REPUBLIC OF KENYA

Scheme of Service

for

Housing Officers

APPROVED BY THE PUBLIC SERVICE COMMISSION

AND

ISSUED BY THE PERMANENT SECRETARY

MINISTRY OF STATE FOR PUBLIC SERVICE
OFFICE OF THE PRIME MINISTER

October, 2010
 SCHEME OF SERVICE FOR HOUSING OFFICERS

1. AIMS AND OBJECTIVES

(i) To provide for a well-defined career structure which will attract and retain suitably
qualified and competent Housing Officers in the Civil Service.

(ii) To provide for well-defined job descriptions and specifications with clear delineation
of duties and responsibilities at all levels within the career structure, which will
ensure proper deployment and utilization of personnel.

(iii) To establish standards for recruitment, training and advancement within the career
structure on the basis of qualifications, knowledge of the job, merit and ability as
reflected in work performance and results.

(iv) To ensure appropriate career planning and succession management.

2. ADMINISTRATION AND TRAINING SCOPE

(a) Responsibility for Administration

The Scheme of Service will be administered by the Permanent Secretary responsible

for Housing in conjunction with the Public Service Commission. In administering
the Scheme, the Permanent Secretary will ensure that its provisions are strictly
observed for fair and equitable treatment of staff and that officers are confirmed in
appointment on completion of their probation period.

(b) Training Scope

In administering the Scheme, the Permanent Secretary will ensure that appropriate
induction, training opportunities and facilities are provided to assist serving officers
acquire the necessary additional qualifications/specialization and experience required
for both efficient performance of their duties and advancement within the Scheme of
Service. Officers should also be encouraged to undertake training privately for self
development. However, in all matters of training, the Permanent Secretary
administering the Scheme will consult the Secretary, Public Service Commission of
Kenya.

3. HOUSING FUNCTION

The Housing Function encompasses housing development and management, slum

upgrading and prevention, housing infrastructure and management of civil servants
housing scheme. Specifically the Function entails the following:

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(a) The Housing Development and Management Function

The Housing Development and Management Function entails: formulation,

implementation and review of the National Housing policies; facilitation of housing
development; promotion and dissemination of appropriate building materials and
construction technologies; liaising with National Environment Management
Authority (NEMA) on mitigating against adverse environmental impacts of housing
projects; evaluation of Environmental Impact Assessment on Housing Projects;
conducting surveys on housing demand and supply; liaising with stakeholders to
establish and maintain land banks for housing development; planning, implementing,
monitoring and evaluating housing initiatives; coordination of review and enactment
of legislation relating to housing and human settlements; preparation of house type
plans and construction manuals on appropriate building technologies; promotion of
participatory approaches and capacity building in the housing development
processes; and serving as national secretariat for housing and human settlements.

(b) The Housing Infrastructure Function

The Housing Infrastructure Function involves: formulation, implementation and

review of housing infrastructure development policies; coordination of housing
infrastructure development; resource mobilization for low-cost housing infrastructure
programmes/projects; promoting Public-Private Partnerships (PPPs) as well as
identifying/infusing best practices and trends in housing infrastructure development.
The function further includes overseeing design and construction of infrastructure
projects; establishing benchmarks in design and implementation of housing
infrastructure programmes/projects.

(c) The Slum Upgrading and Prevention Function

The Slum Upgrading and Prevention Function entails formulation, implementation

and monitoring of slum upgrading policies; coordination of slum upgrading
initiatives; resource mobilization for low cost housing and slum upgrading; social
economic and physical mapping of slums and informal settlements; community
mobilization and organization; identification of land for slum upgrading; facilitation
of security of tenure for land and buildings; prevention of slum proliferation;
planning, designing, implementing, monitoring and evaluation of slum upgrading
projects; promotion of employment and income generating activities in the slum
upgrading process; management of upgraded housing; preparation of type plans and
construction manuals and promoting use of low cost building technologies for slum
upgrading; integration of environmental conservation and HIV & AIDS prevention
and management issues in the planning and design of slum upgrading
projects/programmes; liaison with international agencies and other stakeholders
involved in slums and informal settlements to exchange ideas and best practices for
integration of appropriate strategies in upgrading.

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(d) The Civil Servants Housing Scheme Function

The Civil Servants Housing Scheme function entails: formulation, implementation

and monitoring of civil servants housing policies; maintenance of a database on
housing demand by civil servants; identification of land for housing development for
civil servants; planning, designing, monitoring and evaluation of the implementation
of housing projects for home ownership and rental by civil servants; resource
mobilisation and liaison with housing development partners; preparation of
guidelines for house sale; facilitation of loans for purchase of houses; maintenance of
inventory of estates developed through the civil servants housing scheme fund;
facilitation of acquisition of leases and titles for fund property; liaison with housing
finance institutions in the administration of housing construction loan facilities.

4. GRADING STRUCTURE AND SCOPE

(a) Grading Structure

The Scheme of Service establishes nine (9) grades of Housing Officers who will be
designated and graded as follows:-

Designation Job Group

Housing Officer II ‘J’

Housing Officer I ‘K’
Senior Housing Officer ‘L’
Chief Housing Officer ‘M’
Principal Housing Officer ‘N’
Assistant Director of Housing ‘P’
Senior Assistant Director of Housing ‘Q’
Deputy Director of Housing ‘R’
Director of Housing ‘S’

(b) Conversion to the new Grading Structure

Serving officer will adopt and convert to the new grading structure as follows:

Housing Officers Appendix ‘A’

Present Designation Job New Designation Job

Group Group
Housing Planning Officer II J Housing Officer II J
Housing Planning Officer I K Housing Officer I K
Building surveyor II
Senior Housing Planning Officer L Senior Housing Officer L
Building Surveyor I

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 Chief Housing Planning Officer M Chief Housing Officer M
Superintending Building Surveyor
Principal Housing Planning Officer N Principal Housing Officer N
Senior Superintending Building
Surveyor
Assistant Director of Housing P Assistant Director of Housing P
Chief Superintending Building
Surveyor
Senior Assistant Director of Housing Q Senior Assistant Director of Q
Principal Superintending Building Housing
Surveyor
Deputy Director of Housing R Deputy Director of Housing R
Senior Principal Superintending
Building Surveyor
Director of Housing S Director of Housing S

NOTE: The grades of Housing Officer II/I/Senior/Chief, Job Groups ’J/K/L/M’ for general
degree holders, and Housing Officer I/Senior/Chief/Principal, Job Groups
‘K/L/M/N’ for professional degree holders will form a common establishment for the
purpose of this Scheme of Service.

(c) Serving Officers

All serving Housing Planning Officers and Building Surveyors under the Civil
Servants Housing Scheme Fund will adopt and convert as appropriate to the new
grading structure and designations as provided in the Scheme of Service though they
may not be in possession of the requisite qualifications stipulated in the Scheme.
However, for further advancement within the career structure, all officers must
possess the prescribed minimum qualifications and/or experience required for
advancement to the next grade.

5. PROVISION OF POSTS

A scheme of service does not constitute authority for creation of posts. Any
additional post(s) required under the new grading structure provided in the Scheme of
Service must be included in the Ministry’s establishment proposals for consideration
and approval by the Public Service Commission of Kenya in the normal manner.

6. ENTRY INTO THE SCHEME OF SERVICE

(a) Direct Appointment

Direct appointment will normally be made in the grades of Housing Officer II, Job
Group "J" for non professional degree holders and Housing Officer I, Job Group "K"
for professional degree holders provided the candidate is in possession of the
minimum qualifications stipulated for these grades. In exceptional cases, however,

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 direct appointment may be made beyond these grades by the Public Service
Commission on the recommendation of the Permanent Secretary, Ministry of
Housing provided the candidate is in possession of the necessary qualifications and
experience for the grade.

(b) Incremental Credit

Incremental credits will be awarded for any approved experience acquired after
obtaining the minimum prescribed qualifications for the grade at the rate of one
increment for each completed year of approved experience, provided the maximum
of the scale is not exceeded. In awarding incremental credits, any period of service
or experience stipulated as a basic requirement for appointment to a particular grade
will be excluded.

7. ADVANCEMENT WITHIN THE SCHEME

The Scheme of Service sets out the minimum qualifications and/or experience
required for advancement from one grade to another. It is emphasized, however, that
these are minimum requirements, the fulfillment of which entitles an officer for
consideration for appointment to the next grade. In addition, advancement from one
grade to another will depend on:-

(i) existence of a vacancy in the authorized establishment;

(ii) merit and ability as reflected in work performance and results; and

(iii) approval of the Public Service Commission.

8. RECOGNIZED QUALIFICATIONS

The following are the recognized qualifications for the purpose of this Scheme:-

(i) A Bachelor’s degree in any of the following disciplines: Valuation, Property

Management, Architecture, Landscape Architecture, Interior Design, Civil/
Electrical/Mechanical Engineering, Land Economics, Real Estate and Land
Administration, Building Economics, Urban/Regional Planning, Construction
Management, Economics, Estate Management, Sociology, Community
Development, Statistics, Environmental Studies, Geography or equivalent
qualification from a recognized University;

(ii) A Master’s degree in any of the following disciplines: Housing

Administration, Urban Management, Urban/Regional Planning, Valuation and
Property Management, Architecture, Interior Design,
Civil/Electrical/Mechanical/Structural Engineering, Land Economics,
Building Economics, Estate Management, Building/Construction

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 Management, Economics, Sociology, Environmental Studies, Community
Development, Business Administration or equivalent qualification from a
recognized University;

(iii) Registration by any of the following bodies: Board of Registration of

Architects and Quantity Surveyors, Engineers Registration Board, Institution
of Surveyors of Kenya, Physical Planners Registration Board, Valuers
Registration Board, National Environmental Management Authority Board
and any other relevant and recognized professional body;

(iv) Senior Management Course lasting not less than four (4) weeks from a
recognized Institution;

(v) Strategic Leadership Development Programme from a recognized Institution;

(vi) A post graduate diploma in Housing or related field from a recognized

institution (for non professional degree holders).

(vii) Any other equivalent qualification that may be approved by the Permanent
Secretary, Ministry of State for Public Service.

9. IMPLEMENTATION OF THE SCHEME

The Scheme of Service will become operational with effect from 1st October, 2010.
On implementation, all serving officers will automatically become members of the
Scheme.

10. JOB AND APPOINTMENT SPECIFICATIONS

I. HOUSING OFFICER II, JOB GROUP ‘J’

(a) Duties and responsibilities

This will be the entry and training grade for non professional degree holders in this
cadre. An officer in this grade will be deployed in the Housing Development and
Management and Slum Upgrading Departments and duties will entail collection of
data on housing to up-date the housing database and establish the levels of demand
and supply; identification of land for housing development; disseminating
information on appropriate building technologies to stakeholders under supervision
of a senior officer.

(b) Requirements for appointment

For appointment to this grade, a candidate must be in possession of a Bachelor’s

degree in any of the following:- Sociology, Community Development, Economics,

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 Statistics, Environmental Studies, Geography or equivalent qualification from a
recognized University.

II. HOUSING OFFICER I, JOB GROUP ‘K’

(a) Duties and responsibilities

This is the entry and training grade for professional degree holders in this cadre.
Officers may be deployed in any of the following Departments: Housing, Housing
Infrastructure, Slum Upgrading, Civil Servants Housing Scheme and will work under
close supervision of a senior officer. Specifically, duties and responsibilities will
entail the following:-

Housing Function

Duties entail collection of data on housing to up-date the housing database and
establish the levels of demand and supply; identification of land for Housing
development; preparing project briefs; disseminating information on appropriate
building technologies to stakeholders; planning and implementing housing and
human settlements projects; and preparing low-cost house type plans and
construction manuals.

Housing Infrastructure Function

Duties will entail gathering data to establish the levels of demand and supply of
housing infrastructure; assisting in the preparation of project briefs, tender
documents, project / progress reports; and preparing and maintaining a database of
prospective investors in physical housing infrastructure.

Slum Upgrading Function

Duties will involve collection of social, economic and physical data on existing
slums, informal land and housing markets; sensitisation of slum communities;
maintenance and up-dating of slums data base; identification of land for
relocation/housing development; and compilation of reports from site meetings.

Civil Servants Housing Scheme Function

Duties will entail; collection of information and updating database on Civil Servants
housing stock; identification of land for Civil Servants housing development;
preparation of project briefs; generation of reports during housing project design,
construction and conveyancing; updating the tenant register; and facilitating the
acquisition of leases and titles for civil servants.

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(b) Requirements for appointment

Direct appointment

For appointment to this grade, a candidate must possess a Bachelor’s degree in any of
the following: Architecture, Interior Design, Landscape Architecture, Civil/
Electrical/Mechanical/Structural Engineering, Land Economics, Building Economics,
Urban/Regional Planning, Economics(upper second), Construction Management,
Valuation and Property Management and equivalent qualification from a recognized
University .

Promotion

For appointment to this grade, an officer must have:-

(i) served in the grade of Housing Officer II or in a comparable and relevant

position in the housing and human settlements sector for at least three (3)
years;

(ii) a Bachelor’s degree in any of the following:- Sociology, Community

Development, Economics, Statistics, Environmental Studies, Geography or
equivalent qualification from a recognized University; and

(iii) shown merit and ability as reflected in work performance and results.

III. SENIOR HOUSING OFFICER, JOB GROUP “L”

(a) Duties and Responsibilities

Housing Development and Management Function

Duties and responsibilities at this level entail carrying out surveys on housing and
human settlements issues, analyzing data to inform policy and decision making;
generating project reports, preparing designs, cost estimates for developing
appropriate building technology centres and low-cost house type plans and
construction manuals; undertaking assessments of housing needs, demand and supply
for the various income groups and sectors in the Country.

Housing Infrastructure Function

Work at this level involves identifying land for housing infrastructure development;
preparing project briefs, tender documents and project reports; developing criteria for
partnerships with private investors: analyzing and monitoring the database of
prospective investors in physical housing infrastructure.

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 Slum Upgrading Function

Work at this level entails carrying out physical and social mapping of slums and
informal settlements; preparation of tender documents; generation of progress reports
and valuation of work in progress; collection of Information on land tenure;
facilitation of community networks for housing cooperatives formation; sensitization
of slum communities on purchase/rent matters in upgraded housing units; promotion
of use of low cost building technologies in slums; design and costing of low- cost
house type plans; preparation of construction manuals; promotion of community
participation in decision-making and support to vulnerable and disadvantaged groups.

Civil Servants Housing Scheme Function

Work at this level entails maintenance of databases on tenant purchasers and

repayment records; Analysis of mortgage and rent repayment by-products from
ministries; informing ministries on amounts of deductions for each tenant
purchaser/tenant; establishing the tenure status and securing titles for land identified
for housing development; preparation of project briefs, designs , cost estimates and
tender documents; identify feasible development proposals and liaison with statutory
institutions for development approvals; contract management and administration;
generation of design, construction and conveyancing reports.

(b) Requirements for Appointment

For appointment to this grade, an officer must have:

(i) served in the grade of Housing Officer I or in a comparable and relevant

position in the housing and human settlements sector for at least three (3)
years;

(ii) a Bachelor’s degree in any of the following: Valuation, Property Management,

Architecture, Landscape Architecture, Interior Design, Civil/
Electrical/Mechanical Engineering, Land Economics, Real Estate and Land
Administration, Building Economics, Urban/Regional Planning, Construction
and/or Project Management, Economics, Estate Management, Sociology,
Community Development, Statistics, Environmental Studies, Geography or
equivalent qualification from a recognized University;

(iii) a post graduate diploma in Housing or related field from a recognized

institution (applicable to non professional degree holders); and

(iv) shown merit and ability as reflected in work performance and results.

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III. CHIEF HOUSING OFFICER, JOB GROUP “M”

(a) Duties and Responsibilities

Housing Development and Management Function

Duties and responsibilities at this level will entail: review, implementation,

monitoring and evaluation of housing policies and related legislations; preparing
Reports on housing and human settlement to establish the status of the sector;
facilitating exchange of ideas at stakeholders forums; promoting research and
development of appropriate building technologies; preparing tender documents;
construction supervision; monitoring and evaluation of housing projects; carrying out
surveys on housing and human settlements issues; evaluating appropriate building
technology proposals by local and foreign developers; overseeing preparation of
house type plans, cost estimates and construction manuals.

Housing Infrastructure Function

Duties at this level will include design and implementation of housing infrastructure
projects/programs; evaluating proposals presented by Local Authorities, local and
foreign developers and financiers, housing co-operatives and other organized
community groups on housing infrastructure; and preparation of papers and reports
on housing infrastructure development. In addition, the officer will be expected to
prepare tender documents, conduct research on housing infrastructure issues such as
user reaction, standards and utilization of appropriate construction materials.

Slum Upgrading Function

Duties and responsibilities at this level involve evaluating slum upgrading project
proposals from local and foreign developers; organizing slum communities into co-
operatives for slum upgrading; planning and design of slum upgrading projects;
preparation of house type plans and construction manuals and their costing;
preparation of papers on slums and informal settlements for national and
international seminars, conferences, symposia etc; undertaking needs assessment of
slum communities; integration of environmental conservation and HIV & AIDS
prevention and management issues in the planning and design of slum upgrading
projects/programmes; and conflict prevention and management.

Civil Servants Housing Scheme Function

Duties and responsibilities at this level involve identification of land for housing
development; preparation of development budget; interpreting the civil servants
requirements into building concepts and designs; ensuring that the specified
standards of materials and workmanship have been complied with; evaluating cost of
projects and monitoring the cost effectiveness of the designs; preparation of tender

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 and contract documents; supervision and evaluation of work at various stages of
construction; and preparation of final accounts and compilation of reports from site
meetings; liaison with statutory institutions and potential partners in housing
development; assisting in the sale of houses developed under the scheme; collection
of mortgage repayments and rent; recommend the boarding of houses developed
under the scheme; valuation of houses developed under the scheme for rental and
sale; and maintenance of housing stock developed under the scheme.

(b) Requirements for Appointment

For appointment to this grade, an officer must have:

(i) served in the grade of Senior Housing Officer or in a comparable and relevant
position in the Housing and human settlements sector for at least three (3)
years;

(ii) a Bachelor’s degree in any of the following: Valuation, Property

Management, Architecture, Landscape Architecture, Interior Design, Civil/
Electrical/Mechanical Engineering, Land Economics, Real Estate and Land
Administration, Building Economics, Urban/Regional Planning, Construction
and/or Project Management, Economics, Estate Management, Sociology,
Community Development, Statistics, Environmental Studies, Geography or
equivalent qualification from a recognized institution;

(iii) attended a supervisory management course lasting not less than two (2) weeks
from a recognized institution;

(iv) a post graduate diploma in Housing or related field from a recognized

institution (applicable to non professional degree holders); and

(v) shown merit and ability as reflected in work performance and results.

IV. PRINCIPAL HOUSING OFFICER, JOB GROUP “N”

(a) Duties and Responsibilities

An Officer at this level may be deployed at the Headquarters or in the District.

Specifically, duties and responsibilities will entail the following:-

Housing Development and Management Function

Duties and responsibilities at this level involve initiating, coordinating and

supervising research; identification and documentation of housing projects;
establishment of appropriate building technology centres; preparing proposals for
housing projects; liaising with stakeholders for review of building legislation and

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 housing standards; preparing manuals for use when training organized groups on
housing construction using appropriate building technologies; carrying out pre-
investment studies and financial analysis of shelter and related community facilities;
planning, implementation, monitoring and evaluation of housing programmes;
dissemination of research findings for use by stakeholders.

Housing Infrastructure Function

Duties and responsibilities at this level will involve identification, documentation and
appraisal of housing infrastructure projects; overseeing design and construction of
infrastructure projects; facilitation of approvals of designs by local authorities;
monitoring and evaluation of projects; sensitization of beneficiaries for effective
participation in housing infrastructure initiatives; carrying out pre-investment studies
and financial analysis of physical infrastructure projects; preparation of project
briefs; preparation of bids and administration of contracts; supervision of projects
during construction and carrying out research on pertinent issues in housing
infrastructure development.

Slum Upgrading Function

Duties and responsibilities at this level involve: appraisal and documentation of

proposals on slum upgrading projects, sensitization, information dissemination and
establishment of resource centres. In addition, the officer will carry out feasibility
studies on low cost shelter and related community facilities; identification of project
intervention needs and develop strategies for grassroots mobilization; facilitation of
community resource mobilization; planning and contract administration of slum
upgrading projects and programmes; and valuation of upgraded units and facilities.

Civil Servants Housing Scheme Function

Duties and responsibilities at this level involve ensuring proper cost planning of Civil
Servants housing projects; budget control through preparation of designs and cost
estimates; establishing cost targets; analysing and advising on alternative forms of
construction; preparation of project cost estimates; advising on the cost implications
of proposed variations; administration of building contracts; preparation of final
accounts; compilation of progress reports from site meetings; mediation of
tenants/purchasers disputes; liaising with the legal unit for advise on legal matters;
and facilitating the acquisition of leases and titles for civil servants

(b) Requirements for Appointment

For appointment to this grade, an officer must have:

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 (i) served in the grade of Chief Housing Officer or in a comparable and relevant
position in the housing and human settlements sector for at least three (3)
years;

(ii) a Bachelor’s degree in any of the following: Valuation, Property

Management, Architecture, Landscape Architecture, Interior Design, Civil/
Electrical/Mechanical Engineering, Land Economics, Real Estate and Land
Administration, Building Economics, Urban/Regional Planning, Construction
and/or Project Management, Economics, Estate Management, Sociology,
Community Development, Statistics, Environmental Studies, Geography or
equivalent qualification from a recognized institution .

(iii) Registration by any of the following bodies: Board of Registration of

Architects and Quantity Surveyors, Engineers Registration Board, Institution
of Surveyors of Kenya, Physical Planners Registration Board, Valuers
Registration Board, National Environmental Management Authority Board
and any other relevant and recognized professional body. (applicable to
professional degree holders only);

(iv) a post graduate diploma in Housing or related field from a recognized

institution (applicable to non professional degree holders);

(v) Senior Management course lasting not less than four (4) weeks from a
recognized institution; and

(vi) demonstrated merit and ability as reflected in work performance and results.

V. ASSISTANT DIRECTOR OF HOUSING, JOB GROUP “P”

(a) Duties and Responsibilities

An officer at this level may be deployed at the Headquarters or in a Regional Office.

Specifically, duties and responsibilities will entail the following:-

Housing Development and Management Function

At this level, an officer will be expected to: initiate review of policies and related
legislations; co-ordinate and supervise research work; analyze, interpret and
disseminate research findings to stakeholders; establish and update housing databases
for use by housing and human settlements stakeholders; supervise pre and post
contract work in the construction of appropriate technology centres; assess
constraints and opportunities in the housing sector; identify locally available
resources for meeting the challenges in housing development; ensure proper
management and utilization of resources for the improvement of quality human

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settlements; and guide, supervise and develop staff. The officer will also be
responsible for the management of financial resources.

Housing Infrastructure Function

Duties and responsibilities at this level will include: establishing benchmarks and
continuously improving efficiency and effectiveness in project design and
implementation; evaluation of public-private partnerships and other proposals
presented by stakeholders; overseeing preparation of design briefs; evaluation of
consultants’ designs, preparation of tender documents and supervision of pre and post
contract work in the construction of housing infrastructure; overseeing collection and
analysis of data and dissemination of research findings to stakeholders;
implementation of appropriate construction technologies suitable for housing
infrastructure development; and guide, supervise and develop staff. The officer will
also be responsible for the management of financial resources.

Slum Upgrading Function

The duties and responsibilities at this level include co-ordinating and supervising
implementation of slum upgrading programmes; collection, analysis and
dissemination of slum upgrading best practices; ensure the undertaking of informal
settlements surveys for policy decision making; supervision of pre and post contract
work in the construction of physical and social infrastructure; identification of locally
available resources for slum redevelopment; facilitating liaison between communities
and micro finance and credit institutions. The officer will also be responsible for
guidance, supervision and development of staff. The officer will also be responsible
for the management of financial resources.

Civil Servants Housing Scheme Function

Duties and responsibilities at this level include: supervising implementation of

housing projects; ensuring collection of data, analysis and documentation of
completed projects; oversee the carrying out of surveys for policy and decision
making; supervision of pre and post contract work in the construction of civil
servants housing projects; identification of financial resources for civil servants
housing programmes; facilitating liaison between civil servants housing tenant
purchase and housing finance institutions; ensuring maintenance of valid insurances
for housing stock; coordinating boarding of houses, sale of houses and collection of
rent and mortgage; facilitating valuation of houses for rental and sale; and
maintenance of housing stock. In addition, the officer will also be responsible for
guidance, supervision and development of staff. The officer will also be responsible
for the management of financial resources.

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(b) Requirements for Appointment

For appointment to this grade, an officer must have: -

(i) served in the grade of Principal Housing Officer or in a comparable and

relevant position in the housing and human settlements sector for a minimum
period or three (3) years;

(ii) Registration by any of the following bodies: Board of Registration of Architects

and Quantity Surveyors, Engineers Registration Board, Institution of Surveyors
of Kenya, Physical Planners Registration Board, Valuers Registration Board,
National Environmental Management Authority Board and any other relevant
and recognized professional body (applicable to professional degree holders
only);

(iii) a Master’s degree in any of the following: Housing Administration, Urban

Management, Urban/Regional Planning, Valuation and Property Management,
Architecture, Interior Design, Civil/Electrical/Mechanical/Structural
Engineering, Land Economics, Building Economics, Estate Management,
Building/Construction/Project Management, Economics, Sociology,
Environmental Studies, Community Development, Business Administration or
equivalent qualification from a recognized University; and

(iv) demonstrated administrative and leadership capabilities in work performance

and results

VI. SENIOR ASSISTANT DIRECTOR OF HOUSING, JOB GROUP “Q”

(a) Duties and Responsibilities

An officer at this level may be deployed to head a section at the headquarters.

Specifically, duties and responsibilities will entail the following:-

Housing Development and Management Function

Duties and responsibilities will involve the formulation of strategies and

methodologies for housing development; promotion of appropriate building
materials and construction technologies; organizing surveys on housing demand and
supply; developing effective measures for improving the quality of housing and
human settlements, coordinating review of housing legislations and standards;
promoting participatory approaches in housing delivery process; coordinating
implementation of national and relevant international housing and human settlements
resolutions and recommendations; overseeing the development and management of
appropriate technology centres. In addition, the officer will be responsible for

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guidance, supervision and development of staff. The officer will also be responsible
for the management of financial resources.

Housing Infrastructure Function

Work at this level will involve analysis and continuous review of housing
infrastructure development policies; integration of policy objectives into planning
and implementation of projects; identification of best practices and trends in housing
infrastructure development; analysis of financing models to generate options;
initiation of selection of consultants and contractors; overseeing preparation of
project briefs, designs, tender documents and contract management; overseeing
resource mobilization and formation of partnerships for housing infrastructure
development; design, implementation, monitoring and evaluation of
projects/programs. In addition, the officer will be responsible for guidance,
supervision and development of staff. The officer will also be responsible for the
management of financial resources.

Slum Upgrading Function

An officer at this level will be responsible for the development of strategies and
methodologies for slum upgrading and improvement; planning, implementation,
monitoring and evaluation of physical and social infrastructure development;
information management; developing effective measures for upgrading the informal
settlements; coordinating the development of slum upgrading regulatory and
institutional framework; implementation of relevant international resolutions and
recommendations on slums and informal settlements. In addition, the officer will
facilitate consultations among stakeholders to inform programme development and
resource mobilization strategies and providing guidance, supervision and
development of staff. The officer will also be responsible for the management of
financial resources.

Civil Servants Housing Scheme Function

An officer at this level will be responsible for the development of strategies for
addressing civil servants housing requirements; planning, implementation,
monitoring and evaluation of projects; resource mobilization; developing standards
and specifications for housing development; liaison with financial institutions and
partners in housing development; preparing work plans; preparation of guidelines for
house sale, rent and maintenance; facilitating acquisition of titles; implementation of
civil servants housing policies; management of housing inventory; the allocation and
sale of houses and collection of rent and mortgage; participate in boarding of houses;
valuation of houses for rental and sale; and maintenance of housing stock, assessing
housing demand by Civil Servants. In addition, the officer will be responsible for
guidance, supervision and development of staff. The officer will also be responsible
for the management of financial resources.

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(b) Requirements for appointment

For appointment to this grade, an officer must have: -

(i) served in the grade of Assistant Director of Housing or in a comparable and

relevant position in the housing and human settlements sector for a minimum of
three (3) years;

(ii) Registration by any of the following bodies: Board of Registration of Architects

and Quantity Surveyors, Engineers Registration Board, Institution of Surveyors
of Kenya, Physical Planners Registration Board, Valuers Registration Board,
National Environmental Management Authority Board and any other relevant
and recognized professional body.(applicable to professional degree holders
only);

(iii) a Master’s degree in any of the following: Housing Administration, Urban

Management, Urban/Regional Planning, Valuation and Property Management,
Architecture, Interior Design, Civil/Electrical/Mechanical/Structural
Engineering, Land Economics, Building Economics, Estate Management,
Building/Construction/Project Management, Economics, Sociology,
Environmental Studies, Community Development, Business Administration or
equivalent qualification from a recognized institution;

(iv) Strategic Leadership Development Programme from any other recognized

institution; and

(v) demonstrated outstanding capabilities in management within the housing sector

VII. DEPUTY DIRECTOR, JOB GROUP ‘R’

(a) Duties and Responsibilities

Housing Development and Management Function

Duties and responsibilities involve co-ordination of the divisional matters,

programmes, policy formulation and implementation at the headquarters and field
offices; promotion of participatory approaches and capacity building in the housing
development process; liaising with stakeholders to establish and maintain land banks
for housing development; coordination of the activities of development partners and
other stakeholders involved in housing development; facilitating exchange of ideas
among stakeholders through seminars, conferences, workshops and symposiums;
ensuring proper management of resources for housing and human settlements
development; overseeing dissemination of information to stakeholders. In addition,
the officer will be responsible for guidance, supervision and development of staff and
management of financial resources.

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Housing Infrastructure Function

Duties and responsibilities at this level will include planning, coordinating and
directing overall operations at the headquarters and field offices; monitoring of
workloads and recommending distribution; analysis and continuous review and
implementation of housing infrastructure development policies; integration of policy
objectives into planning and implementation of projects; formulation of strategies
and preparation of budgets; promoting public-private partnerships in low-cost
housing infrastructure; co-ordination of stakeholder participation in housing
infrastructure development; overseeing resource mobilization and utilization for
implementation of projects and programs; overseeing research and preparation of
reports on pertinent issues on housing infrastructure development. In addition, the
officer will be responsible for guidance, supervision and development of staff and
management of financial resources.

Slum Upgrading Function

The officer will be responsible for coordination of the implementation of slum

upgrading and prevention programmes; overseeing slum mapping and resource
mobilization strategies; coordination of support for capacity building; implementing
appropriate communication strategies; ensuring delivery of affordable social and
physical infrastructure; liaison with stakeholder institutions and the development of
mechanisms for sustainable financing of slum upgrading and shelter related
infrastructure. In addition the officer will liaise with local and international agencies
involved in slums and informal settlements and facilitate integration of policies in
development planning. The officer will also be responsible for guidance, supervision
and development of staff and management of financial resources.

Civil Servants Housing Scheme Function

An officer at this level will be responsible for planning, designing, implementation,

monitoring and evaluation of housing projects for home ownership and rental by civil
servants; formulation, review, interpretation and implementation of civil servants
housing policies; research on civil servants housing demand; formulation and
implementation of financing strategies; ensuring delivery of affordable housing;
facilitation of ownership transfer to purchasers; ensuring safekeeping of leases and
titles; translating project briefs into concepts; facilitate procurement of consultancy
services and building works; engaging housing development partners; facilitating
issuance of loans to civil servants for construction or purchase of houses; and
maintenance of assets inventory for civil servants housing. In addition, the officer
will be responsible for guidance, supervision and development of staff and
management of financial resources.

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(b) Requirements for Appointment

For appointment to this grade, an officer must have: -

(i) served in the grade of Senior Assistant Director of Housing or in a comparable

and relevant position in the housing and human settlements sector for a
minimum of three (3) years;

(ii) Registration by any of the following bodies: Board of Registration of Architects

and Quantity Surveyors, Engineers Registration Board, Institution of Surveyors
of Kenya, Physical Planners Registration Board, Valuers Registration Board,
National Environmental Management Authority Board and any other relevant
and recognized professional body. (applicable to professional degree holders
only);

(iii) a Master’s degree in any of the following: Housing Administration, Urban

Management, Urban/Regional Planning, Valuation and Property Management,
Architecture, Interior Design, Civil/Electrical/Mechanical/Structural
Engineering, Land Economics, Building Economics, Estate Management,
Building/Construction/Project Management, Economics, Sociology,
Environmental Studies, Community Development, Business Administration or
equivalent qualification from a recognized institution;

(iv) Strategic Leadership Development Programme from any recognized institution;

and

(v) demonstrated a high degree of professional competence, administrative

capabilities and initiative in general organization and management of the
housing function.

VIII. DIRECTOR, JOB GROUP “S”

(a) Duties and responsibilities

Director of Housing

The Director of Housing will be responsible for formulation of housing policies and
planning, implementation, monitoring and evaluation of housing programmes and
advising Government on housing matters; coordination of enactment and review of
legislations relating to housing and human settlements; overseeing the activities of
the national secretariat for human settlements; promotion of appropriate building
materials and construction technologies; liaison with stakeholders on housing and
human settlement matters; overseeing research and dissemination of findings to
stakeholders; coordinating establishment of land banks for housing development; and
promotion of participatory approaches and capacity building in the housing

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development process. Other duties will entail management of financial, human and
other resources in the department of housing.

Director, Housing Infrastructure

The duties of the Director of Housing Infrastructure will involve formulation and
implementation of housing infrastructure development policies; establishment of a
framework for housing infrastructure development; coordination of resource
mobilization for low-cost housing infrastructure programmes; advising the
Government on housing infrastructure matters; coordination and facilitation of
stakeholders’ housing infrastructure development activities; monitoring and
evaluation of projects and programmes. Other duties will entail management of
financial, human and other resources in the department.

Director, Slum Upgrading

The Director, Slum Upgrading will be responsible for coordination of the formulation
of slum upgrading and prevention policies; resource mobilisation; harmonization of
Government policies on slum upgrading with those of international declarations,
resolutions and conventions; overseeing socio-economic and physical mapping of
slums and informal settlements; slum community mobilization and organization;
ensuring facilitation of security of tenure for land and housing in upgraded
settlements; prevention of slum proliferation; planning, implementing, monitoring
and evaluation of slum upgrading projects; promotion of employment and income
generating activities in the slum upgrading process; management of upgraded
housing; promoting use of low cost building technologies for slum upgrading;
Liaison with international agencies and other stakeholders involved in slums and
informal settlements to exchange ideas and best practices for integration of
appropriate strategies in upgrading. The officer will also be responsible for the
Management of financial, human and other resources in the department.

Director, Civil Servants Housing Scheme

The Director, Civil Servants Housing Scheme will be responsible for organization,
planning, control and coordination of development, sale and maintenance of the civil
servants houses; formulation of civil servants housing policies; establishment of a
framework for housing development; maintenance of a database on housing demand
by civil servants; securing land for civil servants housing development; resource
mobilization and liaison with stakeholders; monitoring and evaluation of projects;
directing preparation of guidelines for sale of houses; facilitating approval of house
loans and liaising with housing finance Institutions in the administration of housing
loans; management of housing estates under the scheme; facilitation of acquisition of
leases and titles; compiling management committee meeting reports. The officer will
also be responsible for the management of financial, human and other resources.

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(b) Requirements for Appointment

For appointment to this grade, an officer must have: -

(i) served in the grade of Deputy Director or in a comparable and relevant position
in the housing and human settlements sector for a minimum of three (3) years;

(ii) been registered by any of the following bodies: Board of Registration of

Architects and Quantity Surveyors, Engineers Registration Board, Institution of
Surveyors of Kenya, Physical Planners Registration Board, Valuers
Registration Board, National Environmental Management Authority Board and
any other relevant and recognized professional body. (applicable to
professional degree holders only);

(iii) a Master’s degree in any of the following: Housing Administration, Urban

Management, Urban/Regional Planning, Valuation and Property Management,
Architecture, Interior Design, Civil/Electrical/Mechanical/Structural
Engineering, Land Economics, Building Economics, Estate Management,
Building/Construction/Project Management, Economics, Sociology,
Environmental Studies, Community Development, Business Administration or
equivalent qualification from a recognized institution;

(v) Strategic Leadership Development Programme from any other recognized

institution;

(vi) demonstrated a high degree of professional, administrative and managerial

competence in work performance necessary for the effective management of the
functions of the departments; and

(vii) ability to articulate, interpret and implement national and international policies
and development goals.

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