Resource Planning & Risk

Management

Lecture Note 04
Resource Management Plan

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 Contents of Lecture Note 04

Introduction to Resource Management Plan

Details Required for Resource Management

Plan Development

Components of Resource Management Plan

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 Resource Management Plan

• The resource management plan is the important component of the project management plan.

• Resource management plan provides guidance on how project resources should be categorized,

allocated, managed, and released.

• Separate Resource Management Plans require for each projects by considering nature of projects.

• It may be divided between the team management plan and physical resource management plan

according to the specifics of the project.

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Details Required for Resource Management Plan Development

Details in Project Charter

1. Project Charter
• Project Purpose
The project charter provides the high-level • Measurable project objectives and related
success criteria
project description and requirements. It also
• High-level requirements
has the key stakeholder list, summary • High-level project description, boundaries, and
key deliverables
milestones, and preapproved financial • Overall project risk
• Summary milestone schedule
resources that may influence the resource
• Preapproved financial resources
management of the project. • Key stakeholder list
• Project approval requirements
• Project exit criteria
• Assigned project manages, responsibility and
authority
• Name and authority of the sponsor or other
person(s) authorizing the project charter

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Details Required for Resource Management Plan Development
Details in Project Management Plan
1. Subsidiary Management Plans
• Scope management plan
2. Project Management Plan • Requirements management plan
• Schedule management plan
The project management plan is the • Cost management plan
• Quality management plan
document that describes how the project • Communication management plan
• Risk management plan
will be executed, monitored and controlled, • Procurement management plan
and closed. It integrates and consolidates • Stakeholder engagement plan
2. Baselines
all of the subsidiary management plans and • Scope baseline
• Schedule baseline
baselines, and other information necessary • Cost baseline
3. Additional components
to manage the project. • Change management plan
• Configuration management plan
• Performance measurement baseline
• Project life cycle
• Development approach
• Management review
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Details Required for Resource Management Plan Development
3. Project Documents
Project documents that can be considered as inputs for
resource management process. Several required
documents are:
1. Project schedule – timeline for needed resources
2. Requirements document – type and amount of
resource needed
3. Risk register – information about treats and
opportunities in resource planning
4. Stakeholder register – details of stakeholders who
have particular interest in or an impact on resources
needs
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Details Required for Resource Management Plan Development

4. Enterprise Environmental Factors

The enterprise environmental factors that can influence the Direct and Manage Project Work process
• Organizational culture and structure
• Geographic distribution of facilities and resources
• Existing resources competencies and availability
• Marketplace conditions.

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Details Required for Resource Management Plan Development

5. Organizational Process Assets

The organizational process assets that can influence the Plan Resource Management
• Human resource policies and procedures
• Physical resource management policies and procedures
• Safety policies
• Security policies
• Templates for the resource management plan
• Historical information for similar projects

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Details Required for Resource Management Plan Development

6. Resource Calendars
• A resource calendar identifies the working
days, shifts, start and end of normal
business hours, weekends, and public
holidays when each specific resource is
available.
• Resource calendars also specify when,
and for how long, identified team and
physical resources will be available
during the project.

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Details Required for Resource Management Plan Development
7. Change Request
• A change request is a formal proposal to modify any document, deliverable, or baseline. When issues
are found while project work is being performed, change requests can be submitted, which may modify
project policies or procedures, project or product scope, project cost or budget, project schedule, or
quality of the project or product results.
• Change request includes;
• Corrective Actions
• Preventive Actions
• Defect repair
• Updates

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Details Required for Resource Management Plan Development

8. Work Performance Reports

• Work performance reports are the physical or electronic representation of work performance
information intended to generate decisions, actions, or awareness.
• They are circulated to the project stakeholders through the communication processes as defined in
the project communication

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 Details Required for Resource Management Plan Development
9. Team Performance Assessments
• As project team development efforts such as training, team building, and colocation are implemented,
the project management team makes formal or informal assessments of the project team’s
effectiveness.
• The evaluation of a team’s effectiveness may include indicators such as:
• Improvements in skills that allow individuals to perform assignments more effectively
• Improvements in competencies that help team members perform better as a team
• Reduced staff turnover rate
• Increased team cohesiveness where team members share information and
experiences openly and help each
• other to improve the overall project performance

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 Components of Resource Management Plan

1. Identification of resources

Methods for identifying and quantifying team and physical resources needed.

- Techniques use for identify required human resources and physical resources

- Techniques for quantifying required human resources and physical resources.

- Quantities of human and physical resources (graphical representations can be included)

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 Components of Resource Management Plan

2. Acquiring resources
Guidance on how to acquire team and physical resources for the project.
- Team member acquiring techniques
- Physical resource acquiring techniques
- Other considerations for acquiring resources – government policies, taxes, duration of
acquiring time and necessary approval for acquiring etc.

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 Components of Resource Management Plan
3. Roles and Responsibilities

Role - The function assumed by, or assigned to, a person in the project.

Authority - The rights to apply project resources, make decisions, sign approvals, accept
deliverables, and influence others to carry out the work of the project.

Responsibility - The assigned duties and work that a project team member is expected to perform
in order to complete the project’s activities.

Competence - The skill and capacity required to complete assigned activities within the project
constraints.

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 Components of Resource Management Plan

4. Project Organization Chart

A project organization chart is a graphic display of project team members and their reporting
relationships.

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 Components of Resource Management Plan
5. Project Team Resource Management

Guidance on how project team resources should be defined, staffed, managed, and eventually released.
- Staffing strategies
- Facilities for staff
- Team management strategies
- Staff training strategies
- Methods of team development
- Recognition plan

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 Components of Resource Management Plan
6. Resource Control

Methods for ensuring adequate physical resources are available as needed and that the
acquisition of physical resources is optimized for project needs.
- Inventory control
- Monthly progress reports
- Monthly reconciliations

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 Questions?

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 Thank You

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