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UNIVERSITY EXAMINATION 2019/2020

SCHOOL OF COMPUTING AND INFORMATICS

DEPARTMENT OF INFORMATION TECHNOLOGY

BBIT/ BIT

REGULAR

UNIT CODE: BIT1106 -UNIT TITLE: COMPUTER APPUCATIONS

DATE: DECEMBER,-2019 - - MAIN EXAM - TIME: 2 HOURS

INSTRUCTIONS:
ANSWER QUESTION ONE AND ANY OTHER TWO QUESTIONS

Question One (Compulsory 30 Marks)

a) Paste special is a very useful cornnv:!nd. E_;(plain what the paste and paste special
commands do and the diffe renc0s ~-,,~1:,N\..:e r, them, supporting your answer with
different examples of whDt ':-' c~c!: r.rn ,,rt~Jr-.,~\ •:;,1 n be used for. (6 Marks)

b) Explain the term uti lity softvva re gi·1ing thn:·,s examples of such software and why it is
necessary in a computer. ✓ (6 Marks)

c) ExpJain the reasons why an organization might decide to go for special purpose
software giving three advantages of such software (4 Marks)

d) An estate (property) agent decided to design a database to record details of

properties (houses) for sale. He decided to store the following data:
• The name of the seller
Page 1
Paper One
r

• The property address

• The sale price
• The number of bedrooms in the property
• The date the property was built

1. State the field names and data types that you would use for storing this data.
(6 Marks)

e) Name four items that can be found in the Microsoft word status bar explaining their
importance. (4 Marks)

f) Explain the term open source software

(2 Marks)

Question Two (20 Marks)

a) Outline the key features common _to all modem word_processing applications that are-
not present in other office productivity software. (6 Marks)
-- - - - - - - - - - - - -- - -

b) Explain the important steps that should be followed while mail merging a letter.
(6 Marks)

c) Describe the advantagrc:s (:,1' tJ ;miJ a word processor over creating a document by hand.
(4 Marks)

d) Advanced word processor users are able to create professional documents more
quickly than novice users. Outline four steps a user can take to help them to create
professional documents more quickly. (4 Marks)

Question Three (20 Marks)

a) Identify four benefits of using a spreadsheet to analyze data and present results.
(4M~~ -

b) Name two spreadsheet applications and for each application name the organization
responsible for releasing and updating it (4 Marks)

c) Figure 1 shows an image of a spreadsheet that shows some selected census data

Paper One Page2

PR1
FA _R
B5 I

l_
 ext racted from the Botswana Central Statistics Office website {www.cso.qov.bw).
Please refe r to the image wh e n answering the questions below.

A B C D E F
% of
1991 Census 2001 Census 2011 Census Average Populatlon
District Overall
Population Population Populatlon 1991-2011
1 Average
2 Gaborone 133,468 186,007 231,592 183,689 50%
3 Francis town 65,244 83,023 98,961 82,409 22%
4 Lobatse 26,052 29,689 29 ,007 28,249 8%
5 Selibe Phif(We 39,772 49,849 49 ,411 46,344 13%
6 Orapa 8,827 9,151 9,531 9,170 2%
7 Jwaneng 11,188 15,179 18,008 14,792 4%
8 Sowa 2,228 2,879 3,598 2,902 1%
9 Total 286,779 375,777 440,108 367,555
Figu
re 1

Required:

i. Write down an efficient formula to input into cell E~ that calculates the average
population 1991-2011 figure for Gaborone across the three census years.
f\.V fi ~ B ~ ·. b 1 (3 Marks)

ii. Write down an efficient formul a to input into cell B9 that calculates the total
population of the district s for the 1991 ce nsus data. (3 Marks)
5 u M =B '2 ·. 0 8
iii. Write down an efficien t fo rrnu la to [nput into cell F2 that calculates the% of overall
average figure for Gabo n:rn.;1, {reic1t 1ve to the figure in E9). (2 Marks)

1v. Outline the potential problE:n1 vvith duplicating the formula in E3 down the column,
from cells E3 to ES, and expi ain how to overcome this problem. (4 Marks)

Question Four (20 Marks)

a) Give two examples of database management systems and for each system identify
the organization responsible for releasing and updating it. (4 Marks)

b) A small shop is creating a relational database to store details of products and sales.
Paper One Page 3

e :t.1
 . k ntrol and Inform the manager about which product \ines
This will help with stoc co
are most profitable.
(6 Marks)
i) Describe three tables that can be used to store the data.

Identify the relationship between the three tables and identify the appropriate
ii) (10 Marks)
data fi1eId s.

Question Five (20 Marks)

a) Many businesses use e-mai\ for communication;
i) Describe three advantages to businesses ot using e-mai\ instead of other
methods ot communication. (6 Marks)

ii) Describe three disadvantages to businesses of using e-mail instead of other

methods of communication. (6 Marks)

b) E-mail can be accessed through a browser (web-based) or via a separate

program installed on a_computer. State the name of an organization that
provides a web-based e-mail service and the name of that service. (4 Marks)

c) Name four types of slide layouts that c.a;. be inserted into a PowerPoint
presentation explaining where they can b(;) u-:; -.~: ;t (4 Marks)

I Paper One