7

7
ICT
Quarter 3 – Module
1
Introduction Microsoft Excel

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ICT – Grade 7
Self-Learning Modules
First Edition, 2020

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Introductory Message
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Thank you.
 For the learner:

Welcome to the Information and Communication Technology 7

Self – Learning Module 1 on Introduction to MS Office Excel.
MS Excel is used very widely nowadays by everyone because it
is very helpful and it helps in saving a lot of time. It has been is being
used for so many years and it gets upgraded every year with new
features. The most impressive thing about MS Excel is that it can be
used anywhere for any kind of work. For example, it is used for billing,
data management, analysis, inventory, finance, business tasks,
complex calculations, etc. One can even do mathematical calculations
using this and can also store important data in it in the form of charts
or spreadsheets.
MS Excel can be accessed from anywhere and everywhere. You
can even work on MS Excel using mobile if you don’t have laptops.
There are so many benefits of using MS Excel that it has become an
inevitable part of the lives of lives of millions of people. MS Excel has
numerous tools and features that make one’s work easy and saves
one’s time also!
This module was designed to provide you with fun and
meaningful opportunities for guided and independent learning at your
own pace and time. You will be enabled to process the contents of the
learning resource while being an active learner.
This module has the following parts and corresponding icons:

This will give you an idea of the skills or

competencies you are expected to learn in the
module. A brief drill or review to help you link the
Explore current lesson with the previous one. The new
lesson will also be introduced to you in various
ways such as a story, a song, a poem, a problem
opener, an activity, or a situation.
This section provides a brief discussion of the
Learn lesson. This aims to help you discover and
understand new concepts and skills.
This comprises activities for independent practice to
solidify your understanding and skills of the topic.
What’s
You may check the answers to the exercises using
More
the Answer Key at the end of the module.

This includes questions or blank sentences sentence /

paragraphs
Apply paragraph to be filled in to
process what you
process you have learned from the lesson.

This is a task which aims to evaluate your level of

Assess mastery in achieving the learning competency.

This contains answers to all activities in the

module.
Answer Key
 This contains the learner’s reflection. Learners are
encouraged to think about the lessons the parts
particularly

that went well (they have understood) and the parts

Reflect that were weak (they have difficulty) and write
about it briefly. Learners can share their thoughts
and feelings feeling about the lessons.

At the end of this module, you will also find:

References This is a list of all sources used in developing this

module.
The following are some reminders in using this module:

1. Use the module with care. Do not put unnecessary mark/s on

any part of the module. Use a separate sheet of paper in
answering the exercises.
[2.] Read the instructions instruction carefully before doing each
task.
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checking your answers.
3.[4.] Finish the task at hand before proceeding to the next.
4.[5.] Return this module to your teacher/facilitator once you are
through with it.
If you encounter any difficulty in answering the tasks in this
module, do not hesitate to consult your teacher or facilitator.
Always bear in mind that you are not alone.
We hope that through this material, you will experience
meaningful learning and gain a deep gain deep understanding of
the relevant competencies. You can do it!
 Explore

Introduction:

Microsoft Exce l is a computerized worksheet. It has the

standard feature of an electronic spreadsheet which uses cells that
are represented in rows and columns designed to perform arithmetic
operations. It is used to calculate numeric information such as
budgets, income, expenses, scientific and statistical data. It can also
organize information such as inventory, work schedules, projects,
invoices, and address lists. It can also be used to7 create forms and
summarize data in charts and Pivot tables.

MS Excel is widely used in accounting and financial

applications, as well as statistics and engineering calculations. The
program supports and displays graphs, charts and histograms from a
given set of groups of data.

This module will help you define what MS Excel is is MS Excel ,

its window elements and discover new features of the MS excel
program. It also aims to you help you open and run the MS Excel
program properly, and navigate navigate the spreadsheet interface
effectively.

This module will also help you familiarize the different tools tool
and commands MS Excel as well as entering data into
spreadsheets spreadsheet .

1.
 Learn

Lesson 1: What is Microsoft Excel?

Excel is a spreadsheet program that allows you to store,

organize, and manipulate data. Data can be text, numbers,
and formulas. The data is entered into cells which are organized
into columns and rows. Many people use Excel to keep a
budget, use charts and graphs to show data, track sales for a
business, and much more. Figure 1 -
Microsoft
Figure 1 - Excel icon
Microsoft
Excel icon
Microsoft Excel 2016 Interface

The Excel interface is where you see and use the tools in
Excel on the screen. This includes the way the tools are
organized and presented to you, the software user. You will
learn about The Welcome Page, The Ribbon, Quick Access
Toolbar, and File Tab.

The Welcome Page

When you first open Excel 2016, you will see the Welcome
Page (see Figure 2). Take a moment to browse the many
templates available for specific uses. Notice the Search Box
near the top-center where you can search for templates for
other uses.
 Figure 2 - Excel Welcome Page (zoomed in to upper left side)
Parts of the Excel Screen
3
1 2

4
5 a 15
16
6 c
7 b
8

9
12

10 14
13
11
Numb Screen
Function
er Element
1 Provides access to the most common Excel commands including Save,
Quick Access
Undo, Repeat, and Copy. You can customize, add or delete buttons on
toolbar
this toolbar.
2 Title Bar Shows the open program and the name of the open file.
3 Window It contains three buttons: Minimize which minimizes the window,
Control Maximize/Restore which maximizes/restores the window, and Close
Buttons which closes the window.
4 File Menu Provides access to the menu in Office 2016.When you click this button it
shows the following menus: Info, New, Open, Save, Save As, Print
Share, Export, Publish, Close, Account, Options
5 Ribbon It contains the commands organized in three components:
a (a) Tabs – provide access to many tools and contain related groups

b (b) Groups – organized related commands

c (c) Commands – appear within each group

6 Shows the cell reference of the active cell. This can also be used to
Name box
locate a cell.
7 Formula Bar The area where you can enter or editof edit text or formulas.

8 A cell that is selected. The active cell is indicated in the Name Box at the
Active Cell
Formula Bar.
9 A cell is the rectangular area where a column and row intersect. Each
Cell cell is identified by a cell reference which is its column and row
location.
1 Each workbook contains worksheets with sheet tabs located at the
0 Worksheet bottom of the worksheet. The sheet tab identifies the name of the
worksheet (example Sheet1, Sheet2, Sheet3).
1 A file that contains one or more worksheets, which you can use to
Workbook
1 organize various kinds of related information.
1 Scroll Bars Allow you to easily go to the top or bottom, left or right of the worksheet
2
Display different views of the worksheet such as Normal, Page Layout,
1 View Options
3 Page Break.
1 Zoom Level
Opens the Zoom dialog box and maximizes/minimizes the view by
4 and Zoom
sliding the zoom slider
Slider
1 Help Opens the Excel Help Window
5 Ribbon Display
1 Shows or hides Ribbon, tabs, or commands
6 Option
The Ribbon
The Ribbon is a toolbox at the top of the screen. It’s organized
into three main parts (see Figure 3):

▪ Tabs – Tabs represent a general activity area. For

example, the “Home” has the tools most often used, and
the “Insert” tab has the tools to “put objects into” the
work area.

▪ Groups – Groups show related “tools” together more

specifically, like “Font” or “Alignment”.

▪ Commands – A command is one of the actual “tools”,

which can be a button, expandable menu, or a box for
entering information.

Quick Access Toolbar

The Quick Access Toolbar is above the Tabs and has the
commands used most often (see Figure 4).

File Tab

The File Tab is where you can create a New document, Open
an existing one, Save changes, Save As a different file with a
different name, Print the current workbook, and many other
options.

Try it! Click the File Tab and observe the options described.
This area is called the “backstage view”. Click the “back” arrow
at the top to return to the main Excel work area.

What’s More

1. An Excel file is called a Workbook.

- Default title is Book1
2. Ribbon broken into Tabs (Home, Insert, Page Layout…)
-
Tabs broken into groups (Clipboard, Font, Alignment)
3. Name box (left) and formula bar (right)
- Name box shows address of current cell
- Formula bar shows contents of current cell
4. Column Headings Are Lettered, Row Headings Are Numbered
- Columns of a building, rows of chairs
5. Worksheet navigation buttons, Worksheet tabs
- Sheet1
6. Status bar
- Excel
behaves differently depending on the current "mode"

Status Bar Modes

-
Ready mode. This means nothing is being entered or edited on the sp
readsheet.

-
Enter mode. This mode is when you are doing data entry, just typing i
n the contents.

- Edit mode. Edit the contents of the current cell. Double-

click on a cell with data in it,
or click inside the formula bar for this mode.
 -
Point mode. Used when linking to cell addresses within a formula or f
rom an Excel dialog window.

Engage
HANDS - ON ACTIVITY

Exercise – “My Pet Store Earnings”

Let’s get to work in Excel! In this exercise, you will operate a pet
store for a month and keep track of your sales for that month.
First you will learn how to enter information into a cell.

Entering Data into

Cells
Most of the work in Excel takes
place in the rectangular boxes
called “cells”. Cells make up the
large white grid called the
“worksheet”. Each cell has a “cell
address” made up of a letter for
the column, and a number for the
row (see Figure 5).

Figure 5 - Worksheet area,

columns, rows, and data in
cells

Try
it!
Follow these steps to recreate
Figure 5:
1. Click into cell A1
2. Type “My Pet Store Earnings”
[3.] Press “Enter” on the keyboard
Figure 5 - Worksheet area,
3.[4.] Type “Type of Pet” in cell A2
columns, rows, and data in cells
4.[5.] Continue entering the list of pets
shown in Figure 5
 Apply

Activity

Let’s continue creating this table by adding column labels:

1. Click into cell B2
2. Type “Number Sold”
3. Press the “Tab” on the
keyboard
4. Type “Price” in cell C2
5. Press “Tab”
6. Type “Total per type”

The worksheet should look

like Figure 6.

Figure 6 - Worksheet with

column labels

Assessment
Multiple Choice. Choose the letter of the best answer. Write the
chosen letter on a separate sheet of paper.

_____________ 1. It provides access to the only menu in MS Office

2016.
A. Quick Access Toolbar C. Window Control Buttons
B. File Menu D. Spreadsheet

_____________ 2. It indicates the name of the file and name of the

program.
A. Title bar C. View Options
B. Formula Bar D. Cell Reference
_____________ 3. It allows you to easily go to the top or bottom, left or
right
of the worksheet.
A. View Options C. Scroll Bar
B. Zoom Slider D. Ribbon
_____________ 4. It contains the commands organized in three
components.
A. Ribbon C. View Options
B. Quick Access Toolbar D. Tabs
_____________ 5. It is the rectangular area where a column and a row
intersects.
A. Scroll Bar C. Title Bar
B. File Name D. Cell

_____________ 6. It provides access to the most common Excel

commands
including Save, Undo, Repeat, and Copy.
A. Ribbon C. File Menu
B. Quick Access Toolbar D. Cell Reference

_____________ 7. It is a file that contains contain one or more

worksheets.
A. Spreadsheet C. Workbook
B. Columns D. Rows

_____________ 8. It displays different views of the worksheet.

A. Ribbon Display Option C. Scroll Bar
B. Zoom Options D. View Options

_____________ 9. It shows the cell reference of the active cell.

A. Title Bar C. Name Box
B. Groups D. Tabs

_____________ 10. The area where you can enter or edit of edit text or
formulas.
A. Formula Bar C. Title Bar
B. Cell Reference D. View Options

Reflect
[1.] What are the parts of the lesson of lesson
that went well?
[2.] What are the parts of the lesson of lesson
that you have difficulties with difficulties ?

[3.] What part of the topic do you topic you

need to understand more?

Answer Key

A10.
C 9.
D 8.
C 7.
B 6.
D 5.
A 4.
C 3.
A 2.
B 1.

Assessment

References
https://www.montclair.edu/media/montclairedu/oit/documentation/
office2016/Introduction-to-Excel-2016.pdf

https://www.dit.ie/media/ittraining/msoffice/
MOAC_Excel_2016_Core.pdf

https://pdf4pro.com/cdn/microsoft-excel-2016-parts-of-the-excel-
screen-2352ea.pdf

https://edu.gcfglobal.org/en/excelxp/identifying-basic-parts-of-the-
excel-window/1/
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