Digital documentation

Detailed Summary of Unit 3: Digital Documentation

Unit 3 of the textbook focuses on Digital Documentation, specifically using word processing
software like LibreOffice Writer. The unit covers the fundamental concepts, tools, and techniques for
creating, formatting, editing, and managing digital documents efficiently. Below is a detailed
breakdown of the key topics and important points covered in this unit:

1. Introduction to Word Processing

 Definition: Word processing refers to the creation, editing, formatting, storage, and printing
of documents using software.

 Examples of Documents: Letters, reports, resumes, legal documents, manuals, theses, and
research papers.

 Importance: Digital documentation helps in producing professional-quality documents faster

and with fewer errors compared to traditional methods (e.g., typewriters).

2. Features of Word Processors

Key features that make word processors efficient tools for document creation include:

1. Editing Tools:

o Create Text: Write content easily.

o Modify Text: Insert, delete, or replace text.

o Cut, Copy, and Paste: Move and duplicate text within the document (Ctrl+X, Ctrl+C,
Ctrl+V).

o Undo/Redo: Correct mistakes quickly (Ctrl+Z for Undo, Ctrl+Y for Redo).

2. Formatting Tools:

o Font Formatting: Change font type, size, color, and style (bold, italic, underline).

o Paragraph Formatting: Control alignment (left, center, right, justify), indentation, and
spacing between lines and paragraphs.

o Style Management: Apply consistent formatting across the document using pre-
defined or custom styles.

3. WYSIWYG Interface (What-You-See-Is-What-You-Get):

o The document on the screen appears exactly as it will be printed.

4. Tables and Graphics:

o Insert Tables: Organize data neatly in rows and columns.

o Insert Images and Shapes: Enhance documents with visuals.

 o Charts and Graphs: Represent data visually.

5. Spell Check and Grammar Tools:

o Identify and correct spelling and grammatical errors automatically.

6. Advanced Tools:

o Headers and Footers: Include consistent information (e.g., page numbers, document
titles).

o Footnotes and Endnotes: Add references and citations.

o Hyperlinks: Link to websites or other sections of the document.

3. LibreOffice Writer

LibreOffice Writer is an example of a Free and Open Source Software (FOSS) used for word
processing. It supports various platforms (Windows, macOS, Linux) and file formats (e.g., .docx, .pdf).

Key Features of LibreOffice Writer:

 Multi-language Support: Works with multiple languages and fonts.

 File Compatibility: Compatible with Microsoft Word files and export to PDF.

 User-Friendly Interface: Easy-to-navigate menus, toolbars, and keyboard shortcuts.

 Customization: Adaptable interface, customizable styles, and templates.

4. Text Formatting

Formatting text enhances readability and presentation.

 Common Formatting Options:

o Bold: Highlight important text (Ctrl+B).

o Italic: Emphasize text (Ctrl+I).

o Underline: Add emphasis or headings (Ctrl+U).

o Font Size: Increase or decrease text size for titles or body content.

o Font Color: Change text color for visual appeal.

o Text Case: Convert text to uppercase, lowercase, or title case.

5. Paragraph Formatting

Paragraph formatting helps organize content clearly.

 Alignment:
 o Left Align (Ctrl+L): Text aligned to the left.

o Center Align (Ctrl+E): Text centered on the page.

o Right Align (Ctrl+R): Text aligned to the right.

o Justify (Ctrl+J): Text aligned evenly along both left and right margins.

 Indentation:

o Increase Indent: Shift text to the right.

o Decrease Indent: Shift text back to the left.

 Line Spacing: Adjust spacing between lines (e.g., single, 1.5, double).

6. Page Setup

Configuring the layout of a document.

 Page Margins: Set margins for top, bottom, left, and right sides of the page.

 Orientation:

o Portrait: Vertical layout (default).

o Landscape: Horizontal layout.

 Page Size: Adjust paper size (A4, Letter, etc.).

 Page Breaks: Insert breaks to start new pages.

7. Lists and Bullets

Organize information clearly with lists.

 Bulleted Lists: For unordered items (e.g., lists of ideas).

 Numbered Lists: For ordered sequences (e.g., steps in a process).

 Nested Lists: Create sub-lists within main lists.

8. Superscript and Subscript

 Superscript: Text appears above the baseline (e.g., 1st, 2ⁿᵈ).

 Subscript: Text appears below the baseline (e.g., H₂O).

9. Document Templates

 Templates: Pre-designed document layouts to streamline the creation process (e.g.,

resumes, letters, reports).
  Benefits:

o Save time with ready-made designs.

o Ensure consistency across documents.

10. Practical Applications

 Creating Official Documents: Letters, reports, invoices.

 Editing Existing Documents: Make changes without retyping.

 Collaboration: Share and edit documents with multiple users.

 Printing and Exporting: Finalize documents for print or digital distribution.

Key Takeaways

 Efficiency: Digital documentation is faster and easier than traditional methods.

 Flexibility: Customize documents with various formatting tools.

 Accuracy: Tools like spell check ensure error-free content.

 Professional Quality: Produce polished, professional documents with ease.

This unit equips students with the skills necessary for handling various types of documentation tasks,
essential for data entry and office work.

Detailed Explanation of Mail Merge in Digital Documentation

Mail Merge is a powerful feature in word processors like LibreOffice Writer or Microsoft Word that
allows you to create personalized documents (e.g., letters, labels, or envelopes) by combining a
standard template with a data source, such as a list of names and addresses. This is particularly
useful for tasks that require sending the same document to multiple recipients with slight variations
(e.g., bulk emails, invitations, and newsletters).

Components of Mail Merge

1. Main Document (Template):

o This is the document you want to personalize, such as a letter or email template.

o It contains static content (text that stays the same) and placeholders (merge fields)
for dynamic content.

2. Data Source:

o A file or table that contains variable information (e.g., names, addresses, phone
numbers).
 o Examples of data sources include:

 Excel spreadsheets

 CSV (Comma-Separated Values) files

 Databases (e.g., MySQL, Access)

3. Merge Fields:

o Placeholders within the main document that get replaced by data from the data
source.

o Examples: <<First Name>>, <<Last Name>>, <<Address>>.

4. Merged Document:

o The final output where each document contains personalized information drawn
from the data source.

Steps to Perform Mail Merge in LibreOffice Writer

1. Prepare the Data Source

 Create a spreadsheet in LibreOffice Calc or an external file (like a CSV) with the following
format:

 First Name | Last Name | Address | City

 John | Doe | 123 Elm Street | Springfield

 Jane | Smith | 456 Maple Avenue | Shelbyville

 Save the file (e.g., as contacts.csv).

2. Create the Main Document

 Open LibreOffice Writer.

 Write the body of the letter or template, for example:

 Dear <<First Name>> <<Last Name>>,

 We are pleased to inform you about our upcoming event in <<City>>.

 Sincerely,

 [Your Name]

3. Connect the Data Source to the Document

 Go to Tools > Mail Merge Wizard.

 In the wizard, follow these steps:

 1. Select Document Type: Choose "Letter" or another document type.

2. Select Starting Document: Use the current document or select a different template.

3. Select Recipients:

 Click Select Address List and browse to your data source file (e.g.,
contacts.csv).

 Ensure the data fields are recognized (e.g., First Name, Last Name).

4. Insert Address Block or Individual Fields:

 Place merge fields like <<First Name>>, <<Last Name>>, and <<City>> where
needed.

4. Insert Merge Fields Manually

 To insert fields manually, go to Insert > Fields > Other, select the Mail Merge Fields tab, and
insert fields like First Name, Last Name, etc.

5. Preview the Merged Document

 In the Mail Merge Wizard, use the Preview option to see how the document looks with the
personalized data.

6. Merge and Save/Print

 Click Finish to:

o Save Merged Documents: Save each personalized document as a separate file.

o Print Merged Documents: Send them directly to the printer.

o Send Emails: If creating an email merge, you can send personalized emails directly.

Practical Uses of Mail Merge

1. Personalized Letters:

o Create personalized invitation letters or notices for a list of recipients.

2. Envelopes and Labels:

o Print multiple envelopes or labels for mailing lists.

3. Email Campaigns:

o Send bulk personalized emails with unique recipient names and details.

4. Certificates and Awards:

o Generate certificates for participants with individualized names.

Benefits of Mail Merge

 1. Time Efficiency:

o Automates the process of personalizing documents, saving time compared to

manual entry.

2. Consistency:

o Ensures that formatting and layout remain consistent across all documents.

3. Flexibility:

o Supports various data sources and document types.

4. Scalability:

o Easily handle hundreds or thousands of personalized documents.

Tips for Effective Mail Merge

 Check Your Data Source: Ensure your data source is clean, with no missing or incorrect fields.

 Use Descriptive Field Names: This makes it easier to match fields when inserting
placeholders.

 Preview Before Merging: Always preview the output to spot any issues.

 Save Templates: Keep your main document as a reusable template for future merges.

By mastering Mail Merge, you can efficiently manage repetitive document tasks and streamline your
workflow for bulk communication.

Selection in Word Processing (Short Summary)

Selection in word processing refers to the process of highlighting specific text or objects to perform
actions like editing, formatting, or deleting. Selected content is usually highlighted to show it is active
for modification.

Common Selection Techniques:

1. Single Word:

o Double-click the word.

2. Sentence:

o Hold Ctrl and click anywhere within the sentence.

3. Paragraph:

o Triple-click within the paragraph.

4. Entire Document:

o Press Ctrl + A.
 5. Custom Selection:

o Click and drag the mouse pointer over the desired text.

Keyboard Shortcuts for Selection:

 Shift + Arrow Keys: Select text one character or line at a time.

 Ctrl + Shift + Arrow Keys: Select text one word or paragraph at a time.

 Shift + Home/End: Select from the cursor to the beginning or end of the line.

Selection allows for quick and efficient text manipulation in word processing software like LibreOffice
Writer or Microsoft Word.

List of Shortcuts Given in Unit 3: Digital Documentation

Here is a compiled list of keyboard shortcuts mentioned in Unit 3 for efficient word processing:

Text Formatting Shortcuts

 Bold: Ctrl + B

 Italic: Ctrl + I

 Underline: Ctrl + U

 Increase Font Size: Ctrl + ]

 Decrease Font Size: Ctrl + [

Text Selection Shortcuts

 Select All: Ctrl + A

 Select Word: Double-click the word

 Select Sentence: Ctrl + Click within the sentence

 Select Paragraph: Triple-click within the paragraph

 Select to Beginning of Line: Shift + Home

 Select to End of Line: Shift + End

 Select Character by Character: Shift + Arrow Keys

 Select Word by Word: Ctrl + Shift + Arrow Keys

Editing Shortcuts
  Cut: Ctrl + X

 Copy: Ctrl + C

 Paste: Ctrl + V

 Undo: Ctrl + Z

 Redo: Ctrl + Y

Paragraph Formatting Shortcuts

 Left Align: Ctrl + L

 Center Align: Ctrl + E

 Right Align: Ctrl + R

 Justify: Ctrl + J

 Increase Indent: Ctrl + M

 Decrease Indent: Ctrl + Shift + M

Navigation Shortcuts

 Move to Beginning of Line: Home

 Move to End of Line: End

 Move to Beginning of Document: Ctrl + Home

 Move to End of Document: Ctrl + End

Other Useful Shortcuts

 New Document: Ctrl + N

 Open Document: Ctrl + O

 Save Document: Ctrl + S

 Print Document: Ctrl + P

 Find: Ctrl + F

 Replace: Ctrl + H

These shortcuts help improve efficiency and productivity when working with digital documents in
software like LibreOffice Writer or Microsoft Word.
Printing in Word Processing (Short Summary)

Printing in word processing involves producing a hard copy of a document from the computer to a
physical printer. This process allows users to generate paper versions of their digital documents.

Steps to Print a Document:

1. Open the Document: Ensure the document is finalized and ready for printing.

2. Access the Print Menu:

o Shortcut: Ctrl + P

o Or go to File > Print.

3. Print Preview:

o Check how the document will look when printed.

4. Set Print Options:

o Printer Selection: Choose the printer to use.

o Copies: Select the number of copies to print.

o Page Range: Print specific pages or the entire document (e.g., 1-5, all pages).

o Orientation: Choose between Portrait (vertical) or Landscape (horizontal).

o Paper Size: Set to A4, Letter, or other sizes.

5. Click Print: Send the document to the printer.

Print Layout Options:

 Single-Sided: Print on one side of the paper.

 Double-Sided: Print on both sides of the paper (if the printer supports it).

Shortcut for Printing:

 Ctrl + P (for quick access to the print dialog).

Printing ensures that digital documents can be shared, filed, or presented in a physical format.
Detailed Summary of Unit 4: Electronic Spreadsheet

Unit 4 focuses on Electronic Spreadsheets, specifically using LibreOffice Calc. This unit covers
essential concepts, tools, and techniques for performing calculations, analyzing data, and creating
visual representations in spreadsheets. Here’s a detailed summary of the key points covered:

1. Introduction to Electronic Spreadsheets

 Definition: An electronic spreadsheet is a digital grid of rows and columns used to organize,
manage, and analyze data【8:1†source】.

 Purpose:

o Financial Management: Budgeting, invoices.

o Data Analysis: Scientific, statistical calculations.

o Report Generation: Summarizing large data sets.

 Features: Built-in functions for mathematical, financial, statistical, and logical

operations【8:1†source】.

2. Types of Spreadsheet Software

Common spreadsheet applications include:

 Microsoft Excel

 LibreOffice Calc (free and open-source)

 OpenOffice Calc

 Apple Numbers【8:1†source】.

3. Getting Started with LibreOffice Calc

 Launching LibreOffice Calc:

o In Windows: Via Start Menu or desktop shortcut.

o In Linux (Ubuntu): Through the Application Launcher【8:6†source】.

 Parts of LibreOffice Calc Interface【8:6†source】:

1. Title Bar: Displays the document name.

2. Menu Bar: Provides menus for tasks (File, Edit, View, Insert, etc.).

3. Toolbars: Standard, Formatting, and Formula toolbars.

4. Worksheet: The grid where data is entered.

 5. Rows and Columns: Organized into 1,048,576 rows and 1,024
columns【8:19†source】.

6. Cells and Cell Addresses: Example: A1, B5【8:19†source】.

4. Key Spreadsheet Operations

1. Data Entry and Editing: Inputting text, numbers, and dates into cells【8:6†source】.

2. Formatting Data【8:17†source】:

o Font Type, Size, and Color.

o Alignment: Left, Center, Right.

o Decimal Places: Customize numeric precision.

3. Sorting and Filtering【8:6†source】:

o Sorting: Arrange data in ascending or descending order.

o Filtering: Display only specific data that meets criteria.

4. Data Validation: Ensure data accuracy (e.g., setting ranges for valid entries)【8:8†source】.

5. Calculations Using Formulas and Functions

 Formulas: Expressions used for calculations (e.g., =B2+C2)【8:6†source】.

 Functions: Predefined operations (e.g., =SUM(A1:A5), =AVERAGE(B1:B5))【8:6†source】.

Types of Cell Referencing【8:13†source】:

1. Relative Reference: Changes when copied (A1).

2. Absolute Reference: Remains constant ($A$1).

3. Mixed Reference: Partially constant ($A1 or A$1).

6. Creating and Using Charts

Charts help visualize data for analysis【8:13†source】.

Types of Charts:

1. Column Chart: Compare categories.

2. Bar Chart: Horizontal comparison of data.

3. Line Chart: Trends over time.

4. Pie Chart: Percentage distribution.

5. XY Scatter Chart: Plot pairs of numerical data【8:13†source】.

Steps to Create a Chart:

1. Select Data Range (e.g., A1:F7).

2. Go to Insert > Chart.

3. Choose Chart Type.

4. Click Finish【8:13†source】.

7. Advanced Features

1. Conditional Formatting: Highlight cells based on rules (e.g., values above a certain number).

2. Pivot Tables: Summarize and analyze large data sets dynamically.

3. Macros: Automate repetitive tasks【8:6†source】.

8. Data Protection

 Password Protection: Secure worksheets or entire workbooks from unauthorized

changes【8:6†source】.

Key Takeaways

 Electronic Spreadsheets are versatile tools for managing, analyzing, and visualizing data.

 LibreOffice Calc provides a free alternative to commercial spreadsheet software with robust
features for both basic and complex tasks.

 Understanding formulas, functions, and chart creation is essential for efficient data handling.

This unit prepares students for practical tasks in data management and numerical analysis essential
for various workplace activities.

Referencing in Spreadsheets

In spreadsheets, referencing refers to the way cells are identified and used in formulas. Referencing
allows users to create dynamic and reusable formulas that adjust based on the cell's position or
specific constraints.

Types of Referencing

1. Relative Referencing

o Definition: The cell reference adjusts when the formula is copied to another
location.

o Example:
  If the formula in cell C1 is =A1+B1, copying it to C2 changes it to =A2+B2.

o Use Case: Useful for operations that need to be repeated across rows or columns.

2. Absolute Referencing

o Definition: The cell reference remains fixed when the formula is copied.

o Notation: $ symbol is used to lock the row, the column, or both.

o Example:

 If C1 contains =$A$1+B1 and it is copied to C2, it remains =$A$1+B2.

o Use Case: Ideal for fixed values like tax rates or constants in calculations.

3. Mixed Referencing

o Definition: A combination of relative and absolute referencing. Either the row or the
column remains fixed.

o Notation:

 Locking the column: $A1

 Locking the row: A$1

o Example:

 If C1 contains =$A1+B$1 and it is copied to D2, the formula changes to

=$A2+C$1.

o Use Case: Useful for situations where you want to keep either the row or column
constant.

Examples of Different Referencing Types

Original Formula Copy to New Location Resulting Formula Type of Reference

=A1+B1 Copy to C2 =A2+B2 Relative

=$A$1+B1 Copy to C2 =$A$1+B2 Absolute

=$A1+B$1 Copy to D2 =$A2+C$1 Mixed

Why Referencing is Important

1. Efficiency: Saves time by allowing formulas to be reused without manual changes.

2. Accuracy: Reduces errors when applying formulas to large datasets.

3. Flexibility: Enables dynamic calculations that adapt to changes in data.

Mastering referencing is essential for effective data analysis and management in spreadsheets like
LibreOffice Calc and Microsoft Excel.
Four Types of Charts in Detail with Figures

Charts are essential tools in spreadsheets like LibreOffice Calc and Microsoft Excel to visualize and
interpret data effectively. Here are four commonly used types of charts explained with examples and
use cases.

1. Column Chart

Description:

A Column Chart displays data using vertical bars (columns) to compare values across categories. Each
bar's height represents the data value.

Use Cases:

 Comparing sales figures for different months.

 Showing population statistics for various cities.

 Analyzing test scores for multiple students.

Example:

Month Sales

January 500

February 600

March 800

Figure:

Sales

800 ──┤ █

600 ──┤ █

500 ──┤ █

└─────────────

Jan Feb Mar

Key Points:

 Vertical bars for each category.

 Effective for comparing discrete data points.

2. Bar Chart

Description:
A Bar Chart is similar to a Column Chart but uses horizontal bars to compare values. This layout is
useful when category names are long or there are many data points.

Use Cases:

 Displaying survey results.

 Comparing budget allocations for different departments.

 Visualizing production data for various products.

Example:

Product Production Units

Product A 120

Product B 150

Product C 200

Figure:

Production Units

┌─────────────

│ █████ Product C

│ ████ Product B

│ ███ Product A

└─────────────

0 50 100 150 200

Key Points:

 Horizontal bars for categories.

 Useful for displaying large datasets with lengthy labels.

3. Line Chart

Description:

A Line Chart uses a series of data points connected by lines to show trends over time. It helps
identify patterns, fluctuations, and overall trends.

Use Cases:

 Showing monthly temperature changes.

 Analyzing stock price movements over a year.

 Tracking student performance over semesters.

Example:

Month Temperature (°C)

Jan 10

Feb 15

Mar 20

Figure:

Temperature (°C)

20 ──●────────

15 ──●────

10 ──●

└─────────────

Jan Feb Mar

Key Points:

 Data points connected by lines.

 Ideal for showing continuous data over time.

4. Pie Chart

Description:

A Pie Chart represents data as slices of a circle, showing the proportions or percentages of a whole.
Each slice's size corresponds to the data value.

Use Cases:

 Showing the market share of different companies.

 Visualizing the distribution of expenses in a budget.

 Displaying survey response percentages.

Example:

Expense Category Amount

Rent 40%

Utilities 20%

Groceries 30%

Miscellaneous 10%
Expense Category Amount

Figure:

Pie Chart (Expenses)

Rent ┌───► ████████████ (40%)

Utilities ┌───► ████ (20%)

Groceries ┌───► ████████ (30%)

Miscellaneous ┌───► ██ (10%)

Key Points:

 Slices represent parts of a whole.

 Best for showing percentages or proportions.

Summary of Chart Types

Chart Type Description Best Use

Comparing discrete values or

Column Chart Vertical bars for comparing categories.
categories.

Bar Chart Horizontal bars for long labels or many items. Comparing large datasets with labels.

Points connected by lines for trends over

Line Chart Showing trends, changes, and patterns.
time.

Pie Chart Circle slices showing proportions of a whole. Visualizing percentages or distributions.

By using these charts effectively, you can present data clearly and make your analysis more insightful.

Unit 3: Digital Documentation – Short Answer Questions

1. In a document, all the occurrences of the word “this” have to be changed to “these.” Which
option is suitable for this, and what is the shortcut command used for it?

The suitable option is Find and Replace. The shortcut command is Ctrl + H【34:11†source】.
2. Which two documents are essential for mail merge?

The two essential documents are:

1. Main Document (contains the template for the letter).

2. Data Source (contains recipient information such as names and addresses)【34:11†source】.

3. Explain the concept of Word Processing.

Word processing refers to creating, editing, formatting, storing, and printing documents using
software like LibreOffice Writer or Microsoft Word【34:11†source】.

4. List the various software available for word processing.

Examples of word processing software include:

 LibreOffice Writer

 Microsoft Word

 Google Docs

 Apache OpenOffice Writer【34:11†source】.

5. Write the difference between a text editor and a word processor software. Name an example of
each.

 Text Editor: Basic tool for editing plain text (e.g., Notepad).

 Word Processor: Advanced tool with formatting options (e.g., Microsoft Word)
【34:11†source】.

6. List the various components of the LibreOffice suite. Explain each component in one line.

1. Writer: Word processing tool.

2. Calc: Spreadsheet software.

3. Impress: Presentation tool.

4. Draw: Graphics and diagram tool.

5. Base: Database management.

6. Math: Formula editor【34:11†source】.

7. Compare the features of a manual typewriter, electronic typewriter, and word processing
software.

 Manual Typewriter: No editing features, errors cannot be easily corrected.

 Electronic Typewriter: Limited editing on a small screen.

 Word Processing Software: Full editing, formatting, and error-correction

tools【34:11†source】.

8. Explain the different views to display a document.

1. Normal View: Default editing view.

 2. Web Layout: Shows how the document looks in a web browser.

3. Print Layout: Shows how the document will appear when printed.

4. Outline View: Displays document structure【34:11†source】.

9. What are the various methods for selecting the text in a document? Give the steps to select a
paragraph.

 Select a word: Double-click it.

 Select a paragraph: Triple-click within the paragraph or press Ctrl + Shift + Down
Arrow【34:11†source】.

10. What are the special characters? How can you insert them in a document?

Special characters are symbols not found on the keyboard (e.g., ©, ®). Insert them via Insert >
Special Character【34:11†source】.

11. How will you count the total words in a document?

Go to Tools > Word Count, or use the shortcut Ctrl + Shift + C【34:11†source】.

12. What are the various menus in Writer GUI?

 File: Create, save, or print documents.

 Edit: Undo, redo, copy, paste.

 View: Control how the document appears.

 Insert: Add images, tables, and links.

 Format: Formatting options for text and paragraphs【34:11†source】.

13. What is the default extension assigned to a document in Writer when you save it? How do you
save it as a Microsoft Word document?

 Default Extension: .odt

 To save as Microsoft Word format: File > Save As and choose .docx【34:11†source】.

14. What is the importance of a password in a document? How do you protect a document using a
password in Writer?

Password protection secures documents from unauthorized access. To apply it: File > Save As > Save
with password【34:11†source】.

15. What is mail merge? Write the steps to create mailing labels for wedding cards.

Mail merge automates creating personalized documents. Steps:

1. Create the main document.

2. Prepare the data source.

3. Insert merge fields.

4. Finish the merge and print labels【34:11†source】.

16. What are the advantages of a table? Prepare your Class VIII report card in table format.

Tables organize data clearly, making it easier to read.

Example:

Subject Marks Grade

English 85 A

Math 90 A+

Unit 4: Electronic Spreadsheet – Short Answer Questions

1. What do you call the document created in a spreadsheet application?

A Workbook【34:1†source】.

2. What are the steps to create a new spreadsheet?

1. Open LibreOffice Calc.

2. Go to File > New > Spreadsheet【34:1†source】.

3. What is the difference between a spreadsheet, worksheet, and sheet?

 Spreadsheet: The entire application (e.g., LibreOffice Calc).

 Worksheet: A single tab within a workbook.

 Sheet: Another name for a worksheet【34:1†source】.

4. What is the default name of the worksheet? How can it be renamed?

 Default Name: Sheet1.

 To rename: Right-click the sheet tab > Rename【34:1†source】.

5. Write the steps to insert and delete a worksheet in Calc.

 Insert: Right-click a sheet tab > Insert Sheet.

 Delete: Right-click a sheet tab > Delete Sheet【34:1†source】.

6. What is an active cell? How do you delete its contents?

 Active Cell: The currently selected cell.

 To delete contents: Press Delete【34:1†source】.

7. What is relative and absolute cell addressing in spreadsheets?

 Relative: Changes when copied (e.g., A1).

 Absolute: Remains fixed (e.g., $A$1)【34:1†source】.

8. Explain any two operations performed on data in a spreadsheet.

 1. Sorting: Organizing data in ascending or descending order.

2. Filtering: Displaying only specific data based on criteria【34:1†source】.

9. How do formulae work in a spreadsheet?

Formulae perform calculations on cell data (e.g., =A1+B1). They update automatically if cell values
change【34:1†source】.

10. Can you include more than one mathematical operator in a formula?

Yes, for example: =A1 + B1 * 2 follows operator precedence rules【34:1†source】.

Let me know if you need any additional information!