CATALOGUING: WEEK ONE

LECTURE NOTES

Nature of non-print items

Non-print material is any material that is available in any other form, that is not printed material.
They are vital information and learning resource materials found in modern libraries. In several
ways, non-print materials differ from printed materials. One of the primary distinctions is that a
machine must act as a go-between for information and the user of nonprint material. Non-print
materials are classified into two types: audiovisual materials and electronic materials.

Audiovisual Materials

Audio-visual material is a generic term for information content stored and transmitted in media
formats that use images and sounds instead of, or in addition to, textual matter. These materials,
also known as instructional media materials, are educational aids that primarily work through the
senses, particularly hearing and sight. These materials are as follows: Audio- cassettes 

 Videotapes
 Motion picture films
 Slides
 Microforms
 CD-ROMs
 DVDs
 Photographs

The libraries that have these materials also have the necessary equipment to use them, such as
motion-picture projectors, television sets, record and tape players, and overhead projectors.

Electronic Material

Computers and related electronic resources have become essential components of modern
libraries. The importance of electronic resources cannot be overstated. Electronic resources, also
known as e-resources, have increased the value of libraries in order to provide better services to
their users. Any library material that is made available electronically is considered an electronic
resource. These are the library resources that include electronic or e-format documents that can
be accessed locally or globally via the Internet. A large number of reference books are also
available in electronic form. E-books, e-journals, e-databases, e-magazines, e-images, e-audio,
digital library projects, electronic exhibitions, e-newsletters, e-conference proceedings, and other
e-resources are available to users. Many of the electronic resources are available for free to
anyone via the Internet, but some are commercial and must be paid for. One of the most
important aspects of today's world is information and communication technology. It has
transformed society into an information society and has become a way of life. This shift is
mirrored in today's libraries. E-books, e-journals, and e-databases are examples of electronic
resources.

Practical using AACR2 R to catalogue non-print items

AACR (Anglo–American Cataloging Rules) is a popular cataloguing code. It was first published
as the Anglo-American Cataloguing Code in 1908. (AA Code). The ALA Cataloguing Rules for
Author and Title Entries were revised and published in 1949. Following the 1961 International
Conference on Cataloguing Principles (ICCP), a new international code with a set of rules was
developed. Following that, in 1967, the AACR (Anglo – American Cataloging Rules) were
published. The American Library Association, the Library of Congress, the Library Association,
and the Canadian Library Association collaborated on the code. It was dubbed AACR-1. The
revised second edition of Anglo-American Cataloguing Rules was published in 1978 as AACR-
2. The following organisations prepared it: American Library Association British Library
Canadian Committee on Cataloguing Library Association Library of Congress After a ten-year
period, certain provisions of the 1978 edition were revised and published in 1988. As a result, the
most recent revised edition of the Code is AACR-2R (2nd revised edition).

Non-print materials, such as video recordings, kits, computer software, and sound recordings, are
catalogued in the same way that books are. The cataloguer must still identify the title, publisher,
and date of production, as with books, but many audiovisual items will not have identifiable
authors. When cataloguing such materials, the numbers of frames, kit components, or recording
duration are identified rather than the number of pages.

The General Material Designation [GMD] is included in the catalogue entry to inform the user
that the item is not a book. It is appended after the title in square brackets [] and indicates the
item's precise format. As with subject headings, only specific terms should be used as GMDs.
The most common ones that are likely to be found in a school library are as follows:

1. Activity card (see kit)

2. Kit (containing 2 more media)
3. Computer file (replacing map Machine Readable model model Data File, as the GMD for
picture computer software)
4. Realia chart
5. Sound recording
6. Filmstrip
7. Transparency
8. Game
9. Video recording
10. Globe
The Specific Material Designation [SMD] is a term indicating a special format of material (usually the
format of the physical object[s]) to which items belong (e.g., videodiscs and videocassettes).

VIDEO RECORDINGS

Sources of information: Usually the main entry is by title.

Physical Description Area List:

1. The number of videorecordings.

2. Running time as stated on the item.
3. Other details such as sound and colour.
4. Note Area
5. The presentation format such as VHS or Beta should be indicated in this area

Videorecording (Card Example)

VR
971 The newcomers: 1911 [videorecording]. --
NEW [S.1.] : Nielson-Ferms, Inc. for Imperial Oil Ltd.
1 videocassette (60 min.) : sd., col. -- (Newcomers : inhabiting a new land)
Format VHS.
Summary: Looks at a Danish couple in New Brunswick who cannot
decide whether to remain in Canada or return to Denmark
1. Danes in New Brunswick -- Drama. 2. Canada --
Emigration and immigration -- Drama. I. Series.

Note the use of the prefix “VR” above the call number to indicate a videorecording
Videodisc (Card Example)

VD Sea creatures [videorecording].

.92 2nd. ed. -- New York : Phoenix Films, Inc., c1992.
574 1 videodisc (24220 fr.) : sd., col., 12 in. + 1 teacher’s guide.
SEA
System requirements: 12 in. videodisc player capable of
playing CAV discs with barcode scanner.
Summary: Interactive videodisc program designed to
introduce viewers to a variety of sea creatures.

1. Marine biology.

Computer Software
The GMD “computer file” is used to describe a file containing data, programs, or
both, encoded for manipulation by a computer. Computer software is another area
of specialized cataloguing.

Sources of Information Information for the record is to be taken from the following
sources in exactly this order:

1. Title screen(s)
2. Menus or other internal information
3. Labels attached to the disk (verified)
4. Documentation or manuals provided with the disk
5. The container (verified)
6. Other published descriptions of the file
7. Other source

Physical Description Area List:

1. The extent of the item (e.g., 1 computer disk or cassette).

2. Sound and colour if applicable.
 3. The physical dimensions of the disk. 1 computer disk : sd., col. ; 3½ in

Note Area:

A system requirements note is mandatory. Include the make and model of the
computer, amount of memory, name of the operating system, and any peripherals
which may be required such as a mouse. The statement “System requirements:”
must precede this information

. Computer Software (card example)

CF
010 The bibliography writer [computer file] -- Version 4.0 --
BIB Chicago, Ill. : Follett, c1995.
1 computer disk + 1 guide.
System requirements: IBM or capable, 386 or higher; 4 MB of RAM.
Title from title screen.
1. Bibliography -- Design and construction.
Computer Software (CD-ROM) (Card Example)

CR
567.91 Microsoft dinosaurs [computer file]. --
MIC [United States] : Microsoft Corportation, c1993.
1 computer laser optical disk : sd., col. + 1 user's guide.
-- (Microsoft home) (Exploration series)

System requirements: IBM PC or compatible

(386SX or higher microprocessor) ; 4 MB of RAM,
2.5 MB of hard-disk space ; MS-DOS operating system, version 3.1 or
later, Microsoft Windows operating system version 3.1 or later; CD-
ROM drive; audio board, VGA displays (for 16-colour support) or
VGA+ displays, (for full 256-colour), Microsoft mouse or compatible
pointing device, headphones or speakers.

Title from title screen.

Summary: Presents over 1000 colour illustrations and
photographs of dinosaur images. Includes spoken pronunciations, 200
illustrated articles with more than 800 pop-up windows. Also includes
. animated video clip.
1. Dinossaur