GROUP OF COLLEGES

GOTHANI
KHURJA (B S R)

SESSION 2023-24

Sub:
COMPUTER FUNDAMENTAL AND
OFFICE AUTOMATION

SUBMITTED BY- SUBMITTED TO –

TANU SOLANKI

BCA IstyEAR
2

Sr.n Topic Name Date Sign

1 HOW CAN SHOW COMPUTER PROPERTIES
2 HOW CAN CHANGE DATE AND TIME
3 HOW CAN RATE COMPUTER
4 HOW CAN CHANGE DESKTOP WALLPAPER
5 HOW CAN CHANGE DESKTOP THEME
6 HOW CAN SHOW DIRECT X-TOOL
7 HOW CAN OPEN TASK MANAGER
8 HOW CAN CHECK DRIVER IN OUR
COMPUTER
9 HOW CAN OPEN RESISTER AND RESISTERY
10 HOW CAN SHOW DEASKTOP GADGET
11 HOW CAN USE CALCULATOR
12 HOW CAN CHECK IP ADDRESS
13 HOW CAN OPEN SNIPPING TOOL
14 HOW CAN OPEN MATH INPUT PANEL
15 HOW CAN OPEN STICY NOTES
16 HOW CAN OPEN MAGNIFIER
17 HOW CAN OPEN NARATOR
18 HOW CAN OPEN ON SCREEN KEYBOARD
19 HOW CAN OPEN CHARACTER MAP
20 HOW CAN OPEN DISK DEFRAGMENTER
21 HOW CAN OPEN PRIVATE CHARACTER
EDITOR
22 MICROSOFT POWER POINT
23 MICROSOFT WORD
24 MICROSOFT EXCLE
25 MICROSOFT NOTEPAD
26 MICROSOFT PAINT
27 MS DOS AND COMMANDS
28 SOME EXCLE SHORTCUT KEYS
3

WHO IS WHO
Ali Aydar

Ali Aydar is a computer scientist and Internet

entrepreneur. He is the chief executive officer at
Sporcle. He is best known as an early employee
and key technical contributor at the original
Napster. Aydar bought fanning his first book on programming
in C++, the language he would use two years later to build the
Napster file-sharing software.

Alan Turing
Alan Turing (23 June 1912 – 7 June 1954)
was a British mathematician and computer
scientist who formalised the concepts of
algorithm and computation. Turing is widely
regarded as the father of theoretical
computer science and artificial intelligence.
He invented the famous Turing machine in 1936 which is
considered as a model of a general-purpose computer.
Bill Gates
Bill Gates (born October 28, 1955) is an
American business magnate, philanthropist,
investor, computer programmer, and
inventor. Gates is the former chief executive
and chairman of Microsoft, the world’s
largest personal-computer software company, which he
co-founded with Paul Allen.
4

Charles Babbage
Charles Babbage FRS (26 December 1791
– 18 October 1871) was an English
polymath. He was a mathematician,
philosopher, inventor and mechanical
engineer, who is best remembered now for
originating the concept of a programmable computer.

Dennis Ritchie
Dennis Ritchie(September 9, 1941 – c.
October 12, 2011) was an American
computer scientist. He created the C
programming language and, with long-time
colleague Ken Thompson, the Unix operating
system. Ritchie and Thompson received the Turing Award
from the ACM in 1983.

James Gosling
James Gosling OC (born May 19, 1955) is a
Canadian computer scientist, best known as
the father of the Java programming
language. In 1977, Gosling received a
Bachelor of Science in Computer Science
from the University of Calgary.

Linus Torvalds
Linus Benedict Torvalds (born December
28, 1969) is a Finnish American software
engineer, and he is well known for the
architect and development of the Linux
kernel. He was honored, along with Shinya
Yamanaka, with the 2012 Millennium Technology Prize by
the Technology Academy Finland "in recognition of his
5

creation of a new open source operating system for

computers leading to the widely used Linux kernel.
Sabeer Bhatia
Sabeer Bhatia was born in Chandigarh on
30 December 1968. He grew up in
Bangalore and had his early education at the
Bishop's School in Pune and then at St
Joseph's Boys High School in Bangalore.
Sabeer Bhatia is an Indian American entrepreneur who
founded the Hotmail email service and Text.
Steve Jobs

Better known as the co-founder of Apple

Computers, Steve Jobs was an American
inventor who pioneered the microcomputer
revolution in the 1970s and 1980s. Born in
San Francisco, California, Jobs laid the
foundation of AppleComputers in 1976, along with his
partner Steve Wozniak.
Under Steve's leadership, Apple had launched a series of
revolutionary products such as iPhone, iPod, and i Pad
that had a major contribution in modern technology. Steve
is also known as the architect of Macintosh, the widely
popular operating system that catalyzed the mass
production of computers with a GUI. Steve passed away
in 2011 after a long battle with pancreatic cancer.
6

1. HOW CAN SHOW COMPUTER

PROPERTIES
 Right click on the computer icon.
 Now click on the Properties.
 Show the final computer properties.
7

2. HOW CAN CHANGE DATE AND

TIME
 Right click on Task bar in Date and Time
 Now click on the change Date and Time setting
 Now select the Date and Time user according

3. HOW CAN RATE COMPUTER

 Right click on computer icon
 Now click on system Properties
 Now click on Windows Experience Index
 Now click on Re-run the Assessment
8

4. HOW CAN CHANGE DESKTOP

WALLPAPER
 Right click on screen
 Now click on the Personalize
 Now click on Desktop Background
9

5. HOW CAN CHANGE DESKTOP

THEME

 Right click on screen

 Right click on Personalize
 Now click on Screen Saver
10

6. HOW CAN SHOW DIRECT X-

TOOL
 Click on Start menu
 Click on Help and Support
 Click on Direct-x
 Click on version of Direct-x on your computer
 Click on Direct-x Diagnostic tool
11

7. HOW CAN OPEN TASK

MANAGER
 With the help of short cut keys
 Press CTRL+ALT+DELETE
 Click on start task manager
12

8. HOW CAN CHECK DRIVER IN

OUR COMPUTER
 Click on Start menu
 Click on Control Panel
 Click on the Device manager
 Now search the Driver
13

9. HOW CAN OPEN RESISTER OR

RESISTERY
 Click on Start Menu
 Now search regedit
 Now click on yes
14

10. HOW CAN SHOW DEAKTOP

GADGET
DEFFINITION: To view the desktop gadget installed on your
computer.
 Click on Start menu
 Click on All program
 Click on Desktop gadget

11. HOW CAN USE CALCULATOR

DEFINATIONPerform basic arithmatic tasks with screen
calculator
 CLICK ON START BUTTON AND THEN ALL PROGRAM
 CLICK ON ACCESSORIES
15

 OPENCALULATOR


12. HOW CAN CHECK IP

ADDRESS
 OPEN PROMPT THE COMMAND
 TYPE ipconfig AND ENTER
 SHOW THE IP ADDRESS
16

13.HOW CAN OPEN SNIPPING

TOOL
 CLICK ON THE WINDOW MENU
 CLICK ON THE SEARCH ICON
 SEARCH SNIPPING TOOL AND PRESS ENTER
17

14. HOW CAN OPEN MATH

INPUT PANEL
 CLICK ON THE START MENU
 CLICK ON THE ALL PROGRAM
 CLICK ON THE ACCESSORIES
 CLICK ON THE MATH INPUT PANEL

15. HOW CAN OPEN STICKY

NOTES
 CLICK ON THE START MENU
 CLICK ON THE SEARCH
 AND TYPE sticky notes
18

16. HOW CAN OPEN

MAGNIFIER
 CLICK ON THE START MENU.
 CLICK ON THE SEARCH
 TYPE MAGNIFIER

19

17. HOW CAN OPEN

NARRATOR
STEP 1 – CLICK ON THE WINDOW MENU
STEP 2–TYPE NARRATOR IN SEARCH BAR
STEP 3 – PRESS ENTER
20

18. HOW CAN OPEN ON-

SCREEN KEYBOARD
STEP 1 – CLICK ON THE WINDOW MENU
STEP 2 – TYPE ON-SCREEN KEYBOARD IN SEARCH BAR
21

STEP 3 – PRESS ENTER

19. HOW CAN OPEN

CHARACTER MAP
STEP 1 – CLICK ON THE WINDOW MENU
STEP 2 – TYPE CHARACTER MAP IN SEARCH BAR
22

STEP 3 – PRESS ENTER

20. HOW CAN OPEN DISK

DEFRAGMENTER
STEP 1 – CLICK ON THE WINDOW MENU
STEP 2 – TYPE DISK DEFRAGMENTER IN SEARCH BAR
23

STEP 3 – PRESS ENTER

21. HOW CAN OPEN PRIVATE

CHARACTER EDITOR
STEP 1 – CLICK ON THE WINDOW MENU
STEP 2 – TYPE PRIVATE CHARACTER EDITOR IN SEARCH BAR
24

STEP 3 – PRESS ENTER

25

{22.}
Power
point

1. MSPowerPoint
2. CreatingSlide
3. GraphicsinPowerPoint
26

MSPowerPoint

Presentations
 Apresentationisacollectionofdataandinformation
thatistobedeliveredtoaspecific
audience.
 A PowerPoint presentation is a collection of
electronic slides that can have text,
pictures,graphics,tables,soundandvideo.Thiscol
lectioncanrunautomaticallyorcanbecontrolledb
ya presenter.

MicrosoftOfficeButton
TheMicrosoftOfficeButtonperformsmanyofthefunct
ionsthatwerelocatedinthe
FilemenuofolderversionsofPowerPoint.Thisbutton
allowsyouto create new
presentation,Openanexistingpresentation,saveand
saveas,print,send,orclose.
27

Ribbon
 Theribbonisthepanelatthetopportionofthedocume
ntIthas seventabs:Home,Insert,
Design,Animations,SlideShow,ReviewandView.

Eachtabisdividedintogroups.Thegroupsarelogicalcolle
ctionsoffeaturesdesignedtoperformfunctionthatyouwil
lutilizeindevelopingoreditingyour PowerPointslides.

 CommonlyutilizedfeaturesaredisplayedontheRibb
on.Toviewadditionalfeatureswithineachgroup,clic
kthearrow at the bottomright corner feachg

Home:Clipboard,Slides,Font,Paragraph,Drawing,andE
diting
 Insert:Tables,Illustrations,Links,Text,andMediaCli
ps
Design:PageSetup,Themes,Background
 Animations:Preview,Animations,Transitiontothis
Slide

28

SlideShow:StartSlideShow,SetUp,Monitors
Review:Proofing,Comments,Protect
View:PresentationViews,Show/
Hide,Zoom,Window,Macros

QuickAccessToolbar

 Thequickaccesstoolbarisacustomizabletoolbarthat
containscommandsthatyoumay
Wanttouse.Youcanplacethequickaccesstoolbarabo
veorbelowtheribbon.
 Tochangethelocationofthequickaccesstoolbar-
clickShow BelowtheRibbon.

You can also add items to the quick access toolbar.

Right click on any item in
theOfficeButtonortheRibbonandclickAddtoQuickA
29

ccessToolbarandashortcutwillbeadded.

MiniToolbar
AnewfeatureinOffice2007istheMiniToolbar.Thi
sisafloatingtoolbarthatisdisplayedwhenyou
selecttextorright-
clicktext.Itdisplayscommonformattingtools,suc
hasBold,Italics,Fonts,FontSizeandFont Color.


Navigation
Navigation through the slides can be
accomplished through the Slide Navigation
menuonthe left sideofthe screen.Also,anoutline
appearsfrommaterialsthathavebeenentered in
thepresentation.Toaccessthe
outline,clicktheoutlinetab.
30

SlideViews
Presentations can be viewed in a variety of
manners. On the View tab, the
PresentationViewsgroupallowsyoutoviewtheslide
sasNormal,SlideSorter,NotesPage,SlideShow,Slide
Master,HandoutMaster,andNotesMaster.

CustomizePowerPoint
 PowerPoint2007offersawiderangeofcustomizable
optionsthatallowyouto
MakePowerPointworkthebestforyou.Toaccessthes
ecustomizableoptions:
31

 ClicktheOfficeButton
ClickPowerPointOptionsin clued
pictureofOBmenu

Popular
 These features allow you to personalize your
work environment with the
minitoolbar,colorschemes,personalizeyourus
ernameandallowyoutoaccesstheLivePreviewf
eature.
 TheLivePreviewfeatureallowsyoutop review
theresultsofapplyingdesignandformattingchang
eswithoutactually applyingit.
32

 Proofing
This feature allows you personalize how word
corrects your text. You can customize
autocorrectionsettingsandhavewordignorecertain
wordsorer orsinadocumentthroughtheCustom
Dictionaries.
33

Save
This feature allows you personalize how your
workbook is saved. You canspecify how often you
want auto save to run and where you want the
workbookssaved
34

Advanced
Thisfeature
allowsyoutospecifyoptionsforediting,copying,pasti
ng,printing,displaying,slideshows,andothergeneral
35

settings.

Customize
CustomizeallowsyoutoaddfeaturestotheQuickAcce
ssToolbar.Iftherearetoolsthatyou
Areutilizingfrequently,youmaywanttoaddthesetot
heQuickAccessToolbar.
36
37

NewPresentation
Youcanstartanewpresentationfromablankslide
,atemplate,existing
presentations,oraWordoutline.Tocreateanewp
resentationfromablankslide:
 ClicktheMicrosoftOfficeButton
 ClickNew
 ClickBlankPresentation

Tocreateanewpresentationfromatempl
ate:
 ClicktheMicrosoftOfficeButton
 ClickNew
 ClickInstalledTemplatesorBrowsethroughMicr
osoftOfficeOnlineTemplates
 Clickthetemplateyouchoose
38

Tocreateanewpresentationfromanexis
tingpresentation:
 ClicktheMicrosoftOfficeButton
 ClickNew
 ClickNewfromExisting
 Browsetoandclickthepresentation
 39

Tocreateanewpresentation
fromaWordoutline:
 Clicktheslidewhereyouwouldliketheoutlinetobegin
 ClickNewSlideontheHometab
 ClickSlidesfromOutline
 BrowseandclicktheWordDocumentthatcontainsthe
outline

 SaveaPresentation
Whenyousaveapresentation,youhavetwochoice
s:SaveorSaveAs.Tosavea
document:
 ClicktheMicrosoftOfficeButton
 ClickSave
40

You may need to use the Save

Asfeature when you need to save a
presentation under
adifferentnameortosave
itforearlierversions
ofPowerPoint.Rememberthat
olderversions of PowerPoint will not
be able to open PowerPoint 2007
presentation unless
yousaveitasaPowerPoint 97-
2003Format.To use theSaveAsfeature:
 ClicktheMicrosoftOfficeButton
 ClickSave As
 TypeinthenameforthePresentation
 In the Save asTypebox,chooseExcel97-
2003Presentation
41

AddSlides
Thereareseveralchoiceswhenyouwanttoaddanewsl
idetothepresentation:Office
Themes,DuplicateSelectedSlide,orReuseSlides.To
create newslidefromOfficeThemes:
 Selecttheslideimmediately
BEFOREwhereyouwantthenewslide
 ClicktheNewSlidebuttonontheHometab
 Clicktheslidechoicethatfitsyourmaterial
42

Tocreateaslideasaduplicateofaslideinth
epresentation:
 Selecttheslidetoduplicate
 ClicktheNewSlidebuttonontheHometab
 ClickDuplicateSelectedSlides

Tocreateanewslidefromanotherpresentati
on:
 SelecttheslideimmediatelyBEFOREwhereyouwantt
henewslide
 ClicktheNewSlidebuttonontheHometab
 ClickReuseSlides
 ClickBrowse
 ClickBrowseFile
 Locatetheslideshowandclickontheslidetoimport
43

Themes
Themesaredesigntemplatesthatcanbeappliedtoa
nentirepresentationthatallowsforconsistencythr
oughoutthepresentation.Toaddathemetoapresen
tation:
 ClicktheDesigntab
 ChooseoneofthedisplayedThemesorclicktheGa
lleriesbutton

Toapplynewcolorstoatheme:
 ClicktheColorsdropdownarrow
 Choose
acolorsetorclickCreateNewThemeColors
44

Tochangethebackgroundstyleofatheme
 ClicktheBackgroundStylesbutton
ntheDesigntab
45

Working with ContentEnterText

Toentertext:
 Selecttheslidewhereyouwantthetext
 ClickinaTextboxtoaddtext

46

Toaddatextbox:
 Selecttheslidewhereyouwanttoplacethetextbox
 OntheInserttab,clickTextBox
 Clickontheslideanddragthecursortoexpandthetext
box
 Typeinthetext
47

SelectTexttoselectthetext:

 Highlightthetext

CopyandPasteTocopyandpast
edata:
 Selecttheitem(s)thatyouwishtocopy
 OntheClipboardGroupoftheHomeTab,clickCopy
 Selecttheitem(s)whereyouwouldliketocopythedata
 OntheClipboardGroupoftheHomeTab,clickPaste
48

CutandPaste
Tocutandpastedata:
 Selecttheitem(s)thatyouwishtocopy
 OntheClipboardGroupoftheHomeTab,clickCut
 Selecttheitems(s)whereyouwouldliketocopythedat
a
 OntheClipboardGroupoftheHomeTab,clickPaste


UndoandRedoToundoorredoyourmostrec
entactions:
 On the QuickAccessToolbar
 ClickUndoorRedo

SpellCheck
Tocheckthespellinginapresentation:
 ClicktheReviewtab
 ClicktheSpellingbutton
49

Adding PictureToaddapicture:

 ClicktheInsertTab
 ClickthePictureButton
 Browsetothepicturefromyourfiles
 Clickthenameofthepicture
50

Adding clip art to add clip art:

 Click the insert tab
 Click the clip Art button
 Search for the clip art using the search
clip Art dialog box
 Click the clip art
 To move the graphic, click it and drag it
to where you want it


EditingPicturesandClipArt
Whenyouaddagraphictothepresentation,anaddition
alTab appearsontheRibbon.The
FormatTaballowsyoutoformatthepicturesandgrap
hics.Thistabhasfourgroups:
 Adjust:Controlsthepicturebrightness,contrast,and
colors
 PictureStyle:Allowsyoutoplaceaframeorborderar
oundthepictureandaddeffects
 Arrange:Controlsthealignmentandrotationofthepi
cture
 Size:Croppingandsizeofgraphic
51

Addinga shapeToaddShapes:
 ClicktheInsertTab
 ClicktheShapesButton
 Clicktheshapeyouchoose


 Click the slide

 Dragthecursor toexpandtheShape

Toformattheshapes:
 ClicktheShape
 ClicktheFormat tab
52

AddingSmartArt
SmartArtisafeature
inOffice2007thatallowsyoutochoosefromavarietyo
fgraphics,includingflowcharts,lists,cycles,andproce
sses.
ToaddSmartArt:
 ClicktheInsertTab
 ClicktheSmartArtButton
 Clickthe SmartArtyouchoose
 ClicktheSmartArt
 Dragit tothedesiredlocationin theslide

ToformattheSmartArt:
 ClicktheSmartArt
 ClickeithertheDesignortheFormattab
 ClicktheSmartArttoaddtextandpictures.

53

Addinga PhotoAlbum
Thephotoalbum featureisnew
InPowerPoint2007andallowsyoutoeasily create
photo
Albumtosharepictures.

Tocreateaphotoalbum:
 ClickthePhotoAlbumbuttonontheInserttab
 ClickNewPhotoAlbum
 ClickFile/Disktoaddpicturestothephotoalbum
 Movethepicturesupanddownintheorderofthealbu
mbutclickingtheup/downarrows
54

Tables:
 Placethecursoronthepagewhereyouwantthenewta
ble

 ClicktheInsertTaboftheRibbon

 ClicktheTablesButtonontheTablesGroup.

Youcancreateatableoneoffourways:

 Highlightthenumberofrowandcolumns

 ClickInsertTableandenterthenumberofrowsand
columns

 ClicktheDrawTable,createyourtablebyclickinga
ndenteringtherowsandcolumns

 ClickExcelSpreadsheetandenterdata
55

EnterDatainaTable
Placethecursorinthecellwhereyouwishtoentertheinfo
rmation.Begintyping.

ModifytheTableStructureandFormataTableTo
modifythestructureof table:
 Clickthetableandnoticethatyouhavetwonewtabso
ntheRibbon:DesignandLayout.Thesepertaintot
hetabledesignandlayout.
OntheDesignTab,youcanchoose:
 TableStyleOptions
 TableStyles
 DrawBorders
56

Toformatatable,clickthetableandth
enclicktheLayoutTabontheRibbon.T
hisLayouttaballowsyouto:
 ViewGridlinesandProperties(fromtheTableGro
up)
 InsertRowsandColumns(fromtheRows&Colum
nsGroup)
 DeletetheTable,Rowsand/
orColumns(fromtheRows&ColumnsGroup)
 MergeorSplitCells(fromtheMergeGroup)
 Increaseanddecreasecellsize(CellSizeGroup)
 Aligntextwithinthecellsandchangetextdirection
s(AlignmentGroup)

InsertaTablefromWordorExcel
 OpentheWorddocumentorExcelworksheet
 Selectthechart
 ClickCopy on the Hometab
 GotothePowerPointdocumentwhereyouwantth
echartlocated
 ClickPaste on the Hometab
57

Charts allow you to present information contained

in the worksheet in a graphic
format.PowerPointoffersmanytypesofchartsincludi
ng:Column,Line,Pie,Bar,Area,Scatterandmore.To
viewthechartsavailableclicktheInsertTabontheRib
bon.

CreateaChartTocreateachart:

 ClicktheInserttabontheribbon
 ClickthetypeofChartyouwanttocreate
 InserttheDataandLabels
58

EditChartDataToeditchartdata:
 Clickonthechart
 ClickEdit DataontheDesigntab
 Editdatainthespreadsheet

59

Modify a Chart
Onceyouhave
createdachartyoucandoseveralthingstomodify
thechart.
Tomovethechart:
 ClicktheChartandDragitanotherlocationonthesa
me slide,or
 Copyittoanotherslide
 ChoosethedesiredlocationandclickPaste

Tomodifythechartsize:

 ClicktheChart
 Clickonanyofthecornersanddropanddragtoresize

 Tomodifythelabelsandtitles:
 Clickthechart
 ClicktheLayouttab
60

 Choosetheappropriatelabeltochange

ChartTools
TheChartToolsappearontheRibbonwhenyouclickon
thechart.Thetoolsarelocatedonthreetabs:Design,La
yout,andFormat.
WithintheDesign
tabyoucancontrolthecharttype,layout,styles,andloc
ation.

WithintheLayouttabyoucancontrolthe insertion
nofpictures,textboxes,andshapes,labels,backgrounds,
anddataanalysis.

WithintheFormattabyoucanadjusttheFillColorsan
dWordStyles.
61

PasteaChartfromExcel
 OpentheExcelworksheet
 Selectthechart
 ClickCopyontheHometab
 GotothePowerPointdocumentwhereyouwantth
echartlocated
 ClickPaste on the Hometab

SlideEffects
SlideTransitions
Transitionsareeffectsthatareinplacewhenyouswitc
hfromoneslidetothenext.Toadd
Slidetransitions:
 Selecttheslidethatyouwanttotransition
 ClicktheAnimationstab
 ChoosetheappropriateanimationorclicktheTransit
iondialogbox.
62

Toadjustslidetransitions:
 AddsoundbyclickingthearrownexttoTransitionSo
und

 Modifythe transition
speedbyclickingthearrownexttoTransitionSpeed
63

Toapplythetransitiontoallslides:
 ClicktheApplyto AllbuttonontheAnimationstab

Toselecthowtoadvanceaslide:
 ChoosetoAdvanceonMouseClick,or
 Automaticallyafter asset numberofseconds

SlideAnimationSlidean Imation
effectsarepredefinedspecialeffectsthatyoucanadd
toobjectsonaslide.Toapplyananimationeffect:

 Selecttheobject
 ClicktheAnimationstabontheRibbon
 ClickCustomAnimation
 ClickAddEffect
 Choosetheappropriateeffect
64

AnimationPreview
Topreviewtheanimationonaslide:
 ClickthePreviewbuttonontheAnimationstab
65

SlideShowOptions
TheSlideShowtaboftheribboncontainsmanyoptions
fortheslideshow.Theseoptions
include:
 Previewtheslideshowfromthebeginning
 Previewtheslideshowfromthecurrentslide
 SetupSlide Show

FormattingTextChangeFontTypefaceandsize
tochangethefonttypeface:
Clickthearrownexttothefontnameandchooseafo
nt.
Rememberthatyoucanpreviewhowthenewfont
will lookbyhighlightingthetext,andhovering over
thenewfonttypeface.
66

ChangeTextColor
Tochangethetextcolor:
 SelectthetextandclicktheColorsbuttonincludedon
theFontGroupoftheRibbon,or
 Highlightthetextandrightclickandchoosethecolorst
ool.
 Selectthecolorbyclickingthedownarrownexttothef
ontcolorbutton.

WordArt
WordArtarestylesthatcanbeappliedtotexttocreateav
isualeffect.
ToapplyWordArt:
 Selectthetext
 ClicktheInserttab
 ClicktheWordArtbutton
 ChoosetheWordArt
67

TomodifythestylesofWordArt
 SelecttheWordArt
 ClicktheFormattabfortheDrawingTools
 ClicktheWordArtFillbutton,theWordArtOutline
button,ortheTextEffectsbutton

ChangeParagraphAlignment
Theparagraphalignmentallows youtosethowyou
wanttexttoappear.Tochangethe
alignment:
 Clickthe HomeTab
68

 Choosetheappropriate
buttonforalignmentontheParagraphGroup.

 AlignLeft:thetext isaligned with yourleft

margin
 Center:Thetextis centeredwithin
yourmargins
 AlignRight:Alignstext withtheright margin
 Justify:Alignstexttoboththeleft andright
margins.
69

IndentParagraphs
Toindentparagraphs,youcandothefollowing:
 ClicktheIndentbuttonstocontroltheindent.
 ClicktheIndentbuttonrepeatedtime0
stoincreasethesizeoftheindent.

TextDirection
Tochangethetextdirection:
 Selectthetext
 ClicktheTextDirectionbuttonontheHometab
 Clicktheselection
70


 Clickonthetextbox
 Clickthecornerofthebox
anddragthecursortothedesiredsize
71

BulletedandNumberedListsBulletedlistshavebull
etpoints,numbedlistshavenumbers,andoutlinelis
tsCombinenumbersandlettersidependingon
theorganizationofthelist a addalisttoexistingtext:

 Selectthetextyouwishtomakealist
 ClicktheBulletedorNumberedListsbutton

Tocreateanewlist:

 Placeyourcursorwhereyouwantthelistinthedocu
ment
 ClicktheBulletedorNumberedListsbutton
 Begintyping

AddingVideoclipscan beaded to the

resentationtoaddavideoclip:

 ClicktheMoviebuttonontheInsert tab
 ChooseMoviefromFileorMoviefromClipOrganiz
er
72

Adding Audioclipscan beaded

tothepresentation.To addanaudioclip:
• ClicktheAudiobuttonontheInserttab
• ChooseSoundfromFile,SoundfromClipOrganize
r,PlayCDAudioTrack,orRecord
Sound
73

PrintingCreateSpeakerNotes
SpeakerNotescan be add
toallowyoutocreatenotesforeachslide.Toaddspe
aker
notes:
⚫ Selecttheslide
⚫ ClickView
⚫ ClickNotePages
⚫ ClicktheClicktoaddNotessection
Ofthescreen
⚫ TypeintheNotes forthatslide

PrintaPresentation
Thereare
manyoptionsforprintingapresentation.Theyare:
⚫ Slides:Theseareslidesthatyouwouldseeifyouwere
showing thepresentation,oneslidePerpage
⚫ Handouts:1,2,3,4,6or9perpage,thisoptionallowsfor
moreslidesperpage
⚫ NotesPage:Thisincludestheslidesandthespeakerno
tes
⚫ OutlineView:Thiswillprinttheoutlineofthepresenta
tion
74

Toaccesstheprintoptions:

⚫ ClicktheMicrosoftOfficeButton
⚫ ClickPrint
⚫ InthePrintDialogBox,clickthearrownexttoPrintw
hat
⚫ ChoosetheformatandclickOKtoprint
75

Toprintpreview:
⚫ ClicktheMicrosoftOfficeButton

⚫ PlacethecursoroverPrint

⚫ ClickPrintPreview

⚫
⚫ ToprintfromPrintPreview,clickPrint

ToExitPrintPreview:
ClicktheClosePrintPreviewbutton
76

PackageaPresentation
Therearetimeswhenyouwanttopackageapresentati
onwithalloftheadditionalfiles
attachedaswell.TopackageapresentationforCD:
⚫ ClicktheMicrosoftOfficeButton

⚫ ClickPublish

⚫ ClickPackageforCD

⚫ TypeanamefortheCD

⚫ ClickCopytoCDorCopytoFolder
77

SpellCheck
Tocheckthespellingthroughoutapresentation:
⚫ ClicktheSpellingbuttonintheProofinggrouponth
eReviewtab
78

Msword
Introduction
Microsoft word ( often called word ) is a graphical
word processing
Program that users can type with . it is made by the
computer company
Microsoft. The purpose of ms word is to allow users
to type and save document .

Now how to open ms word

 Click on start menu.
 Now search ms word.
 Now click the ms word


79

Features of ms word
 Creating and saving a file
 Editing and formatting a document
 Paragraph formatting
 Inserting header and footer and page number
 Checking spelling and grammar
 Subscript and superscript
 Inserting symbols
 Inserting clip, word art , and picture
 Page set
 Bullets and number
 Border and shading
 Searching a word and replacing it by another
word
 Inserting table
80

Creating and saving a

file
Create new file (ctrl+ N )

save file (ctrl+S)

Editing and formatting

a document

Bold ltalic underline

Font type font size font color aligment of text
81

Paragraph formating

Alignment of paragraph

Line spacing in paragraph

Space between line

Checking spelling and

Grammer
82

Subscript and
superscript
Superscript example: per m3
Subscript example : rate per month(1)

Subscript superscript
83

Inserting symbols

Print preview and

panting
84

Inserting clipart, word

art ,and picture

1.clipart

2. wordart
85

3. picture

Clipart
Wordart

Page setup

Page setup dialog launcher

86

2.NOTEPAD
Notepad is a word processing program, which allows
changing of text in a computer file. Notepad was
created by the Microsoft corporation. It is a text editor,
a very simple word processor. It has been a part
options such as changing the font, the font size, and
the font style. The most common use for Notepad is to
view or change (edit) text (.txt) files, though .data
87

and .in files can be changed in Notepad as well. Many

users find Notepad a simple program for
creating webpages.
Unlike using special software programs to create
webpages, a Notepad user must write their webpages
directly in the HTML markup language.

Windows 10
 On the windows desktop, find the windows search
Box.
 In the search Box, type Notepad.
 Click on the notepad option in the search results.

Windows 8
 Go to the window start screen.
 Type Notepad and in the search results, click on
the notepad option.

Windows 7
 Click start.
 In the search box, type notepad, and press Enter.
Or
 Click the Start menu.
 In the start menu, click programs or All
programs, then click the Accessories folder
 Now click the Notepad icon.
88

How to create a text file

To create a text file or .txt file or a computer you need
a text editor such as Notepad that comes pre-
installed with Microsoft windows.

Open and use Notepad

 The easiest way to create a file in windows in
to open up the notepad software program on
your computer. The notepad is a text editor
included with Microsoft windows .
The windows notepad program can be following
either of the steps below.
1. Click start.
2. In the run or search box, type Notepad and
press Enter.
Or
1. Click start.
2. Open All Program > Accessories, then click on
the Notepad shortcut.
89

Save the file as a text file

 You can also create a text file using any other

word processing software program, like
Microsoft word or wordpad. When saving the file,
change the file name or file type to plain text to
save it as a text file. In a of these programs, you’ll
also having the option to save the file as a Rich-
Text Format.

 After the file has been created and saved .it can
also be edited using Notepad or another word
processing software program.
 The top of the window is called the title bar: it
contain Notepad ‘s “system icon” (top left corner),
current file name, and system buttons . when a
90

new file loaded (blank unsaved), as is the case by

default, the title bar simply reads “Untitled” unit
you save your file . the word “text” may appear at
the end of the file name, depending on your
windows settings (another file extension can
follow the period, depending on which document
type is opened-see “non-text-file” for more
specifics ).

 The menu bar simply show menus’ headers: click

on any of these words to show the corresponding
commands; if you hold down the any key, window
will underline some letters: press the letter on
your keyboard and menu in question will drop
down . Each command in the menu is in turn
underline - press the litter underlined for the
commands, and it will behave as though you had
clicked on the with your mouse –these special
keystrokes are called are called “accelerator
keys”. These are especially useful for commands
that don‘t have a dedicated keyboard shortcut.
The “file> save As” command, for example, can be
triggered by pressing Alt+F and then the letter ‘A’;
91

 When you launch Notepad, it automatically show

a blank, new document; if you already have a text
file opened in it, there are two ways to create a
new document either launch a new instance of
Notepad, or go to the File menu and pick“new”
(which can also be done by pressing the ctrl
+Nhotkey).
 You can also create a new text file your Desktop or
inside a folder in windows explorer: right-click on
an empty area of the folder/Desktop and choose
“new >text document”. Window will make a new
file, called “new text document”. Type a
meaningful name and hit enter (if the “txt”
extension is visible, leave it intact in the file
name). hit enter once more open the file in
notepad.
 You can tell at any point that you have a new
document in front of you the text area is
blank(until you type something in it), and the title
bar say “untitled – Notepad”, like this
92

Change font family, style, and text size

i. Click on the format menu (Alt+O)
ii. Click the font.
iii. Now choose “Font”

Word wrap
i. Click on the format menu (Alt+O)
ii. Click the word wrap.
Before word wrap
93

After word wrap

4.MicrosoftPaint
MicrosoftPaintis a simpleraster graphics editor
thathas been includedwith allversions
ofMicrosoftWindows. Theprogram opens andsaves
files in Windows bitmap(BMP), JPEG, GIF,PNG, and
single-pageTIFF formats. Theprogram can bein color
modeor two-color black-and-
white,butthereisnograyscalemode.Foritssimplicityand
thatitisincludedwithWindows,it
Rapidlybecameoneofthemostusedapplicationsintheearly
versionsoft Windows,introducingmany to painting on a
computer for the firsttime. Itis still widely used for
simpleimagemanipulationtasks.

Windows11
94

In August2021, Microsoftteasedan updated version

ofPaintfor Windows 11, feature
ingarefreshedUI,improvedfontpicker,andadarktheme.
95

Microsoft
Paint

Microsoft paint( window 11)

Othernames Paintbrush(1985–1995)
Developer(s) Microsoft
Stable release 11.2110.0.0[1]/
October4,2021
Operatingsystem MicrosoftWindows
Platform IA-32,x86-
64,andARM(historicallyIta
nium,DECAlpha,MIPS,andP
owerPC)
Includedwith AllMicrosoftWindowsversi
ons
Type Rastergraphicseditor

In July 2017,
microsoftadded
Paintto the listof
deprecated features
of Windows 10
96

Windows10
IntheApril2017"CreatorsUpdate"forWindows10,Microso
ftreleasedPaint3DalongsidePaint.
In addition to the traditional two- dimensional
drawing tools, Paint 3D can import and
manipulatethree- dimensional models.Three months
later, on July 23, 2017, Microsoftadded
PainttothelistofdeprecatedWindowsfeatures.Thenextd
ay,inthewakeof"anincredibleoutpouring of support
and nostalgia", Microsoft clarified that Paint would
become a free app
onMicrosoftStore,eventhoughPaint3Doffersthesame
functionality.

Paint,however,remainedapartofallversionsofWindows1
0.TheclosestMicrosoftevergottoenacting said decision
was adding a removal noticeto Paint's user interfacein
Windows 10versions1803 and1809.

In March 2021, with thereleaseofWindows 10 Insider

build 21332 to theDev Channel,Microsoftremoved
Paint3Dfrom clean installations ofthebuild, in addition
to the3DObjectsapp.

In
April2021,MicrosoftreleasedWindows10Insiderbuild21
354,whichmadePaint(alongwithSnippingTool) update
ablefrom theMicrosoftStore. Ithadalso been movedfrom
97

theWindowsAccessoriesfolderoftheStartmenutoitsow
nsection.

Windows7and8.x

ArtisticbrushesinPaintforWindows7

TheversionofPaintin
Windows7andlaterfeaturesaribbon in
itsuserinterface.Italsofeatures"Artistic"brushescompos
edofvarying shadesofgrayandsomedegreeof
transparency thatgivea morerealisticresult. To add to
therealism, theoil and
watercolorbrushescanonlypaintforasmalldistancebefo
retheusermustre-
click(thisgivestheillusionthatthepaintbrushhasrunout
ofpaint).Inaddition,Paintcannowundoupto50subsequ
ent changes. Italso has anti- aliased shapes, which can
beresized freely until they arerasterized when
another tools selected. This version supports viewing
(butnotsaving)
transparentPNGandICOfileformatsandsavesfilesinthe.
PNGfileformatbydefault.

Textcan now bepasted into textboxes

thatdon'thaveenough room to displaythetext. A
textboxcanthenbeenlargedorreshapedappropriatelytofi
98

tthetextifdesired.Previousversionsoft
Paintwoulddisplayanerrormessageifa
usertriedtopastemoretextthantherewasroomfor.
TheWindows 8 version ofPaint
Mostlycorrects a long- standing defectfrom previous
versionsinvolvingtheinabilityto
scrollthewindowwheneditinginZoomviewover 100%.
How ever, when inserting textin Zoom view, theuser
cannotmove thetextbeyond thezoomed
viewportwhilethetextwindowisineditmodewitheither
themouseor keyboard.

Starting MS Paint
1. Click on "Start"
2. "All Programs"
3. "Accessories"
4. "Paint"
99

MS Paint Window Features

Note: If you are using Windows 7 or other advanced

operating systems, you will find a much more
improved MS Paint Program.

At the very top, we have the title bar written untitled –

Paint. Once you save your file, the name untitled will
be replaced by the name you assign your drawing.

Menu Bar
This consists of the following menus:

1. File Menu: This is for creating a new file, saving,

printing, setting as desktop background, etc.
100

2. Edit Menu: For undoing, redoing, copying, pasting,

etc
3. View Menu: For displaying toolbox, color box,
status bar, text toolbar, zooming, and viewing
bitmap.

4. Image: This menu is used for flipping, stretching,

and inverting colors, among others.
5. Colors: You can use this menu for editing colors.
6. Help Menu: This provides comprehensive help
about the Paint program.
The Toolbox
The toolbox is very useful, because it contains the
tools you will use in order to come up with your
101

drawing. It contains the following tools:

7. Free-Form Select and Select Tool: For selecting a

specific object, which then you can copy and paste
in another location, or you can opt to delete that
selection.
8. Eraser/Color Eraser: This is for erasing your
drawing or the color you have applied.
9. Pick Color: This picks a specific color you want
and makes it the active color, meaning that
whatever you do next will have that color.
10. Pencil: You will use it for drawing.
11. Airbrush: For spraying your object with color.
12. Line Tool: For drawing a line. To make your
line straight, hold down the Shift key and then
drag your mouse holding the left button. Select the
thickness of the line below the toolbox.
13. Rectangle Tool: For making rectangles. You
can also draw a square by holding the Shift key.
14. Ellipse: For drawing an ellipse, you can also
draw a perfect circle by holding the shift key
before you start dragging your mouse.
15. Fill With Color: As the name suggests, you use
this tool to fill an object with color at once.
16. Magnifier: This is a zoom tool that you can use
to magnify a part of your drawing.
17. Brush: Use this for painting, just like you
would paint your house.
18. Text: You will use this for entering text.
Curve Tool: For drawing a curve.
Polygon Tool: For drawing a polygon, but still you can
draw a lot of other objects.
Rounded Rectangle: This tool helps you to draw a
rectangle with rounded corners.
The Color Box
The color box contains the colors that you will use for
102

painting your drawings.

Knowing the tools used in Paint, you can now come up

with a drawing. Open Paint and think of something to
draw. It is only by a lot of practising that you can
improve your skills

Setting Your Drawing as the Desktop Background

After drawing, make
sure you save your
work. To set your
drawing as the
desktop background,
click on "File," then
"Set as desktop
background." Try
both centred and
tiled to see which one
you like

History

The firstversion ofPaintwas introduced with the

firstversion ofWindows, Windows 1.0,
inNovember1985. It was
alicensedversionofZSoftCorporation'sPCPaintbrushan
dsupportedonly1-
bitmonochromegraphicsunderaproprietary
"MSP"format.Thisversionwas later super
sededbyPaintbrush in Windows 3.0, with a redesign
neduser interface, truecolor support,andsupport for
the BMPand PCXfileformats.
103

MicrosoftshippedanupdatedversionofPaintwith
Windows95andWindowsNT4.0,whichallowssavingan
dloadingacustomsetofcolorwellsascolor
palette(.pal)files.This
Functionalityonlyworkscorrectlyifthecolordepthofimage
sis16-
bitspepixel(bpp)orhigher.LaterversionsofPaintdonotsu
pportthisfeature.

InWindows95–
98,Windows2000andWindowsMe,PaintcanopenJPEG,
GIFand48-bit(16-bpp) TIF images and saveimages in
JPEG and GIFformats when appropriategraphics
filters areinstalled. Such plug- ins areincluded with
Microsoftofficeand MicrosoftPhotoDraw. This
alsoallows Paintto
usetransparentbackgrounds.Supportfor PCXfiles was
dropped.Startingwith Windows Me,
thecansizeexpands automatically when larger images
areopened orpasted,instead ofasking.

InWindowsXPandlater,PaintusesGDI+andthereforecann
ativelysaveimagesasBMP,JPEG,GIF,TIFFandPNGwithout
requiringadditionalgraphics filters.

In Windows Vista, thetoolbar icons and defaultcolor

palettewerechanged. Paintin WindowsVista can undo
a change up to 10 times, compared to 3 in previous
versions; italso includes
104

asliderforimagemagnificationandacropfunction.Thisv
ersionsavesinJPEGformatby default.
 MS DOS
MS-DOS is an operating system for x86-based personal
computers mostly developed by Microsoft. Collectively,
MS-DOS, its rebranding as IBM PC DOS, and few
operating systems attempting to be compatible with MS-
DOS, are sometimes referred to as "DOS". Wikipedia
Initial release date: 1981
OS family: DOS
Platforms: x86
Default user interface: Command-line
(COMMAND.COM), text (DOS Shell)
Programming languages: C, Assembly language, x86
assembly language
Developer: Microsoft Corporation, Tim Paterson
Original author: Microsoft Corporation, Tim Paterson

STARTING : MS DOS
1. Click on the start menu.
2. Now go to run.
3. Now written the command ofms dos (CMD).
 4. Now open msdos .

TYPES OF DOS.
The two types of DOS commands .
1.INTERNAL COMMAND. 2.EXTERNAL COMMAND.
But the dos command whose specification are internally
available in the command.

InternalCommand
The internal command aria loaded into dos and
external aria command into memory .

COOMMANDS
1. DATE: it display or set the system DATE.
SYNTAX: Date[MM-DD-YY]
2. TIME: It display all set the system time.
SS

3. CLEAR:
To clear the screen of everything but the command
prompt and the cursor.

Syntax: [CLS]
Purpose: Clears (erases) the screen.
4. VOLUME NAME:
To display the disk volume and s number.

SYNTAX:VOL[PATH]ENTER.

5. VERISON:
TO display the operating system version.

SYNTAX: VER[PATH] ENTER.

6. COPY CON:(Creating a dos file)
The Copy con command is creation of a file
through the command line. To use this
command, type "copy con" followed by the
name of the file you want to create, as shown
below.

copy con myfile.txt

After this command is typed, you are returned to
a blank line, which is the start of your file.
Enter the lines you want to insert in the file
and, when done, press Ctrl+Z to create the file.
If you want to cancel the creation of the file,
press Ctrl+C.

Note 1
In Windows 10, after you press Ctrl+Z, press
Enter to save and close the file.

.Note 2
In Windows 8 and 10, if there is text already in
the file, pressing Ctrl+C deletes the last line of
text and saves the file. If you are on the first
line or have not typed any text, pressing
Ctrl+C cancels the creation of the file.

SYNTAX: COPY CON( Name) Enter.

After that we write any message to save the
file ‘ctrl+z’ .

7. TYPE: (Open any file in dos directory).

Syntax: type ( file name )
9.DIRECTORY- SHOW:
The DIR command is used to perform the
enter directory of ms dos which keep in its
track.
SYNTAX: [ DIR ] Enter

Some examples of directory.

i. Show the directory. we use the command
this [DIR \ad]

ii.Hidden file show on screen .so weuse the

command this [DIR\ah ]

iii. Read only file to show .so we use the

command [ DIR\ar ]
iv. Show the lower case. Command is [ DIR\L ]

MAKING NEW DIRECTORY

As a number
Excel shortcut keys
Excel Shortcuts
Keys for Excel Shortcuts
Windows Keys for Mac Excel Shortcut Function
Ctrl+A ⌘+A Select all contents of a worksheet.
Bold all cells in the highlighted
Ctrl+B ⌘+B section.
Fill the Content of the selected cell
on top to bottom. CTRL + D (i.e.
Ctrl+D ⌘+D Ctrl+ Down)
Ctrl+F ⌘+F “Search the current sheet.
Ctrl+G ⌘+G Go to a certain area.
Ctrl+H ⌘+H Find and replace.
Puts italics on all cells in the
Ctrl+I ⌘+I highlighted section.
Ctrl+K ⌘+K Inserts a hyperlink.
Ctrl+P ⌘+P Print the current sheet.
Ctrl+R ⌘+R Fill Right.
Ctrl+S ⌘+S Saves the open worksheet.
Underlines all cells in the
Ctrl+U ⌘+U highlighted section.
Pastes everything copied onto
Ctrl+V ⌘+V the clipboard.
Ctrl+W ⌘+W Closes the current workbook.
Cuts all cells within the highlighted
Ctrl+X ⌘+X section.
Ctrl+Y ⌘+Y Repeats the last entry.
Ctrl+Z ⌘+Z Undo the last action.
Changes the format of the selected
Ctrl+1 ⌘+1 cells.
Bolds all cells in the highlighted
Ctrl+2 ⌘+2 section.
Puts italics all cells in the
Ctrl+3 ⌘+3 highlighted section.
Ctrl+4 ⌘+4 Underlines all cells in the
 highlighted section.
Puts a strikethrough all cells in the
Ctrl+5 ⌘+5 highlighted section.
Ctrl+6 ⌘+6 Shows or hides objects.
Ctrl+7 ⌘+7 Shows or hides the toolbar.
Ctrl+8 ⌘+8 Toggles the outline symbols.
Ctrl+9 ⌘+9 Hides rows.
Ctrl+0 ⌘+0 Hides columns.
Ctrl+Shift+: ⌘+⇧+: Enters the current time.
Ctrl+; ⌘+; Enters the current date.
Changes between displaying cell
values or formulas in the
Ctrl+` ⌘+` worksheet.
Copies a formula from the cell
Ctrl+‘ ⌘+‘ above.
Ctrl+Shift+“ ⌘+⇧+“ Copies value from the cell above.
Ctrl+– ⌘+– Deletes the selected column or row.
Ctrl+Shift+= ⌘+⇧+= Inserts a new column or row.
Switches between showing Excel
Ctrl+Shift+~ ⌘+⇧+~ formulas or their values in cells.
Ctrl+Shift+@ ⌘+⇧+@ Applies time formatting.
Ctrl+Shift+! ⌘+⇧+! Applies comma formatting.
Ctrl+Shift+$ ⌘+⇧+$ Applies currency formatting.
Ctrl+Shift+# ⌘+⇧+# Applies date formatting.
Ctrl+Shift+% ⌘+⇧+% Applies percentage formatting.
Ctrl+Shift+^ ⌘+⇧+^ Applies exponential formatting.
Selects the current region around
Ctrl+Shift+* ⌘+⇧+* the active cell.
Ctrl+Shift+& ⌘+⇧+& Places border around selected cells.
Ctrl+Shift+_ ⌘+⇧+_ Removes a border.
Ctrl++ ⌘++ Insert.
Ctrl+– ⌘+– Delete.
Ctrl+Shift+( ⌘+⇧+( Unhide rows.
Ctrl+Shift+) ⌘+⇧+) Unhide columns.
Selects the array containing the
Ctrl+/ ⌘+⇧+) active cell.
Selects the cells that have a
static value or don’t match the
Ctrl+\ ⌘+\ formula in the active cell.
Selects all cells referenced by
formulas in the highlighted
Ctrl+[ ⌘+\ section.
Selects cells that contain
formulas that reference the
Ctrl+] ⌘+] active cell.
Selects all cells directly or
indirectly referenced by
formulas in the highlighted
Ctrl+Shift+{ ⌘+⇧+{ section.
Selects cells that contain
formulas that directly or
indirectly reference the active
Ctrl+Shift+} ⌘+⇧+} cell.
Selects the cells within a
column that don’t match the
formula or static value in the
Ctrl+Shift+| ⌘+⇧+| active cell.
Fills the selected cells with the
Ctrl+Enter ⌘+Return current entry.
Ctrl+Spacebar ⌘+Spacebar Selects the entire column.
Ctrl+Shift+Spacebar ⌘+⇧+Spacebar Selects the entire worksheet.
Ctrl+Home Fn+⌃+← Move to cell A1.
Move to the last cell on a
Ctrl+End Fn+⌃+→ worksheet.
Move between Two or more
Ctrl+Tab ⌘+Tab open Excel files.
Activates the previous
Ctrl+Shift+Tab ⌘+⇧+Tab workbook.
Inserts argument names into a
Ctrl+Shift+A ⌘+⇧+A formula.
Ctrl+Shift+F ⌘+⇧+F Opens the drop-down menu for
 fonts.
Selects all of the cells that
Ctrl+Shift+F ⌘+⇧+F contain comments.
Opens the drop-down menu for
Ctrl+Shift+P ⌘+⇧+P the point size.
Pastes what is stored on the
Shift+Insert ⇧+Insert clipboard.
In a single column, highlights all
cells above that which are
Shift+pg up Fn+⇧+↑ selected.
In a single column, highlights all
cells above that which are
Shift+pgdn Fn+⇧+↓ selected.
Highlights all text to the left of
Shift+Home Fn+⇧+← the cursor.
Highlights all text to the right of
Shift+End Fn+⇧+→ the cursor.
Extends the highlighted area up to
Shift+↑ ⇧+↑ one cell.
Extends the highlighted area
Shift+↓ ⇧+↓ down one cell.
Extends the highlighted area left
Shift+← ⇧+← one character.
Extends the highlighted area right
Shift+→ ⇧+→ one character.
Alt+Tab ⌥+Tab Cycles through applications.
Alt+Spacebar ⌥+Spacebar Opens the system menu.
Alt+Backpspace ⌥+Backpspace Undo.
While typing text in a cell,
pressing Alt+Enter will move to
the next line, allowing for multiple
Alt+Enter ⌥+Return lines of text in one cell.
It creates a formula to sum all of
Alt+= ⌥+= the above cells.
Alt+‘ ⌥+‘ Allows formatting on a dialog box.
F1 Fn+F1 Opens the Help menu.
F2 Fn+F2 Edits the selected cell.
 After a name has been created, F3
F3 Fn+F3 will paste names.
Repeats the last action. For
example, if you changed the color
of the text in another cell,
pressing F4 will change the text in
F4 Fn+F4 a cell to the same color.
Goes to a specific cell. For
F5 Fn+F5 example, C6.
F6 Fn+F6 Move to the next pane.
Spell check selected text or
F7 Fn+F7 document.
F8 Fn+F8 Enters Extend Mode.
F9 Fn+F9 Recalculates every workbook.
F10 Fn+F10 Activates the menu bar.
F11 Fn+F11 Creates a chart from selected data.
F12 Fn+F12 Save as.
Shift+F1 Fn+⇧+F1 Opens the “What’s This?” window.
It allows the user to edit a cell
Shift+F2 Fn+⇧+F2 comment.
Shift+F3 Fn+⇧+F3 Opens the Excel formula window.
Shift+F5 Fn+⇧+F5 Brings up a search box.
Shift+F6 Fn+⇧+F6 Move to the previous page.
Shift+F8 Fn+⇧+F8 Add to selection.
Performs calculate function on the
Shift+F9 Fn+⇧+F9 active sheet.
Ctrl+F3 Fn+^+F3 Open Excel Name Manager.
Ctrl+F4 Fn+^+F4 Closes current Window.
Ctrl+F5 Fn+^+F5 Restores window size.
Ctrl+F6 Fn+^+F6 Next workbook.
Ctrl+Shift+F6 ⌘+⇧+Fn+F6 Previous workbook.
Ctrl+F7 ⌘+Fn+F7 Moves the window.
Ctrl+F8 ⌘+Fn+F8 Resizes the window.
Ctrl+F9 ⌘+Fn+F9 Minimize the current window.
 Maximize the currently selected
Ctrl+F10 ⌘+Fn+F10 window.
Ctrl+F11 ⌘+Fn+F11 Inserts a macro sheet.
Ctrl+F12 ⌘+Fn+F12 Opens a file.
Creates names by using those of
Ctrl+Shift+F3 ⌘+⇧+Fn+F3 either row or column labels.
Moves to the previous worksheet
Ctrl+Shift+F6 ⌘+⇧+Fn+F6 window.
Ctrl+Shift+F12 ⌘+⇧+Fn+F12 Prints the current worksheet.
Alt+F1 Fn+⌥+F1 Inserts a chart.
Alt+F2 Fn+⌥+F2 Save as.
Alt+F4 Fn+⌥+F4 Exits Excel.
Alt+F8 Fn+⌥+F8 Opens the macro dialog box.
Alt+F11 Fn+⌥+F11 Opens the Visual Basic editor.
Alt+Shift+F1 Fn+⌥+⇧+F1 Creates a new worksheet.
Alt+Shift+F2 Fn+⌥+⇧+F2 Saves the current worksheet.

Excel Workbook Shortcuts

 Shift + F11 – Inserts a new worksheet
 Ctrl + PgDn – Next Worksheet
 Ctrl + PgUp – Previous Worksheet
 Ctrl + Tab – Go to next Workbook
 F6 – It lets you move to next Pane
 Shift F6 – It makes you move to the previous pane
 Ctrl + Shift + Tab – Previous Workbook
 Ctrl + F9 – Minimize
 Ctrl + F10 – Maximize
 Shift + Click – Select Adjacent Worksheets
 Ctrl + Click – Select non-adjacent Worksheets
 Ctrl + Shift + F1 – Full Screen Toggle
 Tab – Move to next control
 Shift + Tab – Move to the previous control
 Ctrl + Tab – Move to next Tab
 Ctrl + Shift + tab – Move to Previous Tab
File Shortcuts
 Ctrl + N – New Workbook
 Ctrl + O – Open Workbook
 Ctrl + S – Save Workbook
 F12 – Save As
 Ctrl + P – Print File
 Ctrl + F2 – Open Print Preview
 Ctrl + F4 – Close Workbook
 Alt + F4 – Close Excel
 Ctrl + F1 – Expand or close Ribbon
 Alt – Activate Access Keys
 Tab – Move to next control on Ribbon
 F1 – Help
Generalized Shortcuts
 Ctrl + W: Close a Workbook
 F4 – Repeat Last Command Actions
 Alt + F + T – Open Options
 F1 – Open Help
 Ctrl + Z – Undo
 Ctrl + Y – Redo
 Ctrl + C – Copy
 Ctrl + X – Cut
 Ctrl + V – Paste
 Ctrl + Alt + V – Display Paste Special Dialogue Box
 Ctrl + F – Find Box
 Ctrl + H – Find and Replace
 Shift + F4 – Find next match
 Ctrl + Shift + F4 – Find Previous Match
 Alt + F1 – Create an Embedded Chart
 F11 – Create Chart in new Worksheet
Navigation Excel Shortcuts
 → – Cell Right
 ← – Cell left
 ↑ – Cell Up
 ↓ – Cell down
 Alt + PgDn – Move one screen down
 Alt + PgUp – Move one screen left
 PgUp – Screen Up
 PgDn – Screen Down
 Ctrl + → – Right Edge of Data
 Ctrl + ← – Left Edge of Data
 Ctrl + ↑ – Top Edge of Data
 Ctrl + ↓ – Bottom Edge of Data
 Home – Beginning of Row