STUDENT DATA MANAGEMENT SYSTEM

K.J.TILAK REDDY P.BHARADWAJ N.UMESH

COMPUTATIONAL COMPUTATIONAL COMPUTATIONAL
INTELLIGENCE INTELLIGENCE INTELLIGENCE
SRM INSTITUTE OF SRM INSTITUTE OF SRM INSTITUTE OF
SCIENCE AND SCIENCE AND SCIENCE AND
TECHNOLOGY CHENNAI , TECHNOLOGY CHENNAI , TECHNOLOGY CHENNAI ,
INDIA INDIA INDIA
[email protected] [email protected] [email protected] .in

ACKNOWLEDGEMENT timely suggestion and guidance throughout the duration

of this course project.
We express our heartfelt thanks to
We extend my gratitude to our HoD Dr. R. Annie
our honorable Vice Chancellor Dr. C.
Uthra, Professor, Computing Technologies and
MUTHAMIZHCHELVAN, for being the
my Departmental faculties for their Support.
beacon in all our endeavors.
We would like to express my Finally, we thank our parents and
warmth of gratitude to our Registrar Dr. S. friends near and dear ones who directly and
Ponnusamy, for his encouragement. indirectly contributed to the successful
We express our profound completion of our project. Above all, I thank the
gratitude to our Dean (College of Engineering almighty for showering his blessings on me to
and Technology) Dr. T. V.Gopal, for bringing complete my Course project.
out novelty in all executions.
We would like to express my
heartfelt thanks to Chairperson, School of Abstract— In today's educational landscape, we recognized
the pressing need for a comprehensive solution to efficiently and
Computing Dr. Revathi Venkataraman, for securely manage student data. This realization prompted us to
embark on the development of the Student Data Management
imparting confidence to complete my course System. Our project was born out of the necessity to streamline
project data entry, retrieval, and management processes while
minimizing manual data entry errors and enhancing data
We wish to express my sincere security.In this report, we will provide an overview of our
journey in creating a robust system that caters to these needs.
thanks to Course Audit Professors Dr. Vadivu. Our main objectives included the implementation of user
G , Professor, Department of Data Science and authentication, data entry, retrieval, management, and secure
data handling. To guide our development process, we conducted
Business Systems and Dr. Salomi Samsudeen a thorough requirement analysis, specifying functional and non-
functional requirements.We designed our system architecture
Professor, Department of Data Science and to ensure data integrity and reliability, incorporating a database
Business Systems and Course Coordinators for for storing student records and a user-friendly web-based
interface. The implementation of code involved the creation of
their constant encouragement and support. user authentication mechanisms and data collection processes to
guarantee data accuracy and security.Furthermore, our
experiments and tests confirm the system's effectiveness in
We are highly thankful to our my Course project Faculty reducing data entry errors and improving data retrieval speed.
Dr. Salomi Samsudeen , Assistant Professor, The positive feedback from users underscores the system's high
usability and performance. In conclusion, the Student Data
Computing Technologies, for his/her assistance, Management System successfully addresses the challenges faced

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by educational institutions, providing a powerful tool to enhance management by developing an automated system that ensures
student data management.This project, developed with care and accuracy, security, and ease of data management.
precision, has met its objectives and is expected to have a
significant impact on how educational institutions manage their
student data. We are also enthusiastic about future The development of the Student Data Management
enhancements and improvements in line with the ever-evolving System encountered several challenges, including:
needs of the education sector.

Keywords— data insertion, data deletion, data update, print

data. Security Implementation:
Introduction Ensuring the secure storage and retrieval of sensitive
information, such as login credentials and student records.
In the modern educational landscape, efficient
management of student data is paramount for educational Database Integration:
institutions. The motivation behind developing the Student Establishing a robust connection to a MySQL database,
Data Management System (SDMS) stems from the need to handling SQL queries, and managing database operations
streamline and automate the processes related to student seamlessly.
information. Manual handling of student records is error-
prone and time-consuming, prompting the development of a User Interface Design:
robust and user-friendly system to manage student data Designing an intuitive and aesthetically pleasing user
efficiently.
interface using Java Swing to enhance user experience.
Data Validation:
The primary objective of the Student Data Management
Implementing effective data validation to prevent
System is to provide a comprehensive platform for
erroneous inputs and maintain data integrity.
educational institutions to effectively manage and organize
student information. The system aims to achieve the following Code Modularity:
objectives:
Achieving a balance between code modularity and
efficiency to enhance maintainability and future scalability.
Secure Authentication: This section provides an overview of the motivation,
objectives, problem statement, and challenges encountered
Implement a secure login system to authenticate users and
during the development of the Student Data Management
control access to student data.
System. It sets the foundation for the subsequent sections that
Efficient Data Handling: delve into the technical aspects, implementation details, and
outcomes of the project.
Facilitate the efficient handling of student records,
including personal information, academic details, and contact
information.
I. LITERATURE REVIEW
User-Friendly Interface:
This section provides a quick overview of pertinent research
Design an intuitive and user-friendly interface using Java on student data management and how our approach builds
Swing to ensure ease of use for administrators interacting with upon or differs from them.
the system.
During the course of our literature review, we came across a
Database Connectivity: number of papers that highlighted the difficulties that
Establish a secure and reliable connection to a MySQL educational institutions have when it comes to maintaining
database to store and retrieve student data. student data.
Data Manipulation: Numerous studies highlight the necessity of digital solutions
to enhance the efficiency and accuracy of data.
Provide functionalities for adding, updating, and deleting
student records to ensure the system remains dynamic and up- Additionally, they stress how crucial data security is,
to-date. especially when handling private student information.
Data Presentation: By presenting a thorough Student Data Management System
that attempts to solve the issues found, our effort expands on
Utilize JTable to present student data in a tabular format this body of research.
for better visualization and analysis.
We work to give educational institutions an effective and
safe way to handle student data by combining cutting-edge
Traditional methods of managing student data involve technology with industry best practises.
manual record-keeping, which is susceptible to errors, time-
consuming, and lacks scalability. The absence of a centralized Graphical User Interface (GUI) Implementation:
system leads to difficulties in data retrieval and updates. This
project addresses the challenges posed by manual student data The code utilizes Java's Swing library to create a graphical
user interface for the Student Data Management system.
Swing provides a set of components for building desktop The code is structured into methods, which is good for
applications, and in this case, it is used to create various maintainability. However, there are areas where the code
input fields, buttons, and tables for data display. could be further modularized for improved readability and
ease of maintenance. Additionally, comments explaining
Database Integration: complex sections or providing documentation for methods
The program incorporates database functionality to store could enhance code understandability.
and retrieve student data. It uses JDBC (Java Database
Connectivity) to interact with a database. The code User Interface Design:
demonstrates how to establish a connection to a database, The graphical user interface is relatively simple but
perform data insertion, update, deletion, and retrieval functional. Improvements could be made in terms of layout
operations using SQL queries. and design to enhance user experience. Additionally, user
prompts and feedback messages could be more informative.
Data Validation and Input Handling:
The code includes JTextField components for user input,
and it performs some level of input validation. For instance,
it ensures that numeric fields only accept numeric input,
II. PROPOSED SYSTEM AND METHODOLOGY
preventing invalid data entry. However, there is room for
improvement in terms of handling potential exceptions and
validating data more thoroughly.
1.Login System:
Event Handling: • Allows authorized users to log in to the
The program utilizes ActionListener interfaces to handle application.
events triggered by buttons. Actions such as loading data, • Validates user credentials against a MySQL
inserting records, updating records, printing data, and
database.
deleting records are associated with specific buttons, and the
corresponding action methods are defined.
2.Student Data Management Interface:
• Displays a form for entering and managing
ComboBox Usage:
student information.
The JComboBox component is used to create a dropdown
• Supports operations like insertion, updating,
list for selecting student names. The names are retrieved
and deletion of student records.
from the database and populated into the combo box,
allowing users to select a specific student to view or modify • Provides a table for viewing all student records.
their data.
3.Database Connectivity:
Table Display: • Utilizes a MySQL database for storing student
The student data is displayed in a JTable component, data.
providing a tabular view of the records. The code uses the • The DataBaseConnection class establishes a
DefaultTableModel class to manage and update the table connection to the database.
data dynamically.
4.Login System:
Exception Handling: • Authentication:
The code includes some basic exception handling using try- • Validates user credentials using a MySQL
catch blocks. However, there is room for improvement in database query.
terms of providing more informative error messages and • Displays appropriate messages for successful
handling exceptions more gracefully. and unsuccessful login attempts.

Print Functionality: 5. Student Data Management Interface:

The program allows users to print the displayed data in the • Data Entry:
JTable. It utilizes Java's printing capabilities to achieve this. • Allows users to enter student data, including
However, the code could benefit from additional user first name, surname, age, gender, contact
feedback during the printing process, such as progress number, year of join, etc.
indicators or success/failure messages. • Utilizes text fields, combo boxes, and radio
buttons for data input.
Code Structure and Readability:
 • Data Display:
• Displays student data in a table using the JTable
component.
• Allows loading all data into the table through
the "Load" button.
• Data Manipulation:
• Supports CRUD (Create, Read, Update, Delete)
operations for student records.
• "Insert," "Update," "Delete," and "Print" buttons
trigger corresponding actions.
• Data Search:
• Implements a search functionality using the tf10
text field, dynamically updating the table based
on the search query.
• ComboBox Usage:
• Populates a combo box (comboBox) with
student names for easy selection and retrieval of
student details.

6. Database Connectivity:
• Connection Establishment:
• The DataBaseConnection class establishes a
connection to the MySQL database.
FIG 1: FLOW CHART
• Connection details, such as URL, username, and
password, are provided.
III. RESULT AND DISCUSSION
• Database Operations:
DataBaseConnection Class:
• Utilizes PreparedStatement for secure database
Establishes a connection to a MySQL database using JDBC.
operations, preventing SQL injection. Provides a dbConn method that returns a Connection object.
• Executes queries for inserting, updating, This class is responsible for database connectivity.
deleting, and retrieving data. It follows standard JDBC practices for establishing a
7.User Interface: connection.
It could benefit from more secure practices such as using
encrypted passwords and handling connection failures more
• Improve the user interface by adding labels, gracefully.
tooltips, and ensuring a consistent color scheme.
• Consider incorporating validation checks for
input fields to enhance data integrity.

FIG 2 : DATA CONNECTION

Login Class:
Represents the login window of the application.
Checks login credentials against a MySQL REQUIREMENTS
database (login table) using a prepared statement.
Opens the main application window Requirement Analysis
(StudentDataManagement) upon successful login.
The code performs basic authentication but could
be enhanced with features like password hashing User Authentication :
for improved security. To guarantee that only authorised staff may see and
The GUI design can be improved for better
aesthetics and user experience. edit student data, the system must provide user
There's a direct dependency on the database authentication.
structure (login table) within the login logic, which
might not be ideal for future changes. Data Entry :
Students' personal information, academic records, and
other pertinent data should be entered by users.
Data Retrieval :
Using a variety of search parameters, the system ought
to make it easier to quickly and precisely retrieve
student records.
Data Management :
Users must be able to manage, amend, and update
student records as necessary.
Security Measures :
FIG 3: LOGIN PAGE To guard against unauthorised access and data

StudentDataManagement Class: breaches, the system needs security features.

Main application window for managing student Reporting :
data.
Supports actions like loading data, inserting, Reports should be able to be generated by users for a
updating, deleting records, and printing the table. variety of uses, including examination of academic
Interacts with a MySQL database
(studentdatamgmt table) using prepared statements. achievement.
The code uses Java Swing for GUI development, Hardware Requirements
allowing users to interact with the application.
It provides functionalities to manipulate student 1. A minimum of 4GB of RAM.
data in the database.
The code could be more modular, separating 2. A minimum of 10GB of storage space.
concerns related to UI and database operations. 3. A screen with a resolution of at least 1024x768
Enhancements can be made in terms of GUI design
and user interaction. pixels.
4. A keyboard and mouse.
5. Processor: Basic processor capabilities found in
most modern devices. A multi-core processor is
beneficial for better performance.

Software Requirements
1. ELLIPSE
2. MY SQL
3. My SQL workbench

FIG 4: DATA MANAGEMENT

 IV. CONCLUSION V. REFERENCE

https://docs.oracle.com/javase/tutorial/uiswing/
The Student Data Management System made https://docs.oracle.com/javase/tutorial/jdbc/
managing student data easier for educational https://dev.mysql.com/doc/
institutions by greatly improving data efficiency and
accuracy. The system effectively handled the issues https://www.oracle.com/java/technologies/javase/seccodegu
associated with maintaining student data. During ide.html
development, it became clear how important it was to https://www.oracle.com/java/technologies/javase/codeconve
have strong security measures in place and how
necessary it was to have regular maintenance and ntions-contents.html
upgrades. By offering a comprehensive solution for https://commons.apache.org/proper/commons-dbutils/
student data administration, the project achieved its
goals.