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Task Management Module

The Task Management Module is a web-based tool designed to enhance task assignment, tracking, and completion for teams, improving productivity and collaboration. It addresses challenges such as lack of visibility, poor prioritization, and communication gaps while offering features like user authentication, task management, collaboration tools, and analytics. The module is suitable for organizations aiming to effectively manage workloads and ensure timely goal delivery.

Uploaded by

Meenachi Sundaram
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© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
3 views

Task Management Module

The Task Management Module is a web-based tool designed to enhance task assignment, tracking, and completion for teams, improving productivity and collaboration. It addresses challenges such as lack of visibility, poor prioritization, and communication gaps while offering features like user authentication, task management, collaboration tools, and analytics. The module is suitable for organizations aiming to effectively manage workloads and ensure timely goal delivery.

Uploaded by

Meenachi Sundaram
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Project Name : Task Management Module

Overview

The Task Management Module is a web-based solution designed to streamline


task assignment, tracking, and completion across teams and projects. It provides
users with an intuitive platform to organize tasks, prioritize work, and monitor
progress, enhancing team productivity and collaboration. This module is ideal for
organizations seeking to manage workloads effectively and ensure timely
delivery of goals.

Problems/Challenges

1. Lack of Visibility: Teams often struggle to track task statuses and


workloads.
2. Poor Prioritization: Difficulty in setting task priorities leads to
inefficiencies.
3. Communication Gaps: Miscommunication about tasks often results in
delays or errors.
4. Scalability: Managing tasks across larger teams or multiple projects
becomes cumbersome.
5. Accountability: Lack of ownership for tasks can lead to missed deadlines.

Functional Requirements

1. User Authentication and Roles:


○ Role-based access (e.g., Admin, Manager, Team Member).
○ Secure login with email or SSO.
2. Task Creation and Assignment:
○ Users can create tasks with details like title, description, due date,
priority, and tags.
○ Assign tasks to individuals or teams.
3. Task Status Management:
○ Status options: To Do, In Progress, Completed, On Hold.
○ Customizable workflows for status progression.
4. Priority and Deadlines:
○ Assign priority levels (e.g., High, Medium, Low).
○ Set deadlines with automated reminders for upcoming due dates.
5. Task Dependencies:
○ Link dependent tasks to ensure proper sequencing.
6. Collaboration Features:
○ Add comments for discussions on specific tasks.
○ Attach files or documents for reference.
7. Dashboard and Reports:
○ Visual dashboards for tracking task progress, overdue tasks, and
completion rates.
○ Reports on team performance and task distribution.
8. Calendar Integration:
○ Sync tasks with Google Calendar, Outlook, or other scheduling tools.
9. Search and Filters:
○ Advanced search options to locate tasks by keyword, assignee,
priority, or status.
10. Notifications and Alerts:
○ Real-time notifications for task updates, reassignments, or
approaching deadlines.
11.Integration Capabilities:
○ Integration with project management tools (e.g., Jira, Trello, Asana)
and communication platforms (e.g., Slack, MS Teams).
12. Time Tracking (Optional):
○ Track time spent on tasks for billing or productivity analysis.

Notifications and Communications

1. Email Notifications:
○ Updates on task assignments, status changes, and deadlines.
2. In-App Notifications:
○ Alerts for real-time task updates and comments.
3. Push Notifications (Optional):
○ For mobile users to stay updated on tasks while on the go.
4. Reminders:
○ Automatic reminders for approaching deadlines or overdue tasks.
5. Collaborative Messaging:
○ Direct notifications for comments or mentions within a task.

Analytics

1. Task Completion Metrics:


○ Percentage of tasks completed within the deadline.
2. Workload Distribution:
○ Visual representation of tasks assigned per user or team.
3. Performance Tracking:
○ Metrics on individual or team efficiency in completing tasks.
4. Bottleneck Analysis:
○ Identify stages or users where tasks frequently get delayed.
5. Trend Analysis:
○ Insights into task creation and completion trends over time.

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