Apparel &

Footwear

Getting Started

Argentis Consulting

www.argentisconsulting.com
Table of Contents
Introduction………………………………………………………….………………………... 2
1 Basic Initialization on SAP Business One……………………….……………………… 2
1.1 Basic Initialization ………………………………………….…………………….2
1.2 General Settings………………………………………….………………………2
1.3 Posting Periods……………………………………………………….…………. 2
1.4 Document Numbering ………………………………………………….………..2
1.5 User …………………………………………………………………….………….2
1.6 Freight.………………………………………………………………….………….2
1.7 Sales Opportunities………………………………………………………………3
1.8 Business Partners Groups………………………………………………………3
1.9 Inventory/Item Groups …………………………………………………………..3
1.10 Inventory/Warehouses…………………………………………………………3
1.11 Business Partners………………………………………………………………3

2 Apparel and Footwear Settings……………………………………………………….…..4

2.1 Installation Procedure……………………………………………………….…...4
2.2 Product Registration – SAP Business One……………………………………4
2.3 Setting Up the Solution – Requesting Licenses………………………………6
2.4 Importing Licenses……………………………………………………………….8
2.5 Assigning Licenses to users…………………………………………………….8

3 Apparel & Footwear Menu Options……………………………………………………..10

3.1 AdministrationSetupApparel & Footwear.......................................…...12
3.2 Design Management…………………………………………………………...19
3.3 Costing……………………………………………………………………….…..23
3.4 Inventory…………………………………………………………………………26

4 Apparel and Footwear Main Menu ……………………………………………………..35

4.1 Master Data……………………………………………………………..………35

5 Creating a New Style…………………………………………………………………......39

5.1 Product Data Management……………………………………………………39

6 Managing Styles with PDM ………………………………………………….…………..41

6.1 Production Windows Tabs……………………………………………………..43
6.2 PDM: Additional Functionalities……………………………………………….45
6.3 Creating and Managing Critical Path Activities………………………………46

7 Managing Items in SAP Business One …………………………………………………49

7.1 Marketing Documents - Selection Matrix ……………………….…………….49

8 Apparel and Footwear – Logistics……………………………………………………….52

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Introduction
The Business Blueprint contains essential documentation as the basis for the
implementation of the Apparel & Footwear Solution for SAP Business One. Here is
defined and documented all important information initialization and implementation of
software. It is very important that you review this document step by step along with the
primary responsibility of the customer project team.

This document is for consultants with advanced training in Apparel & Footwear solutions
and strong knowledge in this industry.

1. BASIC INITIALIZATION IN SAP BUSINESS ONE®

You should define the following settings in SAP ® Business One after the installation in
order to operate the Apparel & Footwear solution.

1.1 Basic Initialization

Select Administration/System Initialization/Company Details "General" tab to
define the company's address. Select from "Basic Initialization" tab the chart of
accounts template, the national currency and define another system currency if
necessary. Activate "Perpetual Inventory" check box and select "Moving Average" from
the "Item Groups Valuation Method" field. Thereafter define the data of the local bank
in the corresponding fields.

1.2 General Settings

Select Administration/System Initialization/General Settings to define in "BP" tab
the default payment terms for customers and vendors. In addition, you can save the
default payment method and dunning term.

1.3 Posting Periods

Hint: Define enough posting periods.

1.4 Document Numbering

Select Administration/System Initialization/Document Numbering to define the
number range for purchasing and sales documents.

1.5 User
Define all users in SBO.
Select Administration/Setup/General/Sales Employees/Buyers to define the sales
employees and buyers that are assigned to each sales document later.

1.6 Freight
Select Administration/System Initialization/Document Settings/General and
activate "Manage Freight in Documents" check box. Then you can select

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Administration/Setup/General/Freight to define different types of freight including the
distribution method for sales and purchasing documents.
1.7 Sales Opportunities
Select Administration/Setup/Sales Opportunities/Sales Stages to define sales
stages for opportunities.

1.8 Business Partners Groups

Select Administration/Setup/Business Partners to define customer and vendor
groups.

1.9 Inventory/Item Groups

Select Administration/Setup/Inventory/Item Groups to define item groups such us
garments, raw materials, etc.

1.10 Inventory/Warehouses
Select Administration/Setup/Inventory/Warehouses to define different warehouses
and, if necessary, one internal warehouse for allocation and transit.

1.11 Business Partners

If required, the data of customers, vendors or leads is imported with the standard tools
of SAP or with the assistance of the SAP Business One partner. Of course, you can
also define the data manually by selecting Business Partners/Business Partner
Master Data. To add new data, activate the Add mode (menu bar: "Add" button). To
facilitate data access later, we recommend using numbers with the same length, e.g.
1000, 10001 etc. for customers and 70000, 70001 etc. for vendors.

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2. Apparel & Footwear Settings

2.1 Installation Procedure

The installation procedure of the Apparel & Footwear solution consists of the following steps:

• Registration of the solution in SAP Business One

• Implementation of the solution - Order License.
• Import the license file.
• Allocation of available licenses

We will describe each of them in the following sections.

2.2 Product Registration – SAP Business One

Procedure
Once purchased the solution will be given two essential files for installation and registration in
SAP Business One as an add on program, an executable file and a registration data file (file
extension. "Ard").

Setup Files and Apparel Apparel solution.

Based on these files the next steps are:

Scroll through the following path in the main menu of SAP Business One:
"Administration"  "Add-ons"  "Add on Administration”
 The resulting form, "Add On Administration" will show you two lists add-on solutions
available and assigned to the company.
 To register Apparel & Footwear solution, click on the button "Register Add on."

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 On the “Add-on Registration” window, under “Installation Information” click on the
browse button for the “Registration Data File” and locate the registration data file
(extension. "Ard").
 Once the file is located, select it and click the “open” button to make the registration.
 “Registration File” and “Installation Package” paths should be fill out automatically.
 Select the two check boxes "Link to current GL society" and "Install as part of
registration."

 Click the OK button.

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  The Apparel and Footwear add-on will now install, a setup window will open at this
point.
 On the “Welcome to Argentis Consulting Add-on installer” click on the “Next” button.
 On the next window, select the default installation location where you want the
solution to be installed. By default, the location is where SAP Business One locates all
add-ons. Once the location is chosen, click the "Install" button.
 On the final screen of the wizard, click "Finish."
 The status bar in SAP Business One will display a legend showing the degree of success
of the installation of the solution.
 Once the installation is finished successfully, Apparel & Footwear solution will be listed
on the "Add-on Administration" window in the Add-ons assigned to the company.
 To finish the installation processes click the "Update" button and then click the OK
button.

The Apparel and Footwear add-on version may vary

To install the crystal reports and documents, please select the Apparel and Footwear - Reports
and Crystal Reports Runtimes Installer.exe . This will install all documents in the specified
folder.
Note: it is important to install the documents in a shared folder. We recommend using the
C:\Program Files (x86)\SAP\SAP Business One Server\B1_SHR\ and create a folder (Example:
AF-CrystalReports).

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2.3 Setting Up the Solution – Requesting Licenses
Procedure
Upon registration of the solution, you have to perform a series of steps to activate it:
 Scroll through the following path in the main menu of SAP Business One:
"Administration"  "Add-ons"  "Add-on Manager"
 Select the record for Apparel & Footwear solution, and then click on the button "Start"
This will start the solution, resulting in the creation of an entry in the main menu of SAP
Business One with the name "Apparel and Footwear"

Once the solution started browsing the following path in the main menu of SAP Business
One:
"Administration"  "Setup"  "Apparel & Footwear"  "Setup"  "SQL Server
Settings".
 Enter the password for connecting to SQL server for you company DB Server
 As this is the first time you start the solution need only enter your password in the "New
Password".
 Click the Refresh button and then click the "Connect" button.

 In the status bar of SAP Business One will show the degree of success of the connection
to the database server.
 Close the form.
 Once connected to the database server go through the following path in the main menu
of SAP Business One:
"Administration"  "Setup"  "Apparel & Footwear"  "Setup"  "Installation ID".

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  As a result the form "Get Installation ID." Opens. Click on the "Get" button.
The installation ID from SAP Business One will display.
 Copy it and send it to Argentis Consulting. The company will provide a license file based
on this ID, required to run the solution.

2.4 Importing Licenses

PROCEDURE
Locate the license file requested in the previous step into a local folder and perform the
following steps:
 Scroll through the following path in the main menu of SAP Business One:
"Administration"  "License"  "Apparel & Footwear License"  "License File
Manager".
 In the resulting form, browse for the license file (XML). You can locate it by clicking the
browse button next to the text box.
 Once located the file click on the button "Process License File." The status bar will
indicate the result of the process
 Close the “Apparel and Footwear licenses manager” window.

2.5 Assigning Licenses to users

PROCEDURE
Once imported the license file perform the following steps:
 Scroll through the following path in the main menu of SAP Business One:
"Administration"  "License“ "Apparel & Footwear License"  "Manage User
Licenses".
 The form includes the users available in SAP Business One, which may be assigned to the
licenses available by clicking the mouse in the selection box next to them.

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Assigning licenses in Apparel and Footwear.

 Once the licenses are distributed, click the OK button.

In order to request additional licenses or any information regarding licensing contact

[email protected] or login a ticket to portal.argentisconsulting.com (partner or
customer portal)

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3 Apparel & Footwear Menu Options
STRUCTURE
The installation procedure of the Apparel & Footwear solution will create two main menu
options:
 One in "Administration"  "Setup”  "Apparel & Footwear":

And an entry in the main menu called "Apparel & Footwear ".

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Apparel and Footwear module. The main apparel & Footwear menu option groups apparel
specific functionalities as well as standard modified SAP object (sales orders, purchase orders,
etc)

Note: Both pictures are related to version 1.2.7.72.54 and SAP Version 9.02.002 PL 10. Actual
screens may vary depending on your software version. The options in this sections are apparel
specific functionality.

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3.1 Administration  Setup  Apparel & Footwear

INTRODUCTION
Initially this is the most important menu for the solution. On this sub-menu, you will find the
options needed to perform the initial configurations to implement the solution.

We will describe each of the sub-menus that make up this menu, all the components and their
functions.
You should define the following settings in Apparel & Footwear.

Administration  Setup  Apparel & Footwear

WARNING
The contents of this document correspond to the version 1.2.7 of the
Apparel and Footwear solution. If you have purchased another version,
please contact Consulting Argentis to obtain the appropriate version.

Through the sub-menu options under "Setup" you can make the settings needed for the
implementation and proper functioning of the solution.

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General Settings

Choosing this option will open the form "Apparel & Footwear Setup". Its content is divided into
the following tabs:
 Item Master Data Tab articles: In this tab you must set the following fields:

o Company fixed-Digit UPC Code: Add the fixed digit assigned to the company,
used for the creation and allocation of UPC barcode (Universal Product Code).
o Auto batch / roll sequence: Check this box if you want the Lot IDs are generated
automatically and sequentially.
o Approval required. Check this option if you want to alert a user if a style needs to
be approved before creating master data in SAP Business One
o Display AF Item Master Data form on items creation. Select this option if you
want to open the Apparel Master Data when creating or updating inventory in
SAP Business One.
o Mandatory fields: List of fields in the table Apparel item master data where you
can mark the fields to be required as mandatory.

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o Documents Settings Tab: Use this tab to configure the following:

o List of Documents: A list of all the documents of SAP Business One (Sales Order,
Delivery, Returns, etc.). You can select for each of the following options: Block
duplicated items, duplicated items Notice, Block Reference Duplicate, Duplicate
reference notice, Lock article without UPC, UPC Article without notice.
o Show Log when creating sales orders from the wizard: The solution includes a
wizard for creating Sales Orders, if this option is checked, at the end the creation
of Sales Orders it will open the corresponding log.
o Show Log by creating deliveries from the wizard: The solution includes a wizard
for creating deliveries, if this option at the end branded the creation of these will
open the corresponding log.
o Use Embroidery – Engraving. Select this option to initialize this module.
o Display Matrix in Documents Forms: Select this option to open the Apparel
matrix automatically
o Split Inv. Transfer by Warehouse: select this option to create multiple documents
when selecting different warehouse in inventory transfer process, this is
commonly used when transferring styles to stores.

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 o Split Sales Documents by Ship to: select this option to create multiple sales
orders from the Apparel Matrix. This is used for large orders for multiple
customer ship to addresses.
o Display all sizes by scale in Matrix and Documents. Select this option to show the
entire size-run in marketing documents (add and edit form)

 Production tab: In this tab you must set the following:

o Default Price List: Use this field to select the price lists created, you want to be
defaulted in the production process.
o Currency default: In this field you can select from among the currencies set for
the company that you want to be applied by default to the production process.
The following options are self-describable:
o Display a warning in Cut Tickets when components falls into negative stock
o Block Cut Tickets when components falls into negative stock
o Goods Issue Decrease Account: In this field you can select the account used to
reduce inventory when receiving raw materials from vendors (and issue from
WIP)
o Filter Business Partners Prepacks on Order: Enable this option if you want to
filter prepacks on marketing document linked to the BP selected

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o Labeling Tab: In this tab you must set the following:

o UCC 128 or fixed digits of the company: In this field you may enter the code
assigned to your company to generate bar code labels EAN-UCC 128.

o UCC 128 or Next number: This field can enter the tag number from which to start
with the assignments.

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o Path Tab: This tab must configure the following fields:

o Articles or Pictures: In this field you can enter the path to the folder where you
saved the images associated with styles or Raw Materials

o Label Matrix or Print Command: In this field you can enter the path to the folder
where the executable file print command, the Label Matrix software. (Only for
label Matrix owners)

o UCC labels or File 128: In this field you can enter the path to the folder where
you saved the file created by the solution to the UCC 128 label printing.

o Price list Tags: In this field you can enter the path to the folder where you will
find price lists for the UCC 128 label printing.

..

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Installation ID

Choosing this option will open the form "Get Installation ID" window, from where you can get
the installation ID for SAP Business One site. To do so you need to click on the "Get" button,
and as a result, it will indicate the installation ID. In case you need to license or re-license your
solution, copy it and send it to Argentis Consulting. The company will provide a license file
based on this ID.

SQL Server

This option opens the form "SQL Server Password." You need to enter the SQL server password
for the server where the SAP Company Data Base resides.

The first time you start the solution need only enter your password in the "New Password", if
you wish to change, the current password for connection must complete both the "Old
Password" and the "New Password".
Then click the Refresh button and finally on the "Connect".
In the status bar of SAP Business One will show the degree of success of the connection to the
database server SQL. If you can’t remember the password click on the button "Clear."

Crystal Report Setup

Choosing this option will open the form "Crystal Report Setup" window. Here you can configure
the execution of Crystal Reports, or associate them with the forms or menu options. Please
refer to installation of documents and reports as a separate installer below.

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 EXAMPLE
You can associate the report "TechPack" to form "ARGNS_MODEL" which
is the Style object in SAP

Installing and updating reports

To download the crystal reports to the share folder go to

http://www.argentisconsulting.com/Apparel/Reports/Index.htm

The silent installation will deploy all reports in the folder. In case you need to update an icon
will be created in the desktop.

3.2 Design Management

INTRODUCTION
Through the "Design Management” sub-menu options, you can make the settings needed to
manage season related and design processes within the solution.
We will describe all the options in the following pages.

Seasons
Go to Administration --> Setup  Apparel & Footwear  Setup  Design Management 
Seasons.
Enter seasons as needed. Usually, Styles belong at least to a Season and Collection

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Collections
Go to Administration --> Setup  Apparel & Footwear  Setup  Design Management 
Collections. Enter collections as needed. During the design stage styles are linked to a collection

Add subcollections if needed.

Worfkflow – Phase Master

Go to Administration --> Setup  Apparel & Footwear  Setup  Design Management 
Workflow  Phase Master. Enter all phases needed to track activities during the product
lifecycle. Styles can be linked to a phase template.

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Enter the Role that will be assigned to the task, manager, SAP User and lead time (estimated
time to complete the activity).

Workflow – Phase Routing Template

Go to Administration --> Setup  Apparel & Footwear  Setup  Design Management 
Workflow  Phase Routing Template. Select the phases needed to create the critical path
activities for styles and other type of projects.

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POM (Point of Measurements) Definition
Go to Administration  Setup  Apparel & Footwear  Setup  Design Management 
POM Definition. POMs are used to enter general and detailed measurements for body parts.
Then you can create template to link in the product data management module.

POM (Point of Measurements) Templates

Go to Administration --> Setup  Apparel & Footwear  Setup  Design Management 
POM Templates. POMs are used to enter general and detailed measurements for body parts.
Select the measurements from the POM Definition table.
IMPORTANT: you need to create product groups and scales (sizes) before creating POM
templates.

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3.3 Costing

INTRODUCTION
The costing section allows companies to setup the costing scenario for local and outsourced
production scenarios

Operation Templates
Operation templates allow you to setup the cost and sequence of operations needed to
produce a finished or semi-finished style.

Costing Schemas
Costing schemas serve as templates to calculate the final price of the style. Costing schemas are
used in the costing sheet as percentage in top of purchase and production costs. An example
would be different fees applied to importing the garments.

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Resource Types

For local production scenarios, define your resources to be used. An example would be
CUTTERS, WASHERS or QA personnel. They are then grouped in Work Centers (see below).
Resources can be machines, humans, etc.

Work centers
Work centers are small units used in the production process. Work centers group resources and
they can be scheduled in the production pipeline (version 1.2.7 does not include planning and
scheduling)

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Shifts

Shifts are used on the PDC (Production Data Collection)

3.4 Inventory

INTRODUCTION
Through the “Inventory” sub-menu you will find all the options to make the settings needed for
management and classification of inventory items of your company.
We will describe all the options in the following pages

Product Line
Choosing this option will open the form "Product Line". You can define the product lines in
which your company classifies inventory items.

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 EXAMPLE
Sport Clothes, Ladys , etc

To do so fill in the fields "Code" and "Name" and click on the button "Update."

Product Groups

Choosing this option will open the form "Product Group". Here you can define groups in which
classified its inventory items.

EXAMPLE
Pants, Shirts, Bras, etc.

To do so fill in the fields "Code", "Name" and "NRF Code" (code provided by the NRF for the
generation of UPC bar codes) and click on the button "Update."

..

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Divisions

Selecting this option, you can access the form "Division". It may define the divisions in which
you classify the inventory items.

EXAMPLE
Men, Ladys, Kids, etc.

T do so, fill in the fields "code" and "name" and click on the button "Update."

Years
Selecting this option you can access the form "Years”. It may define the years in which you
classify inventory items.

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 EXAMPLE
2009, 2010, etc.

To do so fill in the fields "Code" and "Name" and click on the button "Update."

UPC Tags

Choosing this option will open the form "UPC labels." Here you can upload the files
corresponding to the UPC labels with which they associate with its inventory items.
To do so fill in the fields "Code", "Name" and "File" and click the Refresh button
Note: UPC tags only work with LABEL MATRIX or ZPL/EPS printers.

LABEL MATRIX SYTEM REQUIREMENTS

Processor:
600 MHz Pentium III-compatible or faster (Minimum)
800 MHz or faster (minimum required for Windows® Vista) (Recommended)

Operating System:
o Windows® 7 x32/x64
o Windows Server 2008 R2 x64
o Windows® Vista x32/x64
o Windows Server 2003 x32/x64
o Windows XP x32/x64
o
Memory:
o 128 MB RAM with Windows® XP (256 MB recommended)
o 256 MB RAM with Windows® Server 2003 (512 MB recommended)
o 512 MB RAM with Windows® Vista (1 GB recommended)
o 512 MB RAM with Windows® Server 2008 (2GB recommended)
o Hard drive with at least 150 MB of available space

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Size Equivalences

In many cases size equivalences are used to specify different size dimensions based
regional requirements. The below is an example. A UK shoe size chart linked to other
country size chart.

In order to setup this new features in the AFS solution go to Setup  Apparel and
Footwear  Setup  Inventory

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Size chart (Scale)

Create the main size chart. This will be used as the main size linked to styles and SKUs

Size Equivalence Dimensions

Enter the different dimensions

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Size Equivalence Master

You can create one size equivalence per size chart. To add a new entry switch to add the mode.
Select the scale. Enter a dimension and all the values. Right click in the row to add a new
dimension. Click add when done

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Variable Equivalence Master

Usually variables are used to specify a 3th attribute to the style. Now it is possible to add
equivalences to the variable. An example would be a bra cup size.

Item Segmentation

Usually Apparel Companies recognize different segments or attributes for their products. Styles
attributes may range from Style code to Size or sleeves. Shoes may have a fourth segment such
as width or finishing. To build the SKU number in Apparel & Footwear, first you need to create
your product segmentation groups.

Apparel and Footwear Groups

Choosing this option will open the form "Apparel & Footwear Segmentation." Here you can
define different apparel groups (Shoes, Shirts, Raw Materials) based on the type of product
segmentation used (Code-color-size / code-color, etc).
In order to create a new product segmentation, fill in the Name field segmentation and then
select the segments to be included in the codification. Completing the fields" Segment Name ","
Max Length” which shall indicate the maximum number of characters allocated to the segment
within the coding (taking into account that the sum total of the characters assigned to all
segments must not exceed 20 digits).

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You can also check in the "Default Description" checkbox by which you may include the
description of each segment as the product description in the master data
If needed, in the field “Use a separator" enter the character to use separator between different
segments.

If you want, your segmentation be available for the encoding of new items just select the
checkbox "Active."

EXAMPLE
Segmentation Name: “Apparel”
Style/Style - Max lenth “5”
Color – Max Lenght “3”
Scale – Max Lenght “2”
Size – Max Lenght “2”
Use Separator: “-”
To add the item "blue pants man-size" and assign inventory segmentation
"Clothing"
You must create a product for "pants" in the module "Product
Management" in which the code should not exceed 5 characters, for
example, 99283
You must create a color to "blue" in the "Color Chart" which code may not
exceed three characters, ex: BLE

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 You must create a scale for "man" in the "Master of Scales" whose code
may not exceed two characters, for example: HM and size to "extra large"
code which may not exceed two characters, for example: XL
Once these segment are entered, resulting inventory item should be:
99283-HM-BLE-XL

..

4 Apparel and Footwear main menu

4.1 Master Data
Color Master

The color master is the library that manages all the colors and textures that will be included as a
segment of the products generated in the PDM module. To access the color master window on
the SAP menu, go to Apparel and Footwear / Master Data / Color Chart.

The color code segment should not exceed what is indicated in the segmentation to be used for
style

Color Chart

The color chart is the template to be used across a season or collection for all styles
Color charts are linked to the style.

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Scale Master

Apparel & Footwear allows the creation of multiple types of scales with its size chart, which are
then associated with the products in the PDM module. The scale code and its length should not
exceed what is specified in the segmentation of items.

Variable

The segment variable is used to add a third attribute to the style. This segment can be used to
define the width of shoes, or the finishing of the same style code.

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Size Run
A new feature to set size runs has been added. Now users can define size run codes with
quantity and % information. Right click in the scale master  create size run. This option is also
available from the main menu

Enter the % and quantities for the size run and save de form.

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When entering a document and after selecting a style, users can pick a size run code from the
list and applied to the document. If no total quantity is entered the form will display the
quantity stored in the ATY field for each size.

If a total quantity is entered the % linked to the style will be applied.

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5 Creating a New Style

5.1 Product Data Management

The product data management module manages all information about the conception, design
and data repository of a product within the company. Is a collaborative tool used to enter,
review and share elements related to a style or raw material (trim or fabric). You can add
specifications, images, materials list, construction details, dimensions, cost of design and
management of samples. All this data can be accessed by internal users (designers,
department) collaborating along the product lifecycle.
When managing styles, you can link multiple images and colors as well as scale types (US, EU,
etite, etc)

You can manage all the libraries of colors and materials and create multiple sourcing and
managing design costs.

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The Product Data Management includes the following features:

Colors chart or templates

The color chart is the library to manage all the colors and textures that will be included as a
segment of the products generated in the PDM module. To access the library to add, delete or
change colors go to Apparel & Footwear / Master Data / Color Chart.

Scales
Apparel & Footwear allows for the creation of multiple scale types and sizes, which are then
associated with the styles in the PDM module.

Design and Concepts

The designers and marketing department employees can work from concept (storyboards),
drawings and everything related to the creative phase, managing documents and changes. You
can link PDFs, word documents, images etc. Designers always have the option to open and
manage illustrator (or any other design tool) files.

Workflow
Workflow provides simple and effective time and action calendars to track progress through
the product lifecycle. A configurable tool allows the creation of critical path activities. Tasks are
associated to the different activities and are duration-based. Activities and tasks can be
associated to styles for calendar management.

POM (Point of Measures)

All technical product information is entered in this section. The point of measure chart is
entered, recognizing the size chart and product type and facilitating the data entry. You can
also enter the production and assembly instructions. The development of specifications is
improved since common products measurements can be imported, and you can also copy
existing database product specifications from templates.

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Costing
The materials management department uses this module to generate the different
sourcing (materials management) and reach the costs associated with the style. From this
module you can export to inventory and production when approved.

Alerts and Activities

All users with authorized level can register and update activities in the event calendar. In case
data needs to be reviewed by a manager (e.g.: prepack approval), the module generates an
alert indicating to the user this action. The product calendar can be synchronized with Outlook
if the user runs outlook integration add on

Tech Pack

The specification package (Tech Pack) is the repository of product information generated by
users involved in all phases of design and development and is used as a contract for the
production phase, (internal or external process). The package can be exported to Acrobat
Reader, Excel and sent to internal or external users (suppliers) via email.

Fitting Management

This section records all testing phases. All data related to testing are entered, recorded, date,
time and user who entered the data

6 Managing Styles with PDM

Choosing this option will open the form "Product Data Management" where you can fully
manage the creation of a product from the assignment of colors and sizes to assembly
instructions, BOM, etc.
The following are the main components of this module:
 Code Field: In this field, you must enter a code that identifies the product. Remember to
take into account the definition of the segmentation that was assigned to the product,
i.e. if the definition of segmentation you apply five characters assigned to the product,
the length of this code shall not exceed those five characters. Otherwise, you will not be
able to add the record afterwards.
 Description Field: In this field, you must enter a minimal description of the product. The
character limit for this field is 254.

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 Product Line field: Use this field to select from a dropdown list of available product lines
(for the generation of product lines to see the menu option Administration / Setup /
Apparel & Footwear / Inventory / Product Lines).
 Segmentation Filed: Use this field to select from a dropdown list of items available
segmentations (for the generation of segmentation of items in the solution view menu
option Administration / Setup / Apparel & Footwear / Inventory / Segmentation
articles).
 Product Group field: Use this field to select from a dropdown list of product groups
available (for the generation of product groups in the solution view menu option
Administration / Setup / Apparel & Footwear / Inventory / Product Groups).
 SAP Item Group field: Use this field to select from a dropdown list of item groups
available in SAP Business One (for the generation of product groups in SAP Business One
view menu Administration / Setup / Inventory / Item Groups).
 Division Field: Use this field to select from a dropdown list of available product divisions
(to generate more divisions in the solution menu option Administration / Setup /
Apparel & Footwear / Inventory / Divisions).
 Seasons Field: Use this field to select from a dropdown list of the seasons available (to
generate more seasons in the solution menu option Administration / Setup / Apparel &
Footwear / Inventory / Seasons).
 Years Field: Use this field to select from a dropdown list of the years available (for the
generation of years in the solution view menu Administration / Setup / Apparel &
Footwear / Inventory / Years).
 Price List field: Use this field to select from a dropdown list of available price lists (for
the generation of price lists in Administration / Setup / Apparel & Footwear / Inventory /
Price Lists)
 Main Warehouse Field: Use this field to select from a drop down list one of the stores
available in SAP Business One (for the generation of SAP Business One stores see menu
option Administration / Setup / Inventory / Warehouses).
 Country of origin Field: Use this field to enter your country of origin of the product if the
product is manufactured outside the country where your company is established
 Ship Start Date Field: This field must enter through the date picker, the date on which it
is planned to ship the product from its place of origin
 Ship Cancel Date Field: This field must enter through the date picker, the date on which
it will cancel the shipment of the product, if it has not been completed so far.
 Owner: Indicate which SAP users will own the product.
 Active checkbox: Using this selection box you can activate or deactivate the selected
product, it indicates whether the style is active. Select this options if you don’t want the
product to be selected in any process.

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  Image Management

 Select the camera icon ( ) to add an image to style

 Select the camera icon ( ) to remove the selected image style

 If you want to access all the product images, use the browsers ( ).
 The icons ( ) are used to link an image to the tech pack
 The button "Preview Files" opening of the form allows you access to all images.

6.1 Production window Tabs

Scale
Select the types of scale and size that will be linked to the style. Once assigned they can be
edited in design stage. When items are created as SAP, they remain linked to the style.

Color
Using the "Add Colors", you assign the colors available for the style

Design and Concepts forms

This form allows you to keep records, concepts or any document relating to the product

Construction Details
Here you can enter comments minutes or style building details

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Cost Sheet
Apparel and Footwear manages costing sheets (used during the costing process) and when
approved it can be used to create a production bill of material or getting the cost for
outsourced manufacturing process. During the design stage and planning, different sheets can
be created to determine costs. To create a new sheet, select the button "Add Cost Sheet",
which will open a form.

To add materials, select the "Add A.F items", or browse for any material in the grid if you want
to add a work (sewing), materials, etc. If you want to use the matrix, select the operation tab
(create operations in the item mater data)." Add a cost schema (indirect costs)

Once the style is approved, the user can generate the BOM information in SAP by selecting the
option (Create/UpdateBOM)

Fitting
The form fitting handles comments and traceability of style testing and fitting process

Comments
Enter general comments or technical details

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6.2 PDM: Additional Functionalities
Copy Styles
The user can create new styles by copying existing styles basic information in the database.
Select "Copy." Then choose the desired style.

Approval
If the style has to be approved by a user and specified in the initialization (Administration /
Setup / general settings / approval required), the user must approve the owner of the style with
this function

Events
With this option, you can create SAP B1 activities related to the style, making the collaboration
between departments

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6.3 Creating and Managing Critical Path activities

In order to create a new project, right click over the style. Select ‚‘New Project’.

All critical activities defined in the workflow template, with managers, SAP users and default
business partner is loaded automatically. Make the desired changes

1. Select if the planning is backward or forward

2. If needed, select a holiday calendar. These dates will not be taken as workable days
3. Enter the date (start or end date depending on the planning)

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Click Add. A new Project is created for the style. Although no activities are assigned yet, you can
check the date in the gannt view
Right click on the project Diagram  View Diagram

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Assigning Activities to Users

Once the planning takes place, employee and users are assigned you can create all activities by
selecting option  create activities

Controlling Activities
There are two options to track your critical path activities. Go to Controlling  Critical Path
Overview. Click on the “Filter Search” option. This will display all CPs. Select a filter at the top if
needed (season, collection, subcollection, etc).
From there, you can view a specific activity by selecting it and pressing the “View Activity”
button, and check if it has attachments or linked documents for example.

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7 Managing Items in SAP Business One

Apparel and Footwear allows users to work in early stages of design. To select all styles and
their attributes (size – color - etc) in the Sales, Purchase, inventory and production module, you
should generate the data in SAP and then manage them inside the PDM module in case
something needs to be updated (such as color availability).
To manage the style and its attributes in SAP, select "Generate Master Data” which will open
the Apparel & Footwear Item Master Data

From this form you can manage all data, access stock information and parameterize the styles
in SAP. It contains standard information as well as User Defined fields. You can also create UPC
codes in Batch mode for all SKUs.

7.1 Marketing Documents – Selection Matrix

Once items are managed and updated in the Apparel and Footwear item master data, the user
can use the selection matrix in all SAP Business One Documents like Purchase or Sales orders.
The matrix selection includes the following features:

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Color – Size Selection

Apparel and Footwear to select products and their attributes quickly through the screening
matrix

To load items to a document of SAP Business One:

1. Open a Purchase or Sales order
2. Press the “Add Apparel & Footwear Items” button
3. Select the Product Segmentation group (eg, Finished Goods) – Optional
4. Select the style
5. The matrix automatically shows available colors and sizes.
6. Enter the requested quantities.
7. Select the “Add Content” button

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Apparel Matrix. Real Time Stock Access level

As you entering the quantities in the matrix, the user may verify the stock in the store selected
in the matrix. If you need to access inventory movements in the future, you can use the module
or ATP (Available to Promise)

Available to Promise (ATP)

The module Available to Promise is designed for businesses that need an efficient way to
calculate the quantities available and delivery dates of the items ordered to comply with the
dates requested by the client on the basis of future product availability inventory. This
functionality provides users with more precise information on the quantities available and
planned delivery dates, while raising a sales order.

Setting Up the ATP Module

 Handling Time. The time of collection, packaging and shipment in the warehouse
(Warehouse setup)
 Delivery. Delivery time in days for the type of shipping selected customer type (Shipping
types setup)
ATP Information
 Quantity ATP. The amount that can be pledged at the requested delivery date
 Start date of shipment. It is the sum of the first available date and time manipulation.
 Date of delivery: Date is the sum of shipping and shipping time.
 Date of transaction: The ATP engine calculates the amount of ATP for each day that a
transaction occurs in the system. The amount of ATP that date will also be the ATP qty
for all days of the date of the next transaction, ie, emission or reception.
 TRANS OUT: Sales Orders, manufacturing orders (if part of the list of materials) will be
the only outflow of inventory transactions covered by the ATP module.
 IN TRANS: open purchase orders and production orders (released) will be the only
significant income transactions by the ATP module.

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8 Apparel & Footwear – Logistics
In textile, apparel, and footwear companies, SKU and Bill of Material complexity is a challenge
that you face across your supply chain systems. With Apparel and Footwear for SAP Business
One dimensional capability, you can manage your data at the end item level to successfully
forecast, plan, and manufacture your product, delivering the right product and controlling your
inventories.
The following section explains best practices on how to use Apparel and footwear across the
supply chain.

Add Mode

When opening documents you have the option to open the matrix automatically. (see section:
general settings). Otherwise, click on the “Add A.F Items”. The following process explains hot
to add new styles, raw materials or any segmented items using the AFSB1 matrix.

1. Open matrix and select a Business Partner (if not selected in the document)

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2. Select the group or the style.

3. Once the style is selected all information is populated from information available from
the PDM (colors and size available).

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 4. Enter quantities needed in the matrix. Check availability, select if you need to split the
document by ship to (sales, purchases and inventory) only if you have selected multiple
ship to values in the matrix.

Edit Mode

Once you have the document ready, there is the option to edit the quantities only if the line is
open. Click on the desire cell inside de matrix and change the quantity  Update the
document.

Create multiple documents

Creating marketing and inventory documents can be a demanding process in the Apparel and
Footwear industry. For example, you can have a huge Sales Order, multiple styles, and multiple
customer ship to address. The solution allows the user to select a style, and add to the same or
different documents.
Select the “add A.F items” if it is not already opened. Go to Stores  Click on the search button
 Select the warehouse or store number  click OK

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1. Add quantities to the matrix and click add. Keep adding styles before closing the matrix.
When you are done click on DONE (IMPORTANT: if the user click done and you want add
or edit one of the documents, this process must be done individually.)

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2. Enter the rest of the data, review each document and click add in all of them. All
documents are created in SAP Business One.

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Argentis Consulting is dedicated to the development, distribution
and support of recognized certified solutions for SAP Business One,
as an SSP (Software Solution Provider) with a Gold Partner status.
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Contact Information

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