[Project Name] Project Schedule Go Pro Gantt Chart Template ©

[Company Name]

Project Start Date: 5/1/2020 (Friday) Display Week: 1 Week 1 Week 2

Project Manager: [Manager's Name] 27 Apr 2020 4 May 2020
27 28 29 30 1 2 3 4 5
% Work
WBS Task Lead Start End Days
Done Days
M T W Th F Sa Su M T

1 [ Task Category ] [Name] Fri 5/01/20 Wed 5/20/20 20 14

1.1 [Task] [Name] Fri 5/01/20 Mon 5/04/20 4 100% 2
1.2 [Task] [Name] Tue 5/05/20 Fri 5/08/20 4 50% 4
1.3 [Task] [Name] Sat 5/09/20 Tue 5/12/20 4 25% 2
1.4 [Task] [Name] Wed 5/13/20 Sat 5/16/20 4 0% 3
1.5 [Task] [Name] Sun 5/17/20 Wed 5/20/20 4 0% 3
1.6 [Insert new rows above this one, then hide or delete this row]
2 [ Task Category ] Fri 5/01/20 Thu 5/07/20 7 5
2.1 [Task] Fri 5/01/20 Fri 5/01/20 1 0% 1
2.2 [Task] Mon 5/04/20 Mon 5/04/20 1 0% 1
2.3 [Task] Tue 5/05/20 Tue 5/05/20 1 0% 1
2.4 [Task] Wed 5/06/20 Wed 5/06/20 1 0% 1
2.5 [Task] Thu 5/07/20 Thu 5/07/20 1 0% 1
2.6 [Insert new rows above this one, then hide or delete this row]
3 [ Task Category ] Fri 5/01/20 Wed 5/06/20 6 4
3.1 [Task] Fri 5/01/20 Fri 5/01/20 1 0% 1
3.2 [Task] #NAME? #NAME? 1 0% ###
3.3 [Task] #NAME? #NAME? 1 0% ###
3.4 [Task] #NAME? #NAME? 1 0% ###
3.5 [Task] #NAME? #NAME? 1 0% ###
3.6 [Insert new rows above this one, then hide or delete this row]
4 [ Task Category ] Fri 5/01/20 Tue 5/05/20 5 3
4.1 [Task] Fri 5/01/20 Fri 5/01/20 1 0% 1
4.2 [Task] Sat 5/02/20 Sat 5/02/20 1 0% 0
4.3 [Task] Sun 5/03/20 Sun 5/03/20 1 0% 0
4.4 [Task] Mon 5/04/20 Mon 5/04/20 1 0% 1
4.5 [Task] Tue 5/05/20 Tue 5/05/20 1 0% 1
4.6 [Insert new rows above this one, then hide or delete this row]
5 [ Task Category ] Fri 5/01/20 Tue 5/05/20 5 3
5.1 [Task] Fri 5/01/20 Fri 5/01/20 1 0% 1
5.2 [Task] Sat 5/02/20 Sat 5/02/20 1 0% 0
5.3 [Task] Sun 5/03/20 Sun 5/03/20 1 0% 0
5.4 [Task] Mon 5/04/20 Mon 5/04/20 1 0% 1
5.5 [Task] Tue 5/05/20 Tue 5/05/20 1 0% 1
5.6 [Insert new rows above this one, then hide or delete this row]

TEMPLATE ROWS
See the Help worksheet for information about using template rows.
1 [ Task Category (label only) ]
2 [ Task Category (summary) ] Fri 5/01/20 Fri 5/01/20 1 1
2.1 [ Level 2 Task ] Fri 5/01/20 Fri 5/01/20 1 0% 1
2.1.1 . [ Level 3 Task ] Fri 5/01/20 Fri 5/01/20 1 0% 1
2.1.1.1 . . [ Level 4 Task ] Fri 5/01/20 Fri 5/01/20 1 0% 1
Gantt Chart Template © 2012-2020 by Vertex42.com: Licensed for private use only. Do not publish on the internet.

Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8

4 May 2020 11 May 2020 18 May 2020 25 May 2020 1 Jun 2020 8 Jun 2020 15 Jun 2020
6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19

W Th F Sa Su M T W Th F Sa Su M T W Th F Sa Su M T W Th F Sa Su M T W Th F Sa Su M T W Th F Sa Su M T W Th F
 Week 8
15 Jun 2020
20 21

Sa Su
Help © 2012-2018 Vertex42 LLC

Introduction
This Gantt Chart spreadsheet makes creating a project schedule very easy. You only
need to know some basic spreadsheet operations to make this gantt chart work for you,
such as how to insert, delete, copy and paste entire rows.
Be sure to read the Getting Started Tips below.

The Share settings for this spreadsheet must always be set to "Private"
See the TermsOfUse worksheet for more information about how you may or may not
share this template.

Getting Started Tips

- Input cells for defining the task dates and durations have a light green background.
- [ Bracketed Text ] is also meant to be edited, like the project title and task descriptions.
- Some of the labels include cell notes to provide extra help information.
- The Project Start Date determines the first week shown in the gantt chart.
- To adjust the range of dates shown in the gantt chart, change the Display Week.
- The red line in the gantt chart represents the date in the Today's Date cell. You can enter
- Today's
To insertDate
a new manually or use
task, insert the formula
a new =TODAY()
row, then copy/paste an existing row from the
- selection
Edit the Holidays worksheet to choose whichthe
of Template Rows at the bottom of worksheet.
dates you want to exclude from Work Days.

Cell Color Key

Input Cell :: Indicates which set of inputs to use

Completed Task :: In the Gantt chart, indicates the completed portion of the task
Incomplete Task :: In the Gantt chart, indicates the incomplete portion of the task

Using the Template Rows and Choosing a WBS Level

Inserting New Tasks

1. Insert a new blank row where you want the new task to be
2. Copy the entire row you want to use from the set of template rows
3. Paste the row you copied on top of the blank row you just inserted
4. Copy and paste the WBS cell separately, based on the level (1, 2.1, 3.2.1, 4.3.2.1)
- When inserting new rows, you must copy and paste an entire row, because the cells of
the Gantt chart area are formulas.

- The WBS numbering uses a different formula for each level, but the formula does not
Changing theother
reference any WBScell
Level in the
in the row.WBS Column
So, you can copy and paste just the WBS cell that
you want to use.
 - If you leave a blank cell above a WBS number, the numbering will reset to 1.x.x. The
formulas are meant for convenience, but you can manually enter them if you need to.
- You can indent the task description for sub-tasks by entering spaces (until Google
decides to add an indent option).
- You can use tasks that are just labels, but it can be even more useful for a category
task to display the minimum Start date and maximum End date of its sub tasks. This can
Category Tasks
be done using =MIN(range_of_startdates) and =MAX(range_of_enddates). An example
template row is provided, but you will need to update the MIN() and MAX() formulas.

Creating Task Dependencies

- You can enter the Start date manually, or define task dependecies using a formula.
Below are the most common options for defining the Start date:

A. Enter the date manually (e.g. 1/3/2015)

B. Reference the Project Start Date (e.g. =$E$4 )
C. Set thethe
- Use Start date=WORKDAY(enddate,1)
formula to the next Work Day after another
where task's
enddate is theEnd date. to the End
reference
date of a predecessor task.
- For multiple predecessors, the formula would be
=MAX(WORKDAY(enddate1,1),WORKDAY(enddate2,1))

D. Set the Start date to the next Calendar Day after another task's End date.
-- This formulapredecessors,
For multiple is very simple:the
=enddate+1
formula would be =MAX(enddate1,enddate2,enddate3 )
+1

E. Set theformula
- This Start date to like
is just a number
the oneof
in days before
C or D, orthat
except afterinanother
place of date.
the "1" you enter the
number of days, such as =WORKDAY(enddate,5) or =WORKDAY(startdate,-5)

FAQs
Q: What is the all
First, select best wayrows
of the to Print?
you want to print. Then, in the Print Settings, choose
A: "Selection" and check "No Gridlines". Fit to width and print in landscape.
You also may want to hide the Days Done, Days Left, and Color columns prior to printing.

Q: How do I only show Monday-Friday in the chart area?

A: You can hide the columns that show the weekends.

Q: How
more do I printtothe
columns theentire range
right of of dates
the chart areafor
andmy project?
then copy and paste columns (7 at a
A: time) to extend the display.
Note: The more columns you add to the right of the Gantt chart, the slower the
recalculation speed will be, because of the number of additional formulas.

Q: How do I calculate
the formula below, the %Complete
where for aisSummary
"workdays" task?
a reference to the range of work days
A: and "complete" is a reference to the %complete for each of the subtasks.
=ARRAYFORMULA( SUMPRODUCT( workdays, complete ) / SUM ( workdays ) )
 When using =MIN(), =MAX(), and =SUMPRODUCT(), it is easy for the references to get
Q: The Start
messed update,
if youEnd date,
move rowsoraround
%Complete fornew
or insert a Level
rows.1 You
taskshould
is wrong. How
verify anddo
fixIthese
fix it?
A: formulas if they are not referencing the correct ranges.

Q: I've
Findmessed upworks,
a row that the chart
thenarea
copysomehow. How
the cells that do Iup
make fixthe
it?gantt chart area from that
A: row into the cells that are messed up.
 © 2012-2018 Vertex42 LLC

Contact Vertex42

to "Private"

Input Cell

Label
or to printing.

workdays ) )
Gantt Chart Template Pro for Google Sheets
originally for Microsoft Excel that offers more features than the free version. When you
purchase it, you will also get a link to download the Pro version for Google Sheets!!

Learn More About Gantt Chart Template Pro

- Visit the web page above to view screenshots and watch demo videos

Features in the Pro version for Google Sheets

Define task durations

Day duration. In the Proby specifying
version, the number
the default ofto
option is Work
enterDays
the Start Date and the
number of Work Days.

Choose whether
- The Pro version to defineatask
includes durations
larger using Calendar
set of template rows that Days or more
provide Workoptions
Days orfor
End Dates
defining the Start date, End date, duration, and dependency of tasks.

Exclude holidays
- List holidays andfrom
otherwork days days in a separate sheet. When defining task
non-working
durations using Work Days, these dates will be excluded.

Define what
- The Pro you mean
version allowsby "Weekend"
you when which
to define exactly using day(s)
Work Days
of the week you want to
use as your weekend. The default is Saturday and Sunday.

Color-Code bars inthat

advanced formulas the you
Gantt chart
could use in the Color column to automatically color a bar
based on the name in the Lead column.

Define tasks dependences

- The template rows includebyanspecifying the predecessor
option for entering WBS WBS. The Start date
a Predecessor
will be calculated as the day following the End date of the predecessor.
Days or End Dates
Terms of Use

Gantt Chart Template for Google Sheets

© 2012-2018 Vertex42 LLC. All rights reserved.

This template is a copyrighted work under the Unites States and other copyright
laws and is the property of Vertex42 LLC. The items listed below are additional
You may make archival copies and customize this template only for your personal
use or use within your company or organization and not for resale or public sharing.
You may not remove or alter any logo, trademark, copyright, disclaimer,
brand, terms of use, attribution, or other proprietary notices or marks within
This template and any customized or modified version of this template may NOT be
sold, distributed, published to an online gallery, hosted on a website, or placed on a
The Share Settings for this spreadsheet must always be set to "Private"

Limited Private Sharing and Other Allowed Uses

See the complete license agreement to learn more about how you may or may not
use this template.
View the Complete License Agreement
https://www.vertex42.com/licensing/EULA_privateuse.html