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MS-ACCESS (1)

This document provides a step-by-step guide on how to create tables, queries, forms, and reports in MS Access. It includes instructions for adding attributes, changing data types, performing queries, and generating reports. Each section outlines specific actions to take within the MS Access interface to achieve the desired outcomes.

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shravya.pattiri
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© © All Rights Reserved
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1 views

MS-ACCESS (1)

This document provides a step-by-step guide on how to create tables, queries, forms, and reports in MS Access. It includes instructions for adding attributes, changing data types, performing queries, and generating reports. Each section outlines specific actions to take within the MS Access interface to achieve the desired outcomes.

Uploaded by

shravya.pattiri
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 23

TO CREATE TABLES IN MS ACCESS:

STEP 1:SEARCH “ACCESS” IN YOUR WINDOWS.

STEP 2:SELECT MS ACCESS.

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STEP 3:SELECT “BLANK DATABASE” TEMPLATE IN HOME

IT WILL ALREADY HAVE TABLES IN IT ,HERE IT IS ‘TABLE1’ ,WITH


A FIXED ATTRIBUTE ‘ID’ .

STEP 4: TO ADD NEW ATTRIBUTES SELECT ‘CLICK TO ADD’

IT SHOWS US THE TYPE OF ATTRIBUTES,SELECT ONE FROM


THEM.

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FOR SUPPOSE

STEP 5:
TO CHANGE THE ATTRIBUTE NAME ,SELECT THE FIELD AND
DOUBLE CLICK ON IT.

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STEP 6:GO TO ‘FIELDS’ TO CHANGE ITS DATA TYPE:

STEP 7:INSERT SOME DATA INTO TABLES:

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NOW TO CREATE A QUERY:

STEP 1:SELECT ‘CREATE’->’QUERY DESIGN’

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STEP 2:SELECT THE TABLE1 AND ‘ADD’:

WHEN WE FINISH THE QUERY WE WILL VIEW RESULTS IN


DATASHEET VIEW

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STEP 3:SELECT THE FIELDS YOU WANT TO PERFORM QUERY
ON:

STEP 4:TO SORT SELECT FIELD USING WHICH YOU WANT TO


SORT THE DATA

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STEP 5:IN CRITERIA GIVE CONDITION TO EXECUTE
QUERY,AND ‘RUN’

STEP 6:WE GET OUTPUT AS

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IT IS OUTPUT FOR QUERY:
SELECT FIRST_NAME, LAST_NAME, EMAIL FROM Students WHERE DATE_OF_BIRTH <22-10-1999;

STEP 7:TO SELECT * FROM TABLE1;

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TO CREATE FORMS:

STEP 1: ‘CREATE’->’FORM WIZARD’

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STEP 2:SELECT TABLE TO PERFORM FORM

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STEP 3:SELECT FIELDS TO BE IN THE FORM

STEP 4:NAME THE FORM:

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STEP 5:WE CAN MOVE TO ANY FIELD

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STEP 6:NEXT FIELD

STEP 7:LAST FIELD

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STEP 8:EMPTY FIELD,TO WRITE NEW DATA

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’

STEP 9:WE CAN VIEW IT DESIGN VIEW TO SET ITS HEADER


AND FOOTERS .

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CREATE AND PRINT REPORT

STEP 1: SELECT A QUERY TO CREATE REPORT.(CREATE-


>REPORT).

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STEP 2: ADJUST THE WIDTH OF FIELDS IN REPORT VIEW.

STEP 3: RIGHT CLICK ON A FIELD TO SELECT OPTIONS TO


SORT.

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STEP 4: SORTED REPORT.

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STEP 5: NAME THE REPORT.

STEP 6: ZOOM->FIT TO WINDOWS(TO VIEW HOW REPORT WILL


APPEAR IF WE PRINT IT).

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STEP 7: SELECT ‘PRINT’ AND ADJUST SETTINGS AND PATH.

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