Color Fun Run Proposal

Event Program

5:00 - 5:20 Gathering of participants, half-hour Zumba with a famous Zumba instructor (see

through their ID ticket)

5:20 - 6:30 Opening Ceremonies

 Prayer

 National Anthem

 Opening/welcome remarks

6:30 - 7:00 Explanation of rules and regulations / Risk assessment

7:00 - 9:00 Start of F U N R U N

Maria Cristina Park to Tarlac Kart City

9:00 - 11:00 Back to Maria Cristina Park | Awarding and giving of freebies

11:12 End of Fun Run

1:00 - 1:30 Distribution of snacks

1:30 - 7:59 Opening of booths and can’t wait for the very young man Mr. Louise performing

and entertaining the crowd.

8:00 End of booths

Event Package

Maurel Printing Services

 T-shirt Printing

 Fliers

 Invitations

Printscreen Prints and Graphics

 Tarpaulins

 Paper labels

Lynchole Catering Services

 Breakfast, Lunch, and Dinner (for committees)

Regatuna Photo Studio and Video Services

 1 Photographer and 1 Videographer

Bubble Color Balloons

 Decorations

Bobs and Bugs Hosting

 1 Emcee

R Audio Pro Light and Sounds

 2 Sound System Staffs

Event Schedule

TIME WHAT’S HAPPENING WHO’S INVOLVED NOTES

5:00 - 5:20 Gathering of participants, Participants, At least half-hour wait
Half-hour Zumba performer, emcee, for others to arrive
sound system
personnel, instructor,
and dancers
5:20 - 6:30 Opening Ceremonies Participants, Mr. Sing and observe any
(Prayer, National Anthem, Laurel, Emcee, Sound protocols
Opening/welcome System personnel
remarks)
6:30 - 7:00 Explanation of rules and Participants, Red Listen carefully,
regulations / Risk Cross understand, and ask if
assessment there are questions
7:00 - 9:00 Start of F U N R U N Participants, Traffic Runners are advised to
(Maria Cristina Park to Enforcers, Midcares ignore any verbal
Tarlac Kart City, start Red Cross, Volunteers abuse from
throwing the color powder pedestrians, and any
carefully and safely that confrontation should
won’t harm the eyes of be avoided. Do not use
everybody) headphones while
running, observe
safety protocols and
follow.
9:00 - 11:00 Back to Maria Cristina Participants, Traffic Runners are advised to
Park / Awarding and Enforcers, Midcares ignore any verbal
Giving of Souvenirs, Red Cross, Volunteers abuse from
continue throwing the color pedestrians, and any
powder carefully and confrontation should
safely that won’t harm the be avoided. Do not use
eyes of everybody headphones while
running, observe
safety protocols and
follow.
11:00 - End of Fun Run Participants, Traffic Be mindful of every
12:00 Enforcers, Midcares action to have a safe
Red Cross, Volunteers and smooth fun run
1:00 - 1:30 Distribution of Snacks Participants, Traffic Follow the line with
Enforcers, Midcares, safe and well-
Volunteers mannered behavior.
The used stuff in the
snack should be
thrown in the
volunteer already
assigned.
Event Description

A fun run is a friendly race that involves either road running or cross-country running, with

participants taking part for their own enjoyment rather than competition. A fun run will be

held to raise funds for a charity, with sponsors providing the revenue to cover organizational

costs.

Goals and Objectives

Our mission at The Color Run is to bring people together and make the world a happier,

healthier place.

The goal of a fun run is generally to raise awareness for a cause, generate positive PR for

sponsors, and obtain funds through registration fees, gear and food sales, and participant

sponsorship. All gained funds will be donated to charity.

Timeline

 Month of August

 Week 1 – Start the registration (ends on September 7, 2022)

 Week 2 – Choose the venue, meeting with the Midcare, Traffic Enforcers, and

Volunteers

 Week 3 – Meeting with the sponsors

Action Plan

 What are booths do I put to have extra profit?

 Ready the Midcare in case of emergency.

 Obtain 5000 participants before the said event.

 Promoting the event through social media.

 Finalize the location, involvement of the company, and the participants.

Risk Assessment

As runners, you have a responsibility to do your best to prevent harm to yourselves, your

running partners, or members of the public.

It should be acknowledged that as runners, you owe a duty of care to not willfully injure

yourselves or others by your negligent acts or omissions. However safely organized, running

carries a certain amount of risk, and those taking part need to be aware of those risks in order

to minimize and accept them.

Much can be done in preparation before running to ensure that the risks are foreseeable and

are appropriately managed.

Please note that all runners are advised to wear proper clothes and rubber shoes.

Runners are advised to ignore any verbal abuse from pedestrians, and any confrontation

should be avoided.
Community Involvement

Philippine Red Cross, primarily tasked to deliver humanitarian assistance during emergency

and disaster situations. It aims to assist communities to prepare, plan, predict, and perform in

the event of a disaster.

Volunteers bring a variety of skills and experiences to county government; Volunteers

become advocates for programs and help seek donations of time, money, and materials from

other members of the community. Volunteer programs encourage civic participation.

Gawad Kalinga is a Philippines-based movement that aims to end poverty by first restoring

the dignity of the poor. The organization employs an integrated and holistic approach to

empowerment, with values formation and leadership development at its core.

Working Committee

 1 Emcee

 2 Sound System

 6 Volunteer

 10 Traffic Enforcers

 10 Midcare

 1 Financier

 2 Videographer/Photographer
Event Preparation Timeline

August 12 – Choose the Venue, meeting with the famous Zumba instructor and MEAVEX

August 13 – Meeting with the Midcare

Week 3

August 14-15 – Local Government for the Traffic Enforcers and Volunteers

August 16-19 – Meeting with the sponsors: Gatorade, Julie’s Bake Shop, Nature’s Spring

Mineral Water

Week 4

August 20-28 – Follow up the final list of participants and vendors (who are willing to sell

their products during the event)

– Follow up the participants through calls for confirmation in joining the Color Fun Run

August 29-30 – This day is for the vendors

Month of September

September 1-5 – Preparing the things needed for the event

September 6-7 – Preparing for the goods and checking if something may be broken,

decorations, and all.

Budget Proposal

Proposed Budget – 300,000.00

LIST OF MATERIALS QUANTITY PRICE BUDGET COST

PRIZE 1ST PLACE 1 2000 Php. 2000.00

PRIZE 2ND PLACE 1 2500 Php. 2500.00

PRIZE 3RD PLACE 1 3000 Php. 3000.00

DRI-FIT SHIRT 5500 25 Php. 137,500.00

COLOR POWDER 50 (grams) 35 Php. 1,750.00

MEDAL 3 25 Php. 75.00

ZUMBA FEE 1 1500 Php. 1500.00

MEAVEX BEATBOX 1 900 Php. 900.00

ENTERTAINER

Service Forms

 The Color Run is a five-kilometer, untimed event. At each kilometer mark, Color

Runners are doused from head to toe in a different colored powder. Participants wear

white at the starting line and finish the race plastered in color. Once the race is over,

the fun continues at the Finish Festival, a larger-than-life party equipped with music,

photo ops, activity booths, vendors, and more massive color throws, which create

millions of vivid color combinations.

 Color Runners vary in demographics and their reasons for running. The Color Run

caters to everyone—first-time runners to seasoned athletes. The Color Run is proud to

be a catalyst that inspires our participants to live a more active lifestyle, on top of

having fun!
Approved for Services

 This General Service Agreement (the “Agreement”) dated this _____ day of _____,

20 is between the _______ (Customer), herein referred to as “Customer” and [Service

Provider], herein referred to as “Service Provider.”

 Service Provider has agreed to provide services to the Customer on the terms and

conditions set out in this Agreement, while Customer is of the opinion that Service

Provider has the proper and necessary qualifications, experience, and abilities to

provide services to Customer.

 Therefore, in consideration of the matters described above, the receipt and sufficiency

of which consideration is hereby acknowledged, the Customer and the Service

Provider agree as follows:

1. Scope of Work

The Service Provider is to provide the Customer with the following services (the “Services”):

[Describe the services that will be provided.]

The services will include any other tasks with the Customer and the Service Provider may

agree on.

2. Term of Agreement

This Agreement will begin on [Beginning Date] and will remain in full force and effect until

the completion of the Services. This Agreement may be extended by mutual written

agreement of the parties.

3. Termination
If either party seeks termination of this Agreement, the terminating party must provide a 30-

day written notice to the other party.

4. Compensation

The customer will provide compensation to the service provider of ___ per hour for the

service rendered by the service provider as required by this Agreement. Compensation is

payable at the completion of services.

5. Independent Contractor

The service provider is acting as an independent contractor in providing the Service under

this Agreement, not as an employee. The parties agree that this Agreement does not create a

joint venture or a partnership between them.

6. Modification of Agreement

Any modifications or amendments to this Agreement will be binding if evidenced in writing

and signed by each party.

7. Notice

All notices or demands required or permitted by the terms of this Agreement will be given in

writing and delivered to the parties.

8. Time is of the Essence

No extension or variation of this Agreement will operate as a waiver of this provision. Time

is of the essence of this Agreement.

9. Integration
This Agreement contains the entire agreement and understanding by and between the

Customer and the Service Provider, and no representations, promises, agreements, or

understandings, written or oral, not herein contained shall be of any force or effect.

10. Choice of Law

This Agreement and the performance under this Agreement and all suits and special

proceedings under this Agreement shall be constructed in accordance with and governed by

the laws of the Philippines.

11. Severability

The provisions of this Agreement shall be deemed severable, and invalidity or

unenforceability of any one or more of the provisions hereof shall not affect the validity and

enforceability of the other provisions hereof.

IN WITNESS WHEREOF, the parties have duly affixed their signatures under hand

and seal on this day __ of ______, 20.