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Job Description-Junior Admin Finance Officer

The Junior Admin & Finance Officer at Islamic Relief Nepal is responsible for administrative, logistics, and financial support for the country office. Key duties include front desk management, office administration, finance assistance, and logistics coordination. The position requires a bachelor's degree in management or finance and three years of relevant experience in the INGO sector.

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Durgamani Maden
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30 views2 pages

Job Description-Junior Admin Finance Officer

The Junior Admin & Finance Officer at Islamic Relief Nepal is responsible for administrative, logistics, and financial support for the country office. Key duties include front desk management, office administration, finance assistance, and logistics coordination. The position requires a bachelor's degree in management or finance and three years of relevant experience in the INGO sector.

Uploaded by

Durgamani Maden
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Islamic Relief Nepal

Job Description

Position: Junior Admin & Finance Officer


Reporting to: Operation Support Coordinator
Reporting line: Nil
Working Relationship: Finance, Operations Support, Programme, Field Offices.
Duty Station: IR Nepal Country Office, Lalitpur-based

A] Job Purpose:
The Junior Admin & Finance Officer is responsible for providing administrative, logistics and
financial support to the Country office. The Junior Admin & Finance Officer will work under the
operation department to ensure consistent service delivery.

B] Front Desk Management


 Manage incoming and outgoing telephone calls.
 Welcome visitors, provide necessary information and direct them to the relevant departments
based on prior appointments.
 Proactively communicate messages, inform relevant department about incoming and outgoing
letters.
 Coordinate appointments of the Country Director.
 Ensure staff attendance, and leave records are signed off and properly filed in monthly basis.

C] Administration
 Supervise security guards and support staff, ensuring office cleanliness and hygiene.
 Ensure timely payment of office electricity, telephone, and utility bills.
 Assist with mailing, courier services, scanning, and photocopying tasks.
 Manage office stationery, supplies, and consumables for the country office.
 Maintain inventory and assist in maintaining fixed assets registers, assist in conducting physical
asset verification following organizational policies and procedures.
 Assist in ensuring timely repair and maintenance of office equipment in the Country office.
 Perform banking duties, including cheque deposits, collecting bank statements, and handling
other banking transactions and payments.
 Ensure proper filing of incoming and outgoing documents.
 Review calculations and invoices for medical claims of IR Nepal staff based on the approved
coverage.
 Assist in maintaining staff attendance, calculation of working hours
 Maintaining staff movement register and updating management
 Assist in CD’s day to day work
 Any other duties assigned by OS Coordinator
D] Finance
 Assist in compiling and processing all staff and vendor payments for the Nepal office,
ensuring accurate documentation and completeness.
 Assist in monthly accounts reconciliation, including cash and bank reconciliation.
 Manage office petty cash and ensure timely reimbursements in accordance with month-end
closing procedures.
 Coordinate with relevant departments and staff to ensure the prompt settlement of advances,
consultancy payments, and other outstanding dues.
 Review the payable ledgers in the accounting system regularly and ensure that taxes and other
payments are cleared up on time.
 Maintain an organized filing system for key documents (both hard and soft copies) in line with
the archiving policy.
 Conduct periodic E-TDS verification.
 Assist the finance department with the month-end closing process.
 Perform any other duties assigned by the Finance department.

E] Logistics
 Coordinate with vendors to assist air ticketing, hotel bookings, transportation, airport
pickups/drops, and other logistical support for staff, guests, and official visitors
 Assist in compiling and updating the suppliers' roster.
 Assist in gathering and organizing supplier information, including names, addresses, and other
relevant details.
 Handle small procurements for the Country office, ensuring adherence to proper procurement
procedures.
 Assist in organizing conferences, workshops, retreats, and training sessions.
 Work closely with the office driver, ensure the daily vehicle logbook, and monitor fuel
consumption.
 Carry out any other tasks assigned by the line manager.

F) Required Qualifications:

Education:

 Bachelor’s degree in management, finance.

G] Work Experiences:

 3 years of relevant experience in INGO sector.


 Basic knowledge of accounting theory and financial analysis required.
 Understanding office management, procurement, administration and logistics is essential.

H] Skills and Abilities:

 Excellent interpersonal skills and telephone etiquette required.


 Able to maintain good working relationships with team members while working.
 Having Good IT/computer skills will be encouraged.
 Good spoken and written skills in English & Nepali.
 Ability to work independently to meet deadlines efficiently.

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