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GOVERNMENT OF PAKISTAN
1 " - CABINET SECRETARIAT
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IF ESTABLISHMENT DIVISION
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NO. 1/3/2020-E-8 Islamabad, the 15th~ u ~ u s2024
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1 OFFICE MEMORANDUM
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Subject: GUIDELINES FOR DRAFTING TERMS OF REFERENCE (TORS)

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OF MANAGEMENT POSITION (MP)ISCALES

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1 . I The undersigned is directed to refer to the above mentioned subject and to state
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I T > that the Prime Minister has been pleased to approve the subject Guidelines, which have been
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incorporated into the Management Position Scales Policy, 2020, as Schedule-IV of the said
i Policy.
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2. The updated version of the MP Scales Policy, 2020, is circulated for information
and necessary compliance.

a ' Encl: Updated MP Scales Policy, 2020

Section Officer (E-VIII)

Tel:9103675
The Secretaries,
All Minis triesIDivisions,
Government of Pakistan
IslamabadAtawalpindi
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No. 113D020-E-6rE-8 - ' Islamabad, the 2 4 " ~ a y ,202 t
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OPIFICfkMEMOWDM
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The undenigncd i s directcd to sbti that the Prime Mihistet 6u k c n pleased $0

approve the Management Position .Salts Policy, 2020, hcrcinaAcr rrfcntd to ss "W Scolcs
Poliry, zt20b'for making appointments of highly skilled / qualified professioaals from open
markel on teorpe basis (contract) against MP Scalc positions in Minishies /Divisions, Attached
~ c ~ & e n ~ Subordinate
s, Omccs, Autbnomous or Semi-Autonomous Bodies (tither sratuiory
or othcnvise), Regulatory Authorities, etc. as under:

1. Pay Sctlts:
[ S ~ Y (Description Rzmunera~ionlYn).Package
. 1. ~hl~nagcmtn~Posi~ionSc~l:I(,LlP-I) , A s de~cnnincdb!. Finance Division f r o n ~ I
II. hlanactmtni Position Scale I 1 (bIP-11) rim: to iinlc. \t8ilh ihc zpproral o f 111e .
[ Ill. ht~naptmtnlPosition Scale Ill (hlP-Ill) Prime hlinisltr.

2, Kttd Assessment:
Thc identification of' need is an essential requirement for hiring of management scale
pr~fcs;ionals. For arccnnining'tllc need for hiring a managernen1 scsl; professional, following
shall bc clcarty ehbtishcd:-
The positions I posts against which the management scale professionals
arc rcquked to be hired horn open market should be idtntifitd clearly with
due justification and txpccted outcome of hiring rcqulsite human
resources from open market.
n e Finance Secretary,in consultation with Establishment Division, shall
be empowered to spprove creation of new MP Scalc potition.
I h c guidiog principle for MinistricdDidriow should tbsl K P I Scale is
m t d t for top tier, MP I1 Scale for second tier and MP Ul Sfale for third
tier of Management psitioru in tm organizatton. .
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iv). In all a e s of all such appointmenls, specific TORS will be developed by

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, , ~ i & s t r i c s I Divisions conccmed fcahving rclevant qualification,

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experience, Job ddptiosu wilh deliverable and timelinu ctc. keeping in

view the deeds, objtctives & go& of (ht orgarhatiom. lhesc 'fo&
dw be made part of final tecomiendstiom being seat._..to the appointing
authority for makingappointmcnb.
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1 Tbe following crieria shall be obxrvcd for redbncnt:

i). Vsrancics shall be widely edveniscd in the national press, pn'ncipally

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appearing in at leas! hvo nalional dailics, one in Engliih and other in Urdu,
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a). . Terns of Reftrcnce.baed on the needs, objectives & goals of the
organization
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b). lob dcscrip~ion,t3r::tj w i ~ hti;nsli~~e
B: delivtrables
. Job Sprcii~cationi t.g. cj1tcation3l q u ~ lfii3ti011~.
i riquisit2
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zspsrir~\ct:i ; ci~n~bctrc,i).z~r,
~ 322 bracket, t t c .
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f dl. Ttnurc o f appoiil~rneat
I c). Pa) package
1 - I). [Shortlis~ingCriieria in lint with para 3(iv) may be se~ararcly
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indicaled i n ihc advtnircmen~and uploaded on L: \vebsite of*
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Division r o n c c r y i which byill come i o ~ olotce ifmore than Qhccn .

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t . (15) eligible applicaiions are received against one (01) port.]'
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k ii). The relevant field(s) of qualification and experience shall be specified by

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! the conccmtd MinistrylDivisicn for each position before the
i . advertiunient and shall bc mtntioned accordingly in the advertisement.
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iii). hire shall bc cr Sewtiny Committee constituted with approval of Lhc

concerned Adminisbhtivc Secretaq ar follows:
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* r An officer not-belowihe rank o f ~ddittondl Chr/rpenoa
.. . ...... . .... ~ecrc& (henthen is no Additional sen&, . 1

then Sedor JS or IS of rhc concerned Divlsion

Head of HR Wing oftonccmed organization .Member
. i Joint Secnbry I Deputy Sarchry of the Member turn atcretary
~ o & r n e dDivbion

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'Mdcdrldc t9blthmcn;Dir(rWr 0.M Ha l~/307bE&€3d d 14,053U21

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iv).
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nis
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shall scrulinizc applications and,

S c ~ l i n yCommif(~e hied on the ..

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. advcfliscdcrilcri8,prcp~ealis~of.allcligiblecandidalcsforintervicwby
the Seltction (h'nmittte conrlituted 8s per ~ ~ b t d u 1 t - n1 : ~ c s h dbe
l no
,- . shodlisting of cligiblc candidates and all candidah hehg basic
eligibility as j x t advcrtis-d eligibility criteria will be called fw Intcniew
by the Sclecljon Comlttcc [in c a w where the number of eligible
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I applicaplc agtihlonc post fifteen (IS) or icss'-."":'*"-""
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."Fcaie o f more than fifteen (15) eligible spplicant~sgaht s &st, the
S C NCommittee
~ ~ shall:
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a. Shortlist s minimum of fiRccn (CS) candidates egainst each post

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based on the shortlisting criteria which sMI be approved by the
SccrclaqlAdditional Secretary (Incharge) o f the Division
concerned prior to advtltising the p s i .
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b. .The said criteria shall no! only bc rcfcncd in ihc advertisement but
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invariably be published an websit; of' ihc Division concerned

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along tr-i~hthe advtriistrnenl and de~ailtdJob Sptci,fita~ions!Job
Description ol'tlrc par~iculjrpcis!(s).
B a r d on iltc said c~il:ril, 111e Scrutie) Con,laiuet shall prc pare a
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list o f 311 the eligible candidates, in ~ r d c rof nleril. that \t.i!! be
approvtJ by ilte Stcrclav!Addj\ional Secretary (Inchuye) of the
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Division. The top fi heto ( l j ) candida~ts,again51 cachpost. wll be
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called for interview by the Selection Committee.
i d. If after the intc'rview, ihr Selection Cornmi~leedoes not find
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suitable candidatts to somplctc a pme\ or minimum three (03) for
i the appointing ruthon'ty amongst the Rat fineen (1 5) candidate^, it
shall h v e the authority to call the bcxt batch of cmdidetes, in
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order of merit, for interview. I n such cues, the bitch shall not
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consist of less than five (05) and more than fiflcen(l J) candidates.
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~mhded.(hat where +t number of rtmrining eligible
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uuldidii!cs II less than f i ~ (OS),

e all such eliglblt,mdidates shall
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be called for inteiviiw.]''': "

v). The Selection Camittee, aRer conduPhg (he htervicws, shall

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rtcommeod to the smlniing a p t s of (hrre
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suitable caadidatu for eech position, la order a me-st,for vpoiohent
aadcltt ihe psilion.
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vi). Wilt submitting the case to the appointing authority, the net e s s q
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p. ; PS~(S), advertisement, list of
doc~mcnls,cog. ~ ~22*l l i o of
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candidates duly signed by fit S C W ~ YC ! o m ~ ~ c oig0@
e, score sheet
md mhutcs of the rntctinfj of the Sc!ection Commince ddy signcd smal
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1 icrdably be annexed with tbc surnmq moved for the purpose. j

! uij). The mumiry for &c Prime Mister in the matter d d i i~v&lab~~ be
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lhrough
. , Establishment
,... Division, wilhou( fail, and ease of - .
rjbmission of an inmmplete care, the EsLablieenl Division shall have
rhe powcn to nhun tht s u m m ~without ~ seeking Iurther orders QT fie
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Prime Minister. ..
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viii). [in care, considering the particular rcqviremcnts of any h$? Scale
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Pcsition[r), if the Minis~l-Divisioninstead of issuing open advc,dsemcnt

of the post intends to opt for headhunting against the said posit)on Cs), it
may do so with prior approval of the Minister lnchargc rondemed by
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hiring Be setvices of a professional head hunting firm, through a
1 ... compcririve ptoccr 5);.
I ! 4. C n n t l . 3 ~ Exlension:
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yi2rF icllich \\?ill he exlendable for a rnhrirnutn period nf IIYO (02) !-ears

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ji). All Ministries I Divisions shall invariably iniliate cuo lor extension of
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the conkact not less than three (03) months before the txpiry of contract.
The cases for cxlcnsion with less chan chrce (03) monlhg to the expiry of
contract may not be .entrrtalncd and h e Minlslriu should initiate the
process of recruitment ahuh as per procedure given in para-3. In such
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Divisions shall emure the compleGon of the process
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. before the expiry of the conbctcflhe hcumbent.'
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1 iii): The concerned Ministdm I ~ b i s i o n :,shall

s cvaluak the pdomance of t h e .. .
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employees in MP ~ c a l e mnudty
s as pcr criteria given in Stbcdulc-U.
Iv). Ihm ~ertorm&ce Evdualion ~t;tb'sbaIl be p l d. . befin .
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i of contract cxtcnsion:-
 v)e The Performance Evaluation Committee, subject to satisfactory
performance review of the incumbent, may recommend to the appointing
authority for extension in ;he contact of the incumbent.
5. Terms and Conditions:

S. No. Description MP-I MP-1I MP-I11

I. Required Ph.D. in relevant subject@) Ph.D. in relevant Ph.D. in relevant
Educational with 07 years [ I4 subject(s) with 05 subject(s) with 03 years
Qualification professional experience in years [ jS professional [ j6 professional
and the relevant field or experience in the relevant experience in the relevant
Experience Masters in relevant field or field or
subject(s) with 09 years- Masters in relevant Masters in relevant
experiences in the relevant subject(s) with 07 years- subject(s) with 05 years-
field. experience in the relevant experience in the relevant
field. field.*
2. Age Limit [ l7 [ l8 [ l9
Maximurn=62 Maximum=62 Maxirnum=62
(to be calculated as on the (to be calculated as on the (to be calculated as on the
closing date of submission closing date of submission closing date of submission
of applications) of applications) of applications)

3. Tenure of Initially for a period of three Initially for a period of three Initially for a period of
contract (03) years further (03) years further three (03) years further
extendable for a maximum extendable for a maximum extendable for a maximum
period of two (02) years on period o f two (02) years on period of two (02) years on
annual (yearly) basis annual (yearly) basis annual (yearly) basis
subject to satisfactory subject to satisfactory subject to satisfactory
performance. performance. performance.
4. Termination On completion of tenure or On completion of tenure or On completion of tenure or
of contract one month's notice from one month's notice from one month's notice from
either side. In case of notice either side. Xn case of notice either side. in case sf
by the concerned by the concerned notice by the concerned
MinistrylDivision, it shall Ministry/Division, it shall Ministry/Division, it shall
be after approval of the be after approval of the be after approval of the
appointing authority. In appointing authority. In appointing authority. In
case of proceedings under case of proceedings under case of proceedings under
para-6 (viii & ix) of the parad (viii & ix) of the para-6 (viii & ix) of the
policy ibid, the condition of policy ibid, the condition of policy ibid, the condition
one month's notice shall not one month's notice shall not of one month's notice sha%%
be required. be required. not be required.

* Words "Post qunlificotion" deleted vide Establishment Division's O.M. No. lOl2020-E-6, dated 05.08.2020
'words "Post qunlificntion" deleted vide above referred O.M. doted 05.08.2020.
'words "post qunlilica(ion" deleted vide above referrt:dO.M.dated 05.08.2020.
'words "c\linimurn oge=4SV deleted vide above referred O.M. dated 05.08.2020.
'words "rlli81irnumn g e 4 0 " deleted vide above referred O.M. dated 05.08.2020.
9 ~ o r "hlinirnun~
d~ nge=3SWdeleted vide above referred O.M.doled 05.08.2020.
'Amended vide Es~ablishn~en~ Division's OM No. 1/3/2020-E-8 dated 23-05-2024.
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5. Leave The incumbent shall earn The incumbent shall earn The incumbent shall earn
leave on full pay @ 3 days leave on full pay @ 3 days per leave on full pay @ 3 days
per month on annual basis month on annual basis and the per month on annual basis
and the leaves earned shall 'leaves earned shall be availed and the leaves earned
be availed during the during the currency of the shall be availed during the
currency of the year. Title of year. Title of Leave will currency of the year. Title
Leave will neither be carried neither be carried over to the of Leave will neither be
over to the next year in case next year in case of non- carried over to the next
of non-availing nor will it be availing nor will it be year in case of non-
encashed. encashed. availing nor will it be
i encashed.
6. Discipline As applicable in case of As applicable in case of As applicable in case of
contract employees. contract employees. contract emplovees.
7. Appointing Prime Minister on the Prime Minister on the Prime Minister on the
Authority recommendations of the recommendations of the recommendations of the
Selection Committee. Selection Committee. Selection Committee.
Annual extension in contract Annual extension in contract Annual extension in
will also be given by Prime will also be given by Prime contract will also be given
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Minister on Minister on by Prime Minister on
recommendations of recommendations of recommendations of
Performance Evaluation Performance Evaluation Performance Evaluation
Committee. Committee. Committee.
6. Miscellaneous:

i). Unless any other law1 rules, for the time being in force, provide otherwise, regular
Civil Servant / Government Servants shall not be substantively posted against MP
Scale Positions.
ii). Civil Servants 1 Government Servants may, however, subject to eligibility, apply
for these positions, through proper channel.
iii). Subject to provisions of (i) above, in case a Civil Servant/ Government Servant is
selected through competitive process against any such position, helshe shall either
resign from Government Service or seek early retirement, severing his / her
connection / lien with their parent cadre / Ministry /Division / organization, etc.,
before joining the MP Scale Position.
iv). The persons being employed under MP Scales shall submit to the government an
affidavit declaring their non-involvement in any other relevant business /job which
may tantamount to conflict of interest.
The persons already employed on MP Scale positions and are holding the MP Scale
position on the date of commencement of this policy, shall henceforth be governed
under the MP Scales Policy, 2020 in all matters including but not limited to tenure,
performance evaluation and contract extension, etc. as the case may be. The tenure
of the incumbents in all such cases shall be reckoned from the date.of their initial
appointment on MP Scale whether made through competitive process or otherwise[
Provided that the tenure of appointment, as contained in the terms and conditions
of the incumbent(s) determined at the time of their initial appointment, shall in no
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case be construed to be aulomalicslly extended to t h e e (03) years from t h e dart

of initial appaintmcnt of such incumbents:
Provided futthcr that in kch &cs, where the MinirtrieJDivitions have already
sdvcrtiscd the MP Scalc positions prior to inboduclr'on a t MP Scdcs Policy.
e 2020, the tcaurc ofthc post a d v e r t i d shall remain the same mnloiDed in f i e MP
Policy applicable 81the t i m e of the advertiscrneat.l'@
vi). Currtnt charge or additional charge o f the positiow of MP Scala may n u t be
p i t t e d to any ~gularcivil I Oovemment servants. However, of Hrads of .. ..
......_....--A u b n o r n o ~bodies I Semi-Aut6b0m0@ bbdib, ~x&utiv&ttached D e p e e n f
Regulatory Authorities, Corporations, C o d ~ b m and Companies etc. w h c ~
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the si&tion necesribtcs, the additional charge may only be panted to a civil /
govcment servant of quivplcnt @c as given in S c h e d u l a with approval of
the sppointing authority for e m a h u m period of *ket(03) m o n k only. No
cxtm remuneration will be given to the officer holding thc additionel charge oher
than additional charge allowance as determined by Finance Division from time to
time.
vi i). After comple{ion of one tenure of 3/4d'yrars [under this policy or rhe policy
dated 18.08.1998]". as the rase may be, fhc incumbent shall be eligible to
cornpsce afresh against any MP Scale position, subject to meeting the advertised
crirclria.
Anytin~eduring ctlnenc!. ol'initi~lor cstcndcd icni~re,r l k perfomlance c \ * a I u 3 t i ~ ~
s:orc o i \lie incuinben~pa11s ill average or u~~satisljctor).calegory, the Secretary of
\he Division concerricd I P A 0 ma\'issttc formal w r n i n g s 10 the incl!nlbcnt hlP-
Scale holder.
is). If satislied wiB \he valid rc~sons(unsatisfaclory perform~ n c eor evidence o f
financial or moral turpitude against the ihcunbcnl), {he concerned Secrciary, if
deems f i t and ahci fulfilling the lormalilies of disciplinary proceedings. may
initiate a summary seeking spproval of the Prime Minis~erfor +c-mature
termination of coottact through Establishment Division.

I x). In case of financial conuption or any other criminal charge, the tefcrenccs may
also be filed with the relevant Law EtlTo~cmentor Anti-Oraft Agencies.
xi). 'Such knon($), who ha3 been ~ m o v g dfrom Oovemmcnt Service or fioin an Mp
Scale Position due to u n ~ h f a c t o t ypedomrance or on m u n t of moral &
financial turpitude, s M I not k eligible 10 apply for any MP Scale position. All
Midr~hierlDivtlomshall Worm Establishrniot Divldon of dl suchcrnu aqd
. . .. E m b l h c n t Division shall maintain a negative list of all such dikpalified
pnon, whicb 8Ml k ci~ulatcdamongat-dl.concerned MistrieLIDivisions.
hrn tirnc to time.
xii). _
. ... . .on .sbtutory bgdin, incfudtng rreuldory
pollcy shall only bc applicable
.- .....-. -. .---- .-..-." r&od ties, L, iich 'cbiej;"i;hert rccdtment Rluor d c e rcpulslloru for such
podlioru have not k e d prescribe4 undn the r r r p ~ t i v edahrtu. Statutory
ruthoridcs and olher authoriticJ organtzatioa shall alro ~ ~ r l l o w to
u iadopt Lhc
ar * ,
McM v k G M I W Mh'rO M NalMb2bE4, drtcd 16.093016
d #be dove ~ftntdOM w I h0020l0
" ~ b t ri&
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iortimt policy, with approval of ihe ~othoritycornpelen! lo do si, o.whilcremaining

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a wilhirr their statutory mandate.

xiii). The MP Scaler shall also be ~ d ' a benclumk
c d e s for decrrmimtion of (crms
f
and cooditionr of other posltionr h statutory bodies like RSC, FST, 00&
NEPRA, ctc., with approval of ihc nspcctive aulh~ritiw~compctent approve
......----&.- of--
...-.....prnyijio~
t e r n md conditioru of suc6 posts. In such wts, the other ._.
." s . . .. . .. .... . .... Scale Policy, 2020 ~~l-not-~pp]y:'-*---. -" "-'- .
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xi*)-A.[Lf, kecping in vie& the specific tcq~kcmcnbfor any p d t u k c position(@, any

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Ministry! Division intends to modiFy ar i:han~cthe Educational
Qdification and Expcrieace", a sumrwy for the Prime Minidm shall be moved
"w.
for the purpose, t h u g h Ejtablirhmcnt Division, by giving fierein full
justification of the case; Provided that any such c u e shall invariably be moved
prior to advertising such a psition]I2.

xiv)-B.[Prior to submission of the c u e for orders of the Prime Minister, in terms of sub-
para (xiv)-A above, ihe Division concerned shall send the cast to Es!ablishment
Division for consideralion and rccornmendations by the Cornmitree consisti gig of
the follatt.ing: "' - '
"

a) Secre~ary.E ~ t a b I i j J l n ~ ~Ditaiiion
ni (Con~cner)
b Sccrc{;ir!-, Cabinti Divisicin -
\ C) Secretary, f inancc Divisicn '

dl Depu\y C l ~ i r n l ~Planning
n, Ccrnmi.:ii9n
C) Sccrctar)*,L a w and Jus~iccDivision
I f) Any member lo bt co-opted t y th: Carnrni\teeJ"
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S ) All previous Office Memarandurns I policy ibs~ructions,issued by'Finance and

Establishment Division from time to time relating to MP Scalr potilio&, shall
stand repealed with immediate effect, in so far as these are incansistent with'tht
MP Scales Policy, 2020''.
 1, The composition of the Selection Committte will be a, follow:
r
&kta In Charge I Miuista of State
,? ... . . (Whae ibc chage oia M ~ s t r y ~ i ~ I f i o n . i 1 9 ~ the
.o I d bRime
y ~inistci,
tbe delection boanl,shall be hcoded by a Federal MinistciI Minister of
S u e /Advisct to the Rimc Minbtcr I Special Assistant to the Prime
"

, w,
as nomiMted by (he Rime ~ t i & r ) .
, Sesclacy of tbc eonurncd Division

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AddiGod s~tcrc(ary.II,Establishment Division
Additjowl S ~ r r t ofy the concerned Division or in case here i s no
Additional Secretary in the Division, the Joint Secretary concerned. .

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h given in para-2 of this schedule Co-opted Member(s)

- 2. Following members may be co-opted on case to case basis:-

Thc non.csccuti\.c Chair~naiiof ihc Board of Directors or a senior Co-opted h l t m b z r
-
mcrnkr of the Board of Dirtrlorr 01. [he innilution i f i C J j : j where s ~ c h
. ~o~sdesists.'
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One tsvrt itavin: donuin kco\\.lcdge lo bc nominaied by tllc blinisfer Co-opled h lernber
on gecornrncndalio~~s
I~lchar~c o f the Secrc~aryconcerned.
w

Head ofAutenomou$ Bo.d!. (111 case ofappointn~cnlin an arl~onon~ousCo-opted blernbes

body).

3. .If appointrncnls are to bc made in Prime Minister's Ofice or !he President

Sccreiar%at,the Secretary of the Division would mean the Cabinet ~ecre~aG.
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j SCHEDULE-XI

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h b u y , W L h e n t Divislon
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. Chatpew
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-- Sec~tary, ~ cD~\?s\o~..
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-
Secretary of b e Administrative Division concerned Member -

Job! Seeretar). wnccmed of Establishment Division Sccntary

Hesd of Autonomous Body concerned (if the pst belongs tp an Wtd Member
e
, aubnornous body) 4

2. Pcrforma~ceEvaluation Crilcria: The fdlohing template has been d'Pvisedfor

objectivearsersmtnt of performance on annual basis by the Performance Evaluation Cornminee

- 7

ANNUAL P E R F Q R h f . 4 K C E EVALUATION TEhlPL.4TE

ajor Taskrl Tir rgct Prrcentage \ \ ' e i g h ~ ~ g ~ . O/. Score&

"/. o f '
I R t y Result. [To bc dcler;.~i~leJ ill T;trgct ( h h y be allocated 03th~ ( C Q3 ~ .r
.Arc23 (Tobe .qun~itil;ltivci e n ~ ~ i ) .4chietse bajis o f sensitivity of 6'01.. 4)
taken from Jntr d tach [ask 1
. D trtriplion)
1 Z 3 4 5
I
1.1
1.2'
-*

.2 9

2.1
2.2
C.

i TO[of 100
*% age Score Percentuge we lghtage x Pcrcrntogt laggetachltvtd

~ O R I ? 3 + + OOF
N PmOMf.&$JC EVA- a

. Pcdomiinct Catigory Scort Evllor~tlon

. . CtuMutiou
, Exccllcpt . 90-100 A
VayOood - 80-89 B
w ** 7G79. c
Avwe 66.69 ... .-. . .D
Uwatisfsctory: ~ o a w mi4
l ILcUtban 60 E
' .
,cxpectatiolu and &in&&. L 0 . ~ *

I
 - -1 ci.<:
$ t a

;'.
-3 t-
. s
I-. ' 3, cmployec may be categorized ranging tiom "ExceUeoln b @UalraHsfiacfory"
u
O as per ihc table which will serve the p u p % fqr relention or otbcnvisc depending on hc score
5

achieved by &C incumbcnb in their Performance Evaluation The reporting dunnet3 for such
pN 1P Qe shrp pn b bc clearly idealifid by (be MinjstxyIlt)ivbioncaacuocd

4. , -
. ....-..U b l i h n c n t . Divisioru rhdl. fundion ru Sterelariat .of. the -.P c r f o m ~ ~ c
 SCHEDULE-IV
. GUIDELINES FOR DRAFTING TERMS OF REFERENCE (TORs)
\ -
OF MANAGEMENT POSITION (MP) SCALES

Establishment Division has been directed by the Hon'ble Prime Minister to formulate
guidelines for drafting Terms of Reference (TORs) of Management Position Scales to be followed by
all Ministries/Divisions. The following guidelines shall be strictly complied with so that TORs
formulated by the concerned Ministry/Division/Department are comprehensive and complete in all
aspects. This will result in a transparent and competitive selection process for MP Scale positions,
whilst also ensuring structured performance evaluation of incumbents of MP Scale positions.
Need Assessment for MB Scales
2. The MinistriesIDivisionslDepartments usually experience difficulty in undertaking the
process of need assessment. The purpose of this exercise is to ascertain the perceived skill gap. Need
Assessment shall include mapping of skill gap to perform the businesslfunction allocated to the
Ministry 1 Division I Department1 Organization and shall also answer as to why the skill gap cannot
be met either through the existing human resource or through their further professional training. Only
reasoned and justifiable fulfillment of the need assessment requirement shall lead to creation of MP
Scale Positions.

3. It has been observed that Ministries/Divisions have started hiring individuals on MP Scale
positions even to perform their core functions which is against the spirit of the MP Policy, 2020, as
this practice has made these positions perpetual in nature. Therefore, Ministries/Divisions are required
to develop in-house capacity through on job training of their regular officers by the incumbents of
MP Scale Positions. In order to ensure knowledge transfer from incumbents of MP Scale positions,
MinistriesIDivisions shall make succession planning an integral part of deliverables under the TORs
of their MP Scale positions and the training aspect shall be monitored continuously.

4. Need Assessment form as per Annex-I shall be used for carrying out Need Assessment of all
proposed MP Scale Positions.
Job Analysis of MP Scale Position
5. Once it is conclusively established that the requisite human resource can only be hired from
the private sector then the Ministry/Division/Department/Organizationshall undertake Job Analysis
of each MP Scale position by examining the tasks along with deliverables required to be performed
by the incumbent. The outcome of Job Analysis exercise shall contain Job Description and Job
Specification of the post. Job description includes the main tasks and deliverables while Job
Specification specifies minimum educational qualification and experience required to perform the
job.
6. While drafting TORs of such positions, Ministries/Divisions shall clearly define deliverables
in quantifiable/measurable terms so that structured performance appraisal of the incumbents of MP
Scale positions could be done by the Performance Evaluation Committees. Instead of measuring
performance of the incumbent on the basis of number of cases processed or disposed of,
Ministries/Divisions shall measure performance outcomes specifically highlighting value addition to
the official business of the organization by the incumbent. These changes will ensure objective
assessment of performance during review.
 Job Evaluation of MP Scale Position .;,. ", % -
d

7. Job Analysis shall be supplemented by Job Evaluation which is a systematic way of

- - determining financial valuelworth of a job. During the process of Job evaluation, MinistryIDivisionl
DepartmentIOrganization concerned shall examine how position(s) requiring similar qualification,
- c skill and experience is being paid in the private sector. On the basis of the market value determined,
the placement of the position in either of the three MP Scales i.e. MP-I, MP-I1 or MP-111, shall be
determined.
J

8. After completing all of the above steps, format of TORS as per Annex-II shall be followed
for all MP Scale Positions.

9. Ministries I Divisions are required to strictly comply with the above guidelines and also ensure
compliance of the same by their attached departments I organizations.
 - i

Annex-I

Government of Pakistan
Establishment Division
*****
. *

NEED ASSESSMENT FORM FOR MP SCALE POSITIONS '

1. Name of Ministry/Division/Organization:
2. Designation with MP Scale: .
3. Skill GapINeed Analysis:

Elaborate on the following:

i. Area of Expertise
ii. Expected outcome to be achieved
...
111. Requisite qualifications for the post along with a comment on its in-house availability I
non-availability
,

iv. Requisite experiencelskills for the post along with a comment on its in-house
availability I non-availability
v. Nature of job (e.g. one time/short term1 regular) to justify filling the post on contract
basis
i

vi. Level of responsibility (e.g. whether it will make an impact on the dealing
subject/sector concerning country's overall economic/financial/security/ International
Affairs etc.)
vii. Any other alternative considered to fill the gap through available resources (e.g. w

deputation 1 transfer of government servant etc.)

...
viii. Transition Planning / Future Planning for developing in house capacity by concerned
Ministry1 Division; if applicable
ix. Any other relevant information.

(to be signed and stamped by the concerned SecretarylPAO)

, .
Signature-----------------
MinistryIDivision ----------

I 3 -
 Annex-I1
TORs FOR MP POSITIONS
. TORS FOR THE POST ....................................
(Please indicate Designation of the post)
= -
1. Name of MinistryIDivision ..............................................
2.Job Description of the position (Please attach)

3 .Job Specification:

(i) Qualification: .................................................

(Please indicate relevant qualification in accordance ,

with MP Scale policy)

(ii) Experience and Requisite expertise: ........................................

(Please indicate relevant experience in accordance
with MP Scale policy)

4. Age: ...........................................
(Please indicate relevant age in accordance with MP
Scale policy)

5. Disqualification: No person shall be eligible for appointment, who;

a. has been or is convicted, by a court of competent jurisdiction, for an offence involving
moral turpitude;

b. has been or is dismissed or removed from service as a consequence of disciplinary

proceedings;

c. benefited from the National Reconciliation Ordinance, 2007 (LX of 2007); or

d. either at the time of appointment thereafter during such appointment was not or is not
a citizen of Pakistan

6. Performance Targets and Indicators: (To be added by Ministry /Division)

S.N Key Performance TargetITimelines % of Percentage Weightage OO

/ Score*
o. Indicator (to be (to be determined in Target (May be allocated on the basis (Col.3~
taken from .IDS and quantitative terms) achieved of sensitivity of each task) Co1.4)
outcome)
1 2 3 4 5 6
1
1.1
1.2
---
2
2.1
2.2
---
Total I00
*%age Score =Percentage weightage x Percentage target achieved
Contd ....P/2
 From- pre-~aze -2-

7. Deliverables & Time Lines: (To be added by MinistryIDivision)

I ~ r I. Deliverables . I Time frame (from 1

No. the date of Contract)

8. Pay Package: ........................................

(In accordance with the MP scale provisions)

9. Tenure: ...........................................
(In accordance with the MP Scale policy)

10. Leave: ..............................................

(In accordance with the MP Scale policy)

11. Eligibility Criteria for Government Servant: Civil /Government Servant may apply
through proper channels and shall resign from Government Service or seek early retirement,
severing his /her connection/link with their parent cadre/Ministry/Division/Organizationetc before
joining MP Scale Position.

12. Position to be public servant: The position under these rules when acting or purporting
to act in pursuance of any of the provisions of these rules shall be deemed to be a public servant .

within the meaning of section 2 1 of the Pakistan Panel Code (Act XLV of 1860).

13. Termination of Contract: The contract may be terminated by giving one months' notice
on either side. In case of termination notice from MinistryIDivision it shall be approved by
appointing authority.

14. Monitoring and Evaluation: The performance evaluation shall be carried out on annual
basis as per prescribed format in accordance with Schedule I1 of Management Scale Policy 2020.

'
15. Governing Policy: MP Scale policy as amended from time to time shall be the governing
policy for the position.

16. Applicability of Rules: In respect of matters not specified in these rules, by law, rules,
policies, etc. applicable to the corresponding level of civil servants shall be applicable.

******

I1
1I '
i
, -!.
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1 - . . , ,. . 1 r
C '" ' ' . $' ,
-
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- ).I ;*
4 . GOVERNMENT OF PAKISTAN . . #

',' ' * ' . i

{ .
. -. . :* . CABrNETSECR,ETARIAT .
. ESTABLISHMENT DIV1SLON-
'
1 .
* .
*** '
C
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r
* ,.
1
4

No. 1 -3/20201E-8 Islamabad, the 20thSeptember, 2022

L
- 4;
- OFFICE MEMORANDUM
1
I I i

1 Subject: AMENDMENT IN SCHEDULE I OF MANAGEMENT P O S ~ T ~ ~ N

SCALES POLICY, 2020
1
I !
, The undersigned is directed to refer to this Division's OM No. 1/.312020-E-6/?-8
I

dated 24'h May, 2021 and to state that the following amendment has been made to the
I
l a
Management Position Scales Policy, 2020 issued vide 0 . M referred above.

I ti: The existink coriiposition of Selection Committee as per Schedule-I is fiariially

I

I
.. amended by replacing '&Additional Secretary-11, Establishment Division" with
"Representative of Establishment Division not below BS-21".
I
I "

I 2. The said amendment in the Schedule I o f MP Scale Policy, 2020 is circulated for
I
, . information and necessary action.

I Tel:9 103675
The Secretaries,
All Ministries/ Divisions,
I
Government of Pakistan,
Islama bad/Rawalpindi.
1 /

* ,

. s

I
0

I S

,
I
3

I
I"

1
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4
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I _
 GOVERNMENT OF PAKISTAN
CABINET SECRETARIAT
ESTABLISHMENT DIMSION t

*I*

Islamabad, the 23rd May, 2024

OFFICE MEMORANDUM
i Subject: MODIFICATION IN THE REQUIRED EXPERIENCE FOR MP SCALE
I
POSITIONS
i
With the approval of' the Prime Minister, para 5 ( 1 ) of the Management Position
Scales Policy, 2020, is hereby amended as followvs:

I
I "5. Terms and Conditions:

S. Descriptiorl MP-I IMP-II MP-IIII

No,
1
!
1. Required Ph.D in relcvnni subject(s) in relevant Ph.D in relevant
I
Educational with 07 years pl.ofessional with US subjecr(s) with 03 years
Ii Qualification esperience in lhe relevant pears professionsl professional experience
and field . or experience in the relevant in the relevant field or
I
Esperience Masters in relevant fielc! or Masters in relevant
I
subject(s) with 09 years Masters in relevant subject@) with 05 years-
I experience i l l the relevant subject(s) with 07 years- experience in the relevant
field. in the relevant field.
expel-ie~~ce
i i
field.

'
I
I 2. The said amendment in the MP Scales Pol icy, 2020,is circulated for information
! I aild necessary action.
i n
t i
I '

I / (Ali Abdul ~ e h r n n n )
Section Officer (E-VIII)
I

The Secretaries,
II ,
'All Mi~~isbricslDivisions,
G ~ ~ ~ e r n ntaof
e n?a kistan
I

I
'
Islt~n~abodlRa~valpindi