Activity 6 – Grading System and DepEd School Forms

FIELD STUDY
2
Name of FS Student MADRIAGA, Margarette Mae; TORRES, Loraine Mae; YANGO, April Rose

Course, Year and Section FS2 IV-A

Name of FS Mentor MS. SIXIANE KIM B. RECEPCION

Date At the end of this learning activity, the FS students should be able to:
1. identify the school forms, its purpose and uses;
2. download and fill-out sample DepEd school forms; and
3. do sample computation of grades using the DepEd assessment criteria.

The K-12 Grading System, Electronic Class Record Templates, and DepEd Forms
. The K to 12 Basic Education Program uses standards- and competency-based grading system. When we say
grading system we mean a system that educators use in a particular institution to evaluate each individual student’s
performance and learning. Grading can include letter grades, percentages and even a simple pass/fail. Grades can be
attached to physical activities like writing assignments, lab work, projects, reports and tests. In DepEd, all grades are
based on the weighted raw scores of the learners summative assessments. These summative assessment can be
classified into three components, namely, written works (WW), performance task (PT), and quarterly assessment These
three will be the bases for grading. The nature of the learning area defines the way these three components are
assessed.
For Kindergarten, checklist and anecdotal records are used instead of numerical grades. These are based on
learning standards found in the Kindergarten curriculum guide. For grades 1 to 12, numerical grades are used. The
minimum grade needed to pass a specific learner’s area is 60, which is transmuted to 75 in the report card. The lowest
rank mark that can appear on the report card is 60 for quarterly grades and final grades.
Teachers in the Basic Education implementing the K to 12 program uses electronic class record in excel format
to facilitate high level of accuracy in the computation of the learners grade. Each learning area has its specific e-class
record. Aside from these, different DepEd forms are accomplished at varied time within a school year.
In this activity, FS 2 students will be exposed to various DepEd forms and e-class records. They will be given
opportunities to examine and accomplish different forms, compute quarterly grades and final grades, and accomplish e-
class records aligned with their specialization.

Below are weights of the components for grades 1 to 10, and senior high school before the covid-19 pandemic.

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 Activity 6 – Grading System and DepEd School Forms
Table 1: Weight Distribution of the Summative Assessment Components per Learning Area for Grades 1-10
FIELD STUDY
2 Assessment Weights
Components Languages/AP/EsP Science/Math MAPEH/EPP/TLE
Written Works 30% 40% 20%
Performance Tasks 50% 40% 60%
Quarterly Assessment 20% 20% 20%

Table 2: Weight Distribution of the Summative Assessment Components for Senior High School
Technical/Vocational and Livelihood
Academic Track
(TVL)/Sports/Arts and Design Tracks
Assessment Core Work
Work
Components Subjects All Other Immersion/Research/Business All Other
Immersion/Research
Subjects Enterprise Subjects
Exhibit/Performance
Simulation/Exhibit/Performance
Written Works 25% 25% 35% 20%
Performance Tasks 50% 45% 40% 60%
Quarterly
25% 30% 25 20%
assessment

The summary of learners progress is shown quarterly to parents and guardians through a parent-teacher conference, in which
the report card is discussed. The grading scale its corresponding descriptors, are in table 3.
Table 3: Descriptors, Grading Scale and remarks

Descriptors Grading Scale Remarks

Outstanding 90 -100 passed
Very Satisfactory 85 - 89 passed
Satisfactory 80 - 84 passed
Fairly satisfactory 75 - 79 passed
Did not meet expectation Below 75 failed

Source: DepEd order No. 8 s 2015

Below are weights of the components for grades 1 to 10, and senior high school during the covid-19 pandemic in
DepEd schools implementing flexible learning modality. (DO No. 031, s 2020)
Table 4: Weights of the components for grades 1 to 10

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 Activity 6 – Grading System and DepEd School Forms

Assessment Weights Distribution (For grades 1 to 10)

Components
FIELD STUDY
2 Language/ AP/ EsP Science/ Mathematics MAPEH/ EPP? TLE

Written Works 40% 50% 30%

Performance Task 60% 50% 70%

Table 5: Weights of the components for Senior High School

Weights Distribution (Senior High School)

Assessment Academic Track TVL/ Sports/Arts and Design
Components Core Work Immersion/ Research/
All other Work Immersion/
Subjects Business Enterprise All other
subjects Research Exhibit/
Simulation/ Exhibit/ Subjects
Performance
Performance
Written
40% 40% 50% 30%
Works
Performance
60% 60% 50% 70%
Task

Written Works (40%) Performance Tasks (60%)

Initial Quarterl
Tot Tota Grade y Grade
1 2 3 4 PS WA 1 2 3 4 PS WA
al l

Highest
2 10 60
Possible 25 20 20 85 100 40% 15 15 25 20 75 100 100
0 0 %
Score

LEARN 1 36.4 45
22 20 17 77 91 12 13 19 15 56 75 81.4 88
ER A 8 % %

Table 3: Sample Computation of Written Works and Performance Tasks in language/AP/EsP for Grade 1 to 10
and SHS Core Subject

For the detailed description of assessment procedures in the DepED, please refer to DepEd Order No. 8, s 2015 for s
the assessment before the Covid19 pandemic and and the DepEd Order No.031 s 2020 for the Interim assessment
and Grading in Light of the Basic Education Learning Continuity Plan during pandemic.
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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY
2

Direction: Read the following items below before observing an online class.
1. Watch a video tutorial/ pre-recorded video or conduct a webinar on how to accomplish DepEd forms.
2. Follow the minimum health protocol at all times.
3. Observe netiquette while the FS activity online.
4. Accomplish all the given task in this activity.
5. Download e-class record align to your specialization
6. Download and accomplish different DepEd forms used by a classroom adviser.

PART 1: Grading System

Directions: Please refer to DepEd Order No. 8, s. 2015 to complete the task below.
A-1. Write the DepEd Learning Area (in grades 1 -10) that is align to you specialization: Filipino, English, Mathematics, Scienece,
Araling Panlipunan, Edukasyon sa Pagpapakatao, Edukasyong Pantahanan at Pangkabuhayan, MAPEH
A-2. List the assessment Components and the weight of each component under that learning area in item # 1:
Assessment Weights
Components Languages/AP/EsP Science/Math MAPEH/EPP/TLE
Written Works 30% 40% 20%
Performance Tasks 50% 40% 60%
Quarterly Assessment 20% 20% 20%

A-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.
Quarterly
Assessment Written Works (30%) Performance Tasks (50%) Initial Quarterly
(20%) Grade Grade
PS WA 1 2 3 4 Total PS WA 1 2 3 4 Total PS WA

HPS 50 100 20% 20 25 20 20 85 100 30% 15 15 25 20 75 100 50% 100 100

Learne
r 16 32 6.4 9 12 6 9 36 42.35 12.71 7 4 7 3 21 28 14 33.11 68
A
Learne
r 41 82 16.4 15 18 16 12 61 71.76 21.53 11 12 21 16 60 80 40 77.33 86
B
Learne
r 28 56 11.2 8 14 14 16 52 61.18 18.35 8 11 18 16 53 70.66 35.33 64.88 78
C
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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY
2

Question:
Which of the three learners got a passing grade? Learner B and Learner C got a passing grade because their quarterly
grades are greater than 75.

A-4. Download the available e-class record for the learning area in item #1.Accomplish the e-class record using the data in # 3. In
case there is no available e-class record, construct your own e-class record using excel.

Directions: Please refer to DepEd Order No. 8, s. 2015 to complete the task below.
B-1. Write the DepEd Learning Area (in Senior High School) that is align to you specialization(If there is any): Core Subjects
B-2. List the assessment Components and the weight of each component under that learning area in item # 1:
Weights Distribution (Senior High School)
Assessment Components
Core Subjects

Written Works 25%

Performance Task 50%

Quarterly Grade 25%

B-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.
Quarterly
Assessment Written Works (25%) Performance Tasks (50%) Initial Quarterly
(25%) Grade Grade
PS WA 1 2 3 4 Total PS WA 1 2 3 4 Total PS WA

HPS 50 100 25% 20 25 20 20 85 100 25% 15 15 25 20 75 100 50% 100 100

Learne
r 25 50 12.5 12 16 6 10 44 51.76 12.94 6 8 15 15 44 58.67 29.34 54.78 73
A
Learne
r 38 76 19 15 18 16 12 61 71.76 17.94 12 7 21 18 58 77.33 38.67 75.61 84
B
Learne
r 12 24 6 5 11 3 7 26 30.59 7.65 3 7 2 2 14 18.67 9.34 22.99 65
C
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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY
2

Question:
Which of the three learners got a fail to get a passing grade? What component of that learner’s grade needs improvement?
Learners A and B did not receive passing grades, and based on their current scores, they need to improve all their grades in
these three components, particularly performance tasks, which account for 50% of their grade.

B-4. Download the available e-class record for the learning area in item #1.Accomplish the e-class record using the data in # 3. In
case there is no available e-class record, construct your own e-class record using excel.

Directions: Please refer to DepEd Order No. 031, s. 2020 to complete the task below.
C-1. Write the DepEd Learning Area (in grades 1-10) that is align to you specialization : Languages, Math, Science, Araling
Panlipunan (AP), Music, Art, Physical Education (PE), Health, Edukasyon sa Pagpapakatao (ESP), Edukasyong Pantahanan
at Pangkabuhayan (EPP) / Technology and Livelihood Education (TLE).
C-2. List the assessment Components and the weight of each component under that learning area in item # 1:

Weights Distribution (For grades 1 to 10)

Assessment Components
Language/ AP/ EsP Science/ Mathematics MAPEH/ EPP/ TLE

Written Works 40% 50% 30%

Performance Task 60% 50% 70%

C-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.

Written Works (40%) Performance Tasks (60%) Initial Quarterly

Grade Grade
1 2 3 4 Total PS WA 1 2 3 4 Total PS WA

HPS 20 25 20 20 85 100 40% 15 15 25 20 75 100 60% 100 100

Learne
r 9 7 6 9 31 36.47 14.59 5 4 7 3 19 25.33 15.2 29.8 67
A
Learne
r 18 18 16 19 71 83.53 33.41 11 12 21 17 61 81.33 48.8 82.21 88
B
Learne
r 8 14 14 16 52 61.18 24.47 8 11 18 16 53 70.67 42.4 66.87 79
C
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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY
2

Question:
What is the quarterly grade of the learner with the highest initial grade? What is its descriptive equivalent?

The quarterly grade of the learner with the highest initial grade is 88 which is Very Satisfactory.

C-4. Download the available e-class record for the learning area in item #1. Accomplish the e-class record using the data in # 3. In
case there is no available e-class record, construct your own e-class record using excel.

Directions: Please refer to DepEd Order No. 031, s. 2020 to complete the task below.
D-1. Write the DepEd Learning Area (in senior high school) that is align to you specialization : Core subjects
D-2. List the assessment Components and the weight of each components under that learning area in item # 1:
Weights Distribution (Senior High School)
Assessment Components
Core Subjects

Written Works 40%

Performance Task 60%

D-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.

Written Works (40%) Performance Tasks (60%) Initial Quarterly

Grade Grade
1 2 3 4 Total PS WA 1 2 3 4 Total PS WA

HPS 20 25 20 20 85 100 40% 15 15 25 20 75 100 60% 100 100

Learne
r 9 15 12 9 45 52.94 21.18 10 4 9 3 26 34.67 20.8 41.98 70
A
Learne
r 5 8 4 6 18 21.18 8.47 3 5 5 9 22 29.33 17.6 28.42 67
B
Learne
r 17 23 16 15 71 83.53 33.41 13 14 21 18 48 64.00 38.4 86.21 91
C
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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY
2

Question:
Which of the three learners got a very satisfactory grade? No student got a very satisfactory grade. But the highest grade
was 91 which is outstanding.

Briefly describe the approach you used to systematically compute the grade of the learners.
For each learner, the scores from the four written works, and the four performance tasks are added together to get the total
score. The percentage score (PS) for written works is multiplied by 0.4 (40%), and in performance tasks is multiplied by 0.6
(60%). These two weighted scores are then added together to get the Initial grade. We then based the quarterly grade in their
equivalent transmuted grades based on Appendix B in DO No.8, s. 2015.

D-4. Download the available e-class record for the learning area in item #1. Accomplish the e-class record using the data in # 3. In
case there is no available e-class record, construct your own e-class record using excel.

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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY
2

Direction: List the forms to be accomplished. Kindly indicate the use or purpose of accomplishing them.

Forms Description To be prepared by Mode of Preparation Schedule

SF 1- Master list of class enrollment Class adviser LIS Beginning of school year
School Register (BoSY), End of school
year (EoSY) and as
needed.
SF 2- Recording of attendance, absence, or Class adviser Partially through LIS Daily
Learner’s Daily Class tardiness (template with name of and manual
Attendance learners)

SF 3- List of books (by title) issue to/returned Class adviser Partially through LIS BoSY, EoSY
Books Issued and by learners and manual Monthly
Return

SF 4- Enrollment count, transferred in/out and School head LIS Monthly

Summary Enrollment dropout by grade level (Summary of SF
and Movement of 2)
Learners

List of promoted/retained by class Class adviser LIS EoSY

SF 5-
Report on Promotion

SF 6- Number of promoted/retained by grade School head LIS EoSY

Summary level (Summary of SF 5)
Report on Promotion

SF 7- List of school personnel with basic profile School head Manually (originally Beginning of school year
Inventory of School and teaching load/assignment designed in Human and as needed
Personnel Resource Information
System)
SF 8- Per learner assessment of Body Mass Class adviser / LIS BoSY and EoSy
Learner Basic Health Index MAPEH teachers
and Nutrition Profile
SF 9- Individual academic, behavioral and Class adviser Manual Quarterly
Learner Progress attendance report by quarter (formerly
Report Card Form 138)
SF 10-Learner’s Individual academic record by quarter Class adviser Manual EoSY
Permanent Academic and SY (simplified and standardized from
Record former Form 137)

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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY
2

Answer the following questions:

1. Which is easier to do, manually compute the grade of the students or the use of e-class record? Why?

Using the e-class record is often more convenient and efficient than computing grades manually. Because once set
up, e-class records save a huge amount of time, especially when revising grades or making changes. On the contrary,
manual calculations take time. E-class records organize data more systematically, making it easier to retrieve, sort, and
filter grades. Manual handling of records may result in data entry errors or loss of information. However, the simplicity
of using e-class records depends on knowledge of the system or program; once acquired, it is far more efficient than
manual methods.

2. Is it important to employ a systematic approach in computing the grades of students? Justify your answer.

Yes, using a systematic approach to determining student grades is important. This ensures that all students are
graded using the same criteria, promoting fairness. Inconsistent methods can lead to bias or prejudice, negatively
impacting student motivation and confidence.
Furthermore, a clear and consistent approach enhances transparency by explaining to both students and parents
how grades are determined. This provides a solid foundation for addressing any questions or concerns regarding
student grades. In essence, a systematic approach ensures a fair, transparent, and reliable grading process.

3. Why is there a need to accomplish the different school forms?

Completing various school forms is important for many reasons, including school governance, student progress, and
accountability. Attendance records, grading sheets, and persona data sheets are all examples of school forms that
contain important information about each student. They are useful for tracking academic progress, attendance, health,
and behavioral patterns over time. To comply with government regulations and educational policies, schools must keep
accurate student records. Forms such as enrollment records, report cards, and progress reports guarantee that the
institution meets those legal requirements.

4. When are the different school forms need to be accomplished? Why?

Different school forms must be completed at different points throughout the academic year, each serving a specific
purpose. These purposes include getting to know our students better (like their contact info and any health needs) so
we can support them and keeping track of attendance daily to make sure they’re learning and safe. Completing these
forms on time helps us keep good records, communicate with families, and make sure we’re doing everything right for
our students.

5. What will happen if the school forms are not accomplished on the specified schedule?
Delays in completing school forms can create significant challenges for students, staff, and the overall school
operation. For example, incomplete registration o9r health forms may hinder the school’[s ability to provide essential
support and accommodations for students, particularly those with special needs or health concerns. Moreover,
failure to maintain accurate attendance records can lead to inaccurate tracking of student attendance. This can
impact school funding, and hinder identification of students at risk of academic disengagement.

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Domain 5. Assessment and Reporting
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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY
2

I. Generate your own data, do a sample computation of students’ grade using the DepEd assessment criteria in your respective
specialization.

II. Download and print the DepEd forms listed above. Familiarize yourself by accomplishing the forms with at least fifteen (15)
names as learners.

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Domain 5. Assessment and Reporting
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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY
2

Answer the following questions:

1. If you are the teacher, what approach will you use to systematically compute the grades of you students?
Why do you prefer that approach.
 I would rather use the using of Microsoft Excel and other application to compute my
students’ grades accurately and automatically. Additionally, this would help me to
reduce possible incorrectness of grades. Sometimes, manually computing the grades
will give you a higher possibility to compute it incorrectly. Moreover, there are some
reasons why I prefer to use digital application rather that doing it manually.
a. Easier to use.
b. Grades will automatically be computed by inputting scores and formulas.
c. It saves time.
d. It lessens the possibility to compute grades incorrectly.
e. One click, one grade.
f.You can make adjustment as long as you want.
g. It doesn’t necessarily need a lot of procedure to compute a grade.

2. Which of the different school forms is the easiest to accomplish? Why?

 SF1 requires minimal information among students. It has information such as, name of the students, address and
other basic personal information of the students that is why; it is the easiest school form to accomplish.

3. Which of the different school forms is the most difficult to accomplish? What will you do to lessen the
difficulty encountered in accomplishing this form?
 The SF 9 or the Learner’s Progress Report Card, with its other components and partial complications will be the
hardest to complete. It comprises a quarterly report on a learners’ academic, behavioral and attendance progress.
The most difficult part there is the calculation of each student’s grade individually, and such an exercise
cannot be completed without making a mistake and having to go through everything again. All you must do
to make this form easier to accomplish is to be careful and patient, which takes practice.

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 Activity 6 – Grading System and DepEd School Forms

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-Attach pictures/ documentation while doing your task. Add caption or description on the photo/s below.
-Scan/Paste the accomplished DepEd forms here. You may use extra pages for documents and pictures.

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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY SCHOOL FORM 1.

2

Self Peer FS Over-all

Rating Rating Mentor’s Rating
Rating

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 Activity 6 – Grading System and DepEd School Forms

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SCHOOL FORM 2.

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 Activity 6 – Grading System and DepEd School Forms

SCHOOL FORM 3.
FIELD STUDY
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 Activity 6 – Grading System and DepEd School Forms

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2 SCHOOL FORM 4.

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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY SCHOOL FORM 5.

2

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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY SCHOOL FORM 6.

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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY SCHOOL FORM 7.

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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY SCHOOL FORM 8.

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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY SCHOOL FORM 9.

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 Activity 6 – Grading System and DepEd School Forms

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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY SCHOOL FORM 10

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 Activity 6 – Grading System and DepEd School Forms

FIELD STUDY
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