Software Requirement Specifications

for
Cloth Store Management System

Prepared by : Amal Prasad

Reg No : 23PMC160

Organization : CD tech Pvt Ltd

Date : 25-09-2023

Document Version : 1.0

 TABLE OF CONTENTS

Content Pages

1.Introduction………………………………………………………………………..2
2.General Description………………………………………………………………..3
3.Functional Requirements…………………………………………………………..4
4.Non-Functional Requirements…………………………………….……………….6
5.Interface Requirements…………………………………………….………………8
6.Performance Requirements……………………………………………..………….9
7.Design Constraints………………………………………………………………..10
8.Appendices………………………………………………………………………..12

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 1.Introduction

1.1 Purpose of this Document:

The primary objective of this SRS document is to outline in detail the requirements and
specifications for the development of the Cloth Store Management System. This system is intended
to digitally transform the cloth store's operations by providing an integrated platform for inventory
management, sales processing, and customer relationship management.

1.2 Scope of this Document:

This document defines the boundaries and objectives of the Cloth Store Management System project.
It aims to clarify the project's goals, expected outcomes, and the value it will deliver to the cloth
store and its customers. Additionally, it offers an initial estimation of the project's cost and timeline.

1.3 Overview:
The Cloth Store Management System is envisioned as a comprehensive software solution designed
to enhance the efficiency and effectiveness of the cloth store's day-to-day operations. By digitizing
critical functions, it will provide a central hub for managing inventory, processing sales, and
fostering improved customer service.
Streamlined Operations: Our system is poised to replace manual, error-prone processes with an
intuitive digital interface. It simplifies daily tasks, making inventory management and sales
processing a breeze.
Flexible Payment Options: Customers can choose from various payment methods, including cash,
credit/debit cards, and mobile payment solutions. Our system ensures a smooth and hassle-free
checkout process.
Customer-Centric Approach: We prioritize customer satisfaction. Detailed transaction records and
customizable sales receipts improve transparency and enhance the shopping experience.

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User-Friendly Interface: We've designed our user interface with simplicity in mind. Whether you're a
store employee managing inventory or a customer shopping online, the interface is intuitive and easy
to navigate.

2.General Description

2.1 Existing System:

Currently, the cloth store relies on manual record-keeping methods, which involve handwritten
inventory logs and paper-based sales receipts. This manual approach is not only labor-intensive but
also prone to errors and inefficiencies.

2.2 Proposed System:

The Cloth Store Management System is a cutting-edge digital solution designed to revolutionize our
cloth store's operations. It will streamline inventory management, expedite sales processing, and
enhance customer service. With real-time stock tracking, seamless sales transactions, and robust
security measures, it aims to optimize efficiency, improve customer satisfaction, and maintain a
competitive edge. This cost-effective system is set to transform our business, positioning us for
growth and success in the retail industry.

2.3 Features of Proposed System:

The proposed Cloth Store Management System will introduce the following fundamental features:

1. Inventory Management:

The system will offer a user-friendly interface for store personnel to add new cloth items to the
inventory database. Each item's details, such as name, category, price, and available quantity, can be
easily input.It will support real-time updates, enabling employees to modify or remove items as
needed.The system will maintain continuous tracking of item quantities in stock, thereby eliminating
the risk of overstocking or under stocking.

2. Sales Processing:

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The system will streamline sales transactions, allowing store staff to select items, specify quantities,
and input customer information.It will perform automatic calculations of the total cost for each
transaction, inclusive of applicable taxes.

3.Functional Requirements

1.User Authentication and Authorization:

The system shall provide secure user authentication to ensure that only authorized personnel can
access the system.

2. Inventory Management:
User with appropriate permissions shall be able to add new cloth items to the inventory.User shall
have the ability to update item details (e.g., name, category, price, quantity) and delete items from
the inventory.The system shall maintain a real-time record of available quantities for each cloth item.
Low-stock alerts shall be triggered when inventory levels fall below a predefined threshold.

3.Sales Processing:
Users shall be able to initiate sales transactions by selecting cloth items, specifying quantities, and
entering customer information.The system shall calculate the total cost of each transaction, including
applicable taxes.Users shall have the option to process returns and exchanges, with corresponding
updates made to the inventory.

4.Receipt Generation:
The system shall generate detailed sales receipts for customers, including itemized lists of purchased
items, prices, taxes, and the total amount.Receipts shall be printable and accessible for viewing in the
system.

5.Customer Database Management:

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The system shall maintain a database of customer information, including names, contact details, and
purchase history.Users shall be able to search for and view customer profiles.

6.Online Shopping Portal:

The system shall provide an online shopping portal for customers to browse and select cloth items
for purchase.Customers shall be able to add items to a shopping cart, specify quantities, and proceed
to checkout.

7.Payment Processing:
The system shall support various payment methods, including cash, credit/debit cards, and mobile
payment solutions for in-store transactions.For online transactions, it shall securely process payments
through integrated payment gateways.

8.Notifications:
Users shall receive notifications (e.g., low-stock alerts, successful transactions) via email or in-app
messages.

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 4.Non-Functional Requirement
1.Security:
The system shall implement robust security measures to protect sensitive data, including customer
information and financial records.It shall provide secure user authentication and authorization
mechanisms to ensure that only authorized personnel can access the system.Data encryption shall be
employed to secure data transmission over the internet.

2.Portability:
The system shall be platform-independent and accessible from various devices with web browsers,
including desktop computers, laptops, tablets, and smartphones.It shall support multiple operating
systems, including Windows, macOS, and Linux, for user access.

3.Reliability:
The system shall be highly reliable, with minimal downtime and consistent performance.It shall
include automated backup and data recovery mechanisms to ensure data integrity in the event of
system failures.

3. Reusability:
The system shall be designed with modular and reusable components to facilitate future system
enhancements and updates.Code libraries and templates shall be organized for easy reuse in other
projects within the organization.

5.Application Compatibility:

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The system shall be compatible with a range of web browsers, including but not limited to Chrome,
Firefox, Safari, and Edge.It shall be designed to work seamlessly with the latest browser versions to
provide consistent user experiences.

6.Data Integrity:
Data integrity shall be a top priority, and the system shall implement validation checks to ensure that
data is accurate and consistent throughout the application.Data backups shall include integrity checks
to detect and address any corruption issues.

7.Performance Efficiency:
The system shall be optimized for efficient performance, with rapid response times to user requests.
It shall manage system resources effectively to ensure smooth operation even during peak usage
periods.

8.Usability and User Experience:

The user interface shall be designed with a focus on usability, offering an intuitive and user-friendly
experience for both store employees and online customers.User training and onboarding materials
shall be provided to ensure effective utilization of the system.

9.Compliance and Regulations:

The system shall adhere to relevant laws, regulations, and industry standards, particularly those
related to data protection and privacy.Compliance with PCI DSS (Payment Card Industry Data
Security Standard) and GDPR (General Data Protection Regulation), where applicable, shall be
ensured.

These non-functional attributes ensure that the Cloth Store Management System not only meets
functional requirements but also delivers a secure, reliable, and user-friendly experience while
complying with relevant standards and regulations.

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 5.Interface Requirements
1.User Interface:
The system shall provide a web-based user interface for store employees to access and use the
system.The user interface shall be compatible with standard web browsers, including Chrome,
Firefox, and Edge.It shall feature a responsive design to ensure usability on various screen sizes and
devices.

2.Customer Interface:
For online shopping, the system shall offer a user-friendly web portal accessible to customers.The
customer portal shall be accessible via web browsers and compatible with mobile devices for a
seamless shopping experience.

3.Hardware Interfaces:
The system will be compatible with common hardware devices typically used in retail environments,
such as bar code scanners and receipt printers. This compatibility will enhance the efficiency of sales
and inventory management processes.

4.User Authentication and Authorization Interfaces:

The system shall interface with user authentication mechanisms to validate user credentials during
login.It shall integrate with an authorization system to control user access rights and permissions
within the application.

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5.Payment Gateway Interfaces:
For online transactions, the system shall integrate with payment gateway services to securely process
customer payments.It shall support common payment gateways, including PayPal, Stripe, and others,
as required by the business.

6.Database Interface:
The system shall communicate with a relational database management system (e.g., MySQL,
PostgreSQL) to store and retrieve data, including inventory and customer information.
It shall use SQL (Structured Query Language) or an ORM (Object-Relational Mapping) framework
to interact with the database.

6.Performance Requirements

1.Response Time:

The system will be optimized for rapid response times, ensuring that it acknowledges user requests
within two seconds. This is crucial for providing a smooth and efficient shopping experience for both
store employees and online customers.

2.Scalability:

The system will be designed to accommodate up to 50 simultaneous users, allowing for potential
growth in customer numbers and store staff.

3.Database Performance:

Database queries shall return results within one second, even under heavy loads, to provide rapid
access to inventory and customer data.
The system shall use caching mechanisms to reduce database load and improve query response
times.

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4.Transaction Processing Speed:

Sales transactions, including payment processing and receipt generation, shall be completed within
five seconds, ensuring efficient customer checkout.

5.Resource Utilization:

The system shall be optimized to use system resources (CPU, memory, disk) efficiently to prevent
resource bottlenecks or excessive resource consumption.It shall release resources promptly after
completing tasks to ensure system stability.

7.Design Constraints

1.Technology Stack:
The development of the Cloth Store Management System will leverage the python programming
language for backend development and the Angular framework for the web-based user interface.
These technologies have been chosen for their robustness and scalability.

2.Budget:
The project's budget is constrained to a maximum of $20,000. This budget covers all aspects of
development, testing, deployment, and ongoing maintenance.

3.Functional Requirements:
The system's design and development must align with the functional requirements outlined in the
SRS, including inventory management, sales processing, and customer service functionalities.

4. Legal and Regulatory Compliance:

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The system must comply with all applicable laws and regulations related to data protection,
consumer rights, and financial transactions. GDPR, PCI DSS, and relevant regional laws must be
adhered to.

5.Style Constraints:
The system's design, including colors, typography, and layout, must align with the organization's
brand style guide to maintain consistency in the visual identity.

6.Sensory Design Constraints:

While the system primarily deals with visual and textual elements, it should not have any negative
sensory impact

7. Usability Constraints:
The system's user interface design must adhere to recognized usability principles and standards,
ensuring an intuitive and user-friendly experience. The principle of "least astonishment" should
guide user interactions.

8.Principles Constraints:
Design choices should align with the organization's design principles, such as "form follows
function" or other principles that guide design decisions.
Integration Constraints:

8.Third-Party Integration:
The system must be designed to integrate seamlessly with third-party systems, such as payment
gateways, accounting software

9.Hardware and Software Constraints:

Hardware Limitations: The system's design must consider the hardware limitations of the devices on
which it will run, ensuring it performs optimally on various configurations.

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Software Compatibility: The system should be compatible with common operating systems and web
browsers to maximize accessibility.

10.Time Constraints:
The design and development of the system must adhere to the project timeline, with milestones and
deadlines established during the planning phase.
Scalability Constraints:

8.Appendices

References:

Martin, R. C. (2003). Agile Software Development: Principles, Patterns, and Practices. Prentice Hall.

MDN Web Docs

Acronyms and Abbreviations:

API: Application Programming Interface

CRM: Customer Relationship Management
CSS: Cascading Style Sheets
ERP: Enterprise Resource Planning
GDPR: General Data Protection Regulation
HTML: Hypertext Markup Language
ISO: International Organization for Standardization

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PCI DSS: Payment Card Industry Data Security Standard
SQL: Structured Query Language
UI: User Interface
UX: User Experience
WCAG: Web Content Accessibility Guidelines

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