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Computer Shortcut Keys in MS Office and Windows

Computer Shortcut Keys: Explore handy shortcut keys for using MS Office and Windows. Learn
easy ways to get around and do tasks quickly in Microsoft Office and Windows in this article.

Praveen Kushwah October 4, 2024

Table of Contents

Computer Shortcut Keys: In the fast-paced world of computers, being efficient and productive
is crucial. One powerful tool to navigate your digital world with ease is using shortcut keys.
These keyboard commands are quick ways to perform tasks, simplify processes, and make your
overall computer experience better.
As technology advances, shortcut keys have become more essential. They are valuable for both
beginners looking to improve their workflow and experienced professionals trying to speed up
complex operations.

Nowadays, more than 90% of people use computers, so it’s beneficial to learn the complete list
of computer keyboard shortcut keys. They help you perform functions quickly while using any
computer application.

This article provides a list of basic computer keyboard shortcut keys, including those used in
Microsoft Windows and MS Office programs like MS Word, MS Excel, and PowerPoint. If you
regularly work with computer software or want to learn basic keyboard shortcuts, this
information is essential to read.

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Computer Shortcut Keys A-Z Basic

When you’re using a computer, tasks like selecting text, copying, pasting, and deleting are
common and essential. Instead of relying solely on your mouse, it’s beneficial to use Computer
Keyboard Shortcut Keys. The table below lists all the basic shortcut keys that you can use daily,
covering a range from A to Z.

Shortcut Key Function/Action Common Use

Ctrl + A Select All Selects all text or items in a document

Ctrl + B Bold Makes selected text bold

Ctrl + C Copy Copies of selected text or item

Ctrl + D Duplicate Creates a duplicate of the selected item

Ctrl + E Edit Opens the editing options

Ctrl + F Find Searches for a specific word or phrase

Ctrl + G Go to Navigates to a specific location

Ctrl + H Replace Replaces one set of characters with another

Ctrl + I Italicize Makes selected text italic

 Shortcut Key Function/Action Common Use

Ctrl + J Justify Aligns text to both the left and right

Ctrl + K Insert Hyperlink Adds a hyperlink to selected text

Ctrl + L Align Left Aligns text to the left

Ctrl + M Minimize Minimizes the active window

Ctrl + N New Creates a new document or file

Ctrl + O Open Opens an existing document or file

Ctrl + P Print Prints the active document

Ctrl + Q Quit Closes the active application

Ctrl + R Refresh Reloads or updates the current page

Ctrl + S Save Saves the active document or file

Ctrl + T Cut Removes and copies selected text or item

Ctrl + U Underline Underlines selected text

Ctrl + V Paste Pastes copied or cut text

Ctrl + W Close Closes the active window or application

Ctrl + X Cut Removes and copies selected text or item

Ctrl + Y Redo Redoes the last undone action

Ctrl + Z Undo Undoes the last action

These shortcut keys are commonly used to perform tasks quickly and efficiently while working
on a computer.

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Computer Shortcut Keys MS Office Shortcut

Microsoft Office is a comprehensive suite of productivity software applications that has become
an integral part of both personal and professional computing. Developed by Microsoft, this suite
includes essential tools such as Word, Excel, PowerPoint, Outlook, and more.

Each application within Microsoft Office is designed to fulfill specific tasks, ranging from word
processing and spreadsheet management to creating visually compelling presentations and
managing emails.

Having a complete knowledge of Shortcut keys in MS Office makes the use of Microsoft Office
more efficient. Let us have a look at the general shortcut keys of MS Office:

MS Office Shortcut Keys

Shortcut Key Function

Ctrl + N New Document

Ctrl + O Open Document

Ctrl + S Save Document

Ctrl + p Print Document

Ctrl + C Copy

Ctrl + X Cut

Ctrl + V Paste
 Ctrl + Z Undo

Ctrl + Y Redo

Ctrl + A Select all

Ctrl + F Find

Ctrl + H Replace

Ctrl + B Bold

Ctrl + I Italic

Ctrl + U Underline

Ctrl + P Open print dialog

Ctrl + F2 Print preview

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Computer Shortcut Keys MS Word

Now, Let us have a look at the general shortcut keys of MS Word:

MS Word Shortcut Keys

Shortcut Key Function

Ctrl + F3 Cut to the Spike

Ctrl + F4 Close the active document

Ctrl + F5 Restore the document window size

Ctrl + F6 Switch between open documents

Ctrl + F7 Activate the Spelling and Grammar check

Ctrl + F8 Extend a selection

Ctrl + F9 Insert an empty field

Ctrl + F10 Maximize the document window

 Ctrl + F11 Lock a field

Ctrl + F12 Open the “Save As” dialog box

Computer Shortcut Keys MS Excel

Now, Let us have a look at the general shortcut keys of MS Excel:

MS Excel Shortcut Keys

Shortcut Key Function

Ctrl + Arrow keys Move to the edge of data region

Ctrl + Space Select entire column

Ctrl + Shift + “+” Select entire row

Ctrl + “-“ Insert new worksheet

Ctrl + Shift + “$” Delete the selected cells

Ctrl + Shift + “%” Apply currency format

Ctrl + Shift + “#” Apply percentage format

Ctrl + E,S,V Apply date format

Ctrl + D Paste special

Ctrl + R Fill right

Computer Shortcut Keys PowerPoint

Now, Let us have a look at the general shortcut keys of MS PowerPoint:

PowerPoint Shortcut Keys

Shortcut Key Function

Ctrl + Enter Insert a new slide

Ctrl + M Insert a new slide in slide sorter view

 F5 Start the presentation

Ctrl + F5 Start the presentation from the current slide

Alt + Shift + Left Arrow Promote a paragraph

Alt + Shift + Right Arrow Demote a paragraph

Ctrl + Shift + “+” Insert a new slide

Ctrl + D Duplicate the selected slide

Ctrl + E Center align text

Computer Shortcut Keys other than MS Office

Here are some commonly used shortcut keys outside of Microsoft Office applications:

General Windows Shortcut Keys

Here are some of the most commonly used Shortcut keys in Windows:

Ctrl + C: Copy
Ctrl + X: Cut
Ctrl + V: Paste
Ctrl + Z: Undo
Ctrl + Y: Redo
Ctrl + A: Select All
Ctrl + F: Find
Ctrl + S: Save
Ctrl + P: Print
Alt + F4: Close the active window
F2: Rename a selected item
F5: Refresh the current window or webpage

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File Explorer Shortcut Keys

Here are some of the most commonly used Shortcut keys in File Explorer:

Win + E: Open File Explorer

Alt + Enter: Open the Properties of a selected item
Ctrl + Shift + N: Create a new folder

Web Browsing Shortcut Keys (in most browsers)

Here are some of the most commonly used Shortcut keys in Web Browsers:

Ctrl + T: Open a new tab

Ctrl + W: Close the current tab
Ctrl + Shift + T: Reopen the last closed tab
Ctrl + Tab: Switch between tabs
Ctrl + N: Open a new browser window
Ctrl + D: Bookmark the current page

System Shortcut Keys

Here are some of the most commonly used Shortcut keys in the system:

Ctrl + Alt + Del: Open the Task Manager

Win + L: Lock your computer
Win + R: Open the Run dialog box
Alt + Tab: Switch between open applications

Multimedia Shortcut Keys

Here are some of the most commonly used Shortcut keys in Multimedia:
 Spacebar: Play or pause a video or music file
Ctrl + Arrow keys: Jump between words in a text document
Ctrl + Shift + Esc: Open Task Manager directly

Dialog Box Shortcut Keys

Here are some of the most commonly used Shortcut keys in the Dialog Box:

Tab: Move to the next control in the dialog box

Shift + Tab: Move to the previous control in the dialog box
Enter: Activate the selected button or option

Screen Capture Shortcut Keys

Here are some of the most commonly used Shortcut keys for Screen Capture:

Print Screen: Capture the entire screen

Alt + Print Screen: Capture the active window
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Computer Shortcut Keys FAQs

Q1. What are the 20 shortcut keys?
Ans. Here are 20 commonly used computer shortcut keys:

Ctrl + C: Copy
Ctrl + X: Cut
Ctrl + V: Paste
Ctrl + Z: Undo
Ctrl + Y: Redo
Ctrl + A: Select All
Ctrl + S: Save
Ctrl + P: Print
Ctrl + N: New (File or Document)
Ctrl + O: Open
Ctrl + F: Find
Ctrl + B: Bold (Text formatting)
Ctrl + I: Italicize (Text formatting)
Ctrl + U: Underline (Text formatting)
Ctrl + T: Open a new tab (Web browsers)
Ctrl + W: Close the current window
Ctrl + Shift + N: Create a new folder
Alt + Tab: Switch between open applications
Alt + F4: Close the current program or window
Windows key + D: Show or hide the desktop
These shortcuts can be used in various applications and software, making tasks more efficient.
Q2. What is Ctrl A to Z used for?
Ans. Ctrl A to Z uses are: Ctrl + A: Choose everything.
Ctrl + Z: Reverse a mistake.
Ctrl + Y: Do again what you just undid.
Ctrl + D: Erase the picked thing and put it in the Recycle Bin.

Q3. What is Ctrl Alt F7?

Ans. Usually, a Linux computer has seven virtual terminals, and one of them is reserved for the
graphical user interface (the part with windows, mouse pointers, and icons). If you press CTRL +
ALT + F7, you switch to the seventh virtual terminal, which is called tty7.

Q4. What is Ctrl in full?

Ans. "Ctrl" is short for "Control."

Q5. What does Ctrl +H mean?

Ans. In Microsoft Word, if you want to find and change words easily, you can press "Ctrl" and
"H" on your keyboard together. This opens a box where you can type the word you're looking
for and the new word you want to replace it with. It's a quick way to make changes in your
document.
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