these projects for officials and technical voting be made, and only after
implementation in the succeeding cycle, or (ii) request and NGA to puck- staff consensus fails.
up these projects for implementation under their own programs, or under  Participation of vulnerable and
the GPBP. traditionally marginalized groups (i.e.
2.6. The AC then call on the MPDO to identify the MLGU project which women, IPs, CAAs, and remote areas)
shall serve as the MLGU local counterpart contribution to the NCDDP. are closely monitored. Separate, small
2.7. The BRT call for a motion to pass a resolution approving all agreements caucuses of women, IPs, etc. may be
called to ensure their views are heard

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
made, and the MIBF pass a resolution approving the same. and factored into the decision making.
2.8. The CEF facilitates short reflection on the proceedings.  Reflection follows the ORID format of
2.9. The meeting is adjourned. (i) evoking observations, including
feelings, of participants on the
3. Post activity follow-through proceedings, the process of how
3.1. AC meets with the MPDO and MLGOO to (i) revise and finalize the decisions are made, and the decisions
consolidated municipal matrix of NGA and LGU programs, plans, and themselves; (ii) soliciting reflections and
activities, in view of the agreements in the MIBF; (ii) discuss approaches insights out of what was observed/felt
and strategies to integrate the community priorities contained in the during the proceedings; (iii) exploring
matrix into the development plans of the municipality, including (internalization) relevance of the
endorsing the consolidated municipal matrix to the Municipal insights and reflections to the day-to-
Development Council. day life of the community, including
3.2. The CEFs meet with the PPTs and BRTs barangays to be supported by how new insights and lessons will effect
the NCDDP within the cycle, to prepare for (i) submitting the requests constructive change in the community
for funds to the SRPMO and RPMO, and; (ii) feeding back the outcome and; (iv) generating resolve to
of the MIBF to the Barangay Assembly, and to prepare action plan for (decisions) undertake action and next
subproject implementation. steps.
 Activity reports and other documents
are submitted seven (7) days after the
forum.

NOTES:

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2.8 MDC meeting for integration in multi-year MDP/LPRAP

Objectives:
1. Integrate the revised and final LGU-NGA matrix of PPAs into the development plan of the municipality.

Activity level: Municipal

Duration: 5 days

Major Steps Participants Standards Key Decisions Outputs Tools and Forms
1. The AC gather together the LGU-NGA matrix of PPAs incorporating MAC  The MLGOO takes the lead in the 1. Barangay 1. Municipal Forum MDC  Activity Checklist;
changes and adjustments following the MIBF for participatory resource MPDO integration of BA-identified priorities, development resolution on barangay  Template MIBF
allocation. MLGOO contained in the LGU-NGA PPA funds are grants allocation and all MDC Resolution
2. The AC, together with the MAC, the MPDO, and the MLGOO meet to matrix resulting from the MIBF, into allocated to key decisions made in the  Activity Report
discuss approaches to encourage the MLGU municipal development council Project Team: the formal, multi-year development support identified forum, signed by the Form
to(i) review their development plans, and; (ii) integrate the MIBF-approved Area Coordinator plans of the municipality. priorities in the BRTs, the Municipal
 Attendance Sheets;
LGU-NGA PPA matrix of priorities into the development plans of the  The MLGOO may request support plan. LCE, and the AC.
municipality. The MLGOO and the MPDO prepare an action plan for from NCDDP for the various 2. Specific sources
causing integration of the community priorities. integration activities (e.g. Municipal of funding
3. The MLGOO conducts various activities with the municipal development Development Council meetings, and (including
council, which may range from council meetings, and development planning others). NCDDP) are
workshops, to undertake the integration.  The ACT mobilizes support from the mobilized for
4. The MDC conduct a meeting to review the enhanced development plan of RPMO and SRPMO, and supports the specific priority
the municipality integrating the LGU-NGA PPA matrix approved during MLGOO in mobilizing support from projects.
the MIBF. Insights, comments, and additional suggestions and the regional offices of the Department 3. Projects are
recommendations are solicited, and the final plan is prepared. of the Interior and Local Governments programmed for
5. The municipal development council meet to approve the multi-year (DILG). implementation,
development plan, and a resolution is passed (i) adopting the multi-year reflecting
 The BRTs are invited to attend and
development plan, and; (ii) endorsing the plan to the Municipal Mayor and complementaritie
participate in activities of the municipal
the Sangguniang Bayan for adoption. s of projects.
development council and the municipal
local government for the integration of
priorities into the development plans of
the municipality. In areas where IPs are
present, the IP tribal leader is also
invited to participate.
 The ACT and the MLGOO conduct

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
regular meetings to discuss progress in
the enhancement of the development
plans of the municipality. Where gaps
and issues occur, these are resolved
through a collaborative effort of the
team.

NOTES:

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Stage 3: Community-managed Implementation and Organization Formation and Development

3.1 Community Consultation (5th BA) and Action Planning

Objectives:
1. Prepare the community for subproject implementation..

Activity level: Barangay

Duration: 5 days

Major Steps Participants Standards Key Decisions Outputs Tools and Forms
1. Prior to the assembly: MCT CEF  The CEF prepares key questions to 1. Barangay 1. BA Resolution (i) approving  Activity checklists
1.1. The CEF meets with the Barangay Chairperson to plan for the assembly, MCT TF (if the focus discussions on critical elements of Assembly community action; (ii)  Template BA
and mobilizes the BLGU in ensuring attendance and participation of subproject involves the action planning (e.g. "How will approves action forming BSPMC work Resolution
HHs. public works) work groups be organized?", "Who will plan. committees; (iii) forming the  Activity Report
1.2. The CEF conducts area visit and groundwork with community members Technical Assistance be lead person for the specific work BAC, Finance Team, and Form
and key leaders, putting special emphasis on IP leaders, conflict areas, providers (from the activities?", "Will counterpart labour be O&M committee; (iv)
 Attendance Sheets
GIDAs, and women-headed HHs. TAF, if any) provided?", "How much will skilled and naming members of the
1.3. The CEF meets with the BRT, PPT, and the MIAC to prepare them for Representatives from various committees, and; (v)  ESMP template
unskilled workers be paid?", "Will the
their role in the meeting, and conducts dry-run, simulation, and roleplay the MIAC/LPRAT wage be paid daily or weekly?", "Will opening of the community
with the CVs. BRT members honorarium be paid to BSPMC bank accounts.
1.4. Additional technical assistance providers are tapped (using the TAF) prior PPT members members?", "How will women benefit 2. Action plan (including
to the action planning, where needed. BSPMC members from paid labour?", and similar approved ESMP)
Community residents questions) prior to the consultation. 3. List of BSPMC, BAC,
2. During the assembly: This is informed by ocular visits, key Finance, and O&M
2.1. The meeting is opened by the Barangay Chairperson, and the CEF is Project Team: informant interviews, and integration by committee members.
introduced as the facilitator. CEF the CEF with community members
2.2. The BRT (i) presents the results of the MIBF for participatory Resource TF (cross sectoral) prior to the meeting.
Allocation. MFA  The CEF also develops a glossary of
2.3. The CEF discusses the structure for subproject implementation and the technical terms translated into the
BSPMC. The CEF then facilitates election of the finance committee, the vernacular, prior to the meeting. Where
BAC, and the BSPMC. possible, the CEF ensures that key
2.4. The CEF then facilitates discussion on the opening of the community Program policies and work breakdown

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
account, and the selection of the signatories. The CEF then requests the structures, workflows, and planning
Barangay Captain for motion to approve the opening of the community templates and tools are written on the
account and the elected signatories. board or on manila paper, in the local
2.5. The CEF (i) presents the timeline for subproject implementation, based on dialect, and posted around the venue for
the proposal; (ii) the tasks of specific committees under the BSPMC people to freely read.
(Procurement Team, Project Implementation Teams; Monitoring and  The assembly is chaired by the Barangay
Inspectorate Team; Audit and Inventory Teams; and others), as well as; (iii) Chairperson.
the community-level project committees, such as the Bids and Awards  The CEF facilitates the meeting.
Committee (BAC) and the Finance Team, which will assist the BSPMC in  The CEF ensures that the language used
implementing the subproject, and the Operation and Maintenance (O&M) in the discussion is simple and in the
committee. vernacular so that it is easily
2.6. The CEF, together with the act TF/technical facilitator, facilitates understood.
formation/organization of work groups and preparation of work plan,
 The CEF ensures that the discussion on
following (i) the Program of Works (POW); (ii) guidelines specified in
work planning is always linked the work
various manuals on project implementation, community procurement,
program contained in the proposal.
community finance, environmental and social safeguards, and other
documents, and; (iii) agreements on labour distribution and rates, and  Representatives of 80% of total HHs
other community counterparting arrangements. residing in the barangay attend the
2.7. The CEF facilitate discussion of questions, and further clarification. meeting.
2.8. The CEF then calls for additional issues and concerns from the floor, and  Vulnerable groups (women, IP,
facilitates discussion and resolution of the same. communities in GIDAs, Pantawid
2.9. The CEF facilitates short reflection on the proceedings. Pamilya HHs, and Conflict-Affected
2.10. The meeting is adjourned. Areas (CAA) are adequately
represented.
3. After the assembly:  Reactions to the presentation are
3.1. ACT conducts community volunteer trainings on community procurement solicited, questions are adequately
and community finance for CVs. answered, and recommendations
3.2. AC plans with MIAC for the conduct of monitoring and technical support discussed. Where needed, separate
provision activities. meetings are conducted for vulnerable
groups (women and IPs) to solicit
reactions, questions, and
recommendations.
 CVs selected to form the finance
committee and the BAC are not elected
public officials.
 CVs selected for the BSPMC and its
committees, and especially the BSPMC
Chairperson, are likewise not elected
public officials.

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 Gender balance is observed in the
selection of CVs.
 Where IPs are present, an IP CV is
selected to join the finance and BAC,
and the BSPMC.
 The signatories to the community
accounts are the AC, the Barangay
Treasurer, and the BSPMC
Chairperson.
 Where IPs are present, an IPs are
encourage to volunteer for paid work.
 Additional consultations are conducted
(at sitio, purok, or tribe) in IP, conflict
areas, and GIDAs to ensure wide
dissemination of information and
maximum participation of vulnerable
groups.
 The action plan (i) include mitigation
actions for triggered safeguards policies
(IP participation, Environmental
management, Land Acquisition and
Resettlement, and Integrated Pest
Management and use of termiticides)
using the environmental and social
management plan (ESMP) template; (ii)
include schedules for community
volunteer training, and meeting
activities for the community volunteers.
Final work schedules reflect accurate
sequencing of activities, including items
of works that are undertaken
simultaneously, taking into account
timing of weather conditions and
availability of required resources,
materials and person-power.
 Reflection follows the ORID format of
(i) evoking observations, including
feelings, of participants on the
proceedings, the process of how

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decisions are made, and the decisions
themselves; (ii) soliciting reflections and
insights out of what was observed/felt
during the proceedings; (iii) exploring
(internalization) relevance of the
insights and reflections to the day-to-
day life of the community, including
how new insights and lessons will effect
constructive change in the community
and; (iv) generating resolve to
(decisions) undertake action and next
steps.
 Activity reports and other documents
are submitted within seven (7) days after
the activity.

NOTES:

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3.2 Community-managed implementation of projects

Objectives:
1. Complete community subprojects on time and within specified quality and cost..

Activity level: Barangay

Duration: 120 to 180 days (6 to 9 months)

Major Steps Participants Standards Key Decisions Outputs Tools and Forms
1. Preparation for project implementation: MCT  ACT members prepare individual 1. BAC awards 1. Completed community  Activity checklists
1.1. The CEF meets with the Barangay Chairperson, the Barangay Treasurer, The MIAC supervision and technical assistance contracts to subprojects.  RFR documents
and other members of the BLGU, and discusses their roles and enlists The Barangay provision plan, where activities are suppliers/contrac  Template BA
their support in monitoring and providing technical assistance to CVs in Chairperson, Treasurer, based on, and are calibrated to address tors. Resolution
subproject implementation. and other members of risks identified through a risk 2. Finance Team endorsing 2nd/3rd
1.2. The AC, TF, and finance analyst meets with the MPDO, municipal TFing the BLGU. assessment conducted jointly with the approves tranche RFRs.
office, and other members of the MIAC, discuss their roles and enlists The BAC, Finance MCT and MIAC. payments to
 ESMP
their support in monitoring and TA provision to communities during Team, BSPMC, and  ACT and MCT/MIAC monitoring and suppliers/contrac
subproject implementation. O&M Committee tors based on  Activity Report
TA provision is coordinated following Form
1.3. The ACT meet with the S/RPMO to plan and prepare for conduct of members a separate, agreed TA provision plan. contract
community volunteer training on community procurement, community Community Volunteers deliverables.  Sub-project
Coordination with the MIAC and the
finance, organization formation and development, and other needed 3. BSPMC Implementation
BLGU officials in the monitoring of
capability building activities. Project Team: committees make Manual
subprojects implementation is
1.4. The CEF conducts area visit and groundwork with community members AC observed. decisions based  ESMF
and key leaders, putting special emphasis on IP leaders, conflict areas, CEF  Subproject implementation activities on their  Community
GIDAs, and women-headed HHs. TFs follow standards and procedures role/function. Procurement
1.5. Additional technical assistance providers are tapped (using the TAF) prior MFAs outlined in the community Manual
to implementation where needed. SRPMO and RPMO procurement, community finance,  Community
Technical Staff environmental and social safeguards, Finance Manual
2. During subproject implementation and other manuals and guidelines.  GRS Manual
2.1. The ACT CEF, TF, and Finance Analyst, together with their municipal
 The CEF, TF, and FA ensure
counterparts, orient the BSPMC and its various work committees, the
subproject implementation policies and
BAC, the Finance Team, and the O&M committee on their specific tasks
guidelines are communicated to CVs.
following the approved workplan. Work schedules are finalized.
Appropriate ACT staff conduct
2.2. The BAC, Finance Team, and BSPMC conduct community procurement,
preparation activities with community
community finance management, subproject implementation and/or
volunteers, coach CVs in conduct of
construction (if projects involve small rural infrastructure), and monitoring
actual activities, conduct additional
activities following the workplan and schedule.
training activities as needed, and
2.3. The ACT CEF, TF, and FA, together with their municipal counterparts,

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conduct monitoring and supervision activities, including (i) site visits; (ii) conduct post-activity assessment and
periodic meetings with CVs; (iii) coaching sessions, and; (iv) fiduciary reflection sessions to ensure learning.
reviews.  Participation of women, IPs, and other
2.4. The ACT conduct additional training of community volunteers on poor households in paid labour
community procurement, community finance, and organizational activities is ensured.
development for operations and maintenance.  Volunteer teams submit Monthly Work
2.5. The CEF, TF, and FA assist communities in preparing RFR documents for Schedule and Physical Progress Report
succeeding tranches. that reflects activities conducted for the
2.6. The SRPMO conduct field visits for monitoring of subproject period and encountered problems.
implementation activities and implementation of ESMPs.  Grievances are captured, Grievance
2.7. The CEFs facilitate resolution of grievances, as they arise. Committees are mobilized, and issues
2.8. The CEF conduct reflection sessions with community volunteers after are addressed following standards in
every gathering. the Grievance Redress System (GRS)
manual.
3. Post activity follow-through
 Community projects completed with
3.1. The CEF prepares the community for project turn-over.
quality, on time, and within specified
cost.
 Reflection follows the ORID format of
(i) evoking observations, including
feelings, of participants on the
proceedings, the process of how
decisions are made, and the decisions
themselves; (ii) soliciting reflections and
insights out of what was observed/felt
during the proceedings; (iii) exploring
(internalization) relevance of the
insights and reflections to the day-to-
day life of the community, including
how new insights and lessons will effect
constructive change in the community
and; (iv) generating resolve to
(decisions) undertake action and next
steps.
 Activity reports and other documents
are submitted within seven (7) days
after the activity.

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3.3 Formation of community organization for operation and maintenance

Objectives:
1. Establish community associations for Operation and Maintenance, and Sustainability of completed projects.
2. Undertake SET for completed sub-projects.

Activity level: Barangay

Duration: 40 to 60 days, starting from the community orientation on subproject implementation.

Major Steps Participants Standards Key Decisions Outputs Tools and Forms
1. Preparation for formation of organizations: MCT  Action Plans are based on clear vision 1. Community 1. O&M Accreditation  ODM Manual
1.1. The AC and CEFs meet with the MLGU to discuss CBO accreditation of MIAC members articulating the organization's basis of volunteers agree documents  SET format
O&M groups. Community Volunteers unity, mission, and strategic directions. to form their 2. Organizational By-Laws and
1.2. The CEF familiarizes him/herself on the different forms of O&M  O&M tasks are undertaken by groups organizations, or O&M Policies
organizations for specific subproject types (i.e. Parent-Teachers- Project Team: through committees with clear an existing CBOs 3. Approved LGU
Community Association or PTCAs for school buildings and day care Area Coordinator functions and roles. is strengthened; accreditation policies and
centers; Barangay Water Association or BAWASA for water systems; Community  O&M groups are encouraged to link 2. Barangay and procedures
community enterprise groups for post-harvest facilities; users associations Empowerment with existing organizations in the area LGU officials 4. Conducted SET for sub-
for other basic service facilities; peoples organizations for environmental Facilitator with similar interests. agree to accredit projects completed
protection projects, and other forms), and the different processes and the O&M group,
 Organizational design follows the
requirements for forming and formalizing these groups for and provide
function of the organization for
accreditation/registration. support foot for
operating, managing, and sustaining
1.3. The ACT meet with the RPMO and SRPMO to plan for conduct of operation and
subprojects. Organizations are not
organizational formation and development training for O&M groups. maintenance
over-designed.
activities.
2. During formation of organization:  Policies are approved by majority of
2.1. CEFs, together with their municipal counterparts, conduct general attendees in assemblies.
orientation on operation and maintenance and forming O&M groups, and  Gender balance is observed in the
facilitate planning workshop and tasking of O&M committee CVS. composition and leadership of
2.2. The CEFs and their counterparts conduct monitoring and technical organizational committees and
assistance activities to form the O&M group, based on the plan developed leadership bodies. Women are
under item 1. These can include conduct of house to house visits, small encouraged to take leadership positions.
meetings, preparation of O&M policies and guidelines, drafting of  If IPs are present, IP leaders are
organizational by-laws, CV meetings with accrediting NGAs, and general encouraged to take leadership positions
assemblies. CEFs, together with the MIAC, conduct coaching, in the organizations formed.

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supervisions, and additional training activities, as needed, to further guide  O&M groups are accredited by the
CVs in the conduct of organizational development activities. LGU and/or other regulatory body.
2.3. The CEFs facilitate conduct of Barangay Assembly/General Assembly to  The boards of O&M groups include the
(i) pass the organizational by-laws; (ii) discuss and approve the O&M Barangay Chairperson as a regular
policies, and; (iii) elect leaders of the O&M group. member representing the Barangay.
2.4. The CEFs facilitate planning of operation and maintenance activities by  LGU accreditation policies and
the CV leaders of the O&M association. procedures are publicly shared and
2.5. O&M activities and Sustainability Evaluation Tests (SET) are conducted disclosed.
following the plan.

3. Post organizational formation follow-through:

3.1. CEF links O&M groups to CSOs, NGAs, and institutions for support.
3.2. ACT conducts inter-organization learning forums to encourage exchange
of experiences and learning, and collective problem solving and support.
3.3. CEF and his/her municipal counterpart facilitates (i) provision of support
by the BLGU to O&M needs of organizations, and; (ii) inclusion of O&M
groups in the Barangay Development Council (BDC).
3.4. AC and MAC facilitates (i) provision of support for operation and
maintenance to O&M groups, and; (ii) inclusion of O&M groups in the
Municipal Development Council (MDC).

NOTES:

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Stage 4: Community Monitoring

1.1 Accountability reporting (AR)

Objectives:
1. Inform the community members on the status of the sub-project and for public disclosure of all aspects of the implementation including synthesis from GRS and actions taken.
2. Review and assessment of commitments made and delivered by the MLGU and other stakeholders.
3. Identify lessons in cycle 1 implementation in the barangay and municipality, and recommendations for cycle 2

Activity level: Barangay and Municipal

Duration: 1 day for the barangay, and 1 day for the municipal-level

Major Steps Participants Standards Key Decisions Outputs Tools and Forms
1. Barangay level accountability review and reporting Representatives from  The CEF prepares key questions to 1. Participants agree 1. Documentation of learning  Activity checklists
the MIAC/LPRAT focus discussions on critical elements of to proceed with and assessment for the cycle  Template BA
1.1. Prior to the barangay AR: BRT members the review (i.e. "What were the critical cycle 2 based on reports and shared Resolution
a. The AC meets with the MIAC and orients them on the accountability PPT members commitments?", "Were these delivered implementation. assessment.  Activity Report
review activities, and discusses their role and participation in the various BSPMC members adequately?", "Did those who commit 2. BLGU agree to 2. Barangay Resolution to (i) Form
accountability activities. Community residents to provide counterpart deliver?", "Were provide support provide support to O&M;
 Attendance Sheets
b. The CEF meets with the Barangay Chairperson to plan for the assembly, there challenges to participation of (including funds (ii) provide support to cycle
and mobilizes the BLGU in ensuring attendance and participation of HHs. Project Team: women and other vulnerable groups? support) for 2 implementation.
c. The CEF conducts area visit and groundwork with community members CEFCommunity Were these challenges addressed O&M and cycle 2
and key leaders, putting special emphasis on IP leaders, conflict areas, Empowerment adequately?", and similar questions) activities.
GIDAs, and women-headed HHs. Facilitators prior to the consultation. This is
d. The CEF meets with the BRT and the BSPMC to prepare them for their TFs informed by ocular visits, key informant
role in the meeting, and conducts dry-run, simulation, and roleplay with the Finance Analysts interviews, and integration by the CEF
CVs. with community members (cross
e. Additional technical assistance is tapped from the RPMO and/or SRPMO sectoral) prior to the meeting.
prior to the meeting, where needed.  The CEF also develops simple visual
aids such as flowcharts of key activities
2.2 During the AR: undertaken, graphs to show
a. The meeting is opened by the Barangay Chairperson, and the CEF is accomplishments and delivery of

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Major Steps Participants Standards Key Decisions Outputs Tools and Forms
introduced as the facilitator. commitments, and a glossary of
b. The BRT presents a historical review of the activities conducted at the technical terms, translated into the
community beginning with the MO and the Community Consultation vernacular, prior to the meeting. Where
Assembly. Emphasis is given on the BAP matrix developed from the first possible, the CEF ensures that key
assembly, and the presentation ends with a review of the commitments Program policies and work breakdown
made by the MLGU, BLGU, and the community members to support structures, workflows, and planning
implementation activities. templates and tools are written on the
c. The BSPMC Chairperson presents an update of status of subproject board or on manila paper, in the local
implementation activities. dialect, and posted around the venue for
d. The BLGU presents updates on status of other projects to address needs people to freely read, and serve as basis
identified in the BAP matrix, including integration of the needs into the for assessment.
BDP.  The CEF together with his/her
e. The CEF facilitates assessment of commitments and activities undertaken; counterpart conduct dry-run/simulation
(i) surfaces problems, issues, and gaps; (ii) generates recommendations to and roleplay prior to the meeting to
address existing gaps and issues; (iii) surfaces lessons, and; (iv) generates identify potential issues and concerns,
recommendations for improving activities and processes for the next cycle. and refine the meeting facilitation plan.
f. CEF requests the Barangay Captain for motion to present the results of the  The assembly is chaired by the Barangay
review to the municipal accountability review meeting. Chairperson.
g. The CEF facilitates short reflection session on the activity and proceedings.  The CEF facilitates the meeting.
h. The assembly is adjourned.
 The CEF ensures that the language used
in the discussion is simple and in the
2.3 Post activity follow-through
vernacular so that it is easily
a. The CEF meets with the Barangay Captain to firm up commitments on (i)
understood.
BLGU support (including fund support) for operation and maintenance of
completed subprojects; (ii) BLGU support (including funds) for cycle 2  The CEF ensures that the discussion on
implementation; (iii) issuance of Barangay Resolution on commitments issues and gaps are always linked to
above. prepared plans.
b. The CEF and MCEF meet with BRTs BSPMC Chairperson and prepares  80% of total HHs living in the barangay
them for the municipal accountability reporting forum and succeeding at the time of the activity attend the
activities. meeting.
c. AC inform and plan with the SRPMO and RPMO the needed Technical  Vulnerable groups (women, IP,
Assistance (TA) for the MAR. communities in GIDAs, Pantawid
Pamilya HHs, and Conflict-Affected
Areas (CAA) are adequately
represented.
 Reactions to the presentation are
solicited, questions are adequately
answered, and recommendations
discussed. Where needed, separate
meetings are conducted for vulnerable

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groups (women and IPs) to solicit
reactions, questions, and
recommendations.
 Additional consultations are conducted
(at sitio, purok, or tribe) in IP, conflict
areas, and GIDAs to ensure wide
dissemination of information and
maximum participation of vulnerable
groups.
 Reflection follows the ORID format of
(i) evoking observations, including
feelings, of participants on the
proceedings, the process of how
decisions are made, and the decisions
themselves; (ii) soliciting reflections and
insights out of what was observed/felt
during the proceedings; (iii) exploring
(internalization) relevance of the
insights and reflections to the day-to-
day life of the community, including
how new insights and lessons will effect
constructive change in the community
and; (iv) generating resolve to
(decisions) undertake action and next
steps.
 Activity reports and other documents
are submitted within seven (7) days after
the activity.
2. Municipal Accountability Reporting Municipal Mayor  The Mayor opens the meetings. 1. Identified the 1. Documentation of learning  Activity checklists
Municipal Vice Mayor  The AC facilitates the meeting and lessons learned by and assessment for the cycle  Template MLGU
2.1 Prior to the municipal AR: Sangguniang Bayan discussions. the various based on reports and shared Resolution
a. The ACT consolidates the BAR reports, NGA PPA commitments, and members  The CEF prepare a barangay-level stakeholders assessment.  Activity Report
proposed projects for the NCDDP, in a municipal map. MIAC / LPRAT/ synthesis of the results of the barangay which are carried 2. Municipal Resolution to (i) Form
b. The AC meet with the MCT, MPDO, and other members of the MIAC and MDRRMC members level review. forward in the provide support to O&M;
 Attendance Sheets
to discuss the consolidated results of the barangay AR, and conduct a dry- MCT follow up. (ii) provide support to cycle
 The AC prepares key questions to focus
run/simulation of the municipal AR. The facilitation plan for the activity is BRTs 2. Participants agree 2 implementation.
discussions on critical elements of the
adjusted as needed. IP group/s to proceed with
review (i.e. "What were the critical
cycle 2
commitments?", "Were these delivered
2.2 During the municipal AR: Project Staff: implementation.
adequately?", "Did those who commit

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a. The meeting is opened by the Municipal Mayor, and the AC is introduced as ACT to provide counterpart deliver?", "Were 3. MLGU agree to
the facilitator. RPMO there challenges to participation of provide support
b. The MPDO presents a historical review of the activities conducted in the SRPMO women and other vulnerable groups? (including funds
municipality, beginning with the MO and the Community Consultation Were these challenges addressed support) for
Assembly. Emphasis is given on the consolidated NGA PPA matrix adequately?", and similar questions) O&M and cycle 2
developed from the first assembly, and the presentation ends with a review prior to the consultation. This is activities.
of the commitments made by the MLGU, BLGU, and the community informed by ocular visits, key informant
members to support implementation activities. interviews, and integration by the AC
c. The MAC presents an update of status of subproject implementation with MLGU staff and community
activities. members (cross sectoral) prior to the
d. The MPDO presents updates on status of other projects to address needs meeting.
identified in the consolidated NGA-LGU PPA matrix, including integration  The ACT also develops simple visual
of other needs into the MDP. aids such as flowcharts of key activities
e. The AC facilitates assessment of commitments and activities undertaken; (i) undertaken, graphs to show
surfaces problems, issues, and gaps; (ii) generates recommendations to accomplishments and delivery of
address existing gaps and issues; (iii) surfaces lessons, and; (iv) generates commitments, and a glossary of
recommendations for improving activities and processes for the next cycle. technical terms, translated into the
f. AC requests the Municipal Mayor for motion to approve the vernacular, prior to the meeting. Where
recommendations made. possible, the AC ensures that key
g. AC facilitates formation of the Municipal Inspectorate Team (MIT) who Program policies and work breakdown
will conduct the Functionality Audit (FA) and the Sustainability Evaluation structures, workflows, and planning
Test (SET). templates and tools are written on the
h. The AC facilitates short reflection session on the activity and proceedings. board or on manila paper, in the local
i. The assembly is adjourned. dialect, and posted around the venue for
people to freely read, and serve as basis
2.3 After the municipal AR: for assessment.
a. The ACT, with the assistance of the RPMO and/or SRPMO, meet with the  Barangay Participants for this activity
Municipal Mayor to discuss enhancements to the NCDDP Specific (BRT) are selected during the
Implementation Arrangements (SIA) for the second cycle. community consultations under the
b. The draft SIA is presented to the Vice-Mayor as chairperson of the social preparation stage.
Sangguniang Bayan, for review and preparation of municipal resolution.  Reactions to the presentations are
c. The ACT, MCT, and MIAC prepare implementation plan for cycle 2, based solicited, questions are adequately
on the recommendations from the municipal AR. answered, and recommendations
discussed.
 Where an IP community covers more
than one barangay, consider separate
meetings of IP leaders.
 MIT is headed by the MPDO, and
composed of the members of the

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MIAC. The ACT provides technical
and facilitation support to the team.
The MIT will be organized by
subproject typology (Schools and Day
care, Health Stations, Water Systems,
Post-harvest Facilities, Roads and
Bridges, etc.)
 Reflection follows the ORID format of
(i) evoking observations, including
feelings, of participants on the
proceedings, the process of how
decisions are made, and the decisions
themselves; (ii) soliciting reflections and
insights out of what was observed/felt
during the proceedings; (iii) exploring
(internalization) relevance of the
insights and reflections to the day-to-
day life of the community, including
how new insights and lessons will effect
constructive change in the community
and; (iv) generating resolve to
(decisions) undertake action and next
steps.
 The AC works in close coordination
and partnership with the MLGOO and
the MPDO in groundworking MIAC
members for follow-through activities.
 Activity reports and other documents
are submitted seven (7) days after the
forum.

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1.2 Functionality Audit and Sustainability Evaluation Testing

Objectives:
1. Assess functionality and utilization of completed sub-project, and quality of community sustainability activities including organizational effectiveness, financial management, physical-technical
conditions, and benefits of sub-projects.

Activity level: Barangay level

Duration: 3 days per barangay, to start 6 months after subproject completion, and repeated every six (6) months thereafter

Major Steps Participants Standards Key Decisions Outputs Tools and Forms
1. Preparation: CEF and committees  Technical Assistance is provided to 1. MIT members 1. Subprojects are validated to  AF and SET
1.1. Municipal Inspectorate Team (MIT) formed during Municipal of community community O&M groups to address agree on the be technically functional. Guidelines
Accountability Reporting session. volunteers with observed gaps to ensure functioning of functionality and 2. Subproject O&M  AF Checklist Tool
1.2. AC meets with the municipal Mayor to ensure support for the activities of barangay officials; At sub-projects. sustainability arrangements are validated  SET Checklist
the MIT. the municipal level,  Functionality audit is conducted within rating of the to be sustainable. Tool
1.3. The AC mobilizes technical assistance support from the S/RPMO for the ACT and MIAC for two (2) weeks after subproject barangay
 AF and SET
conduct of the FA and SET. validation and completion and turn over. subproject.
Activity Report
evaluation  SET is conducted six (6) months after 2. MLGUs decide to
Form
2. During the FA and SET: subproject completion and turn over. allocate funds and
2.1. The ACT orients the MIT members on the FA and SET processes and resources to  Attendance Sheets
 Conduct of FA and SET follow
tools. conduct FA's and
procedures and standards in the FA and
2.2. The MIT prepares FA and SET activity plan and schedule. SET's.
SET guidelines.
2.3. The MIT implements the plan. 3. BLGU agree to
2.4. The MIT prepares a report on the results of the FA and SET.  The FA and SET is undertaken for all provide funds to
2.5. If adverse findings are found, the MPDO and the appropriate MIAC completed subprojects. address gaps in
member meet with the BLGU, BRT, and O&M group leaders of the  FA and SET reports are submitted with functionality and
identified subproject, and prepare action plan to resolve the issue and seven (7) days after the completion of sustainability.
restore and/or enhance the service. the activity in the barangay.
 Consolidated municipal FA and SET
3. After the FA and SET: report is submitted within seven (7)
3.1. ACT consolidates the FA and SET, and conduct analysis on causes of days after completion of the last FA and
problems, if any. SET activity in the last barangay,
3.2. ACT meets with the M/BLGU to discuss mitigation measures to include following the plan.
in the MOA for the next cycle to prevent functionality and sustainability
issues in future subprojects.

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