Top 57 MIS Executive Interview Questions and Answers

Syed Aquib Ur Rahman

Assist ant Manager
Updated on Dec 31, 2024 17:49 IST
Here are the 57 most important MIS interview questions with comprehensive answers for each.

Are you looking for the most frequently asked MIS Executive interview questions? This article has a
detailed list of some of the most popular interview questions asked in any top company’s MIS executive
interview round. These questions will help you to prepare for the interview so that you show your
extreme MIS skills during the interview.

What is MIS?
An MIS (Management Inf ormation System) is a system that is used to collect, process, store, and
disseminate data or information to support the management. An MIS Executive is a professional
responsible for maintaining an organisation’s existing MIS. With experience and skills, you can further
your career path to becoming a Data Analyst Business Analyst , or Research Analyst.

The most important skills associated with an MIS Executive are MS Excel , SQL , and VBA . The
interview questions here will cover these skills. MIS executives also need to possess strong
foundational, teamwork as well as leadership skills . Some of the top MIS Executive Interview
Questions & Answers are the following.

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General MIS Executive Interview Questions

Q1. What is the purpose of an MIS?

Ans. The primary purpose of an MIS is to assist the management in making strategic, tactical, and
operational decisions. It offers up-to-date information on the company’s assets and helps various
departments like – Marketing, f inance, R&D, manufacturing, etc. From storing data to making it
accessible, MIS is a crucial aspect of every business today. Other primary objectives are:

Data storage

Data retrieval
Data propagation

Planning
Graphical report making
This is one of the most important interview questions for MIS executives. So prepare this well and try
elaborating your answer with examples.

You can provide an example like the one below.

"For example, in a manufacturing company, an MIS might integrate data from the production line,
inventory, and sales department to generate real-time reports that help managers optimize production
schedules and inventory levels."

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Q2. What are the different types of MIS?

Ans. This interview question for an MIS Executive shows the recruiter how familiar you are with the
fundamental concepts. Below are the different types of MIS that you can mention.

Databank Inf ormation System – This f orm of inf ormation system helps in observing,
classif ying, and storing data items which helps the decision-maker in taking data-
driving decisions.

Predictive Inf ormation System – This f orm of inf ormation system is used to draw
presumptions and predictions that are relevant to decision making.
Decision Support System – DSS is used to gather, analyze, and synthesize data f or

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 producing comprehensive inf ormation reports.

Q3. What is the core principle of MIS?

Ans. The core principle of MIS is to facilitate decision-making by supplying up-to-date and accurate
information to people who need it on time in a usable form. Apart from this, MIS also helps in:

Of f ering the right f acts

Supporting pre-def ined internal control

Dealing with operating procedures

Preparing f or company audit

Creating desired reports

MIS executive interview questions like this one require in-depth preparation so that you can explain
better.

Q4. What are the levels of information requirements in an MIS?

Ans. The levels of information requirements in an MIS are:

Organization level

Application-level

Technical level

Database level
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Q5. What are the levels of decision making in MIS?

Ans. Most managers use information systems to improve their decision-making capabilities. MIS helps
the different levels of managers in taking different levels of decisions (whether decisions for an
individual or on behalf of a group). Having a dependable MIS system helps the following levels of
decision making:

Senior management
Strategic level management

Technical experts

Middle management and project teams

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 Operations management

Individual employees
Read about the levels of management as a related concept.

Q6. What are the elements of decision making in MIS?

Ans. This is a follow-up MIS interview question to measure your technical expertise in the field. The
elements of decision making in MIS are:

Model: This is like a framework for an organizations to analyze scenarios, predict outcomes, and
make better decisions. It can be as simple as a decision tree to complex algorithms that
incorporate data analysis and forecasting.

Constraint: In MIS, constraints refer to the limitations or restrictions that affect the decision-
making process. You have budget limitations, resource availability, time constraints and sometimes
even technological limitations. When you know these aspects, you start having realistic goals.

Optimisation: Optimisation in MIS involves finding the best solution or decision that maximizes
outcomes while minimizing costs or risks. It involves the use of different analytical tools to make
sure the decisions are both effective and efficient. That creates better resource allocation and
improved organizational performance.

Q7. What are the advantages of MIS in a business?

Ans. In business, MIS offers the following types of advantages:

Single database access to all stakeholders

Saves time of managers f rom operational work which can be utilized in other
productive tasks

Enhance the power of data and helps in decision making

Ensures a high degree of accuracy

Reduces the paperwork

Helps in making easy to digest reports

States the current f inancial position of the company to business leaders

Of f ers competitive advantage
Do support the answer to this MIS interview question with examples.

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Q8. What are the different approaches used in designing an MIS?
Ans. The different approaches used in designing an MIS are:

Organisation-chart approach

Integrate-later approach

Data-collection approach

Database approach

Top-down approach

Q9. What strategies do you follow to successfully apply

management information systems to a business?
Ans. Before applying a fully-functional MIS, an MIS executive should keep the following tips in mind:

Understand the primary need of having an MIS

Outline the goals of a company bef ore deciding on the type of MIS

Reach out to multiple vendors and decide the best one based on their of f erings, cost,
benef its, updates, training support, technical support, etc.

Train the existing employees to successf ully run and track large size data
While answering this MIS interview question, elaborate on the points.

Q10. Describe some common challenges in the MIS

implementation.
Ans. MIS implementation has these challenges.

Technological Barrier – One major challenge is the staf f who is not trained to use
new technologies. Naturally, there is some resistance f rom staf f .

Time – This comes down to the overall organisational structure. Large enterprises
may require two to three years to implement and f ine-tune a new system. And af ter
that, they have to train employees to use the system.

Q11. Mention some popular methodologies necessary for

implementing MIS in a company.
Ans. If you are preparing for MIS questions and answers as an intermediate, you must have a good
familiarity with the popular methodologies. This MIS interview question is an example, but can be asked

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in a variety of ways. So mention the popular ones below.

Business Systems Planning (BSP) – This was developed by IBM in the early 1980s.
It analyses and describes the architecture of the inf ormation system

Critical Success Factor (CSF) – This f ramework determines the core objectives of
each team and top management and how they align with the business goals. Then it
looks into success f actors, commonly def ined by teamwork, individual competencies,
planning strategies, etc.

MS Excel Questions for an MIS Executive Interview Questions

Round

Q12. How can you protect your worksheet from anyone editing
the data?
Ans. There are two ways in order to prevent anyone from editing the data:

You can password protect the worksheet so that only those who have the password
can open the sheet. To do this go to Menu bar >Review > Protect Sheet > Password.

Lock the range. First, select the range that you want to lock, then right-click anywhere.
Then go to the ‘Format Cells’ option f rom the drop-down menu and go to the
‘Protection’ tab. There tick the ‘Locked’ option if it isn’t ticked, then press OK.
Also Read>> How To Become a Business Analyst?

Q13. How to create a drop-down list so that users cannot enter

unwanted data?
Ans. We can create a drop-down list to limit data entry using ‘Data Validation’. First of all, create a list
that you want to use as a drop-down list. Then go to Menu bar>Data>Data Validation. From the drop-
down click ‘data validation’ and in settings select Allow: list. A source area will appear. Clicking on the
source area, select the list of data you created at first and press OK.

Q14. Why is data validation important?

Ans. Data validation is essential for removing errors in any type of data handling task. Try to explain
what happens when you don’t consider data validation. An example answer can be explained like this.

Without data validation, MIS systems may provide misleading or incorrect information, which can lead to
poor decision-making. This can result in significant financial losses, inefficient operations, and damaged
reputation. Validating data in MIS systems ensures that the data is of high quality and can be trusted to

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make informed decisions.

Q15. Is it possible to make a pivot table using data from multiple

sources?
Ans. Yes, it is possible to make a pivot table from multiple worksheets if it is located in the same
workbook.

Q16. How do you freeze rows and columns simultaneously?

Ans. Click the cell from where you want to freeze the required columns and rows. Then go to Menu bar
> View > Freeze panes > the first option (‘Freeze panes’).

Q17. What is the constraint of a VLOOKUP function?

Ans. The one constraint with VLOOKUP is that the Lookup Value must be in the leftmost column of the
Table Range.

Q18. How many report formats are available in MS Excel?

Ans. There are three report formats in MS Excel – compact, report, and tabular.

Q19. What logical condition will you use when there are two
different criteria?
Ans. Use the ‘AND” logical condition when there are two different criteria.

Q20. How do you prepare an MIS report in Excel?

Ans. Follow the below steps:

Collect raw data f rom a dif f erent department

Combine data in MS Excel

Link your data to your MIS template by using f ormulas like Vlookup, Hlookup, Sumif s,
Sumif , INDEX & MATCH, Charts, etc. based on the needs

Check f or any # N/A, any # values, etc.

Q21. What is the use of a COUNTIF formula in Excel?

Ans. The COUNTIF formula is used for counting cells in a specified range that meet a specific criterion.
The cells may contain dates, text, or numbers.

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Q22. What do you know about VLOOKUP?
Ans. VLOOKUP is an Excel function that is used to lookup and retrieves data from a specific column in
an excel table. VLOOKUP supports approximate and exact matching. In VLookup, the “V” stands for
“vertical”. Also, the lookup values must appear in the first column of the table, with lookup columns to
the right.

Purpose: Lookup a value in a table by matching it on the first column

Return Value: Matched value from a table

Syntax: =VLOOKUP (lookup_value, table_array, col_index, [range_lookup])

Q23. What is the need of INDEX & MATCH in Excel?

Ans. For this MIS executive interview question based on Excel functions, you can mention that INDEX &
MATCH is an alternative to VLOOKUP. VLOOKUP works only as a static column reference, while INDEX
& MATCH is much more dynamic and faster. INDEX & MATCH is ideal for handling larger datasets where
you do not have to specify table array as VLOOKUP.

Q24. What is the Logical Function?

Ans. There are 4 logical functions – AND, OR, XOR, and NOT. A Logical function helps in:

Checking if a condition is true or f alse

Combine two or more conditions together

Q25. How to format an open MIS Report (.csv to .xlsx)Excel?

Ans. An MIS executive must follow the below steps using MIS Report Format Add-in:

Open the MIS Report f ile (.csv) in Excel (2016)

Select the ISO-NE MIS Viewer tab in Microsof t Excel

Select Format Report

This will format the MIS report and will leave the original MIS Report unaffected.

Q26. Explain 2 advanced Pivot Table techniques on Excel.

Ans. Slicer is a helpful tool in linking multiple pivot tables. You can even mention that it will help in filtering
data for all the pivot tables. It saves plenty of time.

Another good time-saving technique is to create a calculated field. This is how it can be set up:

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 Visit ‘Pivot Table Analyse’

Select ‘Fields, Items and Sets

Click on the ‘Calculated Field’ option

Enter the name of the new calculated f ield

Suggested Reading – What is Business Analytics?

Q27. What is a condition and why does it matter?

Ans. In Excel, a condition determines the expression of the values stating either it is true or false. The
expression could be a function that determines if the value entered in a cell is of numeric or text data
type, if a value is greater than, equal to or less than a specified value, etc.

Syntax:

=IF(logical_test, [value_if _true], [value_if _f alse])

=OR(logical1, [logical2], …)

Q28. What is the difference between relative and absolute cell

referencing?
Ans. When you copy a formula to another cell and it repeats, it is relative referencing. It exists by default
in MS Excel. Absolute cell reference does not change when the formula is copied from one cell to the
next.

Read more about MS Excel

Most Usef ul Excel Formulas | Min Max Functions in Excel | Average Functions in Excel |
Introduction to MS Excel | Financial Modelling in Excel | MS Excel interview questions | Sum
Function in Excel | Trim Function in Excel | Pivot Table in Excel | Percentage in Excel |
Vlookup in Excel | Median Function in Excel | Types of Charts in Excel | Count Function in
Excel | MS Excel Vs. Google Sheet | Remove Duplicates in Excel | Create Graph in Excel

Q29. Explain the RANK function in Excel.

Ans. The RANK function is a statistical one. It returns the rank of a specific value within an array of
values. Its formula is =RANK(number,ref,[order])

VBA Questions Asked During MIS Executive Interview Round

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Q30. What is the difference between DIM and SET?
Ans. DIM declares the variable. E.g. Dim r As Range. On the other hand, SET sets the variable to an
object reference. E.g. Set r = Range(“A1”).

Q31. Write a VBA program to copy data from a worksheet to

another?
Ans. Sub CopyData()

Dim lastrow, lastcol as Integer

lastrow = Worksheets(“name_of_the_worksheet”).rows.usedrange.count

lastcol = Worksheets(“name_of_the_worksheet”).columns.usedrange.count

Worksheets(“name_of_the_worksheet”).Range(lastrow, lastcol).Copy
Worksheets(“name_of_the_worksheet_to_be_copied”).Range(“cell_name_where_you_want_to_copy”)

()

Q32. What is Option Explicit and Option Base?

Ans. Answering this MIS interview question briefly will help the recruiter find your technical skills. You can
just differentiate between the two as pointers below.
1. Option Explicit makes the declaration of the variables mandatory.
2. Option Base is used at the module level to declare the default lower bound for array subscripts.

Q33. What is the difference between ActiveWorkbook and

ThisWorkbook?
Ans. ActiveWorkbook is the workbook that is open and active while the VBA code is running while
ThisWorkbook refers to the workbook where the code is present.

Q34. How can you stop VBScript when it goes into the infinite
loop?
Ans. Ctrl + Pause/Break is used to stop VBScript if it goes into an infinite loop.

Also explore:

Paid and f ree online courses f rom Coursera

Popular online Udemy courses

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 Top online edX courses

Q35. How can you pass arguments to VBA functions?

Ans. If the arguments are approved to VBA function, the following two ways will help in passing the
arguments to VBA functions:

ByRef – The called procedure may change the value of the argument passed

ByVal – The called procedure does not want to change the value of the argument
passed

Q36. Which are some of the different types of error handling

techniques?
Ans. This is common MIS executive interview question.

The following are three different types of error handling techniques:

On Error Goto 0
On Error Goto Err_Lbl
On Error Resume Next

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Q37. Give the shortcuts for the following Excel VBA:

Ans. This is a technical MIS interview question that you should prepare.

Action Shortcut
Open the VB Editor Alt+F11
Step through each line of code F8
open the Immediate Window Ctrl+G
Delete a Line of Code Ctrl+Y
Check parameters in a property, method, or f unction Ctrl+i
Step out of code Ctrl+Shif t+F8
Resume execution through the error handler Alt + F5
Show the call stack Ctrl+L

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Q38. How do you count a string in MS Excel?
Ans. By using Count A we can count a string in MS Excel.

Q39. Highlight the main differences among VB6, VBA, VBScript

and VB.Net.
Ans. VBA stands for Visual Basic for Applications. It is a Macro language across all Microsoft Office
tools.

VBScript is similar to JavaScript and is developed for Internet Explorer. It stands for Visual Basic Script.

VB6 is a Windows Application Development Programming Language. Developed by Microsoft, it stands

for Visual Basic.

VB.NET is one of the .NET programming languages of Microsoft.

Q40. Name some of the categories of two data types?

Ans. Numeric data and non-numeric data are the two categories of data types.

Numeric Data type Non-numeric Data type

Byte String (Fixed length)
Integer String (Variable length)
Decimal Date

Q41. Can you elaborate on ADO, ODBC and OLEDB?

Ans. ADO is short for ActiveX Data Objects. It helps in manipulating the database structure.

ODBC stands for Open Database Connectivity. This technology is responsible for connecting a
database client application to an external database.

OLEDDB stands for Object Linking and Embedding, Database. It allows accessing of data uniformly
through several sources.

Q42. How do you pass arguments to VBA functions other than

ByVal and ByRef?
Ans. Here the recruiter is looking for additional VBA knowledge that MIS executives must possess. To
answer this MIS job interview question, you can mention that there are a few other ways to pass
arguments.

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 Optional arguments: The Optional keyword specif ies arguments as Optional. An
Optional argument should be declared as a Variant data type. This enables the use of
IsMissing f unction.
Parameter Arrays: Other than the three f ixed arguments mentioned above, one can
also pass a number of random arguments. This is done by using the ParamArray
keyword.

SQL Questions for MIS Executive Interview

Q43. What are the three main types of statements in SQL?

Ans. This is one of the common MIS job interview questions. You can just mention that there are three
main types of statements in SQL.

Data Def inition Language (DDL)

Data Manipulation Language (DML)

Data Control Language (DCL)

Also Explore – Top SQL Interview Questions and Answers

Q44. What is a Primary Key?

Ans. The Primary Key is a special type of Unique Key, which uniquely identifies each record in a
database, and has a NOT NULL constraint.

Q45. How do you combine records from different tables based on

related columns?
Ans. We can combine records from different tables based on related columns using a JOIN statement.

Q46. What are the different types of JOINs?

Ans. There are four types of JOINs:

Inner – returns records that have matching values in both tables.

Right – returns matching records f rom the lef t table and all records f rom the right
table.

Lef t – returns matching records f rom the right table and all records f rom the lef t.

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 Full – return all records when there is a match in either of two tables.

Q47. How do ensure that your subquery is working fine?

Ans. Run the subquery independently to see if it gives the desired result. If it is running properly then,
you should have no problem.

Q48. What do mean by XML Datatype?

Ans. XML datatype helps in storing XML documents in the SQL Server database.

Q49. Which command will you use to recompile the stored

procedure at run time?
Ans. To recompile the stored procedure at run time, we use the RECOMPILE command.

Also Explore – Database and SQL Online Courses & Certifications

Q50. What is @@SPID in SQL?

Ans. @@SPID returns the session ID of the current user process.

For example:
SELECT @@SPID AS ‘ID’, SYSTEM_USER AS ‘Login Name’, USER AS ‘User Name’;

Result:
ID Login Name User Name

—— —————————— ——————————

11 ABCxyz who

Q51. What is @@Version?

Ans. The @@VERSION results are presented as one nvarchar string. The SERVERPROPERTY
(Transact-SQL) function helps in retrieving the individual property values.

Example:
SELECT @@VERSION AS ‘SQL Server Version’;

Result:
SELECT @@VERSION AS ‘SQL Server PDW Version’;

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Q52. What are the Triggers?
Ans. In SQL, a Trigger refers to a special type of pre-stored procedure. They run after the occurrence of
an event in the database server in automatic behaviour. There are four types of triggers in SQL:

Insert
Delete

Update
Instead of

Q53. What should you do when a data disk gets overloaded?

Ans. This MIS executive interview question is gauge your problem-solving with strong technical
familiarity skills. Just mention, to resolve this issue, one has to follow four different steps.

Assess: There are several reasons why it can occur. You can mention that it is f irst
important to identif y whether the problem is caused by CPU usage, exceeding network
capacity, less memory and increased data cache. For these, running the ‘top’ program
is essential.
Stabilise: It is also essential to stabilise the server by managing rate-limiting, applying
concepts such as gracef ul degradation.

Improve: Setting up a CDN (content delivery network) and optimising it helps.

Monitor: The use of server monitoring tools will f urther help in detecting f uture issues.

Q54. What is your understanding of DBMS?

Ans. It stands for Database Management System. This software stores, retrieves, manipulates and/or
deletes users’ data. There are two types of DBMS:

Relational Database Management System is where data is stored in a table and then
used in relation to dif f erently stored datasets. MySQL is one example.
Non-relational Database Management System is used f or storing only that type of data
that can be altered on a f requent basis. Some common examples of it include
MongoDB, Cassandra, etc.

Q55. Briefly explain the 3 types of index in SQL.

Ans. For this MIS executive interview question, just mention the following briefly.

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 Unique Index is one that does not allow the data f ield to have duplicate values.
Clustered Index is responsible f or reordering the physical order of the data table.

A non-clustered Index is responsible f or maintaining a logical order of data and does

not change the physical order.

Q56. What do you understand by ACID property in a database?

Ans. ACID is short for Atomicity, Consistency, Isolation, Durability. These four pillars ensure the
efficiency of data transactions in a database and are essential for MIS executives to follow.

Atomicity means that if one part of the transaction is faulty, the entire transaction will fail. Consistency,
on the other hand, entails that all data should meet the common rules of validity. Concurrency control is
done through Isolation, while Durability ensures that no error can come in between transactions.

Q57. What are the advantages of using a database that adheres to

the ACID properties?
Ans. For this follow-up MIS Executive interview question, mention these advantages.

ACID properties maintain the integrity of the data by ensuring that transactions are
processed accurately and reliably. They can easily prevent data corruption and
maintain the consistency of the database.

They provide mechanisms f or managing concurrent access to the database. So this

allows multiple users or processes to work simultaneously without interf ering with
each other.
They help ensure durability by persistently storing committed data, even during system
f ailures. In the event of a f ailure, the database can recover the data to its last
consistent state, ensuring data reliability.

Conclusion
The above MIS interview questions and answers will help you prepare and frame your responses in the
best way. The advanced SQL, MS Excel and VBA interview questions for MIS Executives will also
ground your technical knowledge that is applicable in many other management roles.

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