SHORT WRITING SKILL

NOTICE WRITING

WORD LIMIT: 50 WORDS MARKS: 5M

MARKS BREAKUP:

FORMAT: 1M CONTENT: 2M EXPRESSION: 2M

TYPES OF NOTICES:

1.FORMAL NOTICES:

 Put up on the notice boards of organizations, institutions and residential societies

 They give out information about Events/ Campaigns/ Competitions/
Activities/ Outings/Initiatives/Official decisions taken by the authorities.
 They also seek suitable responses and follow up action from the target group.

2.INFORMAL NOTICES:

 Put up by individuals, related to matters of personal concern.

 Eg: Seeking/giving out information about Lost/Found belongings.

FORMAT & PARA WISE CONTENT-FORMAL NOTICE

NAME OF ORGANIZATION

Date in expanded form NOTICE

Name of the Event

Para-1- All relevant information-What, when, at what time, where, why, how &
who is involved.

Para-2- What is the addressee /one for whom the notice is being issued, expected
to do?-submit name, attend event, donate funds, assemble at the venue, return the
article found etc.

Para-3- For further information/details, contact the undersigned/ Visit Website.(

important because in just 50 words, all details about the information cannot be
covered)

Sign

(NAME IN CAPS IN BRACKETS)

FORMAT & PARA WISE CONTENT-INFORMAL NOTICE

NAME OF ORGANIZATION

Date in expanded form NOTICE

Lost/Found Article

Para-1- All relevant information-What, when, at what time, where was the item
found/lost. Description of the item lost. (In case of Found Item, do not describe
much. Ask for description from the claimant)

Para-2- Request to return item/ claim object with proof of ownership. Suitable
reward for finder of lost article

Sign

(NAME IN CAPS IN BRACKETS)

Designation

 Leave a line between paragraphs and also between Heading , NOTICE & Sub Heading.

RUBRICS FOR WRITING A GOOD NOTICE:

 Write in formal words, to the point, without any unnecessary elaboration.

 Supply all the relevant information, using correct language.
 Preferably, use passive voice as the focus is on the information, not on the person who is issuing it.
 Avoid using 'I' ,'We' completely, Use Third person only.
 Mention the name of the organisation, event and date in the beginning and the notice should be
countersigned by the issuing authority, with the name and designation.
 Insert the notice within a box to avoid deduction of half marks..
 The information should be generally written in a paragraph form, but you may write a few points in
paragraph 1 in point form, aligned to the centre.
 In LOST/ FOUND notices, though the nature is personal, use formal language.
 Announce rewards for finder of lost items & request for proof for claimants of found items.
 No need of a 3rd paragraph in Lost/Found notices
 Format includes Heading part, date & Signatory
 Notice may be written in just one paragraph, but all the points must be written in the same sequence
as shown in sample (shown in different paragraphs).
SAMPLE NOTICES ( 50 WORDS)

1. As the Secretary of the Interact club of Deep Public School, Ambala, draft a notice, informing the
students about the ‘Each one Teach one campaign’ being organized by the club to help the
children of the Housekeeping staff of the school. You are Anish Kumar/Anisha Kumar.

DEEP PUBLIC SCHOOL, AMBALA

May10, 2022 NOTICE

Each One Teach One Campaign

An 'Each One Teach One programme' is being organized by the school during the Summer
Break to encourage the students of Classes XI&XII to help spread literacy among the children
of the Housekeeping staff of the school.

All the students who are interested in participating in the programme by adopting a student
are requested to submit their names to their respective Class teachers, latest by May 20, 2022.

For further information, contact the undersigned.

Sign

(ANISH KUMAR)

Secretary , Interact Club

2. You are Ankit Sharma/Anika Sharma of Class X, R.P.J.School, Noida. You misplaced your Lab
Coat and RFID card in school recently. Draft a notice to be put up on the notice board, requesting
anyone who finds it, to return it to you.

R.P.J SCHOOL, NOIDA

February 12,2020 NOTICE

Lost RFID Card

A lab coat, along with the RFID card was misplaced in the Chemistry lab yesterday, ie
February 11, 2020 after the 5th period. Anyone who has found the same is requested to return
it to the undersigned at the earliest.

The finder of the lost items will be given a treat in the school canteen.

Sign
(ANIKA SHARMA)
CLASS X C
3. Aspire Public School, Kirti Nagar is organizing an Online Poetry writing Competition on the
occasion of the Earth Day. As Ashima Kohli, the Event Coordinator, draft a notice for the School
website, informing children about the event. Invent necessary details.

ASPIRE PUBLIC SCHOOL, KIRTI NAGAR

April 20, 2022 NOTICE

Online Poetry Writing Competition

As part of the Earth Day celebrations, an online Poetry writing competition is being organized by
the school as per the following details:

Date: April 22, 2022

Theme: Nature's Abundance
Classes: XI-XII
Interested students are required to mail their original entries as a WORD attachment to
[email protected] latest by April 25, 2022.

For further details, contact the Coordinators of the respective classes or visit the school website.

Sign

(ASHIMA KOHLI)

Event Coordinator

4. As Arisha Saxena, Senior Mistress, Rycon Public School, Greater Noida West, write a notice for the
school notice board, informing students about some cash that was found in the school premises on the
previous day.

RYCON PUBLIC SCHOOL, GREATER NOIDA WEST

February 12,2021 NOTICE

Found Cash

A silver coloured pouch containing some cash was found lying inside the school auditorium
yesterday, February 11, 2021 soon after the morning assembly.

Any claimants for the said amount are requested to approach the school reception at the
earliest with adequate proof to get back the same.

Sign
(ARISHA SAXENA)
Senior Mistress
PRACTICE QUESTIONS: ( 50 WORDS)

1. Unnati Apartments, Sector 37, Rohini is organizing a free health check up for the residents in the coming
week. As Amar singh, President of the RWA of the Society, draft a notice, informing the residents about the
same. Invent necessary details

2. As the President, Debate Club of Blooms Public School, Jaipur, draft a notice, inviting schools for an
Inter School debate competition being organized by the school shortly. Invent all necessary details

3.Draft a notice for HCL, Noida, informing employees about the Annual Company Meet scheduled to take
place on a given date in the coming month.

4. As Abhijeet Chatterjee, Principal, Vigyan Public School, Panipat, draft a notice, informing the students
about the change of school timings due to the prevailing heat wave conditions. Request the parents to make
necessary arrangements to pick the students from the respective bus stops 2 hours before the usual time.

5. You have misplaced the carry bag containing your newly purchased school uniform. Draft a notice for the
school notice board, requesting anyone who finds the lost item, to return it to you.