Sundarharaicha Municipality

Office of the Municipal Executive

Morang

Terms of Reference(TOR)

For

Preparation of Detail
Design Drawing and Estimate of Cold Store
  Background
Sundarharaicha Municipality in the fiscal year 2081/82 in its annual planning and budgeting has
proposed the construction of Cold Store. In line with the proposed plan, Sundarharaicha
Municipality seeks to outsource the consulting services for preparation of design drawing and
estimate of Cold Store. In order to outsource the competent Consulting firm this Terms of
Reference (ToR) has been prepared for the preparation of design drawing and estimate of Cold
Store project of Sundarharaicha Municipality.

 Objectives

The objectives of the assignment are to prepare the Master Plan with DPR, Drawings, Cost
Estimate & Report for cold store. However, following objective fulfill the proposed study:

 To carry out detailed topographic survey and map of the areas (in appropriate scale).

 To prepare master plan with all physical infrastructures required in the building Area.
 To carry out the Geotechnical Investigation (Soil test by digging 3 boreholes).
 To carry out the structural design of the Building.
To carry out the Sanitary design required for the Building.
To carry out the Electrical design (Lighting, Telecommunication and data networking, Security

system, fire Alarm System) required for the Building.

 To design the security System.

To design the Firefighting system.

To prepare the Landscape Design.

 To prepare the HVAC Design.

 The detailed master plan would include detailed engineering survey and design for all the
components of infrastructures.

 To design the infrastructure depicting the local architecture and using local construction
technology and materials. Drawings of infrastructures should include Plan, Section,
Elevation and Perspective view in color format along with soft copies.

 To prepare cost estimates, Bidding Document and Specifications of the project.

  Scope of the Work
The Consulting service is required for the preparation of architectural design, structural design,
Drawings, detail cost estimate. Specification and bid document of Sundarharaicha
municipality. The cold store should be safe, reliable, cost effective, energy saving (aiming zero
energy loss).
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3 .1. Desk Study
A Desk Study should be carried out, collecting all data, maps (cadastral maps, GIS map, Google
map) and other information relevant to building design for planning of further field survey and
investigation works as well as detailed design and checked the actual area of the plot and verify with
the land revenue office record.

3.2. Detailed Engineering Study and Survey

3.2.1.Technical feasibility study
It should include reviewing the available data, collecting, reviewing and analysis field data
including topographic survey, nature and structure of surface soil and subsurface soil
including groundwater and other information as required for the study and conducting analysis to
decide upon the technical feasibility of the building.

3.2.2. Master Plan and Conceptual, Designing

The consultant shall prepare and submit conceptual architectural plan design/ outline proposal
as well as preliminary cost estimate of the project for approval by Municipality. The
consultant shall follow design of the building as per the rules and regulations of one and / or any
prior existed municipality within the district.

3.2.3. Building layout Selection

The most suitable Layout for the Building based on the access to the road. Adequacy of light as
well as other building on the surrounding location shall be selected. The Building layout should
also be guided by climatic factors and environmental considerations such as solar, rain, wind,
temperature, noise, light, energy, efficiency, ventilation etc., and other existing and/ or planned
facilities in the area. The selected layout should be clearly indicated in the map and should be as per
the Municipality Norms. Rule and Regulation. All the characteristic features of the chosen building
site shall be given in order to facilitate easy reference while ' designing the building.

3.2.4. Seismological Study

The consultant shall collect and refer to the available seismic data/ records of the area. Seismic Forces.
According to the Indian standard criteria for Earthquake Resistant Design of Structure. Nepal National
Building Code (NBC), Municipality Norms, Rule and Regulation may be followed.
3.2.5. Consideration on Environment protection

Environment Consideration should start early-on Layout plan of the building should be guided by
environmental and climatic factors, and alternative layouts will be compared on environmental
and climatic ground. The design of the building should incorporate environmental concepts
such as avoiding/ minimizing adverse environmental impacts, recycling or reusing and proper
handling of wastes. Makings optimal use of natural systems (such as solar energy and natural lights),
health and safety as well as accident/ emergency management measures. Contributing, to positive
environment aspects (such as recharging ground water) etc. The proposed layout and designs should
be screened for any environmental risks. The consultant shall carry out environment assessment to
predict damages of the buildings construction to the environment and attempt first to avoid and then
to minimize the risks or damage through appropriate layout and design features. The unavoidable
risks should be mitigated through appropriate mitigation measures (technology, type of structures,
management etc.). The consultant will suggest appropriate measures in the design for protection of
surrounding environment.

3.3.Detailed Design and Quantity/Cost Estimates

Based on the collected information and results of the discussion mentioned above the consultants
shall design the building, following the standard codes of practice, norms and guidelines. The relevant
codes of IS for the design of Nepal National Building Code (NBC: 105:2020), preexisted Municipality
Norms of the district. Rule and Regulation shall be followed. The list of all reference literature and
materials shall be provided on the report.
The consultant shall initially complete structural analysis and prepare final structural design drawings
showing the structural system used for RCC. Wood, Steel etc. as necessary together with
reinforcement details, construction details sizes etc. The structural drawings shall be accompanied by a
compiled structural design report giving verifiable calculations for all structural members. The
consultant shall prepare Specifications for Structural Design Components.

The consultants shall produce details and all structural drawing as per Municipality Norms. Rule and
Regulation and preparation of all documents need for approval.

The consultants shall produce detailed quantity estimate of the building and its accessories. The
consultants shall collect information on sources of materials and their lead distances and prepare rate
schedules and cost estimates based on the standard norms and prevailing district rates.
3.4 Preparation of the Document
The Consultants shall prepare detailed design and drawings for:
Architectural
Structural

 Electrical and Allied System Drawings should include Structural I Working Drawings. Deliverable

shall include,
Detailed Design Drawings.
Drawings for approval of Municipality
Detailed Unit Rate Analysis, Cost Estimate, work Specifications.
Complete set of Bidding Documents.

3.5. List of the Drawing Requirements

This list is subject to revisions by the consultant after giving prior notice therefore any further
details, Drawings, Design, Documents, and Specification etc. that are deemed necessary for

1. Plan (1:100/50/25)
a. Ground floor plan with all the necessary details.
b. Detail drawing showing the all-necessary details.
c. Schedule of finishes and specification for different areas and surfaces.

2. Building Sections (1:100/50/25)

a. All major changes of levels and building heights. Clearly defining the relationship of the various
building elements with each other, in terms of vertical heights and distance to be drawn.
b. Heights of basic elements and levels such as plinths sills, linters, ceilings,
floors, cornices eaves, truss bottom etc.
c. Slopes of roof and floors applicable to be defined.
d. All the materials to be specified.

3. The building Elevations (1:100)

a. Elevation features of doors, Windows columns, Brackets, railings, roof profiles etc. and showing all
external faces of the buildings to be drawn.
b. Details of the elevations and corresponding external wall sections. Defining the arrangement
of various elements whether in different of the same vertical plans etc. along with the building's
materials used.

4. Construction Details (1:20/1:10/1:5)

a) Flooring, Steps and step guards, sills, railing, lintels, Columns, beams, brackets, cornices,
ceilings, roofing, plinth protection etc. along with the material to the used.
b) Partition walls, paneling, skirting, false ceilings, shelving, counters cupboards and other
miscellaneous built-in furniture along with the materials specifications and hardware to be used.

5. Doors/Windows (1:20/1:10/1:5)
a. Details elevations clearly showing all traditional features and elements to be incorporated and
prepared.
b. Details section explaining the opening, frame, threshold, shutter sizes etc. to be prepared, along
with a drawn description of the traditional detailing aspects and materials to be used.
c. Details for grills and security bars together with the material used, specifications fixing details.
d. Schedules and specification for hardware.
e. Details plans sectional elevations clearly explaining the location of carious fixtures
ie. Sinks and drain boards exhaust, fans, etc. along with all materials
specifications and catalogue references applicable.

6. Structural Drawings (1:100/1:50)

a. Layout plans with complete center-to-center measurements.
b. Foundation plans up to plinth level, complete with details for column footing; load bearing walls,
partition walls, plinth beams, etc. with sections at various points and supports showings the entire
arrangement off reinforcement with full measurements.
c. Design and details for lintels, beams cornice beams, suspended floors, columns, shear walls water
tanks, posts struts, brackets, etc. at all floor level with complete sections showings the entire
arrangement of reinforcement including bar bending schedule for the complete structure together with
full measurements.
d. Design and details for Stair cases with plans and sections at all level's showings the whole
reinforcement arrangement with all measurement for stairs. Landing, slabs, beams and foundations.
e. Details of ceilings, sizes of joists, suspenders and fixing details complete with sections showing
the structural arrangement and measurements.
f. Design and details for trusses, purlin, rafters, posts, struts, post plates, etc. complete with sizes,
section and
g. Design and details of all steel sections with complete measurements, showing the structure
arrangement, details of connections, etc.

7. Electrical Layout (1:50)

a. Internal electrical layout with respect to location and height of fixture/ fittings such as light points,
switches, switch boards, power outlets, exhaust fans, bulk heads, sub distribution boards, main control
board, etc.
b. Layout for compound electrifications inside plan along with specification of fittings, poles, brackets,
etc, as proposed.
c. Layout and sections where applicable for cable trenches, cable routes and carthing and its
specifications.
d. Single line diagram in respect of main control board and energy meter, sub distribution boards and
load circuits.

4. Personnel Requirements:
The consultant should provide and manage a work team comprising of the following professionals to
accomplish the proposed assignment. The required number of manpower and man-month should be in
accordance with work schedule and manning schedule:
Item Gazetted Class Experience
Team Leader (Urban Planner) Second Class Equal 5 years Experience
Geotechnical Engineer Second Class Equal 5 years Experience
Architect Second Class Equal 3 years Experience
Structure Engineer Second Class Equal 3 years Experience
Civil Engineer Third Class Equal 3 years Experience
Electrical Engineer Third Class Equal 3 years Experience
Mechanical Engineer Third Class Equal 3 years Experience
Sanitary Engineer Third Class Equal 3 years Experience

The team should also consist of supporting technical and non-technical staffs.
5. Submission of Reports and presentation of the Works
5.1. Inception Report
This report will contain building size, type and layout plan. Preliminary inception report shall be
submitted to Municipality in two topics. This should contain master concepts of overall, project as well
as the time schedule.
5.2. Preliminary Design Report
This report shall contain the preliminary design concepts and short descriptions relating to the
proposed structure and its major components'. Architectural Structural, Electrical, Mechanical and
others. It shall include location of proposed if foundations and arrangements of the building
components along with comparison/ between the possible alternative types. This report shall be
submitted in two copies and the content shall be discussed with municipality before proceeding to the
detailed design of the building. The consultant shall present the preliminary design report to the
municipality audience. The cost of such presentation shall be borne by the consultants.
5.3. Draft Report
This draft report shall be in standard format, containing all the required components of the design and
be presented in clear and easy to refer formats as per the general design guidance attached.
The complete set of the report should consist of:
Volume I — Main Report
Volume II- Drawings (structural/working)
Volume III- Design Calculations
Volume IV- Unit Rate Analysis, Cost estimates, Bill of Quantity, and Special provisions to Standard
Specifications, if any.
Appendices

This report shall be submitted in Three copies. The report shall also include the drawings, quantity and
cost estimate of any standard design the is used in the design. A copy of this draft report shall also be
submitted to the Municipality for its review.

5.4. Presentation of the Draft Report

Consultant shall present the design report in specified standard format audience prior to the submission
of the final report. They shall review the issue raised during the presentation while finalizing the report
and make necessary amendments/ corrections if needed. The date and venue of the presentation
shall be determined by mutual agreement between the Municipality and the consultants. The cost of
such presentation shall be borne by the consultants.

5.5. Final Report

Apart from the presentation, the Municipality will verify the content of the report against the Terms
of Reference and the checklist. The Municipality may also discuss upon the technical content of the
report and many suggest some changes if through necessary. While preparing the final Report the
consultant shall consider the comments/ suggestions and make corrections or amendments if
required. It doesn't however relieve the consultants or their responsibility over the technical content
of the design. The final report shall be submitted in live copies as indicated in the checklist.

5.6. Soft Copy (Electronic Copy) of the Design

Apart from the bound report the consultants shall submit soft copies (Electronic Copies) of the final
report if USB as specified in the checklist.

6. Time Schedule

If not indicated otherwise in the contract documents the consultant shall complete the assigned
works as per the following schedule:
a. Inception report within 1 (One) weeks from the date of signing of the contract.
b. Preliminary Design Report within 2 (Week) from the date of signing of the contract.
c. Draft Report within 2 (Week) from the date of signing of the contract.
d. Final Report within 4 (Four) week from the date of signing of the contract.

7. Payment Schedule
If not indicated otherwise, the payment shall be made as mentioned below:

• 100% after preparation and approved of cost estimates, final BoQs and other contractual
documents.