CHAPTER 1

Applying Styles in a Document

1. What is style?
Ans. A style is a predefined combination of various formula features, like font style, colour, and size that is applied
to the selected text in a document to quickly change its appearance.
2. What are the different types of style?

i. Page styles include margins, headers and footers, borders and backgrounds.
ii. Paragraph styles control all aspects of a paragraph’s appearance, such as text alignment, tab stops, line
spacing etc.
iii. Character styles affect selected text within a paragraph, such as the font and size of text, or bold and italic
formats.
iv. Frame styles are used to format graphic and text frames.
v. Numbering styles apply similar alignment, numbering or bullet characters, and fonts to numbered or
bulleted lists.
vi. Cell styles include fonts, alignment, borders, background and cell protection.
vii. Graphics styles in drawings and presentations include line, area, shadowing, transparency etc.
viii. Presentation styles include attributes for font, indents, spacing, alignment, and tabs.

3. How to apply style using formatting window?

i. 1 Click Format > Styles and Formatting or press F11.

ii. 2. The Styles and Formatting window shows the types of styles available for the OpenOffice.
iii. Click on any one of the icons to display a list of styles in a particular category.
iv. Position the insertion point in the paragraph, frame, or page, and then double-click on the name of the style
which you want to apply.
4. How to create a new style?

We can create New Styles in two ways

1) Creating a new style from a selection: Steps are as follows
a. Open the Styles and Formatting window and choose the type of style you want to create.
b. In the document, select the item you want to save as a style.
c. Click on the New Style from Selection icon from the Styles and Formatting window.
d. Type a name for the new style and Click OK to save the new style.

2) Dragging And Dropping To Create A Style

Select some text and drag it to the Styles and Formatting window. If Paragraph Styles are active, the paragraph
style will be added to the list. If Character Styles are active, the character style will be added to the list.

UNSOLVED QUESTIONS
i. What is the difference between Paragraph styles and Character Styles?
ii. What is the use of fill format mode?
 Chapter- 2
Adding Graphics in a Document

1. How can we insert an image in a document?

Ans. Images can be added to a document in several ways: by inserting an image file, directly from a graphics
program or a scanner, or from the Open Office Gallery.
A. Drag and Drop
i. Open a file browser window and locate the image you want to insert.
ii. Drag the image into the Writer document and drop it where you want it to appear.
B.Inserting An Image From The Clipboard :
i. Open the source document and the target document.
ii. In the source document, select the image and press Ctrl + C to copy image.
iii. Switch to the target document and place the cursor where the image is to be inserted.
iv. Press Ctrl + V to paste the image.
C. Inserting An Image Using A Scanner :
If a scanner is connected to your computer Open Office can call the scanning application and inserted the scanned item into
the document. To start this procedure, select Insert > Picture > Scan > Select Source.
D. Inserting An Image From The Gallery :
a. To open the Gallery, click on the Gallery icon or choose Tools > Gallery
b. Select the image from the Gallery.
c. Drag image from the Gallery into the Writer document or right-click on the picture and choose Insert>Copy

2. How can we modify an image?

Ans. We can modify an image in following ways:
*Picture ToolBar *Formatting Toolbar and Picture Dialog

3. How to show or get Picture Toolbar in Writer document?

Click on View →Toolbars → Picture

4. How to show or open Picture Dialog?

We can open Picture Dialog by right clicking on picture and selecting Picture.
Using Picture Dialog we can do following corrections in an image:
• Cropping Image
• Border of Image
• Background of Image

5. How can we crop an image?

Cropping Image
1. Right click on image and select Picture from pop up menu
2. In the picture dialog box select the crop tab
3. In crop tab you can use following options to correct image as per your choice:
1. Keep Scale: if it is selected, cropping the image does not change the scale of picture
2. Keep Image size: if it is selected, cropping produce enlargement or shrinking or distortion of the
image
3. Width and height: it changes width or height of the images as you enter value in Top, Left, Bottom
and Right field.

6. How to resize an image?

Ans. Resizing an Image
1. Select the picture to show the green resizing handles
2. By holding and dragging in desired way will resize the image.
3. Release the mouse button

7. How to draw object in Open Office Writer | How to use Drawing tool?
Place the cursor where you want new object
Select the tool from Drawing Toolbar. Now the mouse pointer changes as cross hair cursor
Now move the crosshair cursor where you want to draw object in document.
Click and drag mouse to create object and release mouse button once done.
 Press ‘Esc’ to cancel the selected drawing function
8. What is text wrapping?
Ans. Text wrapping refers to the relation of graphics to the surrounding text, which may wrap around the graphic
on one or both sides, be overprinted behind it or in front of the graphic, or treat the graphic as a separate paragraph
or character.
i. Right click on image and select Picture from pop up menu
ii. In the picture dialog box select Wrap tab
9. What is Anchoring?
Ans. Anchoring refers to the reference point for the graphics. This point could be the page, or frame, a paragraph or
even a character. An image always has an anchor point.
i. Right click on image and select Picture from pop up menu
ii. In the picture dialog box select —-

UNSOLVED QUESTIONS
i. Why do we group an image?
ii. Define alignment of an image.
iii. List different ways of inserting an image.

CHAPTER – 3

WORKING WITH TEMPLATES

1. What is Template?

• Templates refer to sample fill in the blank document that can be used to create other documents easily
and quickly.
• Template can contain all predefined text, graphics, set of formatting styles and set up information.
• All documents in Open Office are based on templates.
• Open Office uses blank template to create document if default template is not specified.

2. How can we Creating Template?

A Template can be created using following ways

i. Template from Document

ii. Template using Wizard

Creating Template from Document

i. Open a new or existing document

ii. Add the content and style that you want
iii. Click File → Templates → Save
iv. In Template dialog type name of new template in ‘new template’ field
v. Select the category in category list to which you want to assign template
vi. Click OK

Creating a Template using Wizard

• Select File →Wizard → type of template required

• Follow the instructions on the page of the wizard
• In the last section of wizard provide name to your template and location for saving it
 3. How to set a default template?

Ans. Setting a Default Template

i. Select File → Templates → Organize

ii. In the box on the left select the folder containing templates
iii. Select the template
iv. Click the command button and select ‘Set as default Template’ from the drop down menu

4. How can we reset a default document?

Ans. Using a Template

1. Select File → New → Templates and Documents

2. Double click the template you want to use

UNSOLVED QUESTION

i. How can you create a document using a predefined template?

ii. Suppose you have made some changes in a template. What will you do to update the same changes in the
document based on that template?

CHAPTER – 4

USING TABLE OF CONTANT

1. What is Table of Content?

• Table of content lets you build an automated table that contains all headings and its sub headings of
document in sequential manner.
• All the headings of Table of content are displayed as hyperlink which helps in navigating whole
documents quickly and easily.
• By default, Table of Content display headings up to 10 levels.

2. How can we Create Table of Content?

Ans. If you want to create Table of Content for your document, than you must ensure that all the heading of
document have been set as heading1, heading2, heading3 from Paragraph Style.

Place the cursor where you want Table of Content

Select Insert → Indexes and Tables → Indexes and Tables

Without changing anything in Insert Index/Table dialog, click OK.

 3. How to to update or modify Table of Content?
i. Place the cursor within Table of Content
ii. Right click on it and select Update Index/Tables from the pop up menu.

4. How to add title in Table of Content?

i. Place the cursor within Table of Content

ii. Right click on it and select Edit Index/Tables from the pop up menu.
iii. Type title in ‘Title’ field
iv. Click OK

5. How to change background of Table of Content?

• Place the cursor within Table of Content
• Right click on it and select Edit Index/Tables from the pop up menu.
• Click on Background tab
• Select a color
• Click OK
6 How to delete Table of Content?

• Place the cursor within Table of Content

• Right click on it and select Delete Index/Table from the pop up menu.

7. How to to convert entire Table of Content to Hyperlink?

• In the dialog "Insert Index/Table" in the "Entries" tab,

• put the cursor in the blank area before the "E#" entry
• click on the "Hyperlink" button.
• Now put the cursor in the blank area after the "#" and again click on the "Hyperlink" button.
• Now when you create the Table Of Contents it should be hyperlinked.

CHAPTER 5
MAIL MERGE

1. What is mail merge?

• Create series of multiple documents based on a single document including personal details taken (merged)
from a data source.
• It is process of merging main document with the mailing address of various persons.
• It is used to send invitations, letters, print certificate and envelops for several people.

2. What are the benefits of Mail merge?

i. Produce mass mails.
ii. Makes changes in letter easily.
iii. Much easier to proofread just one letter as compared to thousands of letters.
iv. A standard letter can be saved and reused multiple times.

3. What are the main components of Mail Merge?

There are three main component of mail merge.
Main Document:- It is the document that contains the text that you wish to send to all the recipients.
Data Source:- The data source consists of a mailing list. For example name, address city, pin code, telephone etc.
Merged Field:- It is a data item such as name, address city, pin code, telephone etc.
 4. Write the steps to create a main document.

Create Main Document:

1. Open a template and create a new Writer document

2. Write message to be communicated with everyone and keep blank space for the address
3. Save your document

Create Data Source:

1. Select File → New → Database

2. Select the type of data like spreadsheet, text, address book or database you like
3. Click Next
4. According to the type of data you selected, find its respective file containing personal information(address)
5. Then click next and continue to step 6
6. In the window select ‘yes register the database with me’ and ensure ‘open database for editing’ is unchecked
7. Click Fininsh

Merging the Data Source with Main Document

1. Open the Main document you created to merge

2. Place your cursor where you want to insert fields from data source
3. Press F4, than click + next to the database you want and than click + next to Tables and the + next to the
table you want
4. Now select and drag all fields one by one to the place you want in the document
5. Format the document as per your choice
6. Click save Merged documents button

you are done with Mail Merge.

UNSOLVED QUESTIONS

i. List any two benefits of Mail Merge.

ii. Distinguish between main document and data source.
iii. How can you register the data source of mailing labels?