Smart School Management System Project

1) 1.1 Overview
a) The Smart School Management System is a comprehensive solution for
managing the daily operations of a school using modern technology. The
system aims to streamline administrative and educational activities,
making them more efficient and effective.

2) 1.2 Background
a) With the increasing number of students and the complexity of school
activities, the need for an integrated management system has become
essential. The system relies on Internet of Things (IoT) and Artificial
Intelligence (AI) technologies to provide innovative solutions for school
management.

3) 1.3 Problem Statement

a) Traditional schools face delays in data processing and administrative
activities that affect the educational process. The goal of the project is to
solve this problem by providing a smart management system that
enables all parties to work more harmoniously and efficiently.

4) 1.4 Project Scope

a) 1.4.1 The system includes

i. Student data management

 ii. Student attendance and departure tracking

iii. Class schedules

iv. Academic performance reports

v. Parent-school communication

vi. Resource and facility management

b) 1.4.2 The system does not include

i. Management of educational content (curricula)

ii. Activities requiring dedicated manual intervention

5) 1.5 Project Objectives

a) Improve administrative process efficiency

b) Increase interaction between parents and the school

c) Provide accurate and real-time academic performance reports

d) Reduce administrative errors

6) 1.6 Project Benefits

a) 1.6.1 Benefits for Schools

i. Save administrative time and effort

ii. Improve resource management

iii. Support school management decisions based on data

 b) 1.6.2 Benefits for Users (Parents and Students)

i. Easy access to academic performance information

ii. Enhance communication and interaction between the school and

parents

7) 1.7 Project Requirements

a) 1.7.1 Hardware Requirements:

i. Powerful servers to store and process data

ii. IoT sensors for schools (such as smart attendance devices)

b) 1.7.2 Software Requirements:

i. A robust database management system (e.g., MySQL or
PostgreSQL)

ii. A web application and user interface development platform (e.g.,

React or Angular)

iii. AI software for data analysis (e.g., TensorFlow)

8) 1.8 Stakeholder Analysis

a) 1.8.1 Main Stakeholders

i. School Administration: Includes principals and teachers who will

benefit from improved administrative efficiency.

ii. Students: Will benefit from quick access to academic information

and activities.
 iii. Parents: Will benefit from better communication with the school
and knowing their children's academic performance.

9) 1.9 System Analysis

a) 1.9.1 System Components

i. Smart Attendance System: Uses sensors to record student

attendance and departure.

ii. Data Management System: Manages personal and academic

information of students.

iii. Timetable Management System: Organizes class schedules.

iv. Reporting System: Generates academic performance reports.

v. Communication System: Enhances communication between the

school and parents through mobile apps and email.

10) 2.0 System Design

a) 2.0.1 System Architecture

i. Data Layer: Includes the database that stores all relevant

information.

ii. Business Layer: Includes the business logic that manages

interactions between users and the system.

iii. Presentation Layer: Includes the user interface accessible via the
web or mobile applications.

b) 2.0.2 Database Design

 i. Student Table: Contains student data such as name, age, and
class.

ii. Attendance Table: Records attendance and departure dates and

times.

iii. Teacher Table: Contains teacher data and class schedules.

11) 2.1 Security Analysis

a) 2.1.1 Security Measures

b) Data Encryption: Ensures the integrity and security of stored

information.

c) Multi-factor Authentication System: Protects access to the system.

d) Regular Backup: Ensures data recovery in case of any malfunction.

12) 2.2 Implementation Plan

a) 2.2.1 Implementation Stages

i. Requirement Analysis: Collect and analyze all requirements from

stakeholders.

ii. System Design: Create a detailed design of all system

components.

iii. System Development: Write the code and implement the system.

iv. System Testing: Test all system functions to ensure efficient

operation.

v. Training and Support: Train school staff on system usage and

provide technical support.
13) 2.3 Project Timeline
a) 2.3.1 Timeline Plan

Phase Duration

1) Requirement Analysis 2 weeks

2) System Design 3 weeks

3) System Development 6 weeks

4) System Testing 3 weeks

5) Training and Support 2 weeks

14) 2.4 Risk Management

a) 2.4.1 Identifying Potential Risks

i. Schedule Delays: May affect delivery date.

ii. Technical Issues: May require additional time to fix.

iii. User Dissatisfaction: May call for additional system modifications.

b) 2.4.2 Risk Management Strategies

i. Creating Backup Plans: To handle any potential delays.

ii. Conducting Regular Testing: To detect technical issues early.

iii. Collecting Feedback: From users continuously to improve the

system.

15) 2.5 Report Summary

 a) The Smart School Management System represents an integrated
solution for improving efficiency and transparency in school
management. By utilizing advanced technology, schools can reduce
administrative errors and enhance interaction among all stakeholders.

16) 2.6 Budget and Cost

a) 2.6.1 Cost Estimation

i. Hardware Cost: $10,000

ii. Software Cost: $15,000

iii. Development Cost: $20,000

iv. Training and Support Cost: $5,000

v. Total Cost: $50,000

17) 2.7 Success Measurement

a) 2.7.1 Key Performance Indicators (KPIs)

i. Reduce time spent on administrative processes by 30%.

ii. Increase parent satisfaction by 25%.

iii. Improve accuracy of academic data by 20%.

iv. Increase student-school interaction by 15%.

18) 2.8 Conclusion

a) The Smart School Management System will transform how schools are
managed and enhance efficiency and transparency in the educational
 process. By utilizing advanced technology, schools can improve
administrative operations and provide a better educational experience
for students and teachers.

Document For Smart School Management System Project

Work by student: Mohammed Mokhtar Qadri

The subject : Software Requirements Analysis

Doctor: Hani Al-Madhaji