MS-OFFICE 2019 FUNDAMENTALS

Exposure To Computer Hardware Industry

Computer Hardware refers to the physical components of a computer. These are the tangible parts of a system that
you can touch and see.
Some common examples of computer hardware include:
 Central Processing Unit (CPU): The brain of the computer, responsible for executing instructions.
 Motherboard: The main circuit board that connects and supports other components.
 Memory (RAM): Temporary storage for data and programs being used by the CPU.
 Storage Devices: Devices used to store data permanently, such as hard drives, solid-state drives (SSDs), and
optical drives.
 Input Devices: Devices used to enter data into the computer, such as keyboards, mice, and scanners.
 Output Devices: Devices used to display or output data from the computer, such as monitors, printers, and
speakers.
The computer hardware industry is a vital part of the global economy, encompassing the design, manufacturing, and
distribution of computer components and systems.

Introduction To Microsoft Office & Getting Started With Ms-word

Microsoft Office is a suite of productivity software applications developed by Microsoft. It includes several programs
designed to help users create and manage various types of documents.
Microsoft Word is a word processing application that allows users to create, edit, and format text documents. It is
widely used for a variety of purposes, including writing letters, reports, essays, and other types of documents.
Getting Started with MS-Word:
1. Open Word: Double-click the Word icon on your desktop or in the Start menu.
2. Create a New Document: Click on the "Blank document" option to start a new document.
3. The Word Window:
o Ribbon: Contains tabs with groups of commands.

o Quick Access Toolbar: Contains frequently used commands.

o Title Bar: Displays the document name and the Word application name.

o Document Area: The main area where you type and edit your text.

o Scroll Bars: Used to move up and down or left and right in the document.

o Status Bar: Displays information about the document, such as page number and word count.
Ms-word: Working With Objects

Objects in Word are elements that you can insert and manipulate within your document. These can include:
 Images: Pictures, photos, and other visual elements.
 Shapes: Geometric shapes like rectangles, circles, and arrows.
 WordArt: Text formatted with special effects.
 Tables: Organized data in rows and columns.
 SmartArt: Visual representations of information, such as flowcharts and organizational charts.
Working with Objects:
1. Inserting an Object:
o Go to the "Insert" tab and choose the type of object you want to insert.

2. Formatting an Object:
o Select the object and use the "Format" tab to change its appearance, size, position, and other
properties.
3. Aligning Objects:
o Use the alignment tools to position objects relative to each other or the page margins.

4. Grouping Objects:
o Group multiple objects together to move and resize them as a single unit.

Getting Started With Ms-excel

Microsoft Excel is a spreadsheet application used for organizing, analyzing, and manipulating data. It provides a grid
of cells where you can enter text, numbers, and formulas.
Getting Started with MS-Excel:
1. Open Excel: Double-click the Excel icon on your desktop or in the Start menu.
2. Create a New Workbook: Click on the "Blank workbook" option to start a new workbook.
3. The Excel Window:
o Ribbon: Contains tabs with groups of commands.

o Quick Access Toolbar: Contains frequently used commands.

o Formula Bar: Displays the contents of the active cell.

o Workbook Tabs: Allow you to switch between different worksheets in a workbook.

o Worksheet: A sheet within a workbook where you enter and organize data.

o Cells: The individual boxes in a worksheet where you enter data.

o Rows and Columns: Rows are horizontal and columns are vertical.
Ms-excel: Basic Formula & Data

Formulas are equations that perform calculations on data in Excel cells. They always start with an equal sign (=).
Basic Formulas:
 Sum: Adds the values in a range of cells (e.g., =SUM(A1:A5)).
 Average: Calculates the average of a range of cells (e.g., =AVERAGE(B1:B10)).
 Max: Finds the maximum value in a range of cells (e.g., =MAX(C1:C20)).
 Min: Finds the minimum value in a range of cells (e.g., =MIN(D1:D15)).
Data in Excel:
 Numbers: Can be used for calculations and analysis.
 Text: Can be used for labels, titles, and other descriptive information.
 Dates: Can be used to track events and perform date-based calculations.
 Formulas: Perform calculations on data in cells.

Getting Started With Ms-powerpoint

Microsoft PowerPoint is a presentation software application used to create slideshows. It allows you to combine text,
images, and other multimedia elements to create dynamic presentations.
Getting Started with MS-PowerPoint:
1. Open PowerPoint: Double-click the PowerPoint icon on your desktop or in the Start menu.
2. Create a New Presentation: Click on the "Blank Presentation" option to start a new presentation.
3. The PowerPoint Window:
o Ribbon: Contains tabs with groups of commands.

o Quick Access Toolbar: Contains frequently used commands.

o Slide Pane: Displays the current slide and thumbnails of other slides.

o Notes Pane: Allows you to add speaker notes to your slides.

o Slide Show View: Displays your presentation in full-screen mode.

Ms-powerpoint: Working With Powerpoint

Working with PowerPoint:

1. Creating Slides:
o Add new slides by clicking the "New Slide" button.

o Choose a layout for each slide that suits your content.

2. Adding Content:
o Add text, images, shapes, charts, and other multimedia elements to your slides.
 3. Formatting Slides:
o Change the background, layout, and design of your slides.

o Apply animations and transitions to make your presentation more engaging.

4. Rehearsing and Delivering:

o Rehearse your presentation using the "Slide Show" view.

o Deliver your presentation to an audience.

Getting Started With Onedrive & Onenote

Microsoft OneDrive is a cloud storage service that allows you to store and access your files from anywhere. It
integrates with other Microsoft Office applications, making it easy to share and collaborate on documents.
Microsoft OneNote is a note-taking application that allows you to organize your notes, ideas, and research in a digital
notebook. It supports various types of content, including text, images, audio, and video.
Getting Started with OneDrive and OneNote:
1. Sign in to your Microsoft Account: You'll need a Microsoft account to use OneDrive and OneNote.
2. Access OneDrive: Go to the OneDrive website or use the OneDrive app.
3. Access OneNote: Go to the OneNote website or use the OneNote app.
4. Create and Organize: Create notebooks, sections, and pages in OneNote to organize your notes.
 Fundamentals of Social Media
Social media platforms have become an integral part of our daily lives, connecting us with friends, family, and the
world around us. Understanding how to effectively use these platforms can enhance communication, build
relationships, and even advance your career.

Working With Gmail

Gmail is a popular email service offered by Google. It provides a user-friendly interface for sending, receiving, and
organizing emails.
Key Features:
 Inbox Organization: Utilize labels, filters, and the priority inbox to categorize and manage emails efficiently.
 Communication Tools: Send and receive emails, create contacts, schedule emails, and utilize video
conferencing features.
 Storage and Search: Enjoy ample storage space and powerful search capabilities to easily find specific
emails.
 Security Features: Implement two-factor authentication and other security measures to protect your account.

Managing Google Drive

Google Drive is a cloud storage service that allows you to store, access, and share files online.
Key Features:
 File Storage: Store various file types, including documents, spreadsheets, presentations, images, and videos.
 Collaboration: Share files and folders with others and collaborate on documents in real-time.
 Offline Access: Access files offline by enabling offline access for specific files or folders.
 Google Workspace Integration: Seamlessly integrate with other Google Workspace apps like Docs, Sheets,
and Slides.

Configuring & Managing Login On Facebook

Facebook is a social networking platform that connects people with friends and family.
Key Features:
 Account Security: Configure strong passwords, enable two-factor authentication, and review connected apps
to enhance account security.
 Privacy Settings: Customize privacy settings to control who can see your posts, information, and activities.
 Notifications: Manage notification settings to receive alerts for specific events or from particular people.
 Account Recovery: Set up recovery options, such as email addresses or phone numbers, to regain access to
your account if needed.
Managing Account On WhatsApp_Instagram_Twitter_LinkedIn

 WhatsApp: A messaging app for communicating with individuals and groups.

o Manage Contacts: Add and block contacts, create groups, and customize privacy settings for chats.

o Control Notifications: Adjust notification settings to receive alerts for messages, calls, and group
activities.
 Instagram: A photo and video-sharing platform.
o Content Management: Post photos and videos, use filters and effects, and engage with other users'
content.
o Privacy and Security: Control who can see your posts, stories, and direct messages.

 Twitter: A microblogging platform for sharing short, 280-character messages.

o Content Creation: Tweet text, images, and videos, engage in conversations, and follow other users.

o Account Settings: Customize your profile, manage notifications, and adjust privacy settings.

 LinkedIn: A professional networking platform.

o Profile Management: Build and maintain a professional profile, connect with colleagues, and search
for job opportunities.
o Content Sharing: Share articles, updates, and job postings, and participate in industry discussions.

Configuring & Managing Videos On YouTube_Quora

 YouTube: A video-sharing platform.
o Video Uploads: Upload and manage videos, add descriptions and tags, and create playlists.

o Channel Management: Customize your channel, engage with viewers, and monetize your channel.

 Quora: A question-and-answer platform.

o Content Creation: Ask and answer questions, write blog posts, and follow topics of interest.

o Profile Management: Customize your profile, manage notifications, and connect with other users.
 CONFIG & T/S PC HARDWARE & OS (MAPPED TO:220-1001 & 1002)
1. PC Components And Safety Measures

 Components:
o CPU (Central Processing Unit): Brain of the computer, responsible for processing instructions.

o Motherboard: Main circuit board, connects and supports other components.

o RAM (Random Access Memory): Temporary storage for data and programs.

o Storage Devices: Hard drives (HDD), Solid-State Drives (SSD), optical drives.

o Input Devices: Keyboard, mouse, scanner, webcam.

o Output Devices: Monitor, printer, speakers.

o Power Supply Unit (PSU): Provides power to the computer.

 Safety Measures:
o ESD (Electrostatic Discharge) Protection: Grounding yourself, using anti-static mats, and wearing
anti-static wrist straps.
o Proper Handling: Avoid touching sensitive components, use tools with insulated handles.

o Ventilation: Ensure proper airflow to prevent overheating.

o Cable Management: Keep cables organized to prevent tripping hazards and improve airflow.

2. Managing Storage Components

 Types of Storage: HDD, SSD, external drives, cloud storage.

 Data Backup and Recovery: Regular backups (local and cloud), data recovery techniques.
 Disk Management: Partitioning, formatting, checking for errors.
 Storage Optimization: Disk cleanup, defragmentation (HDD).

3. PC Assembling

 Steps:
o Prepare the workspace.

o Install the CPU and heatsink.

o Install RAM modules.

o Install the motherboard.

o Install the power supply.

o Install storage drives.

o Install the video card (if applicable).

o Connect peripherals.

 Troubleshooting Assembly Issues:

o Identifying and resolving common hardware issues during assembly.
4. Manage Internal System Components

 Types:
o Expansion Cards: Video cards, sound cards, network cards.

o Internal Peripherals: Optical drives, hard drives, SSDs.

 Maintenance:
o Cleaning internal components (dust removal).

o Upgrading components (RAM, storage).

o Replacing faulty components.

5. Types Of Printers_maintenance | Types Of Imagingdevices_installing A Scanner & Webcam

 Printers:
o Types: Inkjet, laser, dot matrix, 3D printers.

o Maintenance:

 Regular cleaning (inkjet cartridges, laser toner).

 Replacing consumables (ink cartridges, toner cartridges).
 Troubleshooting printer issues (paper jams, connectivity problems).
 Imaging Devices:
o Types: Scanners (flatbed, sheet-fed), webcams.

o Installation:

 Connecting devices to the computer.

 Installing driver software.
 Testing device functionality.

6. Configure And Troubleshoot Laptops

 Configuration:
o Power settings, display settings, wireless network settings.

o Installing drivers for laptop-specific components (touchpad, webcam).

 Troubleshooting:
o Battery issues, overheating, connectivity problems, display problems.

7. Manage Mobile Devices

 Mobile Device Management (MDM):

o Enrolling devices, configuring settings, deploying applications, securing data.

 Troubleshooting Mobile Devices:

o Connectivity issues, battery issues, software updates, data backup and recovery.

8. Different Os And Compatibility

  Operating Systems:
o Windows, macOS, Linux (various distributions).

o Compatibility issues: Hardware compatibility, software compatibility.

9. Windows Installation

 Installation Methods:
o Clean installation, upgrade installation.

o Partitioning the hard drive.

o Driver installation.

 Troubleshooting Installation Issues:

o Installation errors, boot problems, activation issues.

10. Manage Windows Disk And Features

 Disk Management:
o Creating partitions, formatting drives, checking for errors.

 Windows Features:
o Enabling and disabling optional features (e.g., Windows Media Player).

11. Install & Configure Linux & MacOS

 Installation Process:
o Partitioning the hard drive, choosing installation options.

 Configuration:
o User accounts, network settings, software installation.

12. Upgrading Os & Installing Os Updates

 OS Upgrades:
o Preparing for an upgrade, performing the upgrade, troubleshooting upgrade issues.

 OS Updates:
o Installing and managing Windows Updates, macOS updates, and Linux updates.

13. Install And Manage Windows Applications

 Installation Methods:
o Using setup files, using the Microsoft Store.

 Managing Applications:
o Uninstalling applications, updating applications, troubleshooting application issues.

14. Manage Client Virtualization And Cloud Computing Concepts

 Virtualization:
o Creating and managing virtual machines (VMs).
 o Benefits of virtualization (resource sharing, disaster recovery).

 Cloud Computing:
o Cloud models (IaaS, PaaS, SaaS).

o Cloud services (storage, computing, applications).

15. Network Concepts And Devices

 Network Concepts:
o Network topologies (star, bus, mesh), network protocols (TCP/IP, HTTP).

 Network Devices:
o Routers, switches, hubs, modems, firewalls.

16. Network Concepts And Management On Windows Devices

 Network Settings:
o Configuring network adapters, connecting to Wi-Fi, configuring VPN connections.

 Network Troubleshooting:
o Identifying and resolving network connectivity issues (e.g., slow speeds, no internet connection).

17. Configure & Troubleshoot Network And Remote Access

 Remote Access:
o Configuring and using Remote Desktop Connection.

o VPN (Virtual Private Network) configurations.

 Network Troubleshooting:
o Using network diagnostic tools (ping, tracert).

o Identifying and resolving network connectivity issues.

18. Data

 Data Security:
o Data encryption, data backups, access controls.

 Data Integrity:
o Ensuring data accuracy and consistency.

 Data Privacy:
o Protecting sensitive data from unauthorized access.

19. Troubleshooting Workstation Issues

 Hardware Troubleshooting:
o Identifying and resolving hardware failures (e.g., power supply issues, memory problems).

 Software Troubleshooting:
o Identifying and resolving software conflicts, application errors, and operating system issues.
20. Managing Users, Workstation And Shared Resources

 User Accounts:
o Creating, managing, and deleting user accounts.

o Assigning user rights and permissions.

 Shared Resources:
o Sharing files and folders, configuring printer sharing.

21. Manage And Secure Systems And

 System Security:
o Installing and configuring antivirus and anti-malware software.

o Implementing firewalls.

o Applying security patches and updates.

 User Authentication:
o Implementing strong passwords, using multi-factor authentication.

22. Manage Mobile Devices And Security

 Mobile Device Security:

o Implementing mobile device management (MDM) solutions.

o Enforcing security policies on mobile devices.

o Protecting mobile devices from malware and data breaches.

23. Implementing Operational Process.

 IT Service Management (ITSM):

o Incident management, problem management, change management.

 Documentation:
o Maintaining system documentation, user manuals, and troubleshooting guides.