NAV 19 – Mooring / Anchoring Operations Audit

NAV 19 – MOORING / ANCHORING VESSEL: DATE:

OPERATIONS AUDIT
Visiting Superintendents are to use this form as part of the internal audit regime.
Supplementary questions may be added by the Master or Superintendent as necessary.

Documentary and General (If not applicable to vessel, enter

N/A)
No Confirm documentary records VMS Yes Comment
/No
1 Is the vessel provided with the latest editions of all Mooring procedures within the approved STS
reference publications related to safe mooring plan provided for STS operations complied with
operations appropriate to type of vessel (SAF 18)? (as applicable)?
2 Is an up to date file maintained of all mooring FO/MO/3.13.5 Ch. Off’s Filing system , File 5
FO/MO/3.13.8
equipment certificates (wire ropes, synthetic lines,
FO/SA/1.3 Pertinent dates included in the Shipsure
links and tails)? Each mooring component is Certificates Module?
FO/MO/3.13.7 / 8
identified / tagged to a certificate. /9
Is the following information available for all mooring Verify from on board records that winch-
components – mounted synthetic lines are end-for-ended
every two years unless inspection dictates a
- Record of deployed location, to which specific winch is shorter period and that wire ropes have been
the component fitted? end-for-ended at each routine dry-docking.
- Date the component (rope / wire / link) was put in
service? Ropes without certificates are not used?
- Date of end for ending?
3 Are all mooring ropes, wires and links on-board, FO/MO/3.13.5 Confirm that the mooring ropes are inspected
including spare ones, are inspected and recorded in thoroughly at least once every three months
the Mooring Rope / Wire Condition Monitoring for condition and any damage – does the
Checklist (TEC38) on a quarterly basis and sent to condition at audit match the inspection record
condition?
the Vessel Control Group?
4 For tankers do mooring components meet OCIMF FO/MO/3.13.6 / 7 Confirm no polypropylene mooring ropes or
Mooring Equipment Guidelines (MEG) including / 13 tails are in use on board a tanker.
required fire wire construction standard? OCIMF/ MEG Confirm that all ropes / tails provided should
be of similar MBL with tolerance +/- 10%.

5 Mooring / anchoring equipment surveys and FO/MO/3.13.4 / All mooring / anchoring equipment and
inspections are conducted and recorded in the deck 15 components in good order
log book? Survey to include the minimum following
items:
- must include a visual examination of the emergency
towline (if fitted), the anchor releasing mechanism and
the mooring lines.
- all winches are to be tested and where applicable oil
levels checked.
- where mooring tails are fitted to the ends of wires by
means of either a Tonsberg or Mandal shackle, the
fitting must be checked for correct rigging prior to use.
- are pedestal fairleads, roller fairleads and other rollers
well-greased, free to turn and are bitts free of grooving
and are bow chain stoppers of SBM (or SPM) equipment
in good condition?

6 A risk assessment is in place for all mooring, towing FO/MO/3.13.1 / Loose mooring rope MBL less that mooring
and escort tug / pull back operations to ensure that 14 fitting SWL
risk to personnel involved is reduced as far as
practicable?

Where vessels are capable of SBM mooring or conduct CBM,

MBM, STS, reverse STS, tandem mooring with F(P)SO or
double banking operations a separate risk assessment has
been developed?
7 A risk assessment is in place to ensure mooring FO/MO/3.13.1
equipment protection from failure
(integrity and redundancy)?
8 Is a risk assessment & critical operations checklist FO/MO/3.13.5
(SAF16) in place for winch brake testing?
9 Has the pre-arrival meeting been held inclusive of FO/MO/3.13.15 Mooring arrangements discussed and
routine risk assessment and training sessions understood by all officers and crew involved?
involving all mooring personnel to ensure that
mooring arrangements are operated to ensure the
safety of vessel personnel?

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Audit
File Ref: Master’s File: 6.10 Revision
Number: 5.0
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 NAV 19 – Mooring / Anchoring Operations Audit
10 Do the pressure gauges used in the winch brake FO/MO/3.13.5 Calibration is listed on the calibration master
testing rig have a current calibration certificate? list and less than 12 months old.

11 Ship-specific emergency towing procedure manual FO/MO/3.13.5

provided at the three required locations?
12 Have vessels that engage in offshore lightening been FO/MO/3.13.9 Sufficient chain stoppers (min 4) shall also be
provided with sufficiently strong messengers of available.
sufficient length for ship operations?

Planned Maintenance (If not applicable to vessel,

enter N/A)
No Confirm maintenance records VMS Yes Comment
/No
13 Confirm PMS includes at least the following checks / FO/MO/3.13.5 Entries in Shipsure PMS to reflect proper
routines? maintenance.
- Mooring winches, windlasses and controls
- Mooring fairleads, rollers and pedestal The ETS is included in planned maintenance
fairleads (deadmen) procedures?
- Mooring bitts
- Winch brake testing
- Winch brake linings
- Mooring component inspection and maintenance
14 Following checks are part of the routine inspections FO/MO/3.13.4/5 All mooring machinery free from hydraulic oil,
and same recorded? : lubricant or steam leakages
- visual inspections of all equipment, winches / power packs
free from leakages?
- greasing of grease nipples on moving machinery and of
rollers on fairleads and pedestal fairleads.
- Open gearing and clutches should be suitably greased
with an appropriate dressing.
- Clutches should operate smoothly and pins for securing
the clutches should be attached to the clutch control
levers ready for use.
- Winch control levers must be marked with the direction of
operation for both paying out and heaving in.
- Drum ends should be kept free from damage, rust and
paint, and machinery bed plates should be periodically
inspected for deterioration or damage.
- Brakes should be closely examined to ensure all linkages
are working correctly, brake band material thickness is
adequate and the condition of the brake lining is
satisfactory
- Winch brakes shall be re-tested after any repair / renewal
or maintenance work
15 Are the wire ropes lubricated using a recognised wire FO/MO/3.13.5 On no account are homemade lubricants to be
rope lubricant? Lubricant must be EPA approved EAL, if used as these can lead to pollution claims
trading to US. against the vessel.

16 Do all wires and ropes stowed on drums have canvas FO/MO/3.13.5 Canvas covers to be used when the vessel is
covers available for use at all times? at sea to protect ropes from the effects of
weather, sea and sunlight.
Are rope storage requirements adequate ?

Winch Brake Testing

No Confirm maintenance /test records as VMS Yes Comment
applicable /No
17 Are the winch brakes set to render at 60% of the FO/MO/3.13.5 New equipment is normally designed at 80%
minimum breaking load (MBL) of the rope or the MBL but has the capability to be adjusted
winch design capacity, whichever is the lesser? down to 60%.
18 Is a winch brake testing rig arrangement available on FO/MO/3.13.5 Required for tankers
board?
19 Has winch brake testing been executed as required FO/MO/3.13.5 Is brake testing date and holding capacity
by the VMS? i.e. stenciled on each winch, if a torque wrench
- each winch brake must be tested individually and tests used to set the brake is the wrench setting
carried out prior to the ship’s delivery (new builds) marked on each individual winch?
- subsequent tests carried out annually.
- For existing vessels entering management, the first BHC Vessels on short trade such as North Sea with
test must be carried out within the first 30 days of numerous port calls each week must test
management. winches each six months to comply with Q8
- winch brake testing is recorded in the vessel’s Planned safety criteria.
Maintenance System and the Chief Officer’s files.
- winch brakes tested after installation or repair work

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File Ref: Master’s File: 6.10 Revision
Number: 5.0
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 NAV 19 – Mooring / Anchoring Operations Audit
carried out on equipment
- upon any evidence of premature brake slippage or
related malfunction
20 Brake testing is only carried out under the FO/MO/3.13.5
supervision of a senior officer?
21 For vessels without split drums / undivided winches, FO/MO/3.13.5
the number of layers of rope to achieve the rated
BHC, is understood and clearly marked on the winch?
22 Where torque wrenches are not used each winch has FO/MO/3.13.4 Indication method does not restrict brake
a fixed indicator to clearly indicate the brake setting torqueing?
to be applied in service? At no time during normal operation should
the torque, as determined by the brake
(indicator positioning determined during testing) holding test, be exceeded
23 Have all winch drums been clearly marked to show FO/MO/3.13.11 Brake bands are designed for the wire pulling
the proper direction of reeling? Are ropes correctly directly against the fixed end of the brake
reeled? strap

Mooring Renewal Criteria / Spares

No Confirm maintenance /test records as VMS Yes Comment
applicable /No
24 Have mooring components been renewed as FO/MO/3.13.7 Fibre ropes - renewal after 5 years of
specified within the VMS? OCIMF/ MEG continuous use
Appendix D Mooring wires – a renewal program is to be
commenced when wires are 5 years old,
unless condition on close inspection allows
longer or shorter service.
25 Do records confirm that mooring tails have been FO/MO/3.13.7 If the mooring tails in use are more than 18
replaced at least every 18 months unless experience months since being put into service then a
and/or inspection indicate a longer or shorter life is detailed log of usage must be maintained to
warranted? support continued use.

26 Are mooring ropes free from short splices? FO/MO/3.13.7

27 Are required spare mooring components provided? FO/MO/3.13.7 / 8 Vessels that use wires as their primary
/9 mooring system shall carry at least two new
spare mooring wires, two new spare tails, and
one spare mooring link.

If the vessel performs regular offshore

lightering operations then a minimum of four
spare mooring tails shall be carried.

Vessels that use synthetic mooring ropes as

their primary mooring system shall carry at
least two spare new (unused) mooring ropes.

Mooring Plan
No Confirm VMS Yes Comment
/No
28 For the port the audit is conducted has a mooring FO/MO/3.13.4 Have all sources of information been
FO/MO/3.13.15 considered?
plan been made and discussed with all key personnel
Do all involved personnel fully understand the
involved? plan?
29 Have the mooring arrangements and planning been FO/MO/3.13.4
discussed with the Pilot / Berthing Master before FO/MO/3.13.15
coming alongside? Matters discussed not limited to:
- The plan for approaching the berth, including turning
locations, environmental limits and maximum speeds;
- The rate and direction of the tide at the anticipated time
of berthing.
- Whether an anchor will be required. If so, the point at
which it will be let go, and how many shackles will be
paid out.
- The number of tugs to be used, at what point they will
be made fast, where they will be made fast, when they
will be let go, what further function they will provide
including pushing and when they will be released.
- The sequence of deployment of the mooring lines.
- The limitations of the fendering system and of the
maximum displacement, approach velocity and angle of
approach, for which the berth and the fending system
have been designed.
- Details of any berthing aids.

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File Ref: Master’s File: 6.10 Revision
Number: 5.0
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 NAV 19 – Mooring / Anchoring Operations Audit
- Details of shore equipment used (tug lines, SBM hawser,
chafe chain, shore gangways etc). Visual assessment to
be made and in case any defects are noted or suspected
it should be reported to the Master immediately.
- Any particular feature of the berth, including nearby
shallow water areas.
- prevailing conditions of traffic

Emergency Preparedness / Equipment Failure

No Confirm VMS Yes Comment
/No
30 Is the Master aware he has absolute authority to Company Are the requirements for senior staff to be on
take whatever action he considers necessary for Policies 2.1.4 board in port understood and complied with?
the safety of life, the ship, her cargo and FO/MO/3.13.4
Is there sufficient crew on board at all times to
environment and the procedures for contacting ensure safe and efficient operations /
the management office in the event of an emergency response?
emergency?
The Master is familiar with his authority to stop
cargo operations and call for tug assistance if
there is a danger of losing control of the
vessel’s moorings?
31 In extreme tidal situations, has consideration FO/MO/3.13.4
been given to stopping cargo so that personnel
can concentrate on the mooring operation at the
change of tide?
32 If fire wires are required at the port / terminal have FO/MO/3.13.13 Fire Wire to be properly made fast on the
they been rigged and tended in accordance with ship’s bollards with a minimum of five “figure
terminal regulations? of eight” turns on the bitts and the end led
directly to a ship-side chock with no slack on
deck. The outboard end of the fire wire is to
be provided with an “eye” to which a heaving
line should be attached and made fast at deck
level
33 Where mooring equipment can be backed-up is FO/MO/3.13.1
vessels management aware of the alternatives /
back-up provided in case of failure?
34 Where a back-up is not available (i.e. single FO/MO/3.13.1 Critical Spares List
components) and where equipment failure would
stop the operation, are consequential spares carried?

Mooring management while the vessel is alongside

No Confirm VMS Yes Comment
/No
35 Are all officers and crew aware of their mooring FO/MO/3.13.1/4
responsibilities during cargo operations?
Are the correct in-port watch handover procedures
being followed?
36 Are the required mooring management practices FO/MO/3.13.4 Have the vessel’s staff obtained the tidal data
executed in accordance with OCIMF guidelines and & latest weather forecast?
weather and other environmental conditions such as
Where a large tidal change is expected,
tides monitored / tracked as appropriate and additional crewmen are to be placed on duty in
available in the CCR? order to tend to the moorings

Tides (if applicable) calculated to determine both the Have the vessel’s staff obtained the latest
height and times and data posted in the CCR and on traffic movements from relevant sources?
the bridge?

Are the relevant NAVTEX stations / ECG receiver

being monitored in port for any relevant messages?
37 Are regular rounds being carried out and moorings FO/MO/3.13.4
tended as required?
38 Are the crew aware that moorings are to be FO/MO/3.13.4 Adjustment must also ensure that severe loads
tightened or slackened in such a way that ensures are not placed on individual lines.
the ship does not move position or comes off the Al lines are equally loaded?
fenders or quayside?
39 Winches are not left in gear? FO/MO/3.13.12 Need for this is a direct indication of failure of
the winch breaks.

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File Ref: Master’s File: 6.10 Revision
Number: 5.0
File Ref: Office File: 5J
 NAV 19 – Mooring / Anchoring Operations Audit

Operational Procedures
No Confirm VMS Yes Comment
/No
40 Are pre-mooring toolbox talks held to discuss the FO/MO/3.13.2 Risk assessments are reviewed?
mooring operation and identify the hazards existing
for the proposed mooring configuration? Randomly determine that mooring team
members are aware of the dangers involved.

Team behavior observed to confirm that the

awareness, skill and proficiency level is
satisfactory.
41 Are warning signs posted alerting personnel that they FO/MO/3.13.2
are entering a mooring hazard area where caution is
necessary due to dangers associated with mooring
equipment?
42 Has a responsible and experienced officer been FO/MO/3.13.1/4 Effectiveness of leadership and entire team
designated as leader of each mooring / unmooring performance evaluated over the entire
party? operation.

Are sufficient personnel utilized at each

mooring station to carry out the operation
safely?

Are shore personnel (if involved) instructed in

safe mooring procedures?
43 Does the mooring party leader have direct contact FO/MO/3.13.1 Walky Talky, Talk Back System or other means
with the bridge? of communication.
44 Are company PPE requirements complied with? FO/MO/3.13.1
PPE MATRIX
45 Are all mooring personnel standing clear of lines FO/MO/3.13.1
under load and clear of any coils or loops?
46 Does the winch operator have clear view of the FO/MO/3.13.1 Is the operator trained / competent to operate
operational area? the equipment?
47 Are winches allowed to be running unattended? FO/MO/3.13.1 Lever locking in running condition not
permitted.
48 Are the mooring areas properly illuminated at all FO/MO/3.13.1
times?
49 Are mooring areas free from obstructions, slippery FO/MO/3.13.1
surfaces and any unnecessary stores?
50 Do all synthetic ropes have two round turns prior FO/MO/3.13.1
figure of eighting?
51 Do working areas around mooring winches, bitts and FO/MO/3.13.1 All non-slip surfaces in good condition
rollers have a clearly defined non-slip surface?
52 Do the mooring parties make a visual assessment of FO/MO/3.13.3 The condition of the fenders is to be recorded
the shore fendering arrangements and report the in the Bell Book.
condition, to the bridge team?
53 Does the fendering, or lack thereof present a risk to If relevant at the port of audit
the integrity of the vessel’s hull?
54 Ropes and wires are not used on the same leads or FO/MO/3.13.4
bollards and they do not cross in contact with each
other?
55 Is the mooring pattern symmetrical with good FO/MO/3.13.4
efficient leads to provide a balanced mooring?
56 Are all lines in the same service of the same FO/MO/3.13.4/6 Ropes used on the same lead exhibit the same
material? properties and have the same deployed length
57 Are inexperienced personnel being carefully FO/MO/3.13.4 Have inexperienced personnel been
supervised (Junior Officers, Ratings and Cadets) ? additionally briefed?
Additional training needs are identified
during the audit.
58 If the vessel using HMPE lines, are rope tails fitted of FO/MO/3.13.6 The tails shall be only as long as required to
a material which compensates for the low HMPE reduce peak dynamic loading (for tankers 11
elongation properties? meters).
Peak dynamic loading of HMPE ropes is avoided?

59 When made fast manually to bitts, the MBL of FO/MO/3.13.6

mooring ropes does not exceed the SWL of the
mooring fittings utilized?
60 Confirm that all deck mooring equipment is FO/MO/3.13.6 Mooring equipment bead welded with SWL?
permanently marked with its design SWL and all SPM bow stoppers, where provided, meet
officers aware of the limitations imposed? guidelines and permanently marked with SWL
and serial numbers?

Page 5 of 7 NAV 19 – Mooring / Anchoring Operations

Audit
File Ref: Master’s File: 6.10 Revision
Number: 5.0
File Ref: Office File: 5J
 NAV 19 – Mooring / Anchoring Operations Audit

Mooring at SBM’s
No Confirm VMS Yes Comment
/No
62 If the operations being supervised by a pilot / FO/MO/3.13.16
mooring maser stationed on the bow is he
accompanied by a responsible officer who is in radio
contact with the bridge?
63 Does the winch operator stand in an unprotected FO/MO/3.13.16 How are the risks controlled?
snap-back zone?
64 The following should be discussed prior to mooring. FO/MO/3.13.16
- Any equipment that the ship needs to provide to assist
in mooring, such as messengers.
- The type of mooring that will be used.
- The diameter of the chafe chain links used in the
mooring.
- Length and size of any messenger lines which have to
be used to pick up the moorings.
- Minimum dimensions of the bow chock or lead required.
- The direction and speed of the approach.
65 Is an experienced crew member being posted FO/MO/3.13.16 The crew member must communicate with the
forward at all times to observe the moorings and Officer of the Watch by radio at least every 15
advise if the vessel starts to ride up to the buoy or minutes.
starts to yaw excessively?
66 Is essential equipment such as a large axe, FO/MO/3.13.16
sledgehammer and crow bar should be readily
available?
67 Are the anchors secured / lashed until cargo FO/MO/3.12.5 The anchors may only be cleared ready for the
operations have been completed? standby period after departure from the SBM

Anchoring
No Confirm VMS Yes Comment
/No
68 Is anchoring equipment in good condition? FO/MO/3.12.2 Windlass brake linings, cable lifter, stoppers,
Is anchor equipment (inc. stoppers) free of anchor D shackles, Kenter shackles studs in
modifications when checked against original good order.
Are cables checked for deformities during
drawings? heaving?
69 Are risk assessments in place for - FO/MO/3.12.1 Are pre-operation toolbox talks held?

The maximum water depth for routine

- routine anchoring anchoring is known?
- anchoring in deep water
- remaining at anchor in adverse weather (if Vessels are authorized to anchor in deeper
applicable) waters only after a risk assessment has been
carried out and approved by the office

A risk assessment is to be conducted / action

plan available if the Master deems it necessary
to remain at anchor in adverse weather?
70 All anchoring operations are planned and briefed to FO/MO/3.12.1 / 2 The plan considers –
the OOW / anchoring officer? /3/7 Method of anchoring, amount of chain walked
out under power and total scope of cable.
Prevailing /forecast weather conditions during
An experienced Officer is put in charge on the anchored period.
forecastle during anchor operations? Anchor position and availability of designated
alternatives. Proximity of shoal waters.
Are confined anchorage procedures implemented? Holding ground.
Depth of water and draft of the ship.
Contingency and port specific requirements are Local currents.
considered? Traffic situation and proximity of other vessels.
Engine / thruster use and readiness at anchor.
Plans are made prior weighing anchor? Unless considered essential, do not undertake
maintenance work which immobilises the main
Procedures for main engine maintenance at anchor propulsion system when the ship is at anchor.
are followed?
71 Are anchors cleared ready for letting go prior to FO/MO/3.12.1 Lowered outside the hawse pipe if deemed
arrival and on departure from port and when necessary.
approaching berths and during mooring operations.
Does the vessel comply with local regulations
regarding anchor readiness and manning of
NAV 08 completed? the forecastle?
72 Are all personnel familiar with – FO/MO/3.12.2
- the maker’s instructions regarding operation of the
windlass.

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Number: 5.0
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 NAV 19 – Mooring / Anchoring Operations Audit
- the capabilities and limitations of the equipment
73 In the case of large vessels are VMS anchoring FO/MO/3.12.1
procedures applied?
74 Anchors are secured in accordance with procedures? FO/MO/3.12.1 / 4 Chain stopper engaged while at anchor/ at sea,
/8 locking pin in good order?
If anchors are not deployed at the berth chain
Anchor securing is checked daily at sea when
stopper engaged and cables un-lashed? safe to do and a log book entry made?

A critical operations checklist (SAF 16) is available for Are lashings utiised on all available lashing
anchor securing? points, are lashings less than two years old
and have appropriate certification?

Doubled up lashing wires are not used?

75 Are officers familiar with emergency anchoring FO/MO/3.12.1
processes?
76 Anchor watches are maintained and change of watch FO/MO/3.12.1 NAV 11 completed?
executed in accordance with procedures? These are FO/MO/3.12.6
enhanced in confined anchorages requiring increased An action plan is available in the case of
vessels swinging in different directions?
situational awareness?
77 Required supervision / leadership evident throughout FO/MO/3.12.1 Personnel are aware of all the hazards of the
anchoring operations? operation and safe working practices applied?
Required PPE utilized during anchoring?

Master’s / Superintendent’s Signature Date

Date defects entered into ShipSure

Page 7 of 7 NAV 19 – Mooring / Anchoring Operations

Audit
File Ref: Master’s File: 6.10 Revision
Number: 5.0
File Ref: Office File: 5J