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Tender Instructions k Tc Control Room Refurbishment

Bidders are invited to submit proposals for tender No. CTR224146, with mandatory attachments including a Form of Tender, quotation, safety and capability documents, and local procurement certificates. Key dates include a site visit on November 12, 2024, and a tender closing date on November 19, 2024. Proposals must be submitted electronically through the Supplier Portal, and any absence during the site visit may negatively impact bid evaluation.

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10 views4 pages

Tender Instructions k Tc Control Room Refurbishment

Bidders are invited to submit proposals for tender No. CTR224146, with mandatory attachments including a Form of Tender, quotation, safety and capability documents, and local procurement certificates. Key dates include a site visit on November 12, 2024, and a tender closing date on November 19, 2024. Proposals must be submitted electronically through the Supplier Portal, and any absence during the site visit may negatively impact bid evaluation.

Uploaded by

Epbc
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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TENDER INSTRUCTIONS

Dear Bidders,

You are hereby invited to submit your proposal for the tender referenced as No. CTR224146

A) Below documents are attached in the Portal for your consideration:

• Tender instructions
• Bill of Quantities (BOQ)
• Scope of Works (SOW)
• Form of Tender (FOT)
• Service Agreement Template
• KCC – ONE PAGER
• Contractor Safety Pack Requirements

B) Please submit your tender with the following mandatory Attachments (10 MB Maximum Size
per document):

1. Form of Tender (FOT): should be sent back in XML Spreadsheet only or PDF.
Read the attached Services Agreement Template in order to fill out FOT Point 4. Contractual
Obligations.

2. Quotation (on your company letterhead) as per the Bill of Quantities (altering the BOQ /
Schedule of Rates will result in a non-conforming tender and disqualification) & (BOQ) to
include ALL costs associated with the project.

3. HSEC (Attachments)

• Safety Management Plan


• Risk Management Plan
• Emergency Response Plan
• Environmental Management plan
• waste Management Plan

4. Capability (Attachments)

• Mobilization Plan
• Method Statement + QA/QC plan
• List of Tools & Equipment (Availability & Condition)
• Project Schedule
• Key personnel CVs & Certifications
• Proof of Similar Works

5. Local Procurement (Attachments)

• Company Charter (Statuts de societe)


• RCCM
• ARSP Certificate

C) Key dates are as follows:

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• Site visit : 12 November 2024
• Time : 11H00’ AM
• Location : KTC Boardroom
• Contact Person : Hendrick Chintu ; Phone +243 990877272 ;
• Email address : [email protected]
• Contract Person : Junior Kahenga; Phone +243999972884
• Email address : [email protected]
• Tender Closing Date : 19 November 2024

Please send your ID pictures of 2 representants (Passport or national ID) on Monday the 11 November
2024 before 12:00 pm to Hendrix and Junior also send the copy of your car Insurance for access.

D) Tender Submission conditions

• In the case, the site visit is required; your absence might negatively affect the bid
evaluation.
• Bid must be electronically submitted through the Supplier Portal. Submission by Email
shall result in the proposal disqualification. (You are advised to submit your bid through
the portal at least 24hrs prior the closing date because in case of submission issue with the
portal, the support team will have time to assist)
• Should you encounter any issue with the Supplier Portal, please promptly send your query
to [email protected] for assistance.
• Questions and Answers session is to be performed through the supplier Portal only.
• There will be no second chance for late submission. Please make sure your last action in
the Portal is performed before the tender closing date and time set above.
• Please ensure you fill out the Quote Detail and upload all mandatory documents
(Attachments). The Quote Detail total value should match your quotation total value.
• All mandatory documents shall be considered for the bid evaluation. Lack of any of them
shall negatively affect the bid evaluation.

E) Proposal Validity

• The Proposal and any alternative Proposals submitted in response to this Tender shall
remain valid for a period of six (60) days from the Proposal Due Date.
• The Company might, on an exceptional basis, and before the submission date, request the
Bidder to extend the validity period.

F) Supplier Portal Process Steps

1. First the suppliers must enter price in the ‘Unit Price’ field below:

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2. If the supplier does not enter pricing but tries to load an attachment they will receive the
warning message below:

3. Suppliers will receive the error message below if they try to ‘Save and Submit’ without
attachments:

 Go to the drop-down button to select Attachment Type

 Then you select respective Attachment Type before you Select document to be
uploaded from your Computer (example: Form of Tender, etc.)

 Note that each Attachment Type should be picked at least once.


4. Once pricing is entered and attachments have been uploaded, suppliers need to browse to
‘Submitted Quotes’ in the ‘Request for Quote’ section and ensure the document appears
here. This means the quote has been successfully submitted:
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5. On successful submission suppliers will receive the message below:

6. Decline an Request For Quote: Click on No Quote

7. Naming convention:

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