Republic of the Philippines

Department of Education
Region V
Schools Division of the Philippines
BAYASONG ELEMENTARY SCHOOL

114365

Contingency Plan for

TROPICAL CYCLONE
As of August 2024
 CHAPTER I. BACKGROUND
A. Introduction

Bayasong Elementary School is located at Barangay Bayasong, Pilar, Sorsogon. One of the 49
barangays in the Municipality of Pilar, officially a 1 st class municipality in the province of
Sorsogon. Situated 7 km south from Pilar Poblacion, Bayasong has a land area of __________
hectares.

Classified as Rural and mostly an agricultural / residential area, Barangay Bayasong is where
Bayasong Elementary School is located. The school was established on the year 1950.

The projected population of Bayasong Elementary School this S.Y 2024-2025 is 290 learners
from Kinder to Grade 6, with 137 males and 153 females.

School Background

In the serene landscape of Barangay Bayasong, Municipality of Pilar, Sorsogon, Bayasong

Elementary School has established itself as a vital institution dedicated to shaping the minds and
characters of the future generation. Since its inception in 1950, Bayasong Elementary School
has been a cornerstone of academic excellence and community engagement.

Number of Learners
(As of August 2024)

Grade
Level Number of Learner with Disability
Mal Femal
Total
e e
Others
Visually Hearing Learning Intellectual
(Please
Impaired Impaired Disability Disability
specify)
KINDER 20 19 39
GRADE 1 17 21 38
GRADE 2 23 15 38
GRADE 3 11 26 37
GRADE 4 23 26 49
GRADE 5 23 16 39
GRADE 6 20 30 50
GRAND
TOTAL 137 153 290

**Mission and Vision:**

At the heart of our educational mission is a commitment to providing a resilient and adaptable
learning environment. Bayasong Elementary School envisions a future where every student is
equipped with the knowledge, skills, and values necessary for success in an ever-changing
world.
**Infrastructure and Resources: **

Bayasong Elementary School boasts modern and well-maintained facilities and classrooms. Our
robust infrastructure is designed to withstand unforeseen challenges, ensuring a seamless
continuation of educational activities.

**Community Integration: **

A strong bond with the local community is integral to our identity. Bayasong Elementary School
actively engages in collaborative efforts with parents, guardians, and local stakeholders. This
community integration plays a crucial role in our ability to collectively address challenges and
ensure the well-being of our students.

**Academic Resilience: **

Bayasong Elementary School takes pride in its history of academic achievements. Our faculty,
comprised of dedicated and qualified educators, is committed to maintaining high standards of
education. The curriculum is designed to be flexible, allowing for swift adaptation to unforeseen
circumstances without compromising educational quality.

**Cultural and Extracurricular Adaptability: **

Recognizing the importance of holistic development, Bayasong Elementary School places

emphasis on cultural and extracurricular activities. In times of disruption, our continuity plan
ensures the preservation of these vital components, fostering creativity, teamwork, and personal
growth.

**Future-Ready Planning: **

As part of our commitment to continuous improvement, Bayasong Elementary School is actively

engaged in future-ready planning. This includes investments in technology, professional
development for staff, and regular reviews of our continuity plan to address emerging
challenges.

In the face of uncertainties, Bayasong Elementary School stands resilient, prepared to navigate
challenges while maintaining the integrity of our educational mission. Our continuity plan serves
as a strategic guide, outlining procedures and protocols to safeguard the well-being of our
students, faculty, and the broader school community. Together, we are prepared to overcome
any obstacle, ensuring that the spirit of learning and community endures.

Barangay / Hazard Map

See ANNEX B for attachment.

B. Hazard Analysis CP Form 1: Hazard Analysis

HAZARD PROBABILITY IMPACT AVERAGE RANK

PROBABILITY + IMPACT
RATE* REMARKS RATE** REMARKS 2

Tropical Cyclone 4 Geographic location: 5 - Disruption of teaching 4.5 1

Prone to typhoons due and learning
to its location within the - Decreased academic
typhoon belt in the performance
Philippines. - Post traumatic stress
Weather disturbances - Severe damage to
frequently pass through school infrastructure
the area. and facilities
Loss of documents
Earthquake 3 Geographic location: 4 -Disruption of classes 3.5 2
(Ground Shaking) There is a probability to -Damage to school
experience a properties
certain level of seismic (infrastructure/facilities)
activity. -Post traumatic stress
The position suggests
that earthquakes might
occur frequently.

Ashfall 1 In case of future 2 Due to heavy shroud of 1.5 4

eruptions, the site may ash from erupting Mount
be affected by ash Mayon, authorities urged
fallout, depending on residents to seek
the scale of eruption treatment for skin
5
 and prevailing wind irritation and other health
direction at the time of issues and immediately
eruption. clean their roofs and cars
because of the corrosive
effect of the volcanic ash.
Road/Vehicular 2 Geographic Location: 3 Security measures are in 2.5 3
Accident The school is located place.
near the road/highway - Brgy. Police/Tanod
help in ensuring the
safety and security of
the pupils by helping
in the basic traffic
management

As seen in the above probability and impact ratings of the hazards, typhoon ranks as number 1. Based on historical
records, typhoon left most devastation in the properties of the communities and school. Some of the devastating
typhoons that occurred in the Municipality from year 1987 to 2019 were Typhoon (Nina) Sisang 1987 and Typhoon Tisoy
in 2019.

Typhoon Sisang, the most devastating hazard that hit in the area claimed____________ recorded injuries, a total of
_____ households with a total of ________number of families covering a total of _____ population, _____% damage in
the infrastructure including school and government buildings; _____%partially damaged and ________% totally damaged
private houses. Estimated damage cost amounted to a total of Php. __________.

C. Hazard to Plan for: Typhoon Cyclone

Based on the assessment of the hazards, the municipality of Pilar, requires having contingency plan for typhoon
that shall help ensure preparedness for effective response in the 49 barangays.

6
 CP Form 2: Anatomy of the Hazard

HAZARD TO PLAN FOR TROPICAL CYCLONE

EXISTING MITIGATING
ROOT CAUSES EARLY WARNING SIGNS TRIGGERING FACTORS
MEASURES

- Visible Emergency Hotlines were

posted
Municipality of Pilar is -PAGASA Weather Bulletin - Construction of drainages
A tropical cyclone which may
susceptible hazards because -Tri Media (TV, Radio and - Regular de-clogging of
landfall in or within the vicinity of
of its geographical location. internet) waterways and canals
the municipality of Pilar may be
-Indigenous knowledge such - Regular cutting clearing of
aggravated by the following
The area is situated near the as unexplained migration of branches of trees
weather conditions:
shoreline where tropical birds, blood red coloration of - Regular checking of the physical
- Habagat or Southwest Monsoon conditions of the infrastructures
storms and weather the sky during sunset and
disturbances normally - Low Pressure Area such as, ceilings, roofs, windows
sunrise and convergence of
emanate. - Inter-tropical Convergence Zone and doors.
cirrus clouds at one point in
(ITCZ) - Securing of documents and
the horizon.
equipment beforehand
-

7
D. Scenario

CP Form 3A: Scenario Generation for Natural Hazard

PARTICULARS
BAD WORSE WORST
(CAN BE CUSTOMIZED)
General Description of Event Before: Before: Before: observable halo
- rainy and windy -very warm temperature around the moon
-cloudy -fast movement of the clouds
During: -windy -cloudy
- long period of rain and -windy
wind During:
- blackout - Strong and heavy rain During: strong and heavy rain
- fallen and uprooted trees _____ kph - ____kph
- Strong winds with thunder - Strong winds with thunder
- Uprooted trees
After: - Flood height of up to ___
- trashes from debris are meters
After:
scattered - Soil erosion
- quiet and calm environment
-cold weather - Uprooted trees
- very hot weather
- fallen and uprooted trees - Collapsed houses and
- disoriented individuals
buildings
Tropical cyclone made - Flying debris from houses,
landfall with maximum Tropical cyclone made buildings, and trees
sustained winds of _____ to landfall with maximum - Very cold temperature
_____kph, categorized as sustained wind of ______to - Fallen/broken electrical
tropical storm. Around ____ ______ kph, categorized as posts
% of the area in the locality is typhoon. Around _____% of - Floating animals/debris
submerged in flood. the area in the locality is - Blackout/darkness
submerged in flood. - Panic
- People praying

After: quiet and calm

8
 environment
-continuous raining
-very hot weather
-disoriented/lost individuals
-very messy surroundings
- houses, infra, buildings
are totally damaged
-total damage to natural
resources

Tropical cyclone made landfall

with maximum sustained wind
of more 220 kph, categorized
as super typhoon. There is
possible occurrence of storm
surge. Around 80% of the area
in the locality is submerged in
flood.

No. of Affected Individuals

No. of Dead

No. of Injured

No. of Missing

EFFECTS
Infrastructure - Broken window glasses - Broken window glasses - Broken window glasses
- Damaged WASH facilities - Damaged WASH facilities - Damaged WASH facilities
- Damaged infrastructures Damaged infrastructures Damaged infrastructures
9
 (Reading Center, (Reading Center, (Reading Center, WATSANS)
WATSANS) WATSANS)
Non-infrastructure - Partially Damaged - Severely Damaged - Totally Damaged
furniture and fixtures furniture and fixtures furniture and fixtures
- Partially Damaged - Severely Damaged - Totally Damaged
learning resources learning resources learning resources and
and self-learning and self-learning self-learning modules
modules modules - Totally Damaged
- Partially Damaged - Severely Damaged Information and
Information and Information and Communication
Communication Communication Technology
Technology Technology (ICT) equipment
(ICT) equipment (ICT) equipment - Totally Damaged
- Partially Damaged - Severely Damaged educational equipments
educational educational
equipments equipments

Communication Limited Internet Communication Communication facilities

Access facilities moderately moderately affected
affected
Power/ Electricity - Power interruption is - Power blackout - Power blackout and total
experienced damage of electrical facilities
Transportation - Stranded passengers -Stranded passengers - All roads are no longer
- Few roads are submerged - Limited transportation passable.
in flood waters. - Several roads are no longer
-Some roads are not passable. - Transportation facilities are
passable due to fallen trees down, and transportation is
and debris interrupted
Environment -Fallen branches of trees Few large trees are uprooted Several large trees uprooted
Response Capabilities -Functional - Some personnel were -Response group from
- All local responders are deployed and ready to MDRRMO and private clusters
able to address the situation. respond are activated
10
 -While the responders are -Even the local responders
mobilized, there is a need for are unable to address the
augmentation. situation; they are part of the
victims as well.
Government Trust Government trust is While government trust is People lose confidence on the
observed. People are observed, people are government. They resort to
cooperative to the demanding for more own self-help and survival.
government. assistance.
Others_________
Others_________
Others_________

<Describe the results of the accomplished form.>

CP Form 3B: Scenario Generation for Human-Induced Hazard

PARTICULARS MOST LIKELY BEST

WORST
(CAN BE CUSTOMIZED) (NORMAL ACTIVITIES) (WITH COUNTER-MEASURES)

General Description of Event

11
 No. of Affected Individuals
No. of Dead
No. of Injured
No. of Missing
EFFECTS
Communication
Power/ Electricity
Transportation
Environment
Response Capabilities
Government Trust
Others_________
Others_________
Others_________

<Describe the results of the accomplished form.>

CP Form 4A: Affected Learners and Personnel

12
 NO. OF NO. OF NO. OF NO. OF REASON FOR
AREA/ LOCATION LEARNERS PERSONNEL DISPLACED DISPLACED DISPLACEMEN
AFFECTED AFFECTED LEARNERS PERSONNEL T

DPWH-BOD Sch. 22 1 22 1 The roof of the building

Bldg. was severely damaged
Bagong Lipunan 68 3 0 0
School Bldg. Type 1

Marcos 0 1 0 1 The roof and the debris

Pre-fabricated Sch. of the building were
Bldg. severely damaged

DepEd Modified 0 1 0 0
School Building
DepEd Standard Sch. 84 3 0 0
Bldg. BEFF
DepEd Standard Sch. 38 2 0 0
Bldg. BEFF
RP-US Bayanihan 77 3 0 0
Bldg.
TOTAL 289 14 22 0

<Describe the results of the accomplished form.>

CP Form 4B: Breakdown of Affected Learners

13
 NO. OF
AREA/ LEARNERS
Non-Teaching
AFFECTED Kinder Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6
LOCATION Personnel
M F M F M F M F M F M F M F

DPWH-BOD Sch. 11 11
Bldg.

Bagong Lipunan 8 11 27 22
School Bldg. Type
1
Marcos 1
Pre-fabricated
Sch. Bldg.
DepEd Modified 1
School Building
DepEd Standard 15 3 12 15 23 16
Sch. Bldg. BEFF
DepEd Standard 8 12 3 15
Sch. Bldg. BEFF
RP-US Bayanihan 20 19 16 21
Bldg.
TOTAL 20 19 16 21 23 15 11 26 23 26 23 16 27 22 2

<Describe the results of the accomplished form.>

CP Form 4B.2: Breakdown of Affected Personnel

14
 NO. OF TEACHING PERSONNEL NO. OF NON-TEACHING PERSONNEL
AREA/ AFFECTED AFFECTED
OTHERS
LOCATION
M F M F
DPWH-BOD 0 1 0 0 0
Sch. Bldg.

Bagong Lipunan 0 0 0 0 0
School Bldg.
Type 1
Marcos 1 0 0 0 0
Pre-fabricated
Sch. Bldg.
DepEd Modified 0 0 0 0 0
School Building
DepEd Standard 0 0 0 0 0
Sch. Bldg. BEFF
DepEd Standard 0 0 0 0 0
Sch. Bldg. BEFF
RP-US 0 0 0 0 0
Bayanihan Bldg.
TOTAL 1 1 0 0 0

<Describe the results of the accomplished form.>

15
 CHAPTER II. GOALS AND OBJECTIVES

A. Goal

The goal of the contingency plan is to provide effective, efficient, timely and well-
coordinated response mechanisms in the event of the occurrence of a Tropical Cyclone in
Bayasong Elementary School. Such mechanisms shall help to protect lives, properties and
the environment, and restore the immediate needs of the affected communities.

B. General Objective(s)

The general objectives of the contingency plan are as follows:

1. To determine the immediate tasks required for the response operations during
Tropical Cyclone.
2. To ensure the protection of lives and properties in the event of Tropical Cyclone in
Bayasong Elementary School.
3. To determine the immediate needs and the resources that will meet the needs in the
event of Tropical Cyclone
4. To establish coordination and linkages between and among the stakeholders of
Bayasong Elementary School in the event of tropical cyclone.
 CHAPTER III. RESPONSE ARRANGEMENTS

A. Response Committees

CP Form 5: Identification of Committee

PERSON / OFFICES INVOLVED LEAD

(NUMBER OF FIELDS CAN BE INCREASED OR REDUCED)

RESPONSE COMMITTEE Teachers SPTA SELG YES-O UTILITY TEACHER

VOLUNTEER

Warning and Communication / LILY D. MADRILEJOS

Logistic / MA. HERMELINDA A. MARTIN

Clearing Operation / / / / NIDA M. MILLENA

Safety and Security / / MORETA D. AYENDE

17
 RESPONSE COMMITTEE LEAD AGENCY/ OFFICE MEMBER AGENCIES/OFFICES

Warning and Communication LILY D. MADRILEJOS EDHIL PRESCIOUS A. ENANO

Logistic MA. HERMELINDA A. MARTIN GLORIOSA M. GADINGAN

SYLVIA A. ORTICIO

Clearing Operation NIDA M. MILLENA DAISY M. LONGABELA

FRANCIS CADALIN

YES-O

SELG

SPTA

Safety and Security MORETA D. AYENDE MICHELLE M. ENCISO

TEACHER VOLUNTEER

18
 RESPONSE COMMITTEE FOR COMMUNICATION AND WARNING
IMPLEMENTATION PLAN

Lead: LILY D. MADRILEJOS

Members: EDHIL PRESCIOUS A. ENANO

Scenario:

Typhoon makes landfall in the Municipality of Pilar, Province of Sorsogon. This leads to the
occurrence of flooding, and soil erosion in the municipality. The strong winds uproot trees and
topple down electric posts and telecommunications facilities. Roads and bridges are rendered
impassable for a certain period.

Out of 289 pupils, and 14 school personnel, there are no projected injuries. Some of the
classrooms are severely and totally damaged. Some school facilities are broken, and learning
materials such as books, instructional materials and modules are soaked wet. The ceiling of some
classroom goes down. High winds damage powerlines, cables and internet equipment, which
knockout internet connection.

Objectives: Communication and Warning

1. To ensure the safety and security of the Communication and Warning Committee.
2. To monitor weather conditions and updates using available resources
3. To ensure timely, effective and efficient response.
4. To disseminate accurate early warning information to all concerned committees to allow
timely action to respond.

Roles and Responsibilities:

1. Organize and deploy self-sufficient and capable Communication and Warning Committee.
2. Provide resource augmentation, to include manpower and equipment, to other areas as
needed.
3. Coordinate with the other Committees for the resource needs of the committee.
4. Consolidate all the activities made by the response committee into one Committee report.
5. Post and updates information advisory thru available social networks

19
Response Activities CP Form 6: Response Activities

RESPONSE COMMITTEE WARNING and COMMUNICATION

TIMEFRAME
RESPONSE ACTIVITIES RESPONSIBLE TEAM/COMMITTEE
(after the trigger)
D-3 -Disseminate accurate early warning Lead: LILY D. MADRILEJOS
information to all concerned committee. Member: EDHIL PRESCIOUS A. ENANO

-To regularly monitor and update the pupils,

parents/guardians, and school personnel
about the tropical cyclone
D–2 -Coordinate with the internal and external
stakeholders and ask for their assistance.

-Announcement of the weather condition to

the school (Pupils, teachers, non-teaching
personnel, and parents) through available
resources
D -1 - relay 24-hour weather bulletin and
advisory from PAGASA

- Provide access and availability of

communication lines between responsible
committees for reliable updates
D -0
-Continues disaster response monitoring

20
 D+1
-Set protocols of information and reporting
to account relief activities towards school,
pupils, and personnel.

-Establish a post -monitoring system to

evaluate the quality, sufficiency,
effectiveness and timeliness of the
dissemination of information.

-Report information to the committee on

impacts of disaster and update of response.
Note: Refer to DepEd Order No. 33 s. 2021, Enclosure 2.
<Describe the results of the accomplished form.>

21
Resource Inventory CP Form 7: Resource Inventory

RESPONSE COMMITTEE WARNING and COMMUNICATION

TEAM/COMMITTEE RESOURCE QUANTITY REMARKS

Lead: LILY D. MADRILEJOS Grade 6- Adviser 1 personnel
Member: EDHIL PRESCIOUS A. ENANO Grade 1 Adviser 1 personnel
- Warning device(megaphone) 0
- 2 -way hand-held radio 0
-AA Dry Cell Batteries 0
- bulletin boards 0
- load 0

22
Resource Projection CP Form 8: Resource Projection

ACTIVITIES/ SOURCES COST ESTIMATES SOURCE OF

HAV GAPS TO FILL THE GAPS (FILL-UP ONLY WHEN FUNDS
RESOURCE NEED
E (NEED – HAVE) APPROPRIATE) (FILL-UP ONLY WHEN
APPROPRIATE)
- Warning 2 0 2 Procurement/Donation Php. 6, 598.00 MOOE/Donation
device(megaphone)
- 2 -way radio 5 0 5 Procurement/Donation 5, 398.00 MOOE/Donation

- bulletin boards 3 1 2 Procurement/Donation 1, 000.00 MOOE/Donation

-AA Dry Batteries 3 packs 0 3 Procurement 357.00 MOOE

TOTAL Php. 14, 353.00

<Describe the results of the accomplished form.>

23
 RESPONSE COMMITTEE FOR LOGISTICS
IMPLEMENTATION PLAN

Lead: MA. HERMELINDA A. MARTIN

Members: GLORIOSA M. GADINGAN

SYLVIA A. ORTICIO

Scenario:

Typhoon makes landfall in the Municipality of Pilar, Province of Sorsogon. This leads to the
occurrence of flooding, and soil erosion in the municipality. The strong winds uproot trees and
topple down electric posts and telecommunications facilities. Roads and bridges are rendered
impassable for a certain period.

Out of 289 pupils, and 14 school personnel, there are no projected injuries. Some of the
classrooms are severely and totally damaged. Some school facilities are broken, and learning
materials such as books, instructional materials and modules are soaked wet. The ceiling of some
classroom goes down. High winds damage powerlines, cables and internet equipment, which
knockout internet connection.

Objectives: LOGISTICS

A. Aims to provide an efficient and effective logistics coordinating structure that will
harmonize
the activities of the committees
B. Formulates and implement logistical policies and plans
C. Updates and monitor logistical programs and procedures

Roles and Responsibilities:

- Coordinate with the other Committees for the resource needs of the committee.
- Organize and deploy personnel and equipment that will conduct the clearing
operations
- Facilitate immediate and smooth flow of rendering assistance
- Install warning signs and announcement about the hazardous areas and places
- Provide resource augmentation, to include manpower and equipment, to other areas
as needed.

24
Response Activities CP Form 6: Response Activities

RESPONSE COMMITTEE LOGISTICS

TIMEFRAME
RESPONSE ACTIVITIES RESPONSIBLE TEAM/COMMITTEE
(after the trigger)
D – 3 days - Inventory of needed materials/equipment LOGISTIC COMMITTEE
- Checking of available materials/ equipment
-Listing of requested materials /equipment
of the committee
D – 2 days -Procurement of the materials/equipment LOGISTIC COMMITTEE
D -1 day -distribution of the procured LOGISTIC COMMITTEE
materials/equipment
D -0 day -Continues monitoring of the available and LOGISTIC COMMITTEE
usable materials/equipment
D+1 day LOGISTIC COMMITTEE
-Using of materials/equipment for immediate
repair and maintenance
- Consolidation of resources available
Note: Refer to DepEd Order No. 33 s. 2021, Enclosure 2.
<Describe the results of the accomplished form.>

25
Resource Inventory CP Form 7: Resource Inventory

RESPONSE COMMITTEE LOGISTICS

TEAM/COMMITTEE RESOURCE QUANTITY REMARKS

Lead: MA. HERMELINDA A. MARTIN Grade Vl Adviser 1 personnel

Member: GLORIOSA M. GADINGAN Grade 2 Adviser 1 personnel

Member SYLVIA A. ORTICIO Grade 1 Adviser 1 personnel

Record Book 0

26
Resource Projection CP Form 8: Resource Projection

ACTIVITIES/ SOURCES COST ESTIMATES SOURCE OF

HAV GAPS TO FILL THE GAPS (FILL-UP ONLY WHEN FUNDS
RESOURCE NEED
E (NEED – HAVE) APPROPRIATE) (FILL-UP ONLY WHEN
APPROPRIATE)
Record Book 2 0 2 Procurement Php. 170.00 MOOE

Php. 170.00

<Describe the results of the accomplished form.>

27
 RESPONSE COMMITTEE FOR CLEARING OPERATION
IMPLEMENTATION PLAN

Lead: NIDA M. MILLENA

Members: DAISY M. LONGABELA

FRANCIS CADALIN
YES-O
SELG
SPTA

Scenario:

Typhoon makes landfall in the Municipality of Pilar, Province of Sorsogon. This leads to the
occurrence of flooding, and soil erosion in the municipality. The strong winds uproot trees and
topple down electric posts and telecommunications facilities. Roads and bridges are rendered
impassable for a certain period.

Out of 289 pupils, and 14 school personnel, there are no projected injuries. Some of the
classrooms are severely and totally damaged. Some school facilities are broken, and learning
materials such as books, instructional materials and modules are soaked wet. The ceiling of some
classroom goes down. High winds damage powerlines, cables and internet equipment, which
knockout internet connection.

Objectives: Clearing Operation

-To ensure the safety and security of the pupils, teachers and clientele.
-To ensure timely, effective and efficient response.
-To deploy clearing operation team to clear the school vicinity from fallen trees, debris,
and other blockages

Roles and Responsibilities:

-Organize and deploy self-sufficient and capable Clear Operation Team.

-To conduct clearing operation over areas of concerns
-Provide resource augmentation, to include manpower and equipment, to other areas
needed.

28
Response Activities CP Form 6: Response Activities

RESPONSE COMMITTEE CLEARING OPERATION

TIMEFRAME
RESPONSE ACTIVITIES RESPONSIBLE TEAM/COMMITTEE
(after the trigger)
D – 3 days -To conduct operational briefing with the Clearing Operation Committee
clearing operation committee
-To activate school clearing operation team
D – 2 days -To regularly conduct ocular visit and rapid Clearing Operation Committee
assessment of the school site
-Ensure the safety of the school resources
D -1 day - Closely monitors situation through Clearing Operation Committee
available means of communications
D -0 day -Continues disaster response monitoring Clearing Operation Committee
-Maintain coordination with the Committees
D+1 day - Immediate deployment of the response Clearing Operation Committee
Team
-Conduct rapid assessment to school site
- Perform the operation response of the
Clearing Operation Committee

29
Resource Inventory CP Form 7: Resource Inventory

RESPONSE COMMITTEE CLEARING OPERATION

TEAM/COMMITTEE RESOURCE QUANTITY REMARKS

Lead: NIDA M. MILLENA Mop 2
Member: DAISY M. LONGABELA Toilet brush 5
Member: FRANCIS M. CADALIN Gloves 0
Member: YES-O shovel 1
Member: SELG Wheelbarrow 0
Member: SPTA Dustpan 5
Rake 0
Detergent(powder) 4
Detergent(bar) 3
Zonrox 4

<Describe the results of the accomplished form.>

30
Resource Projection CP Form 8: Resource Projection

CLEARING OPERATION
ACTIVITIES/ SOURCES COST ESTIMATES SOURCE OF
HAV GAPS TO FILL THE GAPS (FILL-UP ONLY WHEN FUNDS
RESOURCE NEED
E (NEED – HAVE) APPROPRIATE) (FILL-UP ONLY WHEN
APPROPRIATE)
Mop 8 2 6 Procurement Php. 3,000.00 MOOE

Toilet brush 16 4 12 Procurement 960.00 MOOE

Gloves 20 0 20 Procurement 800.00 MOOE

shovel 5 1 4 Procurement 2, 000.00 MOOE

Wheelbarrow 2 0 2 Procurement 4, 500.00 MOOE

Dustpan 15 4 11 Procurement 935.00 MOOE

Rake 4 0 4 Procurement 1, 400.00 MOOE

Detergent(powder) 17 4 13 Procurement 1, 820.00 MOOE

Detergent(bar) 15 2 13 Procurement 455.00 MOOE

Zonrox 16 3 13 Procurement 780.00 MOOE

TOTAL Php. 16, 650.00

<Describe the results of the accomplished form.>

31
32
 RESPONSE COMMITTEE FOR SAFETY AND SECURITY
IMPLEMENTATION PLAN

Lead: MORETA D. AYENDE

Members: MARGIELYN B. ALMEN

MICHELLE M. ENCISO
VOLUNTEER TEACHER

Scenario:

Typhoon makes landfall in the Municipality of Pilar, Province of Sorsogon. This leads to the
occurrence of flooding, and soil erosion in the municipality. The strong winds uproot trees and
topple down electric posts and telecommunications facilities. Roads and bridges are rendered
impassable for a certain period.

Out of 289 pupils, and 14 school personnel, there are no projected injuries. Some of the
classrooms are severely and totally damaged. Some school facilities are broken, and learning
materials such as books, instructional materials and modules are soaked wet. The ceiling of some
classroom goes down. High winds damage powerlines, cables and internet equipment, which
knockout internet connection.

Objectives: Safety and Security

- To ensure the safety, security and well-being of the School Clientele.

- To ensure timely, effective and efficient response.
- To disseminate accurate early warning information to all concerned committees to allow
timely action to respond.
-

Roles and Responsibilities:

-Create an inventory of personal protective equipment (PPE)

and related safety equipment needed for he school
- Provide resources to areas needed.
- Monitor weather conditions and updates using available resources
- Provide coordination of safety efforts and assists with drills and exercises
-Update School Clientele on early warning signs about the upcoming Tropical -Typhoon
-

33
Response Activities CP Form 6: Response Activities

RESPONSE COMMITTEE
SAFETY and SECURITY
TIMEFRAME
RESPONSE ACTIVITIES RESPONSIBLE TEAM/COMMITTEE
(after the trigger)
D – 3 days -To conduct operational briefing with the Safety Safety and Security Committee
and Security Committee
-To activate school Safety and Security team
D – 2 days -Provide continuous safety and awareness Safety and Security Committee
information to the public on the Tropical Cyclone
effects.
-To regularly conduct ocular visit and rapid
assessment of the school site
-Ensure the safety of the school resources
D -1 day - Closely monitors situation through available Safety and Security Committee
means of communications
D -0 day -Continues disaster response monitoring Safety and Security Committee
-Maintain coordination with the Committees
D+1 day - Immediate deployment of the Safety and Safety and Security Committee
Security Team
-Conduct rapid assessment to school site
- Perform the operation response in restoring
school utilities and services

34
Resource Inventory CP Form 7: Resource Inventory

RESPONSE COMMITTEE Safety and Security

TEAM/COMMITTEE RESOURCE QUANTITY REMARKS

Lead: MORETA D. AYENDE Raincoat 0
Member: MARGIELYN B. ALMEN Bolo 2
Member: MICHELLE M. ENCISO Hard hat 0
Member: TEACHER VOLUNTEER Hinges 0
Locks 0

Resource Projection CP Form 8: Resource Projection

35
 ACTIVITIES/ SOURCES COST ESTIMATES SOURCE OF
HAV GAPS TO FILL THE GAPS (FILL-UP ONLY WHEN FUNDS
RESOURCE NEED
E (NEED – HAVE) APPROPRIATE) (FILL-UP ONLY WHEN
APPROPRIATE)
Raincoat 13 2 11 Procurement/Donation Php. 2, 860.00 MOOE/Donation

Bolo 6 2 4 Procurement/Donation 1, 120.00 MOOE/Donation

Hard hat 15 0 15 Procurement/Donation 4, 500.00 MOOE/Donation

Hinges 12 1 11 Procurement/Donation 385.00 MOOE/Donation

Locks 10 0 10 Procurement/Donation 950.00 MOOE/Donation

TOTAL Php. 8, 955.00

<Describe the results of the accomplished form

36
Resource Gap Summary

CP Form 9: Resource Gap Summary

RESPONSE COMMITTEE TOTAL RESOURCE GAPS TOTAL COST ESTIMATES

Warning and Communication  2 megaphones

 5 2-way radio Php. 14, 353.00
 2 bulletin board
 3 AA dry batteries
Logistic 170.00
 2 Record books
Clearing Operation  6 mops
 12 toilet brush
 20 gloves
 4 shovels
 2 wheelbarrows 16, 650.00
 11 dustpans
 4 rakes
 13 detergent powders(2kg)
 13 detergents(bar)
 16 zonrox
Safety and Security  11 raincoats
 4 bolos
8, 955.00
 15 hard hats
 11 hinges
 10 locks
TOTAL Php. 40, 128.00

<Describe the results of the accomplished form.>

37
38
B. Emergency Operations Center

CP Form 10: Emergency Operations Center

LOCATION
CONTACT INFORMATION
Primary Alternate
Landline: Satellite Phone:

Mobile: Radio Frequency:

Email Address: Others:

Social Media:

Others:
EOC MANAGEMENT TEAM
POSITION NAMES AND AGENCY/ CONTACT INFORMATION
(CUSTOMIZE AS APPROPRIATE) OFFICE/ ORGANIZATION (PRIMARY AND ALTERNATE)
(PRIMARY AND ALTERNATE)
EOC Manager

Operations Coordinator

Planning Coordinator

Logistics Coordinator

Finance/ Admin
Coordinator

Others___________
Others___________
Others___________

( Bayasong Elementary School falls under the category of Medium Size School in Elementary
Level based from the released issuance school sizes for contingency planning.)
C. Incident Command System

CP Form 11: Incident Command System

ICS FACILITIES
FACILITIES LOCATIONS
(CUSTOMIZE AS APPROPRIATE)
Incident Command Post DepEd Modified School Building
Staging Area DepEd Modified School Building
Base Marcos Pre-Fabricated School Bldg.
Camp DepEd Standard Sch. Bldg. BEFF

Others___________
Others___________
Others___________
INCIDENT MANAGEMENT TEAM
POSITION NAMES AND AGENCY/ CONTACT INFORMATION
(CUSTOMIZE AS APPROPRIATE) OFFICE/ ORGANIZATION (PRIMARY AND ALTERNATE)
(PRIMARY AND ALTERNATE)
Incident Commander
Public Information Officer
Liaison Officer
Safety Officer

SALVADOR B. AYENDE

LOVELY JUNELYN A. MARTIN

SANTA A. AVILLANOSA
Operations Section Chief MARGIELYN B. ALMEN

<Describe the results of the accomplished form.>

CHAPTER IV. ACTIVATION
ANNEX A

Working Group

Purpose:

The Working Group will be responsible for the refinement, finalization, testing, evaluation,
packaging, updating and improvement of the CP.

Duties and Responsibilities:

1. Facilitate the refinement and finalization of the CP to include testing, evaluation,

packaging, updating and improvement;
2. Develop work plan for the completion and updating of the CP;
3. Organize consultation meetings with the planners and relevant technical experts
regarding the development of the CP; and
4. Facilitate the presentation and endorsement of the CP to the authorities for comments
and approval.

Members:

Head : SALVADOR B. AYENDE

Facilitator : MICHELLE M. ENCISO

Secretariat : EDHIL PRESCIOUS M. ENANO

Committee Representatives : LILY D. MADRILEJOS

MA. HERMELINDA A. MARTIN
NIDA M. MILLENA
MORETA D. AYENDER
ANNEX B

Barangay / Hazard Map