Section I: general provision

preamble 1.0
Name of the Association 1.1
Motto of the Association 1.2
Legal Status of the Association 1.3
Official Language 1.4
Address of the Association 1.5
Objectives Of The Association 1.6

Section II: 7
Membership Eligibility 2.0
Registration of Ordinary Members 2.1
Registration of Honorary Members 2.2
Members’ Subscription/Dues 2.3
Membership Rights 2.4
Membership Obligations 2.5
Membership Termination 2.6

:Section III
Welfare Benefits Coverage 3.0
Eligibility Criteria for Welfare Benefits 3.1
Guidelines for Accessing Welfare Benefits 3.2

Section IV: Organs of the Association

General Assembly (GA) 4.0
The Executive Committee (EXCO) 4.1
Sub-Committee 4.2

Section V: Duties of the Officers and Committees

The President 5.0
The Vice President5 1.
The General Secretary 5.2
The Treasurer 5.3
The Welfare Coordinator 5.4
The Public Relations, Media, and Communication Officer 5.5
The Social and Events Office5
Succession Planning for Officers 5.7
Code of Conduct for Officers and Committee Members 5.8

:section VI
Nomination Process 6.0
Campaigning 6.1
Voting Process 6.2
Result Tabulation and Announcement 6.3
Qualifications and Requirements for Each Office 6.4
Requirements for executive committee 6.5
Inauguration of Elected Officers 6.7

Section VII: Finance and Asset Management

Sources of Funds 7.0
Management of Funds 7.1
Budgeting and Financial Planning 7.2
Auditing and Accountability 7.3
Asset Management 7.4
Investment and Revenue Generation 7.5

Section VIII: Meetings of the Association

Types of Meetings 8.0
Notice of Meetings 8.1
Quorum 8.2
Decision-Making and Voting 8.3
Attendance and Participation 8.4
Agenda and Minutes 8.5
Meeting Code of Conduct 8.6
Annual General Meeting (AGM) 8.7

Section IX: Board of Trustees

Establishment of the Board of Trustees 9.0
Composition of the Board of Trustees 9.1
Qualifications for Trusteeship 9.2
Roles and Responsibilities of the Board of Trustees 9.4
Meetings of the Board of Trustees 9.5

on XII: Amendments to the Constitution

Proposals for Amendments 12.0
Review of Proposals 12.1
Ratification of Amendments 12.2
Implementation of Amendments 12.3

Section XIII: Disciplinary Actions

Grounds for Disciplinary Action 13.1
Types of Disciplinary Actions 13.2
Disciplinary Procedures 13.3
Record Keeping 13.4

Section XIV: Oaths

Oath of Office for Officers 14.0

Section XVI: Adoption of the Constitution

Adoption Statement 15.0 15.0
Signatures for Adoption 15.1 .15
THE CONSTITUTION

OF

ADIB TAHFIZ OLD BOYS ASSOCIATION

Section I: General Provisions
Preamble 1.0
We, the members of the ADIB TAHFIZ OLD BOYS ASSOCIATION
(ATOBA), firmly and solemnly resolve to exist in unity and harmony as one
indivisible and reputable Association. In the spirit of promoting good
governance, the welfare of all members, and upholding the principles of
freedom, equality, and justice, we hereby enact and adopt this Constitution
.to consolidate our unity and guide the operations of the Association
Name of the Association 1.1
:The name of the Association shall be )a(
".ADIB TAHFIZ OLD BOYS ASSOCIATION (ATOBA)"
.)"Hereinafter referred to as "the Association" or "ATOBA(
Motto of the Association 1.2
:The motto of the Association shall be )b(
”.United for Progress, Together for Change“
Legal Status of the Association 1.3
The Association shall be a non-profit, non-religious, non-governmental, )c(
and non-political organization, dedicated solely to achieving its stated
.objectives
Official Language 1.4
The official language of the Association shall be English. All meetings, )d(
official correspondence, and records of the Association shall be conducted in
.English
Address of the Association 1.5
:The official address of the Association shall be )e(
.ADIB TAHFIZ, AGAJI
Objectives Of The Association 1.6
The Association is established to achieve the following objectives
To promote understanding, unity, comradeship, and cooperation among the
.alumni of ADIB TAHFIZ
To establish schemes for the promotion of welfare, security, and economic
.advancement of the Association and its members
To maintain a strong relationship with the Association’s alma mater (adib
.tahfiz ) and contribute to its development
To provide support during social functions and organize activities that
.benefit members and the community at large
Section II: Membership
Membership Eligibility 2.0
:Membership of the Association shall be open to the following
:Ordinary Members )a(
I. All alumni of ADIB TAHFIZ Nursery, Primary, and Secondary School,
.Agaji
:Honorary Members )b(
II. Individuals who have made significant contributions to the school or
society may be considered for honorary membership, subject to approval by
.the Executive Committee
Registration of Ordinary Members 2.1
:To become an Ordinary Member, the following steps must be followed
Obtain and complete the membership registration form from the )a(
Association’s Secretariat upon payment of the required registration fee, as
.determined by the Executive Committee
Read and sign the rules and provisions of the Association’s Constitution )b(
.to demonstrate commitment to the Association's goals and values
Provide all required documents and promptly submit the completed form )c(
.to the Secretary for review
Successfully approved candidates shall be recorded in the Association's )d(
membership register and issued a membership ID card along with other
.relevant materials
Registration of Honorary Members 2.2
:The procedure for registering as an Honorary Member shall include
Nomination by a member of the Association or the Executive )a(
.Committee
Submission of a written recommendation to the Executive Committee, )b(
.detailing the nominee's contributions to the school or society
Approval of the nomination by a majority vote of the Executive )c(
.Committee, followed by ratification at the General Assembly
Members’ Subscription/Dues 2.3
Every member shall pay membership dues as determined by the )a(
Executive Committee. The amount and payment frequency shall be
.communicated to members at the beginning of each financial year
Members who fail to pay their dues by the specified deadline shall be )b(
considered in default, which may limit their access to certain benefits of the
.Association
Members may, if preferred, pay their dues in advance for the entire year )c(
.or any longer period approved by the Executive Committee
Payment of membership dues shall not exempt members from making )d(
additional contributions or levies for specific projects, events, or initiatives
.as determined by the Association
Voluntary contributions beyond the stipulated dues are encouraged to )e(
.support the Association’s activities and objectives
Membership Rights 2.4
:Registered members shall have the following rights
To attend and participate in all General Assembly meetings and activities )a(
.of the Association
To vote and be voted for in all elections, provided they meet the )b(
.eligibility criteria for the respective positions
To benefit from welfare programs and support initiatives offered by the )c(
.Association
To propose motions, participate in discussions, and contribute to )d(
.decision-making processes
.To access the Constitution and other official records of the Association )e(
Membership Obligations 2.5
:Registered members of the Association shall have the following obligations
To uphold and abide by the Constitution of the Association, as well as its )a(
.rules and regulations
To pay all dues, levies, and financial obligations as determined by the )b(
.Association
To participate actively in the programs, projects, and meetings of the )c(
.Association
To demonstrate loyalty, respect, and cooperation toward other members )d(
.and the Executive Committee
To contribute toward the development of the alma mater and the )e(
.Association's vision and objectives
Membership Termination 2.6
:Membership may be terminated under the following conditions
Members caught violating the provisions of this Constitution shall be )a(
subject to appropriate disciplinary actions, including suspension, financial
.penalties, or termination, as determined by the Disciplinary Committee
A terminated member shall have the right to appeal the decision to the )b(
General Assembly, which shall review the appeal and either uphold or
overturn the termination
Section III: Welfare Benefit
Welfare Benefits Coverage 3.0
The Association shall provide the following welfare benefits to members in
.good standing , in the flowing areas
:Bereavement )a(
i. Financial or moral support shall be given to a member upon the loss of a
.direct parent, spouse, or child
ii. The welfare coordinator, upon notification, shall determine the
.appropriate level of assistance in consultation with the welfare committee
iii. Delegates may be sent to represent the Association at the burial or
.condolence event
:Marriage )b(
i. A member who is getting married shall receive financial or material
.support, subject to the welfare committee’s discretion
:Health/Emergencies )c(
i. Financial support shall be provided to members suffering from severe
.illness or emergencies, including hospitalization or accidents
ii. Members must formally notify the welfare coordinator for assistance,
.accompanied by any required documentation or proof
:Other Financial Needs )d(
i. Members facing unforeseen financial challenges not specified in this
section may apply for assistance by writing to the welfare coordinator, who
.shall review and decide in consultation with the welfare committee
Eligibility Criteria for Welfare Benefits 3.1
Only members who are consistent in the payment of dues and other )a(
.financial obligations (financial members) shall qualify for welfare benefits
Exceptions may be made for non-financial members in emergency cases, )b(
provided the welfare committee verifies the situation and deems it
.necessary
Members who have benefited from welfare assistance shall not be )c(
eligible for another request within a six-month period, except in
.extraordinary circumstances approved by the welfare committee
Guidelines for Accessing Welfare Benefits 3.2
Members requesting welfare assistance must notify the welfare )a(
coordinator in writing, stating the nature of the need and providing any
.required documentation
The welfare coordinator, in collaboration with the welfare committee, )b(
shall review all applications for assistance and decide on the type and
.amount of support to be provided
The Executive Committee may impose additional guidelines or amend )d(
existing ones to ensure effective management of welfare resources, subject
.to approval by the General Assembly
Section IV: Organs of the Association
General Assembly 4.0
a) The General Assembly (GA) shall be the supreme governing body of the
Association, comprising all registered members
b) The General Assembly shall have the following powers
i. To deliberate on and approve matters that are beyond the powers of the
.Executive Committee
ii. To suspend or remove any member of the Executive Committee upon
the recommendation of the Disciplinary Committee through a simple
.majority vote
iii. To set up a caretaker committee in the event of the suspension or
.dissolution of the Executive Committee
.iv. To elect members of the Executive Committee through voting
.v. To scrutinize, modify, and approve the Association’s Constitution
.vi. To appoint external auditors when necessary
vii. To review, scrutinize, and approve the annual budget of the
.Association before it becomes operative
viii. To make and enforce regulations for the peace, order, and good
.governance of the Association
ix. To scrutinize and either ratify, amend, or reject proposals by the
.Executive Committee
.x. To determine the annual dues payable by members of the Association

The Executive Committee (EXCO)

The Executive Committee (EXCO) shall be responsible for the day-to- )a(
.day management and administration of the Association’s affairs
:The Executive Committee shall consist of the following officers )b(
i. President
ii. Vice President
iii. General Secretary
iv. Treasurer
v. Welfare Coordinator
vi. Public Relations, Media, and Communications Officer
vii. Social and Events Officer

As the Association grows, additional offices may be created by the )c(

.General Assembly upon the recommendation of the Executive Committee
Members of the Executive Committee shall serve a term of 3 (three) )d(
.years in office
The **Executive Committee** shall come into power through an )e(
.election conducted by the General Assembly
**Qualifications for Executive Committee Members ** )f(
To be eligible for election to any office within the Executive Committee, a
:candidate must meet the following criteria

**General Requirements for All Executive Committee Members **

i. Be a registered and financial member of the Association in good
.standing for at least one year
ii. Have demonstrated commitment to the Association’s activities and
.objectives
.iii. Possess leadership qualities, integrity, and good moral conduct
iv. Not have any disciplinary action or unresolved grievances against
.them

**Specific Requirements for Executive Committee Positions **

**:President** )a(
i. Must have served in a leadership role within the Association or another
.organization
ii. Must demonstrate the ability to lead the Association effectively, inspire
.confidence, and represent the interests of all members

**:Vice President** )b(

i. Must possess leadership qualities and be capable of supporting the
.President in their duties
ii. Must be prepared to assume the responsibilities of the President in their
.absence or incapacity

**:General Secretary** )c(

i. Must have experience in administration, record-keeping, and
.communication
.ii. Must demonstrate organizational skills and attention to detail

**:Treasurer** )d(
i. Must have a proven and stable business or professional background with
.demonstrated financial responsibility
ii. Must be free from any history of financial mismanagement,
.embezzlement, or fraud
iii. Must demonstrate the ability to maintain accurate financial records and
.safeguard funds

**:Welfare Coordinator** )e(

i. Must have experience in social welfare, community service, or related
.fields
ii. Must demonstrate empathy, compassion, and the ability to advocate for
.the welfare of members

**:Public Relations, Media, and Communications Officer ** )f(

i. Must have experience in communication, public relations, or media
.management
.ii. Must possess excellent verbal and written communication skills

**:Social and Events Officer** )g(

.i. Must have experience in event planning, coordination, or management
ii. Must have organizational skills and the ability to create inclusive
.events

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**Sub-Committees 4.2**
The Executive Committee may set up sub-committees on an ad hoc basis )a(
:for specific functions, including but not limited to
 i. Electoral Committee
ii. Disciplinary Committee
iii. Fundraising Committee
iv. Any other committee deemed necessary for achieving the Association’s
.objectives

Each sub-committee shall report to the Executive Committee and operate )b(
.within the scope and mandate assigned to it
The committee members should serve a term concurrent with the )c(
.Executive Committee
**Qualifications for Committee Members** )d(
To be eligible for membership in any sub-committee, a candidate must
:meet the following criteria
.i. Be a registered and financial member of the Association
ii. Have relevant experience or skills pertaining to the function of the
.specific committee
iii. Possess qualities of teamwork, professionalism, and the ability to fulfill
.committee responsibilities
:Here’s a draft for the **Appointment of Committee Members** section

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**Appointment of Committee Members 4.5**

The members of all sub-committees shall be appointed by the Executive )a(
Committee based on the specific needs and skills required for each
.committee
Committee members shall be selected through a process that ensures the )b(
appropriate skills, experience, and expertise are considered for the relevant
.committee role
The Executive Committee shall take into account recommendations, )c(
nominations, and the interest of members in serving on specific committees,
.while ensuring fairness and transparency in the selection process
Committee members shall be appointed for a term concurrent with the )d(
Executive Committee, with the possibility of reappointment upon the
.conclusion of their term
All appointments shall be communicated to the General Assembly for )e(
.ratification, as necessary
In the event that a committee member resigns or is removed, the )f(
Executive Committee shall appoint a replacement to serve for the remainder
.of the term

Section V: Duties of the Officers and Committees

The President 5.0
:The President shall
Be responsible for directing the affairs of the Association in accordance )a(
.with the provisions of this Constitution
Preside over meetings of the General Assembly and the Executive )b(
.Committee
Represent the Association at official school functions, alumni-related )c(
.events, and other engagements
.Serve as a signatory to the Association’s bank accounts )d(
Present an annual report, including achievements, challenges, and future )e(
.plans, at the General Assembly
.Oversee and coordinate all officers in the execution of their duties )f(
Propose and implement projects aimed at advancing the Association’s )g(
.goals and objectives
Step down from office at the end of their tenure or upon a vote of )h(
.removal by the General Assembly as per constitutional provisions
The Vice President 5.1
:The Vice President shall
.Assist the President in the performance of their duties )a(
Represent the President in their absence or inability to perform their )b(
.responsibilities
Perform other duties as assigned by the President or the Executive )c(
.Committee
Assume the position of President upon expiration of the incumbent’s )d(
.tenure, subject to the General Assembly’s approval
Be subject to removal by the General Assembly if deemed incapable of )e(
.fulfilling their responsibilities, as determined by a two-thirds majority vote
The General Secretary 5.2
:The General Secretary shall
.a. Set the agenda for meetings in collaboration with the President
b. Convene and send notices for General Assembly and Executive
.Committee meetings in accordance with the Association’s constitution
c. Record and maintain accurate minutes of all meetings, including
.decisions, resolutions, and key discussions, and circulate them to members
d. Maintain all official correspondence, records, and documents of the
.Association in an organized and secure manner
e. Serve as the intermediary between the Association and external entities,
.ensuring timely and professional communication
f. Submit official communications and correspondence to the Executive
.Committee for review and response when necessary
g. Ensure that all members receive updates on key activities, decisions, and
.events of the Association
h. Coordinate the preparation and distribution of the Association’s reports,
.newsletters, and other publications
i. Facilitate the smooth organization of events, meetings, and activities by
.ensuring all necessary logistical arrangements are in place
j. Ensure that all records, including membership registers and archives, are
.updated and accessible when required
k. At the end of their tenure, hand over all official records, documents, and
.materials to the incoming Secretary for a seamless transition
The Treasurer 5.3
a. Act as the primary custodian of the Association's funds and financial
.assets, ensuring they are safeguarded and managed responsibly
b. Collect all membership dues, subscriptions, donations, and other forms of
.income on behalf of the Association
c. Maintain accurate and up-to-date records of all financial transactions,
.including income, expenses, and balances
d. Collaborate with the Executive Committee to prepare the annual budget
.for the Association, reflecting planned income and expenditures
.e. Present the proposed budget to the General Assembly for approval
f. Prepare and present periodic financial reports, including quarterly and
.annual reports, to the Executive Committee and the General Assembly
g. Serve as one of the signatories to the Association's bank accounts and
.ensure all withdrawals comply with approved financial guidelines
h. Disburse funds as authorized by the Executive Committee or General
.Assembly in accordance with the approved budget
i. Ensure all expenditures are supported by proper documentation, such as
.receipts and invoices
j. Monitor the financial performance of the Association and alert the
.Executive Committee to any irregularities or potential financial risks
k. Ensure all financial records are available for periodic audits and cooperate
.with auditors to facilitate a transparent review process
l. Ensure compliance with the Association’s financial policies and
.procedures, including those governing investments and asset management
m. Report any suspected financial misconduct or irregularities to the
.Executive Committee for investigation
n. At the end of the term, hand over all financial records, bank details, and
..assets to the incoming Treasurer to ensure a smooth transition
The Welfare Coordinator 5.4
:The Welfare Coordinator shall
Oversee all welfare programs and activities aimed at supporting members in )a(
.need
Coordinate welfare initiatives for bereavement, marriages, illnesses, and other )b(
.emergencies
.Maintain confidentiality and sensitivity in welfare-related matters )c(
Submit periodic welfare reports to the Executive Committee and General )d(
.Assembly
Develop and propose welfare-related policies or initiatives to enhance member )e(
.support
Organize outreach programs to support alumni and community development )f(
.projects
Serve as an advocate for the welfare of members, ensuring their needs are )g(
.promptly addressed
The Public Relations, Media, and Communication Officer 5.5
:The Welfare Coordinator shall

a. Supervise and coordinate all welfare-related programs and activities to

.support members in need

b. Receive, review, and assess applications for welfare assistance, ensuring

.they meet the eligibility criteria
c. Administer timely provision of financial, material, or moral support for
.bereavement, marriage, health emergencies, and other approved cases

d. Maintain confidentiality and handle welfare matters with sensitivity and

.discretion

e. Develop and propose welfare-related policies to enhance member support

.and fairness in benefit distribution

f. Keep detailed and accurate records of all welfare activities, including

.disbursements and program outcomes, for transparency and accountability

g. Submit periodic reports on welfare matters to the Executive Committee

and General Assembly, highlighting activities, challenges, and
.recommendations

h. Organize outreach programs and initiatives that align with the

Association’s objectives and contribute to alumni and community
.development

The Social and Events Officer 5.6

:The Social and Events Officer shall
:The Social and Events Officer shall

a. Plan, organize, and oversee all social events, reunions, and gatherings of
.the Association
b. Ensure proper logistics for events, including venue selection, catering, and
.guest coordination

c. Collaborate with other officers and committees to ensure the successful

.execution of events

d. Act as the Master of Ceremonies (MC) during events or appoint an MC

.when necessary

e. Evaluate events after completion, providing feedback and

.recommendations for future improvements

f. Promote member participation and inclusivity in all social and event-

.related activities

g. Develop creative and innovative ideas to make events engaging and

.meaningful

Duties of Electoral Committee

:The Electoral Committee shall

a. Organize and oversee all electoral processes of the Association, ensuring

.free, fair, and transparent elections

b. Announce the opening of nominations and make nomination forms

.available to candidates
c. Vet candidates to ensure they meet the eligibility criteria outlined in the
.Association’s Constitution

d. Establish and communicate the guidelines and timeline for campaigning,

.voting, and result announcements

e. Conduct voter registration, verification, and other necessary arrangements

.to facilitate a smooth electoral process

f. Supervise voting procedures, which may include secret ballot, electronic

.voting, or any other approved method

g. Tabulate election results, verify their accuracy, and promptly announce

.the winners

h. Address and resolve any election-related disputes, complaints, or

.irregularities in a fair and impartial manner

i. Document and preserve records of the entire electoral process for

.transparency and future reference

.j. Submit a comprehensive report on the election to the General Assembly

k. Members of the Electoral Committee shall not contest for any office
within the Executive Committee during their term in the Electoral
.Committee

Duties of displinary Committee

:The Disciplinary Committee shall
a. Have jurisdiction over cases of misconduct, constitutional violations, and
.neglect of duties by members or officers
b. Investigate complaints thoroughly and impartially, ensuring due process
.is followed
c. Conduct hearings and allow respondents the opportunity to present their
.defense
d. Recommend appropriate disciplinary actions, including warnings,
.suspensions, fines, or expulsion, based on the severity of the offense
e. Maintain detailed records of all proceedings and decisions for
.transparency and accountability
.f. Ensure confidentiality and fairness in handling all disciplinary matters
g. Report findings and recommendations to the Executive Committee and
.General Assembly for further action, where necessary

Duties of fund raising committee

:Here’s a simplified version with just 8-9 points and no heading

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i. Develop and implement fundraising strategies and campaigns to generate

.financial support for the Association’s projects
.ii. Organize events, activities, and programs designed to raise funds
.iii. Identify potential donors, sponsors, and partners to collaborate with
iv. Ensure transparency and accountability in the management of raised
.funds
v. Collaborate with the Treasurer to ensure proper allocation and use of
.funds in line with the approved budget
vi. Promote fundraising events and campaigns to maximize participation
.and contributions
vii. Regularly report on fundraising progress and outcomes to the Executive
.Committee
viii. Ensure compliance with relevant laws, regulations, and ethical
.standards in all fundraising activities
ix. Work with other committees to integrate fundraising efforts into
.broader Association initiatives

Succession Planning for Officers 5.7

If the office of the President becomes vacant, the Vice President shall )a(
assume the role of Acting President until the next General Assembly
.meeting, where a permanent replacement shall be elected
For other vacancies (e.g., General Secretary, Treasurer), the Executive )b(
Committee shall appoint an interim officer, subject to ratification by the
.General Assembly
All interim appointments shall not exceed six months, after which )c(
.elections must be held to fill the position permanently
In cases where both the President and Vice President are incapacitated or )d(
unavailable, the General Assembly shall appoint a caretaker committee to
.oversee the Association's activities until a proper election is held
Code of Conduct for Officers and Committee Members 5.8
Officers and committee members shall perform their duties with )a(
.integrity, impartiality, and accountability
No officer or committee member shall use their position for personal )b(
.gain or act in a manner that undermines the Association's objectives
Confidentiality must be maintained in all matters relating to the )c(
.Association, especially regarding sensitive or privileged information
Officers and committee members must treat members with respect and )d(
.avoid actions that could cause division or discord
Any officer or committee member found guilty of misconduct, )e(
negligence, or abuse of power shall be subject to disciplinary actions, which
may include warnings, suspension, removal from office, or legal action as
deemed necessary by the Disciplinary Committee
Section VI: Elections

Here's the updated version of the election section with the **General Provisions**
:removed and a more concise structure

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**Section VI: Elections**

**Nomination Process 6.1**

The Electoral Committee shall announce the opening of the nomination period )a(
.at least 30 days before the scheduled election date
Nomination forms shall be made available for purchase at a price determined )b(
.by the Electoral Committee
Candidates must submit completed nomination forms, along with the required )c(
.endorsements and documents, within the designated nomination period
The Electoral Committee shall vet all candidates to ensure they meet the )d(
.eligibility criteria for the respective positions
---

6.2**

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**Campaigning 6.3**
Candidates shall conduct their campaigns in a fair, respectful, and ethical )a(
.manner
Campaign activities shall not disrupt the regular activities of the Association or )b(
.the school
Candidates may present their objectives and plans for the Association at )c(
.designated campaign forums organized by the Electoral Committee

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**Voting Process 6.4**

The Electoral Committee shall organize and oversee the voting process, )a(
.ensuring accessibility and inclusivity for all members
Voting may be conducted electronically, by ballot paper, or through any other )b(
.method deemed appropriate by the Electoral Committee
The Electoral Committee shall establish voting procedures, including voter )c(
registration, verification, and ballot counting, to safeguard the integrity of the
.electoral process

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**Result Tabulation and Announcement 6.5**

Following the close of the voting period, the Electoral Committee shall tabulate )a(
.the votes and verify the results in accordance with the established procedures
The Electoral Committee chairperson shall announce the election outcomes )b(
promptly and officially, declaring the winners for each office within the Executive
.Committee based on the highest number of votes received
In the event of a tie vote, a runoff election between the tied candidates shall be )c(
.conducted, with procedures for the runoff specified by the Committee
The election results shall be communicated to the General Assembly and )d(
officially recorded in the Association's records, with elected candidates assuming
.their respective offices following the announcement of results

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**Inauguration of Elected Officers 6.6**

Newly elected officers shall be inaugurated at the next General Assembly )a(
.meeting following the election
Outgoing officers shall ensure a smooth transition by providing all necessary )b(
.documents, records, and information to the incoming officers

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Conflict Resolution in Election Matters 6.7**

In the event of a dispute or challenge regarding the nomination, voting process, )a(
or election results, the Electoral Committee shall establish a mechanism for
.resolving the conflict
All disputes should be raised formally in writing to the Electoral Committee )b(
.within 48 hours of the event or decision being disputed
The Electoral Committee shall investigate the dispute and may call a hearing, if )c(
.necessary, to resolve the matter
The decision of the Electoral Committee shall be final, unless an appeal is )d(
made to the General Assembly. In such cases, the General Assembly shall convene
.a meeting within 7 days to review the dispute and provide a final resolution
Any candidate or member involved in a dispute shall have the right to present )e(
.evidence and arguments in their defense
If the dispute concerns the eligibility of a candidate or the integrity of the )f(
election process, the Electoral Committee may take appropriate corrective action,
including disqualifying a candidate or ordering a rerun of the election in
.accordance with the severity of the issue
Section VII: Finance and Asset Management
Here is an organized and improved version of the **Finance and Asset
:Management** section, with redundant points removed and clarity added

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**Section VII: Finance and Asset Management **

**Sources of Funds 7.0**

:The Association’s funds shall be derived from the following sources
.Membership dues and subscriptions )a(
Voluntary contributions and donations from members or external )b(
.supporters
Proceeds from fundraising events and initiatives organized by the )c(
.Association
Grants and sponsorships from individuals, organizations, or institutions )d(
.aligned with the Association’s objectives
Income from investments or other lawful ventures approved by the )e(
.General Assembly
 **Management of Funds 7.1**
The Treasurer, under the supervision of the Executive Committee, shall )a(
.manage the Association’s funds
Accurate and up-to-date financial records shall be maintained by the )b(
.Treasurer and reviewed periodically by the Executive Committee
The Financial Secretary shall ensure proper recording and reporting of all )c(
.income and expenses
All funds shall be deposited into the Association’s official bank )d(
.account(s) within 48 hours of receipt
Withdrawals from the bank account(s) shall require the signatures of at )e(
.least two authorized signatories, including either the President or Treasurer

**Budgeting and Financial Planning 7.2**

The Treasurer, in collaboration with the Executive Committee, shall )a(
.prepare an annual budget for the Association
The proposed budget shall be reviewed by the Executive Committee and )b(
.presented to the General Assembly for approval
The budget shall outline expected revenue, proposed expenditures, and )c(
allocations for key initiatives, including welfare programs, events, and
.projects
Any expenditure outside the approved budget shall require prior approval )d(
.from the General Assembly or the Executive Committee in urgent cases

**Auditing and Accountability 7.3**

The Association’s financial records shall be audited annually by an )a(
.external auditor appointed by the General Assembly
The auditor’s report shall be presented to the General Assembly for )b(
.review and discussion
The Executive Committee shall provide quarterly financial updates to the )c(
.General Assembly to ensure transparency
Officers found guilty of financial mismanagement or embezzlement shall )d(
face disciplinary action, including removal from office and potential legal
.prosecution

**Asset Management 7.4**

The General Secretary shall be responsible for recording and maintaining )a(
all assets acquired by the Association, including physical properties,
.equipment, and investments
The Executive Committee shall establish guidelines for the use, )b(
.maintenance, and disposal of assets
.Disposal of any asset shall require approval from the General Assembly )c(
An updated inventory of the Association’s assets shall be presented to )d(
.the General Assembly annually

**Investment and Revenue Generation 7.5**

The Association may invest in lawful ventures to generate revenue, )a(
.subject to approval by the General Assembly
Investment proposals shall be evaluated by the Executive Committee and )b(
.accompanied by a detailed feasibility report
Proceeds from investments shall be used to fund the Association’s )c(
.projects, welfare programs, and operational needs
Any investment deemed unprofitable or too risky may be terminated )d(
.with the approval of the General Assembly

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Section VIII: Meetings of the Association
Types of Meetings 8.0
:The Association shall conduct the following types of meetings
:General Assembly Meetings )a(
i. The highest decision-making body of the Association, held at least once a
.year
ii. All registered members are entitled to attend and participate in these
.meetings
:Executive Committee Meetings )b(
i. Meetings held by the Executive Committee to deliberate on the day-to-day
.management of the Association
ii. Shall be held at least once every three months or as deemed necessary by
.the President
:Emergency Meetings )c(
i. Convened to address urgent and unforeseen matters that require immediate
.attention
ii. May be called by the President, Executive Committee, or upon the written
.request of at least one-third of the registered members
:Committee Meetings )d(
.i. Meetings held by specific sub-committees to carry out their mandates
.ii. The frequency shall be determined by the nature of their assigned tasks
Notice of Meetings 8.1
Notice for General Assembly meetings shall be sent out at least 21 days )a(
.in advance
Notice for Executive Committee meetings shall be sent at least 7 days in )b(
.advance
Emergency meetings may be called with at least 48 hours’ notice, )c(
.specifying the reason for urgency
Notices may be communicated through email, text messages, official )d(
.social media platforms, or other reliable means
Quorum 8.2
For the General Assembly, a quorum shall be one-third of registered and )a(
.financial members
For Executive Committee meetings, a quorum shall be two-thirds of its )b(
.members
For Committee meetings, the quorum shall be determined by the size and )c(
.mandate of the committee, but not less than half of its members
If a quorum is not met, the meeting shall be adjourned and rescheduled )d(
.within a specified period
Decision-Making and Voting 8.3
Decisions during meetings shall be made by a simple majority vote of )a(
members present, except for constitutional amendments, which require a
.two-thirds majority vote
Voting may be conducted by show of hands, secret ballot, or )b(
.electronically, as decided by the meeting chairperson
In case of a tie, the chairperson of the meeting shall cast the deciding )c(
.vote
Attendance and Participation 8.4
.Attendance at meetings is mandatory for all officers of the Association )a(
Members are encouraged to attend and actively participate in all )b(
.meetings
A register of attendance shall be maintained for each meeting and )c(
.reviewed regularly to ensure compliance
Members who miss two consecutive General Assembly meetings without )d(
a valid excuse shall face disciplinary actions, as determined by the Executive
.Committee
Agenda and Minutes 8.5
The agenda for each meeting shall be prepared by the General Secretary )a(
in collaboration with the President and circulated to members prior to the
.meeting
The General Secretary shall record accurate minutes of each meeting, )b(
.which shall include decisions, resolutions, and key discussions
Minutes of the General Assembly and Executive Committee meetings )c(
.shall be made available to all members upon request
Minutes from the General Assembly must be presented and adopted )d(
.during the next meeting
Meeting Code of Conduct 8.6
All members must adhere to respectful and professional conduct during )a(
.meetings
.Members shall not interrupt others or engage in disruptive behavior )b(
.Mobile phones must be silenced, and side conversations kept to a minimum )c(
Offensive language, personal attacks, or discrimination of any kind will not be )d(
.tolerated
Members who violate the code of conduct may be warned or asked to )e(
.leave the meeting by the chairperson
Annual General Meeting (AGM) 8.7
The Annual General Meeting (AGM) shall be held once a year and shall )a(
:include
.i. Presentation of the annual report by the President
.ii. Presentation of financial reports and audit findings by the Treasurer
.iii. Review and approval of the budget for the upcoming year
.iv. Elections, if applicable, for Executive Committee positions
v. Discussion of major projects, welfare programs, and other matters of
.importance
The AGM shall serve as a platform for members to voice their opinions, )b(
.propose motions, and deliberate on the Association’s progress
Section IX: Board of Trustees
Establishment of the Board of Trustees 9.0
The Association shall establish a Board of Trustees (BOT) to act as )a(
custodians of the Association’s assets and provide advisory support to the
.Executive Committee
The Board of Trustees shall serve as a long-term governing body focused )b(
.on ensuring the sustainability and continuity of the Association
Composition of the Board of Trustees 9.1
The Board of Trustees shall consist of a minimum of 5 members and a )a(
.maximum of 9 members, appointed by the General Assembly
Members of the BOT shall be selected from among respected and )b(
experienced members of the Association who meet the eligibility criteria
.outlined below
The BOT shall elect a Chairperson and a Secretary from among its )c(
.members to coordinate its activities
Qualifications for Trusteeship 9.2
:To be eligible for appointment as a Trustee, an individual must
Be a registered and financial member of the Association in good standing )a(
.for at least 5 consecutive years
Have demonstrated exceptional commitment to the objectives and )b(
.activities of the Association
.Be of high moral standing, integrity, and proven leadership qualities )c(
.Be at least 35 years of age )d(
Not hold any position in the Executive Committee or any sub-committee )e(
.of the Association during their tenure as a Trustee
Tenure of Trustees 9.3
Trustees shall serve for a term of 5 years, renewable for one additional )a(
.term based on performance and approval by the General Assembly
A Trustee may voluntarily resign by submitting a written notice to the )b(
.Chairperson of the BOT and the General Assembly
A Trustee may be removed by the General Assembly for misconduct, )c(
inability to perform their duties, or actions contrary to the interests of the
.Association, by a two-thirds majority vote
Roles and Responsibilities of the Board of Trustees 9.4
Act as custodians of all physical and financial assets of the Association, )a(
.including property, investments, and funds
Provide strategic guidance and advice to the Executive Committee on )b(
.matters affecting the long-term interests of the Association
Serve as mediators in disputes that cannot be resolved by the Executive )c(
.Committee or the General Assembly
Approve major financial transactions, investments, or projects that )d(
.exceed the spending limit of the Executive Committee
Ensure that the Association’s activities align with its Constitution and )e(
.objectives
.Represent the Association in legal or formal matters, as necessary )f(
Maintain records of all assets and submit an annual report to the General )g(
.Assembly on the state of the Association’s assets and BOT activities
Meetings of the Board of Trustees 9.5
The BOT shall meet at least twice a year or as required to address urgent )a(
.matters
.A quorum for BOT meetings shall be two-thirds of its members )b(
Decisions shall be made by a simple majority vote, with the Chairperson )c(
.having a casting vote in case of a tie
Minutes of each BOT meeting shall be recorded by the Secretary of the )d(
.BOT and submitted to the General Assembly
Vacancies on the Board of Trustees 9.6
:A vacancy on the BOT shall occur in the event of )a(
.i. Death of a Trustee
.ii. Resignation of a Trustee
.iii. Removal of a Trustee by the General Assembly
The General Assembly shall appoint a replacement Trustee during its )b(
.next meeting, following the eligibility criteria outlined in Section 9.2

Section XII: Amendments to the Constitution

Proposals for Amendments 12.0
Any member of the Association may propose an amendment to the )a(
.Constitution
Proposals must be submitted in writing to the General Secretary, )b(
accompanied by the signatures of at least 10% of registered financial
.members
Review of Proposals 12.1
The Executive Committee shall review all proposed amendments to )a(
.ensure they align with the objectives of the Association
The Executive Committee shall present its recommendations to the )b(
.General Assembly within 30 days of receiving the proposal
Ratification of Amendments 12.2
Proposed amendments shall be deliberated upon at the next General )a(
.Assembly meeting
A quorum of one-third of registered financial members is required for the )b(
.meeting to proceed
Amendments shall be adopted upon approval by a two-thirds majority )c(
.vote of members present at the General Assembly
Implementation of Amendments 12.3
Approved amendments shall take effect immediately unless a specific )a(
.implementation date is stated in the amendment
The General Secretary shall ensure that all members are notified of the )b(
.adopted amendments within 14 days of ratification

Section XIII: Disciplinary Actions

Jurisdiction of the Disciplinary Committee 13.0
The Disciplinary Committee shall handle cases of misconduct, violations )a(
:of the Constitution, or neglect of duties by
.i. Ordinary or Honorary Members
.ii. Executive Committee members
.iii. Any other individual involved in the Association’s activities
Grounds for Disciplinary Action 13.1
:The following shall constitute grounds for disciplinary action
.Non-payment of dues or financial obligations without valid justification )a(
.Misconduct or behavior that brings disrepute to the Association )b(
.Abuse of office or authority by any officer or member )c(
Embezzlement, fraud, or mismanagement of the Association’s funds or )d(
.assets
.Disregard for the Association’s Constitution, decisions, or rules )e(
.Harassment, discrimination, or acts that cause discord among members )f(
Types of Disciplinary Actions 13.2
Depending on the severity of the offense, the following disciplinary actions
:may be imposed
.Warning: A formal notice to refrain from further misconduct )a(
Suspension: Temporary removal of membership rights or duties for a )b(
.specified period
.Fines: Monetary penalties for financial misconduct or non-compliance )c(
Removal from Office: Dismissal of an officer found guilty of gross )d(
.misconduct or negligence
Expulsion: Permanent termination of membership for serious violations )e(
Disciplinary Procedures 13.3
:Filing a Complaint )a(
i. Complaints shall be submitted in writing to the General Secretary or the
.Chairperson of the Disciplinary Committee
ii. The complaint must include detailed information about the alleged
.misconduct and any supporting evidence
Investigation )b(
i. The Disciplinary Committee shall investigate the complaint thoroughly,
.including interviewing the complainant, respondent, and witnesses
ii. The investigation shall be completed within 30 days of receiving the
.complaint
:Hearing and Decision )c(
i. The respondent shall be given an opportunity to defend themselves before
.the Disciplinary Committee
ii. The committee shall deliberate on the findings and recommend
.appropriate disciplinary action to the Executive Committee
:Right to Appeal )d(
i. The respondent may appeal the decision to the Executive Committee
.within 14 days of receiving the verdict
ii. The Executive Committee’s decision on the appeal shall be final, except
.in cases where the General Assembly intervenes
Record Keeping 13.4
All disciplinary proceedings and decisions shall be documented and )a(
.maintained by the General Secretary
Records shall be treated as confidential but may be shared with the )b(
.General Assembly upon request

Section XIV: Oaths

Oath of Office for Officers 14.0
All elected and appointed officers of the Association shall take the following
:oath upon assuming office

I, [Name], having been elected/appointed as [Position] of the ADIB "_

TAHFIZ OLD BOYS ASSOCIATION, solemnly swear to uphold and abide
by the Constitution of the Association. I pledge to discharge my duties with
integrity, transparency, and accountability, and to work selflessly for the
_".growth and unity of the Association. So help me God
The oath shall be administered by the Chairperson of the Board of Trustees -
.or a designated senior officer during the inauguration ceremony
Oath of Membership 14.1
All new members of the Association shall take the following oath upon
:registration

I, [Name], hereby affirm my commitment to the ADIB TAHFIZ OLD "_

BOYS ASSOCIATION. I pledge to uphold the objectives and Constitution
of the Association, to contribute to its growth and welfare, and to work
harmoniously with all members in the spirit of unity, loyalty, and service. So
_".help me God

The oath shall be administered by the President or an officer designated by -

.the Executive Committee during the membership induction ceremony

Section XVI: Adoption of the Constitution

Adoption Statement 15.0
We, the members of the ADIB TAHFIZ OLD BOYS ASSOCIATION
(ATOBA), having thoroughly deliberated and agreed on the provisions
contained herein, hereby adopt this Constitution as the governing document
.of the Association
This Constitution shall come into force on the date it is approved by the
.General Assembly and signed by the authorized officers of the Association
Signatures for Adoption 15.1
This Constitution is hereby adopted and ratified by the General Assembly of
the ADIB TAHFIZ OLD BOYS ASSOCIATION (ATOBA) on this ____
.____day of ____________, 20

:Signatures

_____________ :President: ___________________________ Date -

_____________ :General Secretary: ____________________ Date -

_____________ :Chairperson, Board of Trustees: ________ Date -

Here’s a suggested draft for the **Aim, Mission, and Vision** of the
:association

**Aim** ###
To foster unity, collaboration, and mutual support among alumni of ADIB
TAHFIZ while contributing positively to the development of the alma mater
.and society at large

**Mission** ###
To promote lifelong connections among members by creating opportunities
for welfare support, professional growth, and community service, while
preserving the legacy and values of ADIB TAHFIZ Nursery, Primary, and
.Secondary School

**Vision** ###
To be a globally recognized alumni association that empowers its members,
supports its alma mater, and creates a lasting impact on the community
.through shared values of unity, progress, and excellence

Would you like to revise any part to better align with the Association's
?goals