KTU/AD(EXAM)/2365/2020 24.06.

2020

Additional Guidelines to Affiliated Colleges for the Conduct of

Examinations, June-July 2020

University has decided to conduct B.Tech S8 Regular and Supplementary

(including part-time), B.Tech Hons S7, S8 and pending MBA T5 examinations
during June/July 2020 taking all precautionary measures in this challenging
COVID-19 pandemic situation. As you are aware, many students have submitted
options to University for changing their exam centres for the forthcoming
examinations. Thus, the following guidelines have been framed by the University
for the above-said examinations.

Instructions to Colleges

1. Campus Layout, Hall allotment and Seating Arrangement of all sessions

should be published in the website at least one day before the
commencement of the examination, to avoid confusion in students at the
time of entry to the exam centres.
2. Campus Layout, Hall allotment and Seating Arrangement shall also be
displayed at multiple locations on the campus.
3. Signboards indicating the location of exam halls shall be displayed.
4. Colleges shall ensure that the CCTVs at the college entrance are working.
5. All the faculty and staff are requested to keep a diary with a record of their
movement history.
6. Students shall be checked with the thermal scanner and hand sanitiser at
the entrance.
7. The entry/exit plan of staff and students should be planned in advance in
accordance with COVID-19 protocol.
8. Based on the COVID-19 health advisory for the conduct of examinations in
Technical Education departments, sufficient guidelines should be issued to
the students and staff.
9. Make use of the manpower (technical, non-teaching and support staff) in
the institution to make arrangements as specified in the COVID-19
advisory issued.
10. The college buses may ply with COVID-19 guidelines. This facility may be
extended to centre changed students also.
11. The details of the war room with phone numbers and email id should be
published in the college website and notice boards.
 12. The basic responsibility of the war room is the planning and
implementation of the smooth conduct of examinations following the
COVID-19 advisory.
13. The war room shall plan each and every activities related to the conduct of
examinations and implement it. Responsibility shall be assigned to
faculty/staff for each and every activity.
14. The hall tickets of all the registered students in the college (including
centre changed) should be printed and sorted room wise by the institution
in advance and distributed through the invigilators.
15. The HoDs and staff advisors shall contact the students and extend support
in attending the examinations. In case, if any of the students have any
issues related to transportation and others, the staff advisors shall inform
the matter to his/her exam centre war rooms.

Instructions to Exam Cell

1. The list of students (including centre changed) along with contact details
will be available in the link Exam--->Appearing Student List.
2. The students who are under quarantine/coming from other states (without
undergoing quarantine)/coming from containment zones/having minor flu
like symptoms are instructed to report the details to the respective
examination centers in advance.
3. Separate exam halls should be given to the students who are

i. under quarantine/coming from other states (without undergoing

quarantine)
ii. coming from containment zones
iii. having minor flu like symptoms.

If possible, CCTV can be used to monitor the students under quarantine/coming

from other states (without undergoing quarantine)/coming from containment
zones/having minor flu like symptoms, so that the time spent by the faculty in
such rooms can be minimized.

4. Sanitizers should be made available in exam cell and exam halls.

5. All faculty and staff assigned for exam related duty should wear gloves and
masks.
6. For the MBA T5 and S7 Honours examinations on June 26, the
reporting time for FN session is 9.30 am and afternoon session is
1.45 pm. The examination time for the forenoon session will be
10.00 am to 1.00 pm and the afternoon session will be from 2.00
pm to 5.00 pm.
7. For the S8 Honours and S8 (R & S) examinations, the reporting
time for FN session is 9.30 am and afternoon session is 1.30 pm
(2.00 pm on Fridays). The examination time for the forenoon
session will be 10.15 am to 12.30 pm and the afternoon session
will be from 2.15 pm to 4.30 pm (2.45 pm to 5.00 pm on Fridays).
8. The hall tickets should be printed and arranged hall wise and distributed
 to the students through invigilators.
9. The students are instructed to bring a valid photo ID proof (College ID
card/Passport/Driving license/Aadhar Card/Voter’s ID card etc.) for
verification.
10. The students opted for exam centre change are instructed to bring a copy
of the ID proof, on each day of the examination which should be signed by
the student in presence of the invigilator.
11. If a student fails to bring the photocopy of the ID proof, he/she should be
allowed to write the examination. The examination cell should instruct the
invigilators to report the matter to the exam cell. The exam cell should
make arrangements to take the photocopy of the same.
12. The students are instructed to bring data sheets, data books, hand books
etc. Data sheets and data books that are specified in the question papers
can be allowed without attestation. The students who are unable to bring
the data book for ME402 are instructed to inform the matter to the
respective exam center on or before 25/06/2020. The colleges should
provide the data book to the students and the expenses incurred for the
same can be collected from the student. The amount to be paid for the
data book should be published in the website.
13. Colleges should ensure enough stock of various graph sheets and charts.
14. Examination cell should provide plastic bags for each examination hall as
below
i. to keep the self attested copies of ID proof of centre changed
students
ii. to keep the answer books and related evidences of student who are
caught committing malpractice
iii. to collect the written answer books
15. Hall number, date of examination, session (FN/AN) and number of answer
books should be clearly written on the plastic bags using permanent
marker pen.
16. Attendance statement should contain Register number, Name of the
student, barcode and Faculty’s Signature (Instead of student’s signature,
faculty’s signature is sufficient).
17. After examination, all the plastic bags containing answer books and other
materials should be sealed and kept under safe custody in the institution
for a period of 7 days.
18. The sealed packets can be opened and packed after 7 days as per the
directions given by University.
19. In case of malpractice committed by the students of respective colleges,
the Disciplinary Action Committee (DAC) in the college should conduct an
inquiry and submit the report to University through the portal. Final
decision will be based on the report submitted by DAC.
20. In case of exam centre changed students, the exam cell should report the
details of malpractice to the University (not through portal). University will
collect the answer books along with evidences, report from invigilator, etc.
and the matter will be reported to EMC of University. EMC will conduct the
 inquiry and the final decision will be based on the report submitted by
EMC.

Instructions to Invigilators

1. The invigilators should be present at the examination centre by 9.00 am

for FN session and by 1.00 pm for AN session (On Fridays, at 1.30 pm).
2. The invigilator should issue the hall tickets to the students after verifying
their identity.
3. The copy of the ID proof brought by the students shall be signed by
him/her in the presence of the invigilator and the same shall be deposited
by the student in the plastic bag kept for that purpose.
4. If a student fails to bring the photocopy of the ID proof, he/she should be
allowed to write the examination. The invigilator should report the matter
to the exam cell.
5. The invigilator should paste the barcodes in all the answer sheets in the
space provided before issuing it to the student. Instead of collecting
student’s signature in the attendance statement, the invigilator should sign
in the space provided.
6. The invigilator should ensure that the student writes course code, course
name and alphanumeric code in the space provided in the front page of
the answer book.
7. The Invigilator shall clarify about the pattern of QP, max marks and
duration of exam.

For S7 Honours and T5 MBA, there will not be any change in the question
paper pattern, maximum marks and duration of exam.
For S8 Honours (B. Tech Courses) and S8 (R&S) , there will not be any
change in the question paper pattern. But, the maximum marks will be 70 and
the duration of examination will be 2 hour 15 minutes (the maximum marks and
duration printed on the Question Paper will be 100 marks and 3 hours
respectively). The marks obtained by the student will be limited to a max of 70
and converted it to scale of 100 by multiplying with 1.4285. Accordingly 32
marks will be converted to 45.7, 63 to 90, 70 to 100 and so on.
For S8 Honours (M. Tech Courses) there will not be any change in the
question paper pattern. But the maximum marks will be 42 and the duration of
examination will be 2 hour 15 minutes (the max marks and duration printed on
the question Paper will be 60 marks and 3 hours respectively).
The marks obtained by the student will be limited to a max of 42 and converted
it to scale of 60 by multiplying with 1.4285. Accordingly 19 marks will be
converted to 27, 38 to 54, 42 to 60 and so on.

8. For Honours examinations, the invigilator should instruct the

students to write their parent institution code (Eg. MDL for Model
Engineering College, Thrikkakkara, TJE for Thejus Engineering College,
Thrissur) on the top right of the answer book.
9. When a student is caught committing malpractice or in any such attempts
during examinations, his/her answer books and all related evidences like
 gadgets/papers used/suspected of usage shall be deposited in the plastic
bag provided for the purpose. The student shall be permitted to write the
examination in a fresh answer book. The same alphanumeric code of the
barcode in the first answer book should be written in the second answer
book. No need to use spare barcodes. After the examination, the second
answer script also shall be deposited in the same plastic bag.
10. The malpractice should be reported to the exam cell after the examination
in the form provided.
11. Once the student completes writing the examination, the invigilator should
ensure that the students drop their answer sheets in the plastic bag one by
one maintaining ‘social distancing’.
12. Once a student deposits answer book in the plastic bag, it shall be marked
in the attendance statement by putting a tick mark.
13. After the examination, the invigilator should return the attendance
statement, report of malpractice, plastic bags containing the answer
sheets, self attested copies of ID proof and the answer books and other
related evidences of students who are caught during malpractice, if any, to
the exam cell.
14. Mobile phones, programmable calculators, smart watches and other
electronic gadgets should not be permitted inside the examination hall.
This shall be announced before starting the examination.
15. Invigilators should ensure that the students do not share pen, pencils,
calculators and other materials inside the examination hall.
16. Water bottles can be permitted in the examination hall. However, the
invigilator should ensure that the bottles are not exchanged.

All safety precautions regarding COVID-19, including social distancing

norms, should be ensured during the conduct of examinations as per
the COVID-19 advisory.

Dr. V. Suresh babu

Controller of Examinations

* This is a computer system (Digital File) generated letter. Hence there is no need for a physical
signature.