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MICROSOFT EXCELL

Microsoft Excel is a sepreat sheet program, which is used for creation chart, graphic and other
mathematical problems.
There are 256 columns in one sheet and 65536 rows in one sheet.

File Menu

New (File menu)

Creates a new, blank file.

Open (File menu)

Opens or finds a file.

Close (File menu)

Closes the active file without exiting the program. If the file contains any unsaved changes, you will
be prompted to save the file before closing. In Microsoft Word and Microsoft Excel, you can close
all open files by holding down SHIFT and clicking Close
All on the File menu.

Save (File menu)

Saves the active file with its current file name, location, and file format.

Save As (File menu)

Saves the active file with a different file name, location, or file format. In Microsoft Access,
Microsoft Excel, and Word, you can also use this command to save a file with a password or to
protect a file so that others cannot change its contents.

Save As Web Page (File menu)

Saves the file in HTML format (a Web page), so that it can be viewed in a Web browser, and sets
other options such as the Web page title and location where the file will be saved.

Save Workspace
Saves a list of the open workbooks, their sizes, and their positions on the screen to a workspace file
so that the screen will look the same the next time you open the workspace file.

Web Page Preview

Allows you to preview the current file as a Web page in your browser so that you can see how it will
look before publishing it.

Page Setup (File menu)

Sets margins, paper source, paper size, page orientation, and other layout options for the active file.

Print Area
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Set Print Area
Defines the selected range as the print area, which is the only portion of the worksheet that will be
printed.

Clear/Reset Print Area

Deletes the print area in the active sheet.

Print Preview (File menu)

Shows how a file will look when you print it.

Print (File menu)

Prints the active file or selected items. To select print options, on the File menu, click Print.

Sent to

Properties (File menu)

Displays the property sheet for the active file.

Recently Used File List (File menu)

Lists the files you've most recently opened in this program. To quickly reopen one of these files,
click it.

Exit (File menu)

Closes this program after prompting you to save any unsaved files.

Edit

Undo (Edit menu)

Reverses the last command or deletes the last entry you typed. To reverse more than one action at a
time, click the arrow next to , and then click the actions you want to undo. The command name
changes to Can't Undo if you cannot reverse the last action.

Repeat
Repeats your last command or action, if possible. The Repeat command changes to Can't Repeat if
you cannot repeat the last action.

Cut (Edit menu)

Removes the selection from the active document and places it on the Clipboard.

Copy
Copies the selection to the Clipboard.

Paste (Edit menu)

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Inserts the contents of the Clipboard at the insertion point, and replaces any selection. This command
is available only if you have cut or copied an object, text, or contents of a cell.

Paste Special (Edit menu)

Pastes, links, or embeds the Clipboard contents in the current file in the format you specify.

Paste Picture Link

Pastes a linked picture of a cell, cell range, or embedded chart into a Microsoft Excel worksheet.
When you change the source data, the linked picture also changes.

Fill
Down
Copies the contents and formats of the topmost cells of a selected range into the cells below. To fill a
selected range up instead of down, hold down SHIFT and click , or click Down on the Fill submenu
of the Edit menu.

Right
Copies the contents and formats of the leftmost cell or cells of a selected range into the cells to the
right. To fill the selection to the left instead of the right, hold down SHIFT and click , or click Right
on the Fill submenu of the Edit menu.

Up
Copies the contents and formats of the bottom cell or cells of a selected range into the upper cells of
the range. Copied contents and formats replace existing contents and formats.

Left
Copies the contents and formats of the rightmost cell or cells of a selected range into the cells to the
left. Copied contents and formats replace existing contents and formats.

This command might not be available if your workbook is in protected mode. For more information,
click the Help command on the Help menu in your program, and then search for the feature that you
want to know more about.

Series
Fills the selected range of cells with one or more series of numbers or dates. The contents of the first
cell or cells in each row or column of the selection are used as the starting values for the series.

Justify
Redistributes the text contents of cells to fill the selected range. Numbers or formulas cannot be filled
and justified. Except for the left column, cells in the range should be blank.

Clear
Clear All (Edit menu)
Removes all cell contents and formatting, including comments and hyperlinks, from selected cells.
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Formats
Removes only the cell formats from selected cells; cell contents and comments are unchanged.

Contents
Removes the cell contents (data and formulas) from selected cells without affecting cell formats or
comments.

Comments
Removes only the comments attached to selected cells; cell contents and formats are unchanged.

Delete
Removes the selected object. In Outlook, removes the selected item from the view and moves it to
the Deleted Items folder.

Delete Sheet
Deletes the selected sheets from the workbook. You cannot undo this command.

Move or Copy Sheet

Moves or copies the selected sheets to another workbook or to a different location within the same
workbook.

Find (Edit menu)

Searches selected cells or sheets for the characters you specify, and selects the first cell that contains
those characters.

Replace
Searches for and replaces the specified text and formatting.

Go To (Edit menu)
In Microsoft Excel, scrolls through the worksheet and selects the cell, range, or cells with special
characteristics you specify.
In Microsoft Word, moves the insertion point to the item you want to go to. You can move to a page
number, comment, footnote, bookmark, or other location.

Links (Edit menu)

Displays or changes information for each link in the current file, including the name and location of
the source file, the item, the type, and whether the link is updated automatically or manually. This
command is unavailable if the current file contains no links to other files.

Edit Object
Activates the application in which the selected object was created so you can edit the object in place.

View
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Normal
Switches to normal view, which is the default view for most tasks in Microsoft Excel, such as
entering data, filtering, charting, and formatting.

Page Break Preview

Switches the active worksheet to page break preview, which is an editing view that displays your
worksheet as it will print. In page break preview, you can move page breaks by dragging them left,
right, up, or down. Microsoft Excel automatically scales the worksheet to fit the columns and rows to
the page.

Tool Bars

Formula Bar
Displays or hides the formula bar.

Status Bar
Shows or hides the status bar.

Header and Footer (View menu)

Adds or changes the text that appears at the top and bottom of every page or slide.

Comments (View menu)

In Word, displays all comments ¾ made by all reviewers ¾ in the comment pane.
In Microsoft Excel, turns display of comments on the worksheet on or off.

Custom Views
Creates different views of a worksheet. A view provides an easy way to see your data with different
display options. You can display, print, and store different views without saving them as separate
sheets.

Full Screen (View menu)

Hides most screen elements so that you can view more of your document. To switch back to your
previous view, click or press ESC.

Zoom (View menu)

Controls how large or small the current file appears on the screen.

Insert Menu

Cells
Inserts cells starting at the insertion point. You can choose to shift other cells in the table to the right
or down. You can also insert an entire row or column.
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Insert Rows
Inserts the number of cells, rows, or columns you select. In Word, this command is available only
when you've selected one or more end-of-cell marks.

Insert Columns (Table command)

Inserts the number of cells, rows, or columns you select. In Word, this command is available only
when you've selected one or more end-of-cell marks.

Worksheet
Inserts a new worksheet to the left of the selected sheet.

Chart Wizard
Starts the Chart Wizard, which guides you through the steps for creating an embedded chart on a
worksheet or modifying an existing chart.

Page Break

Inserts a page break above a selected cell. This command changes to Remove Page Break if you have
a cell selected that is adjacent to a manually inserted page break.

Paste Function

Displays a list of functions and their formats and allows you to set values for arguments.

Name
Define

Creates a name for a cell, range, or constant or computed value that you can use to refer to the cell,
range, or value.

Paste

Inserts the selected name into the formula bar. If the formula bar is active and you begin a formula
by typing an equal sign (=), clicking Paste pastes the selected name at the insertion point. If the
formula bar is not active, double-clicking a name in the Paste Name box pastes an equal sign (=)
followed by the selected name into the formula bar.

Create

Creates names by using labels in a selected range.

Apply
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Searches formulas in the selected cells and replaces references with names defined for them, if they
exist.

Label

Uses predefined label ranges so that Microsoft Excel can automatically apply text labels to your
formulas.

Comment

Inserts a comment at the insertion point.

Picture

Object (Insert menu)

Inserts an object ¾ such as a drawing, WordArt text effect, or an equation ¾ at the insertion point.

Object (Insert menu)

Inserts an object ¾ such as a drawing, WordArt text effect, or an equation ¾ at the insertion point.

Hyperlink

Inserts a new hyperlink or edits the selected hyperlink.

Format Menu

Cells

Applies formats to the selected cells. This command might not available if the sheet is protected.

Rows
Height

Changes the height of the selected rows. You need to select only one cell in a row to change the
height for the entire row. In Microsoft Excel, this command is not available if the worksheet is
protected.

AutoFit

Adjusts the row height to the minimum necessary to display the height of the tallest cell in the
selection. If you change the cell contents later, you must fit the selection again. This command may
not be available if the sheet is protected.
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Hide

Hides the selected rows or columns. Hiding rows or columns does not delete them from the
worksheet.

Unhide

Displays rows or columns in the current selection that were previously hidden.

Column
Width

Changes the width of the selected columns. You need to select only one cell in a column to change
the width for the entire column. In Microsoft Excel, this command is not available if the worksheet is
protected.

AutoFit Selection

Adjusts the column width to the minimum necessary to display the contents of the selected cells. If
you change the cell contents later, you must fit the selection again. This command might not be
available if the sheet is protected.

Hide

Hides the selected rows or columns. Hiding rows or columns does not delete them from the
worksheet.

Unhide

Displays rows or columns in the current selection that were previously hidden.

Standard Width

Changes the standard width of columns on a worksheet. This command is not available if the sheet is
protected.

Sheet
Rename

Renames the active sheet.

Hide
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Hides the active sheet. The sheet remains open and accessible to other sheets, but it is not visible.
You can't hide the only visible sheet in a workbook.

This command might not be available if your workbook is in protected mode. For more information,
click the Help command on the Help menu in your program, and then search for the feature that you
want to know more about.

Background

Inserts a tiled graphic image in the worksheet background, based on the bitmap you select.

AutoFormat (Format menu)

Applies a built-in combination of formats, called an autoformat, to a cell range or a PivotTable

report. If a single cell is selected, Microsoft Excel automatically selects the range surrounded by
blank cells and applies the autoformat to that range. If the selection is part of a PivotTable report, the
entire table, except for the page fields, is selected and formatted. This command is not available if
the sheet is protected.

Conditional Formatting

Applies formats to selected cells that meet specific criteria based on values or formulas you specify.

Style (Format menu)

Defines or applies to the selection a combination of formats, called a style.

Tools Menu
Spelling (Tools menu)

Checks spelling in the active document, file, workbook, or item.

AutoCorrect (Tools menu)

Sets the options used to correct text automatically as you type, or to store and reuse text and other
items you use frequently.

Shared Workbooks
Switches to shared workbook mode, which allows you and other users on your network to edit and
save changes to the same workbook.

Track Changes
Highlight Changes
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Highlights changes to cell contents in a shared workbook, including moved and pasted contents and
inserted and deleted rows and columns.
Track Changes Accept or Reject Changes (Tools menu)

Finds and selects each tracked change in a document so that you can review, accept, or reject the
change.

Merge Workbooks
This command might be unavailable if your workbook is not a shared workbook. For more
information about shared workbooks, click Microsoft Excel Help on the Help menu, and then search
for the feature that you want to know more about.

Protection
Protect Sheet

Prevents changes to cells on worksheets, items in a chart, graphic objects on a worksheet or chart
sheet, or code in a Visual Basic Editor form.
Protect Workbook

Protects a workbook's structure and windows. You can prevent changes to the structure of a
workbook so that sheets can't be deleted, moved, hidden, unhidden, or renamed, and new sheets can't
be inserted. You can also protect windows from being moved or resized.
When the active document is protected, the command name changes to Unprotect Workbook.

Protect and share workbook

Protects the sharing and change history tracking in a shared workbook so the features can't be turned
off. If you select this check box and click OK when the workbook isn't a shared workbook, you're
asked if you want to save it as a shared workbook. In a workbook that's already shared, you can turn
on protection for sharing and the change history, but you can't assign a password for this protection.
To assign a password, you must first remove the workbook from shared use.

When the active shared workbook is protected, the command name changes to Unprotect for
Sharing.

Online colaburation

Goal Seek

Adjusts the value in a specified cell until a formula that is dependent on that cell reaches a target
value.

Scenarios
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Creates and saves scenarios, which are sets of data you can use to view the results of what-if
analyses.

Auditing
Trace Precedents

Draws tracer arrows from the cells that supply values directly to the formula in the active cell
(precedents). To trace the cells that supply values indirectly to the formula in the active cell, click the
Trace Precedents button again.

Trace Dependents

Draws a tracer arrow to the active cell from formulas that depend on the value in the active cell. To
add additional levels of indirect dependents, click the Trace Dependents button again.

Trace Error

If the active cell contains an error value such as #VALUE or #DIV/0, draws tracer arrows to the
active cell from the cells that cause the error value.

Remove All Arrows

Removes all tracer arrows from the worksheet.

Show Auditing Toolbar

Displays the Auditing toolbar. Finds cells that have a relationship to a formula, displays formulas
affected by changes in a cell, and tracks down the sources of error values.

Macro
Macros

Opens the Macros dialog box, where you can run, edit, or delete a macro. Use Record New Macro
to record a series of actions as a macro, or click Visual Basic Editor to write a macro.

Record New Macro

Records a series of actions as a macro that you can later "play back."

Security

Sets a high, medium, or low security level for files that might contain macro viruses and lets you
specify names of trusted macro developers.
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Visual Basic Editor

Opens the Visual Basic Editor, in which you can create a macro by using Visual Basic.

Microsoft Script Editor

Opens the Microsoft Script Editor, where you can add text, edit HTML tags, and modify any script
code. You can also view your Web page as it will appear in a Web browser.

Add-Ins

Specifies which add-ins are automatically available when you start Microsoft Office. You can load or
unload add-ins that come with Microsoft Office as well as add-in programs that you create.

Customize

Customizes toolbar buttons, menu commands, and shortcut key assignments.

Options (Tools menu)

Modifies settings for Microsoft Office programs such as screen appearance, printing, editing,
spelling, and other options.

DATA

Sort

Arranges the information in selected rows or lists alphabetically, numerically, or by date.

Fillter
AutoFilter

The quickest way to select only those items you want to display in a list.
Show All

Displays all of the rows in a filtered list.

Advanced Filter
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Filters data in a list so that only the rows that meet a condition you specify by using a criteria range
are displayed.
Form

Displays a data form in a dialog box. You can use the data form to see, change, add, delete, and find
records in a list or database.
Subtotals

Calculates subtotal and grand total values for the labeled columns you select. Microsoft Excel
automatically inserts and labels the total rows and outlines the list.
Validation

Defines what data is valid for individual cells or cell ranges; restricts the data entry to a particular
type, such as whole numbers, decimal numbers, or text; and sets limits on the valid entries.
Table

Creates a data table based on input values and formulas you define. Data tables can be used to show
the results of changing values in your formulas.
Convert Text to Table

Converts the selected text to a table.

Consolidate

Summarizes the data from one or more source areas and displays it in a table.
Group and out line
Hide Detail

In a PivotTable or PivotChart report, hides displayed detail data.

On an outlined worksheet, hides the detail rows or columns of a selected summary row or column.
Show Detail

In a PivotTable report, displays detail data, if available, for the selected cell.
In a PivotChart report, displays detail data, if available, for the selected field or item.
On an outlined worksheet, displays the hidden detail rows or columns of a selected summary row or
column.
Group

Defines the selected rows or columns of detail data as a group in an outline, so you can summarize
the data. If you have not created an outline, this command creates one for you.
In a PivotTable or PivotChart report, this command groups items in a field to create a single item
from multiple items; for example, you can group days, weeks, months, or other dates into quarters.
Ungroup

Removes selected rows or columns from a group on an outlined worksheet.

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In a PivotTable or PivotChart report, this command separates each instance of a group into the items
contained in the group; for example, it separates quarters into the original individual dates.
Auto Outline

Automatically outlines a selected range of cells or the entire worksheet, based on formulas and the
direction of references.
Clear Outline

Removes the outline from the selected group of data. If the selection is not a specific group within
the outline, the outline is removed from the worksheet.
Settings

Specifies the options used to outline and summarize data in a worksheet or a selected range of cells.
PivotTable and PivotChart Report

Starts the PivotTable and PivotChart Wizard, which guides you through creating or modifying a
PivotTable or PivotChart report.
Get External data

AutoFormat (Format menu)

Applies a built-in combination of formats, called an autoformat, to a cell range or a PivotTable

report. If a single cell is selected, Microsoft Excel automatically selects the range surrounded by
blank cells and applies the autoformat to that range. If the selection is part of a PivotTable report, the
entire table, except for the page fields, is selected and formatted. This command is not available if
the sheet is protected.

WINDOW

New Window (Window menu)

Opens a new window with the same contents as the active window so you can view different parts of
a file at the same time.
Arrange (Window menu)

Displays all open files in separate windows on the screen. The Arrange command makes it easier to
drag between files.
Hide

Hides the active workbook window. A hidden window remains open.

Unhide

Displays hidden workbook windows.

Split (Window menu)
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Splits the active window into panes, or removes the split from the active window.
Freeze Panes

Freezes the top pane, the left pane, or both on the active worksheet. Use the Freeze Panes button to
keep column or row titles in view while you're scrolling through a worksheet. Freezing titles on a
worksheet does not affect printing.
Window List (Window menu)

Lists the currently open files in this program. Click the file you want to switch to.

HELP

Office Assistant

The Office Assistant provides Help topics and tips to help you accomplish your tasks.
Show or hide the Office Assistant

Displays or removes the Office Assistant from view.

Office what is this ?

Office on the Web

Connects to the Microsoft Office Web site where you can get up-to-date information and help on
Office programs.

Lotus 1-2-3

Helps you learn the Microsoft Excel equivalents for Lotus 1-2-3 menu and command items. You can
display the instructions for the equivalent item on your worksheet, or you can view a demonstration
that shows the Microsoft Excel steps.

Detect and Repair

Automatically finds and fixes errors in this program.

About Microsoft Program (Help menu)

Displays the version number of this Microsoft program; copyright, legal, and licensing notices; the
user and organization name; the software serial number; and information about your computer and
your operating system.