FEDERAL MINISTRY OF INDUSTRY , TRADE AND INVESTMENT

Old Federal Government Secretariat,

A rea 1, Garki – A buja

OIL AND GAS FREE ZONE AUTHORITY - OGFZA

SERVICE CHARTER

S/NO PRODUCTS/SERVICES REQUIREMENTS/CONDITIONS PROCESSES/PROCEDURE TIMELINES FEES

1 Requirements for Step I Registration of the Promoter with the
establishing a Free Free Zone Authority as an entity, viz: SUBMIT FILLED OUT COPY OF
Zone APPLICA TION TO THE MA NAGING
DIRECTOR/CEO
▪ Letter of application by
developer/promoter accompanied by
▪ Company profile
▪ Memorandum and Articles of Association
▪ Board Resolution authorizing the
investment
▪ Organogram of the company
▪ Nature of business
▪ Passport photographs of the directors of
the company
 ▪ Five-year development plan of the
company
▪ Copy of DPR Certificate
▪ Evidence of sources of funding

STEP 2 Registration of the free zone management

company with the Free Zone, as a Free Zone entity
to enable it commence business within the zone.

STEP 3 Registration of the zone area to be

accompanied by the submission of the following
documents namely:

▪ Submission of the C of O or title deeds of the

land acquired for the intended zone.

▪ Submission of detailed site plan showing

the proposed layout of the activities
clusters.

▪ Environmental Impact A ssessment to be

conducted in consultation with the FZA.

▪ Infrastructural development plan.

▪ Five-year development plan of the zone

with emphasis on local content
development.
 ▪ Statement of disclosure of sources of
funding of the promoter/developer

STEP 4 Project impact analysis - Background

integration content of the zone to the immediate
host community and the country in general.

STEP 5 Recommendation

2 Oil and Gas Free Zone 1. NIGERIA N REGISTERED SUBMIT FILLED OUT COPY OF
license requirements COMPA NIES /OFFSHORE: APPLICA TION TO THE MA NAGING SEVEN (7) DA Y S
DIRECTOR/CEO FROM DATE OF
SUBMISSION OF
▪ CERTIFICATE OF INCORPORATION /
FORMS
NOTARIZED CERTIFICATE OF

INCORPORATION

▪ MEMORANDUM AND ARTICLES OF

ASSOCIATION

▪ COMPANY BROCHURE/PROFILE

▪ CONTACT PERSON, DESIGNATION,

PHONE NUMBERS AND ADDRESS OF

COMPANY
▪ REPORT OF THE FEASIBILITY

STUDIES OF THE INTENDED

INVESTMENT IN THE ZONE

(BUSINESS PLAN) 3-5 Y EAR BUSINESS

PLAN

▪ FINANCIAL PROFILE AND PERSONAL

PROFILE

▪ COMPANIES LAST THREE Y EARS

AUDITED ACCOUNT (NOT A PPLICA BLE

TO COMPA NIES LESS THAN ONE Y EA R IN

OPERA TION)

▪ EVIDENCE OF CAPITAL

IMPORTATION

▪ LICENCE IS ISSUED SEVEN (7) DA Y S FROM

DA TE OF SUBMISSION OF A BOVE-LISTED

REQUIREMENTS.
 ▪ LICENCE IS RENEWED WITHIN THREE (3)

DA Y S OF THE DATE A NNUA L RETURNS IS

FILED IN OGFZA REGISTRY

UNDERSTA NDING
In accordance with Section 9(1) of the Oil & Gas
Export Free Zone A ct no. 8 of 1996, we formally
apply for Free Zone Registration to operate in
the Onne Oil and Gas Free Zone.
we also fully understand that the Oil and Gas
Free Zones A uthority and Free Zone
Management have the right to screen all
applications and to accept projects that
comply with and reject applications that are
not consistent with the development
requirements of the Oil and Gas Free Zone or
accept in part some of the activities of the
project.

3 Operational FREE ZONE SEA FREIGHT

Procedure PROCEDURE Maximum of 48
hours for any
1. The shipping requested
line/Terminal Operator service
shall provide the (with complete
manifest to OGFZA seven documentation
days before the arrival of
provided)
a vessel.
2. OGFZA and DMS shall
jointly capture data
into the Free Zone
Management System
(ERP).
3. Licensees shall submit
request to transfer
cargo to stacking area
to the MD/CEO of
OGFZA together with a
copy of Commercial
invoice, bill of lading,
packing list and
attested invoice (Form
C16)
4. The MD/CEO of
OGFZA , after
verification of the
licensees’ documents
shall direct that a
Transaction Request
Order be generated.
5. OGFZA /DMS to
generate Transaction
Request Order
6. OGFZA will submit a
letter to obtain Free
Zone Customs
approval.
 7. Nigeria Customs
Service gives approval
for transfer of cargo
8. Copies of transfer
approval sent to
OGFZA , DMS,
Licensee, shipping
company and Port
Gates
9. Cargo transfer under
customs escort to
licensee stacking area

FREE ZONE A IR FREIGHT

PROCEDURE

1. The manifest shall be

provided to OGFZA prior
to or upon arrival of
aircraft by the airline
2. OGFZA and DMS shall
jointly capture data
into the Free Zone
Management System
(ERP)
3. Licensees shall submit
request to transfer
cargo to the free zone
to the MD/CEO of
OGFZA together with a
 copy of Commercial
invoice, A irway bill
and packing list
4. The MD/CEO of
OGFZA , after
verification of the
licensees’ documents
shall direct that a
Transaction Request
Order be generated.
5. OGFZA /DMS to
generate Transaction
Request Order
6. OGFZA will submit a
letter to obtain Free
Zone Customs
approval.
7. Nigeria Customs
Service gives approval
for transfer of
cargo. Obtain other
agencies approval
8. OGFZA /DMS pays
cargo handling and
other airport agencies
charges
9. Nigeria Customs
Service tally the
waybill with the
packing list and issue a
 landing certificate to
the Customs escort
10. Cargo transfer under
customs escort to the
free zone warehouse
or stacking area.

Upon arrival of the

goods in the free zone,
the Free Zone Customs
Command and OGFZA
shall verify, tally and
reconcile the goods
with the

PROCEDURES FOR GOODS

IMPORTED BY ROA D

1. Licensees shall apply in

writing to the MD/CEO of
OGFZA to transfer under
customs escort any of its
goods to the free zone at
the expense of the
licensee together with a
copy of Commercial
invoice, Airway bill and
packing list.
2. The MD/CEO of
OGFZA , after
verification of the
 licensees’ documents
shall direct
OGFZA /DMS to
generate a Transaction
Request Order
3. The A uthority and
DMS shall issue a
Transfer Request to
the Nigeria Customs
Service and the Free
Zone Customs
Command which shall
issue a Transfer
Request Order to the
Nigeria Customs
Service at the point of
entry.
4. The Nigeria Customs
Service at the point of
entry shall tally and
reconcile the waybill
with the packing list
and issue a landing
certificate to the
Customs escort
5. Upon arrival of the
goods in the free zone,
the free zone Customs
Command and OGFZA
shall verify, tally and
reconcile the goods
 with the landing
certificate.

PROCEDURE FOR UNSTUFFING

A ND UNPA CKING

1. Licensee submits request

for
unsnuffing/unpacking
of cargo to the MD/CEO of
OGFZA together with a
copy of bill of
lading/AWB, C16
Invoices and Transfer
approval
2. The MD/CEO of
OGFZA , after
verification of the
licensees documents
shall direct
OGFZA /DMS to
generate a Transaction
Request Order
3. OGFZA Operations
department/DMS
generates Transaction
Request Order
4. OGFZA will submit a
letter to obtain Free
 Zone Customs
approval.
5. Nigeria Customs
Service gives approval
for
unstuffing/unpacking
6. Unstuffing/repacking
to be carried out with
the inspection of the
Nigeria Customs
Service and OGFZA in
the client stacking
area.

PROCEDURE FOR PA SSA GE OF

FREE ZONE CONSUMPTION

1. Licensee submits
application for free zone
consumption to the
MD/CEO of OGFZA
together with a copy of
bill of lading/AWB, C16
Invoice, Single Goods
Declaration(SGD) and
Transfer approval
2. The MD/CEO of
OGFZA , after
verification of the
licensees documents
 shall direct
OGFZA /DMS to
generate a Transaction
Request Order
3. OGFZA /DMS to
generate a Transaction
Request Order
4. OGFZA will submit a
letter to obtain Free
Zone Customs
approval.

Nigeria Customs
Service gives approval
for free zone
consumption

PROCEDURE FOR
EXA MINA TION/A SSESSMENT

1. Licensee submits
application for
examination/assessment
to the MD/CEO of OGFZA
together with a copy of
bill of lading/AWB, C16
Invoice, Form M, PAAR
and Transfer approval
2. The MD/CEO of
OGFZA , after
verification of the
 licensees documents
shall direct
OGFZA /DMS to
generate a Transaction
Request Order
3. OGFZA /DMS to
generate a Transaction
Request Order
4. OGFZA will submit a
letter to obtain Free
Zone Customs
approval.
5. Nigeria Customs
Service gives approval
for immediate use of
cargo

PROCEDURE FOR PRE RELEA SE

(BOND)

1. Licensee submits
application for pre-
release to the MD/CEO of
OGFZA together with a
copy of bill of
lading/AWB, C16
Invoice, Form M, Bond,
SGD and Transfer
approval
2. Licensee shall provide a
bank guarantee or bond
 to the Free Zone Customs
Command for an amount
sufficient to cover the
duties.
3. The MD/CEO of
OGFZA , after
verification of the
licensees documents
that the client has not
exceeded its bond, shall
direct OGFZA /DMS to
generate a Transaction
Request Order.
4. OGFZA /DMS to
generate a Transaction
Request Order
5. OGFZA to submit a
letter to obtain Free
Zone Customs
approval.
6. Nigeria Customs
Service gives
approval.
7. Licensee shall perfect
the Free Zone Customs
entry within fourteen
(14) days of the release
of the goods, and notify
the A uthority.
CA RGO TRA CK INVENTORY
SY STEM
1. A ll deliveries of goods
in the Free Zone shall
be entered into the
A uthority’s
“ cargotrack”
inventory system
(ERP).
2. The Authority shall issue
stock reports, from time
to time, showing the
movement of goods in the
Free Zone.
3. The licensee shall, on
demand by the
A uthority or the Free
Zone Customs
Command, provide
statistical data,
delivery and receipt
returns and any other
information that may
be required by the
A uthority.
4. The A uthority and the
Free Zone Customs
Command shall, at
reasonable times have
access to the factory,
warehouse, assembly
 plant or any other
premises of the
licensee, for the
purposes of examining
any goods or records of
the licensee.

EXPORT OF GOODS FROM THE

FREE ZONE TO THE CUSTOMS
TERRITORY

1. The licensee shall,

submit a completed Form
M to the bank with the
original shipping
documents relating to
the transfer of the goods
into the Free Zone and
the country of origin of
the goods on the Form M
shall, be the country
where the goods were
originally manufactured
or produced, while the
country of supply shall be
Oil and Gas Free Zone
(and state the location);
2. The licensee shall,
submit a request for
export to the MD of
OGFZA together with
 copies of the following
documents, attested to
by the bank:

i. Commercial
Invoice,
ii. Form M,
iii. Bill of Lading,
iv. Packing List,
and
v. Form C16

3. The MD/CEO of OGFZA,

after verification of the
licensee’s documents
shall direct OGFA/DMS
to generate a
Transaction Request
Order.
4. T.R.O is generated by
OGFZA /DMS
5. the A uthority shall,
request the Free Zone
Customs Command
and Pre-shipment
Inspection A gent to
examine, assess, value
and classify the goods
for importation into
the Customs Territory;
6. a joint examination of
the goods by the Free
 Zone Customs
Command and the Pre-
shipment Inspection
A gent shall, be carried
out and a Clean Report
of Inspection issued by
the Pre-shipment
Inspection A gent;
7. the licensee shall,
produce a duly
executed bank
guarantee or bond to
the A uthority and the
Free Zone Customs
Command, an
inspection report duly
signed by the Free Zone
Customs Command
and the Pre-shipment
Inspection A gent
specifying the duty
payable on the goods
shall be used for the
release of the goods;
8. the licensee or its agent
shall, present a Clean
Report of Inspection
together with other
relevant documents to
the bank for the
 purposes of payment of
duty;
9. the licensee or its agent
shall, complete the
Single Goods
Declaration Form
attaching the Clean
Report of Inspection,
invoice Bill of Lading,
Packing List, Form C16
and the bank pay-in-
slip for endorsement
and processing and
release to the licensee
or its agent;

EXPORTING GOODS OVERSEA S BY

SEA

1. licensee shall submit

application to the MD of
OGFZA together with
copies of the following
documents:

i. Commercial
Invoice,
ii. Bill of Lading,
iii. Packing List, and
 iv. Export
Declaration
Form,

2. The MD/CEO of OGFZA,

after verification of the
licensee’s documents
shall direct OGF/DMS to
generate a Transaction
Request Order.
3. TRO is generated by
OGFZA /DMS
4. the A uthority shall,
request the Free Zone
Customs Command to,
examine the goods, as
well as require the
Nigerian Ports
A uthority to endorse
the Export Declaration
Form, before the goods
are released by the
Free Zone Customs
Command;
5. the licensee or its agent
shall, submit the
release documents to
the shipping line for
cargo booking;
6. the A uthority shall,
request the Terminal
Operator to deliver the
 goods to the vessel
under the Free Zone
Customs Escort;
7. the Free Zone Customs
Escort shall, present
the release documents
to the captain of the
vessel for
endorsement as
evidence of shipment
of the goods;
8. the Free Zone Customs
Escort shall, deliver the
endorsed release
documents to the
A uthority, Free Zone
Customs and Nigerian
Ports A uthority, for
purposes of deleting
the goods from the
cargo inventory;
9. the licensee shall,
perfect an Export Bill
of Entry for the
purposes of effecting
final release by the
Free Zone Customs
Command.
EXPORT OF GOODS OVERSEA S BY
A IR

1. A licensee shall submit

application to the
MD/CEO of OGFZA
together with copies of
each of the following
documents;

i. Commercial
Invoice,
ii. A ir Way Bill,
iii. Packing List, and
iv. Export
Declaration
Form;

2. The MD/CEO of OGFZA,

after verification of the
licensee’s documents
shall direct OGFZA/DMS
to generate a
Transaction Request
Order.
3. TRO generated
4. the A uthority shall,
request the Free Zone
Customs Commands
to, examine the goods,
as well as require the
Nigerian Ports
A uthority to,
 endorse the removal
Order for the release of
the goods;
5. the A uthority shall,
request the A irport
Customs Command to,
approve the release
documents for the
purposes of the export
of the goods;
6. The licensee or its
agent shall, submit the
release documents to
the Nigerian A viation
Handling Company
which shall endorse
the Export Declaration
Form;
7. The A uthority shall,
transfer the goods
under the Free Zone
Customs Escort to the
A irport Customs
Command and the
Nigerian A viation
Handling Company for
tallying,
reconciliation,
verification and
delivery on-board the
aircraft;
 8. The Free Zone Customs
Escort shall, present
the release documents
to the captain of the
aircraft for
endorsement as
evidence of air freight
of the goods;
9. The Free Zone Customs
Escort shall, deliver the
endorsed release
documents to the
A uthority, Free Zone
Customs Command
and the Nigerian Ports
A uthority for the
purposes of deleting
the goods from the
cargo inventory;
10. The licensee or the
beneficiary of the
services shall, perfect
an Export Bill of Entry
for final release by the
Free Zone Customs
Command.

GOODS FROM THE CUSTOMS

TERRITORY FOR REPA IRS OR
MA INTENA NCE IN THE FREE
ZONE

1. A licensee or any other

person may, apply to the
Authority for, the repairs
or maintenance in the
Free Zone of goods
situate at or from the
Customs Territory.
2. The application for
repairs or
maintenance of the
goods shall, be made to
the MD/CEO of OGFZA ,
stating the reasons for
such repairs or
maintenance.
3. The MD/CEO of
OGFZA , after
verification of the
licensee’s documents
shall direct
OGFZA /DMS to
generate a Transaction
Request Order.
4. TRO is generated by
OGFZA /DMS
5. The A uthority shall,
request the Free Zone
Customs Command,
Pre-shipment
 Inspection A gent and
Nigerian Ports
A uthority to, examine
the items to be utilized
for the repairs or
maintenance of the
goods.
6. The Pre-shipment
Inspection A gent shall,
issue a Clean Report of
Inspection on the
goods utilized for the
repairs or
maintenance, for the
purposes of payment of
duties.

REPA IRS A ND MA INTENA NCE OF

GOODS IN THE FREE ZONE FROM
THE CUSTOMS TERRITORY FOR
EXPORT

1. A licensee or any other

person may, apply to the
Authority for, the repairs
or maintenance in the
Free Zone of good from
the Customs Territory,
for purposes of export.
2. The application for the
repairs or
 maintenance of the
goods shall, be made to
the MD/CEO of OGFZA ,
stating the reasons for
such repairs or
maintenance.
3. The MD/CEO of
OGFZA , after
verification of the
licensee’s documents
shall direct
OGFZA /DMS to
generate a Transaction
Request Order.
4. TRO is generated by
OGFZA /DMS
5. The A uthority shall,
request the Free Zone
Customs Command
and the Nigerian Ports
A uthority to, examine
and release the items to
be utilized for the
repairs and
maintenance of the
goods.
6. Upon the completion of
repairs or
maintenance, the
licensee shall, issue an
invoice showing the
 description and value
of spare parts and
components from the
Free Zone stock items,
which have been
utilized in the repairs
or maintenance of the
goods.
7. The A uthority shall,
request the Terminal
Operators to, deliver
the goods repaired or
maintained on board
the vessels or aircraft
under Free Zone
Customs Escort.
8. The Free Zone Customs
Escort shall, present
the release documents
to the captain of the
vessel or aircraft for,
endorsement as
evidence of shipment
or air freight of the
goods.
9. The Free Zone Customs
Escort shall, deliver the
endorsed release
documents to the
A uthority, Free Zone
Customs Command
 and the Nigerian Ports
A uthority for, the
purposes of deleting
the goods from the
cargo inventory.
10. The licensee or the
beneficiary of the
services shall, perfect
an Export Bill of Entry
for, final release by the
Free Zone Customs
Command for
purposes of export.

GOODS FOR REPA IRS OR

MA INTENA NCE IN THE CUSTOMS
TERRITORY FROM THE FREE
ZONE

1. A licensee may, apply to

the Authority for, the
repairs or maintenance
of the goods situate at or
from the Customs
Territory in the Free
Zone
2. The application for the
repairs or
maintenance of the
goods shall, be made to
the MD/CEO of OGFZA ,
 stating the reasons for
such repairs or
maintenance.
3. The MD/CEO of
OGFZA , after
verification of the
licensee’s documents
shall direct
OGFZA /DMS to
generate a Transaction
Request Order.
4. TRO is generated by
OGFZA /DMS
5. The A uthority shall,
request the Free Zone
Customs Command
and the Nigerian Ports
A uthority to, examine
and release the goods
from the Free Zone for
repairs or
maintenance in the
Customs Territory.
6. The goods for repairs
or maintenance shall,
be exported under Free
Zone Customs Escort to
the Customs Territory.
7. The release documents
issued by Free Zone
Customs Command
 shall, specify the
duration of the repairs
or maintenance, the
Free Zone Customs
Command may, extend
the duration for the
repairs or
maintenance.
8. Customs duty shall, be
charged on any goods
not returned within
the time limit specified
in the release
documents, unless and
application for an
extension of time is
made, by the licensee
and approved by the
Free Zone Customs
Command.
9. Upon the completion of
the repairs or
maintenance of the
goods, the licensee
shall, import the goods
under the Free Zone
Customs Escort into
the Free Zone.
10. The Free Zone Customs
Command and the
Nigerian Ports
 A uthority shall
examine, reconcile and
verify the repaired or
maintained goods
imported into the Free
Zone.

PROCEDURES FOR
TRA NSFERRING GOODS
BETWEEN LICENSEES

1. Where a licensee desires

to sell goods situate in the
Free Zone to another
licensee, the licensee
purchasing the goods
shall, submit an
application to the
MD/CEO of OGFZA,
together with all the
relevant documents
relating to the goods to be
purchased.
2. The procedures
relating to exportation
of goods from the Free
Zone into the Customs
Territory set out in
these Regulations
shall, apply to the
 transfer of goods
between licensees.
3. Where a licensee sells
goods situate in the
Free Zone to another
licensee, the vendor
licensee shall,
complete a
Transaction Request
Order specifying,
among other things,
that the goods are not
for immediate
consumption, transfer
or export as the case
may be.
4. The A uthority shall,
notify the parties in
writing, where the
Transaction Request
Order is not approved.

PROCEDURES FOR
TRA NSFERRING GOODS FROM A
FREE ZONE TO A NOTHER

1. The transfer of goods

from a Free Zone
overseas to a Free Zone in
Nigeria shall, in the
normal course of
 business be regarded as
export.
2. Where the transfer of
goods is between two
Free Zones in Nigeria,
the approval of the
A uthority shall, be
obtained and the goods
shall, be transferred
under Free Zone
Customs Escort.
3. The Free Zone Customs
Escort shall, deliver the
endorsed landing
certificate to the
A uthority, Free Zone
Customs Command
and Nigerian Ports
A uthority as evidence
of transfer for the
goods and for purposes
of deleting the goods
from the cargo
inventory.