LAB ASSIGNMENTS (MS EXCEL 2013)

STARTING MSEXCEL

Click onto Microsoft Excel 2013 Icon on the

Task Bar
or
Click on Windows Button (left bottom Corner) - Click the MS Excel 2013

When Excel is started, a new blank Worksheet appears on the screen, which consists of
number of columns ( 16,384) and rows (10,48,576). Each column names as A, B C…. XFD
and rows numbers as 1,2,3…… 10,48,576. Each workbook by default consists of one sheet
named as sheet1 but we can add any number of sheet..

The following is the screen layout and different components of MS Excel 2013.

The Quick Access Toolbar Tabs

Ribbon

Groups

Formula Bar Commands

Worksheet Working Area

Scroll Bar

Status Bar

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Practice moving around in the worksheet using Arrow Movement Keys, Page Up, Page Down,
Home, Ctrl + Home etc.
Press To
DOWN ARROW () Move to the next row
UP ARROW () Move to the previous row
RIGHT ARROW (➔) or Move to the next column
TAB key
LEFT ARROW () or Shift Move to the previous column
TAB
PAGE DOWN Move down to next page (screen)
PAGE UP Move up to previous page (screen)
HOME Move to the first column
CTRL+ RIGHT ARROW • Move to last column (if worksheet is blank
(➔) • Move to last column of the typed matter (if worksheet
has data)
CTRL+ LEFT ARROW () • Move to first column (if worksheet is blank
• Move to previous non blank column of the typed matter
(if worksheet has data)
CTRL+HOME Move to the first cell of the worksheet i.e. A1

1. Exit from the Worksheet either clicking on File Tab and selecting Close or clicking onto
Upper X on the Excel Window. Do not save file when prompted
2. Start MS Excel Once Again.

Exercise – 1
Prepare the following worksheet :

Number of Schools in Selected Cities of Rajasthan

District Secondary Primary Total
Ajmer 68 114
Jaipur 124 186
Kota 78 64
Sikar 39 84
Sawai 52 109
Madhpur
Total

After completion of the above worksheet do the following:

a) Save the worksheet with name school by clicking on Office Button followed by SAVE or
Clicking on to FLOPPY Icon.
b) Find out total number of schools in each district using formula i.e. =b3+c3 (Remember
formula starts with a = sign followed by cell reference and in between operator + , similar
to what you do on calculator). You may copy this formula by dragging it to cells
downward.

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c) Also calculate total number of secondary school and primary school using SUM function.
(Guess why we are using function in place of formula =SUM(RANGE))
d) Save worksheet and Exit from MS Excel (Hope you remember how to save and exit from
MS Excel)
e) Select cell containing column titles and align them to centre by clicking on Paragraph
group and clicking on Centre Alignment text and also make them Bold.
f) Save above workbook and exit from EXCEL (Click on X on the top right corner)

Exercise – 2: Open the worksheet created in the exercise -1 (school) (Opening existing
worksheet – Click on File Tab – Click on Open– click on school). Following will be displayed
with Total column filled:

Number of Schools in Selected Cities of Rajasthan

District Secondary Primary Total
Ajmer 68 114
Jaipur 124 186
Kota 78 64
Sikar 39 84
Sawai 52 109
Madhpour
Total
Average

After completion of worksheet, do the following:

a) Increase the column width of the column A to so as to accommodate complete text in
column.
b) Increase column width of B, C and D together to accommodate data.
c) Find out average number of secondary school using function of average.
=AVERAGE(RANGE)
d) Copy this formula across to calculate average for primary and total number
e) Save the file again
f) Insert a column before District Click on Column Heading A – Click on Insert in Cells
group
g) Add S.NO. as column title and enter numbers 1 to 5.
h) Add cells for minimum and maximum number of schools and calculate values these values.
(Use =MIN(RANGE) and =MAX(RANGE) )
i) Insert a row between Jaipur and Kota Districts. Click onto Select row header of Kota
(entire row would be highlighted) and Choose Home - Insert Sheet Row
j) Add following data in the blank row
k) Bhilwara 58 42
l) Copy formula of total from Jaipur to Bhilwara in column E
m) Observe that Total, Average and Minimum are automatically changed. Isn't it great again,
no botheration about changing the formula or function?
n) Change the value of Secondary schools to Jaipur from 124 to 139 and see where the result
changes.
o) Make Title of the table and heading row BOLD and Centre. Save the worksheet.
p) Save the worksheet (It is always advisable to keep saving worksheet by pressing CTRL S)
q) Try learning Merge and Centre
r) Add a column after Total with heading % of Primary Schools to Total.
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s) Calculate above value (Hint: cell references of Primary Schools/ Total * 100)
t) Once % is calculated copy this to rest of the cells (down)
u) Save the worksheet and exit from EXCEL

Exercise 3: KORES Co. keeps the employee's payroll data in a worksheet as shown below:
Kores Company Limited, Jaipur
S. No. Name Earning
Basic HRA DA CCA Gross Salary
Pay
1. Rakesh 178000
2. Naveen 123500
3. Krishan 27500
4. Savitri 69500
5. Gopal 48000
6. Manish 30500
7. Amit 124000
Total

a. Enter the above data in a worksheet and save the workbook as EMPLOYEE.
b. In the third column we need to type text BASIC PAY in the same cell and want that it should be
displayed in two lines in the same cell. Select the entire row and click on (Wrap Text in the
Alignment Group of the Home Tab).
c. Make Title of the Worksheet (Kores Company Limited, Jaipur) as BOLD and also place
in the Centre of the four Columns in which data is typed. (Select seven cells on top of the
columns, Click on to Merge and Centre Icon on the Tool Bar.
d. Calculate HRA (16 % of Basic Pay), DA (21% of Basic Pay), CCA is fixed amount of Rs 1000.
Also calculate Gross Salary which is sum of Basic Pay, DA, HRA and CCA.
e. Select the data you have entered and put border on all the cells using Border in Font Group of
HOME tab. Save your workbook and exit.

Exercise: 4: Open the file EMPLOYEE created in Exercise 3 and add following columns after Gross
Salary

Deductions Net Salary

GPF SI Total

a. Calculate GPF and SI, rules for calculating these are as follows.
I. GPF - 6000 is deducted if basic pay is less than 55000, else 8500 is deducted.
II. SI, which is 2000 for everyone irrespective of grade pay. Also fill up Total Deduction
and Net Salary.
b. Save the workbook again.
c. Change Basic Pay of two or employee and check whether the effects of above changes are
reflected in gross salary and net salary.
d. Save the file.
e. Change the formula for calculating SI premium in such a way that 20% of basic pay is deducted
for employees getting basic pay more than 80000 and for others SI deduction is 15%.

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 Exercise – 5: Prepare the following worksheet:

ABC Consultants, Jaipur

Item Quantity Unit Price Gross Value
I7 Computer System 2 55000.00
Notebook i5 2 43000.00
Printer 2 12000.00
Pen Drive 15 560.00
Total Gross
Discount 7%
Amount Payable
Tax on Amount Payable 4.5%
Net Amount Payable

a. Increase the width of the Column A in such a way that entire data is accommodated in the
column.
b. Enter a formula to calculate the gross value for I7 Computer System. (Remember * is used for
Multiplication)
c. Copy this formula for rest of the items
d. Calculate the total of the Gross Values for the all the products using SUM Function.
e. Calculate the Discount, which has been given as 7%. (Do not panic if you type 7% and it
shows .07).
f. Calculate the Amount Payable after subtracting Discount Amount form the Total Gross and
also calculate Tax and Net Amount Payable.
g. Change the discount rate to 8% and see the changes. Also change Tax Rate to 6.25% and
observe the changes.
h. Make Title of the Worksheet (AMC Consultants, Jaipur) as BOLD and also place
in the Centre of the four Columns in which data is typed. (Select four cells on top
of the columns, Click on to Merge and Centre Icon on the Font Group of the HOME tab.
i. Change discount percentage value from 7% to 10% and see what changes are reflected. Save
the worksheet as ITEM.

j. Using Goal Seek - Suppose you want that you have an amount available with you of Rs 169800.
than how much discount should be offered to you so that you are able to purchase items indicated
above. How will you approach this issue - GUESS.

Select DATA tab – Data Tools – What if Analysis - GOAL SEEK

option and specify desired information

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Principal's Health and Business College
Prepare a worksheet as under and fill in the blanks using Worksheet features.
Rajasthan Financial Corporation
S.No Particulars Target Expenditure/ Utilized %
Utilization
Up to last Current Total
month month
1. Civil Works at the 345000 115000 145000
head Office
2. Gardening 80000 7000 15000
3. Machinery & 315000 273000 17000
Equipments for the
office
4. Vehicles 277000 0 217000
5. Training for officers 70000 42300 0
and employees
6. Technical Assistance 5000 1000 3000
7. Furniture/Fixture 15000 2000 9000
8. Salaries & Allowances 490430 139000 47000
9. Operating Costs 71000 13000 21000
10. Miscellaneous 30000 1000 2500
Total

a. Format the worksheet as above. Most of the features to format the worksheet have already been
covered in the previous exercises. Select Column heading and give them a different colours.
(Home – Styles - Cell Styles and select appropriate Style).
b. Calculate 10% utilization of the target. Select different formatting
for cells for % Utilization
c. Save the worksheet as RFC.
d. Using Goal Seek - Suppose you want that % utilization for Civil
Works should be 96.5%, than how much amount should be the
expenditure in the current month. How will you approach this
issue - GUESS.
e. Select DATA tab – Data Tools – What if Analysis - GOAL
SEEK option and specify desired information e.g. in the Set Cell specify cell address of the %
utilization of civil works i.e. G4, in the to value - enter 96.5 and by changing cell - E4. Click
OK after specifying these values.
Exercise - 7
The following statement shows that actual expenditure incurred on various account heads a
After completion of worksheet, perform the following:
a. Place Title (Budget of HCM RIPA) in the centre of the table.
b. Format the heading row of the table in such a way that data is displayed as given above, i.e.
longer text is displayed in more than one line in the same cell. (Hint: Select the cells and click
on (Wrap Text in the Alignment Group of the Home Tab).
c. Make heading row as BOLD and CENTER
d. Calculate the total expenditure for all the account head for each year. Also calculate average
expenditure for last three years.
e. Calculate the estimates for the year 2020-21 by assuming that it is 15% higher than the average
of last three years
f. Calculate the increase in percentage for the year 2020-21 with respect to the year 2017-18.
(Increase is calculated after subtracting 2017-18 expenses from the estimate for the year 2020-
21 and dividing it by expenditure of the year 207-18.
g. Draw Border around the Table by Clicking onto BORDER Icon on the Font Group of HOME
tab.
h. Save the worksheet as BUDGET.
i. Exit form MS Excel.

Exercise – 8 Prepare following spreadsheet to see the expenses incurred on various items.

S. Item name Amount % Expenses of Total

No. Spent Expenditure
1 House Rent 3000
2 Milk 970
3 Kitchen 1750
4 Bills 1950
5 Education 1200
6 Petrol 2500
7 Entertainment 560
8 Miscellaneous 800
Total
Salary Received 23500
Savings from Salary

a. Format the worksheet as given above and also calculate total expenditure.
b. Salary Received is also given; therefore calculate monthly savings from the salary.
c. Also calculate % expenses incurred on each head of the total. Remember when you copy the
formula down; the cell references are automatically changed. Therefore you need to keep total
as constant by using in the formula before row number of the total.
d. How much would you be saving if Entertainment expenses were increased to 1350?
e. Save the worksheet as HOUSE-BUDGET. Exit from MS Excel.

Exercise – 9: Open the worksheet school created in exercise- 1 which is as follows.

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Prepare a COLUMN chart-taking District on the X-
axis and number of Secondary Schools on the Y-axis
using the following steps:
a. Select data consisting of district names, Secondary
secondary school and primary school. Primary
b. Click onto INSERT TAB and select COLUMN
from CHARTS group.
c. Select Column chart type.
d. The chart as displayed will be shown.

Exercise 10: Apply a Chart Layout

Since we do not have titles for the chart, x –axis and y-axis therefore by applying layout we can place
these titles on the chart.
a. Click your chart. The Chart Tools become available.
b. Choose the Design tab. Number of schools in
c. Select appropriate chart layout (Layout 9) from
Rajasthan Secondary

Axis Title
Chart Layout group.
d. Excel applies the layout to your chart. Primary
e. In Chart Title Box, Type Comparison of Schools in
Rajasthan.
f. In X Axis Title), type District Axis Title
g. In Y Axis Title, type No. of Schools
h. Save the file.

Exercise – 11 – Moving Chart to new sheet

a. Click your chart. The Chart Tools become available.
b. Choose the Design tab.
c. Click the Move Chart button in the Location group. The Move Chart dialog box appears.
d. Click the New Sheet radio button.
e. Type School Comparison - to name the chart sheet. Excel creates a chart sheet named School
Comparison and places your chart on it.

Exercise 12: Prepare a Pie Chart showing % of primary schools in each of the district of the total
primary school.
a. The Title of the Graph should be Distribution of Primary Schools.
b. The Chart should be placed on a separate sheet called Primary School
c. The Category Data and % should be displayed outside the chart. (Layout – Data Labels - More
Label Options)

Primary, Primary,
Distribution
Alwar, 109, of Primary Schools
Ajmer, 114,
17% 18%

Primary,
Sikar, 84,
14%

Primary,
Jaipur, 186,
Primary, 30%
Bhilwara,
134, 21%