DPS INTEHNATIONAT GHANA

ACCREDITED BY ffirffi CAMBRIDGE ASSESSMENT

qp INTERNATIONAL EDUGATION
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& CBSE

COMMENCEMENT OF THE NEW ACADEMIC SESSION

2024-2025

"The obstacles of your past can become the gateways that lead to new beginnings"

As we step into the new academic session with our eyes set at the zenith of success and glory,
I would like to take this opportunity to congratulate all my successful learners and express my
sincere gratitude and heartfelt thanks for our ever supportive parents, who kept pace with
the school and extended full cooperation.

Before we embark into the new academic session 2024-2025, please make a note of the
following points.

L. SCHEDULE OF PURCHASE OF BOOKS, UNIFORMS AND STATIONERY

DATE GRADE TIMINGS

August 1st to 17th Crdche to grade 10 9:00am - 3:00 pm

August 19th to august 24th AS Level 9:00am - 3:00 pm

2. INDUCTION OF NEW ADMISSION CASES

On August 17th all new admissions for the academic year will receive an induction from the
concerned grade coordinator, class rep and the head of School
Timing 9:30 am - 12: 00pm.

3. EXTENSION OF SCHOOL CLOSING TIMING

The school timlng for this academic year is 8:30 am to 2:40pm. The last bell for dispersal will
ring at 2:40pm.

4. MORNING ARRIVALS

CTASSES SCHOOL GATE OPENS AT STUDENTS ARRIVE AT SCHOOL BEGINS

1-A LEVEL 7:ZOam 7:2Oam - 8:30 am 8:30 am

CrEche - Prep 8:00am 8:00am - 9:00am 9:00am

Community 25, Tema, Tel: 0556620540 / 0302974596

Website: www.dpsghana.edu.gh Email: [email protected]
 Late comers will not be allowed to attend the school if they arrive after 8:30am with effect
from September 1't, 2024.
A ten days period is given to adjust to the schedule.
Kindly do not crowd outside the school's main gate to request to open the gates as the
security guards have been instructed to abide by the guidelines. They will not be opening the
gate for arrival after 8:35am. So a five minutes grace period has been provided. For safety
and security reasons, we wish to start with the following.

L Avoiding parents/ vendors/ visitors entering the school at any time or without
permission.
il Avoiding parking of vehicles of parents, guests or visitors/vendors inside the school.
Avoiding students to be inside the school beyond 3:30pm except certain grades who
would be having classes till 4:00pm.
IV Making it compulsory for parents/escorts to adhere to the dispersal timings and pick
up the child on time.
Any parent / escort picking up the ward after 3:30pm will have to collect the ward
coordinating with the front office receptionist and also will have to pay a fee for late
pickup (Ghc.100.00). Our school guards and receptionist will be available to assist you
with the same.
Note: school main gate will close for parents at 3:30pm
We humbly request our parents to help us enforce punctuality in our students.

DISPERSAL TIME

CLASSES SCHOOL GATE OPENS DISPERSAL COLLECTION OF

STUDENTS
1 - A LEVEL 2:30 pm 2:40 pm 2:40pm - 3:30pm

Crdche to prep 1:30 pm 1:30 pm 1:30pm - 2:30pm

Note: school gates closes for dispersal and collection at 3:30pm

Looking forward to your support to maintain tardiness and discipline in school. This perpetual
challenge can only be attained with your help and support.
We urge all parents to be responsible and respectful of the school's guidelines regarding
student dispersal.

5. ID CARDS AND PARENTS / ESCORTS ID CARD DISTRIBUTION

' The lD card for both students and parents/Escorts will be distributed by September 13th,
2024.lt is imperative that the escorts/parent's identity card is shown compulsory by the
parents/ escorts/guardian to collect the child during dispersal time. Without the
escort/parent's identity card, we won't be able to hand over the child.
lf the escort identity card is lost, please inform the school office or concerned class teacher
immediately and you will be issued a duplicate escort identity card on the payment of GhC
50.00.
5. SCHOOL ALMANAC

Students will be given the school almanac within the first two days of reopening. Please note
that it is mandatory for students to carry the almanac to school daily. The almanac contains
all important information, including holidays, vacation dates, examination schedule and also it
is an important channel of communication between the school and the parents. Teachers can
give their remarks in the school almanac, the parent can also use it to communicate to the
class teacher or the subject teacher.

7. SPORTS DRESS DAYS IN THE WEEK

GRADE DAYS TO WEAR

1 _-7 Mondays and Fridays

8 - 11 and IBDP Tuesdays and Thursdays

8. PAYMENT OF SCHOOL FEES AND TRANSPORT FEES

The revised school fees circular for the academic year was distributed on June 29th on the
open day. However, the same is attached to the circular for your perusal. Please note that
from this year, strictly all fees paid after grace periods (which is clearly mentioned in the
circular), will attract a penalty as per the school policy.
Please note that from grade cr6che to 9 fees is to be paid in 3 term instalments and for 10, AS
and A Level, the fee is to be paid in 2 term instalments as mentioned in the fee circular
attach ed.

9. THE SCHOOT TRANSPORT POIICY AND FEES

Please note that transport fees is only taken for 11 months irrespective of the number of
days, the student has availed transport for. Transport fee can be paid monthly or for each
term in advance.
However, it is important that monthly fee must be paid between the 25th and 31't of the
previous month to avail the service for the following month. Kindly refer to the school
transport policy in the almanac for details.

10. PAYMENT OF FEES AT THE SCHOOT ACCOUNTS OFFICE.

Please note that the fee counter will be open from Monday to Friday 9:00am to 4:00pm and
on Saturday 10:00am to 1:00pm only.

11. AFTER SCHOOL TUESDAY AND THURSDAY ACTIVITIES AND SATURDAY ACTIVITIES
' The school conducts after school activities for which they are charged an after school
activities fee. These activities are conducted on the basis of 3 terms. The details along with
the fee will be informed to you in the first week after the school reopefls. The after school
activities for the academic year will begin from September.
12. EXTENSION OF SCHOOL TIMING FOR 10 AND A LEVEL.

Both L0 and A Level are board candidate classes. Hence, the school has decided to give them
complete support with respect to the completion of syllabus on time, continuous assessment
of their progress and thorough revision. As time is the factor which helps us to give proper
attention to these details, we have decided to extend their school timing from Monday to
Thursday till 4:00pm.
And for the As Levels, on Tuesdays and Thursdays till 4:00pm. lt is mandatory that all students
understand the change in their school timing and adhere to it.
Students falling short of attendance (minimum 75%) will not be eligible for the board exams.
School Bus facility is provided to the bus students only.

13. SCHOOT DRESS CODE, MOBILE POLICY AND DISCIPLINE POLICY

The school has decided on a zero tolerance policy for using mobiles in school, wearing
unauthorized uniforms, ragging, bullylng, cyber-attack or indisciplinary issues. For details
of our stringent measures and guidelines, refer to the almanac pages (25 30). -

14. COUNSELLING SESSION

The school has appointed 2 counsellors, one for the university admission and career
counselling as well as social, mental and emotional counselling. The career counsellor is
available on Tuesdays and Thursdays from 8:30 am - 4:00pm. The psychological counsellor is
available on Wednesdays and Fridays from 8:30 - 2:30pm. Prior appointment must be taken
with the grade coordinators, or class teachers so that an appointment can be fixed for your
ward or yourself.

15. ORIENTATION SESSION FOR THE NEW ACADEMIC YEAR WITH THE PRINCIPAL AND TEAM.

GRADE DATE TIMING

L,2 and 3 24th August ,2024 10:00am - 12:00pm

4,5, 6 and 7 27th August,2024 2:45pm - 4:30pm

8 - A LEVEL and IBDP 31st August ,2024 10:00am - 12:00pm

Pre'primary 4th September,2024 L0:00am - 12:00pm

15. COMMUNICAT!ON CHANNELS

Structu res to faci litate com mu nication and consu ltation.

l. Orientation in the 2 weeks immediately after school reopens.

ll. Open days / PTM for parents as mentioned in the almanac.
lll. Progress report cards issued twice a year.
lV. Homework diary in almanac is issued to relay messages which are signed between
parents and teachers.
V. Parents are requested to sign the diary daily in the almanac.
Vl. Parents are invited to events throughout the year. E.g. Special gatherings, events,
sports days, etc.
Vll. WhatsApp broadcast groups to communicate with every class and section.
Vlll. The school portal, Edunext is used to communicate all messages, circulars, reminders,
events, etc.
lX. The school personnel including class teachers, subject teachers or coordinator use
phone to inform parents of any matter about their ward, both academic and non-
academic.
X. Emails are also used to alert parents on fee payments and important matters.
Xl. The school website provides a lot of information.
Xll. The school newsletters'Communique'is shared with the parents on a quarterly basis.
Xlll. Parents wishing to speak to a teacher about their child may do so by appointment
only. They must write to the class teacher / coordinator/HOD seeking an appointment,
following which an appointment will be fixed.
XlV. The school secretary and front office receptionist can accept messages from parents
for staff or pupils.
XV. Staff will endeavour to reply to messages at their earliest conveniences, depending on
the urgency of the matter in question.
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XVI. It is requested that meetings with any teacher at the school gate, or outside of school fl; frtil
are discouraged in the interest of discretion and confidentiality. * i" n

XVII. All appointments will be handled outside teaching time only. Times of meetings
should be agreed beforehand and these should be respected.
xvilt. All stakeholders must speak to each other with respect. Aggressive tones or
demeanours, verbal abuse, threats or intimidation are not acceptable.
XIX. Under no circumstance can parent or visitor directly approach a pupil during school
hou rs.
XX. Occasions occur when a parent needs to speak to a staff member urgently. Sometime
these meetings need to take place without prior notice. The Principal will aim to
facilitate such meetings.
XXI. Any matter which cannot be resolved by the class teacher or grade coordinator can be
immediately directed to the Principal via mail. All mails to the Principal will be
attended within 24hours or 4Shours in some cases.

.17. IMPORTANT MOBILE NUMBERS & E-MAILING ADDRESS

ln case, you feel the need to reach out for conveying your queries, you can reach out or write
to:
 s.No NATURE OF CONCERN EMAIL.ID MOBILE NUMBERS

t Academic related. . ' rnladn...l".,\1 i n''J nh

_u\;r'\rlr)*I .:.1..i.}.!..Y djj 0556620s40
General information/queries.
2 Transport related tf.-,R.,a -rrt,i- lrr,,+r' rn.a +dr r ;1: 0556644750

3 Account related (fees). i,ii'd*il ili:;# dr5ghg 1;*9.d r;.,gh. 0540109990

4 Admission related inf*: ti* d *seh a n a. eciu I:JI} 0596994759

5 ERP/ Transcri pt/report cards glqfi s#d s.F{hg[E. dil Lh 0544349579

related.
6 Principal's office .L:.il'i}$"!S* p_.# p-5.ghn n fr , Q_{ u .gh 0302974596

We wish all students and parents a wonderful year

BEST WISHES

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