7

Computer
Education I
Quarter 2 – Module 2:
Inside Microsoft Excel
Science – Grade 7
Alternative Delivery Mode
Quarter 2 – Module 2: Inside Microsoft Excel
First Edition, 2020

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 7

Computer
Education I
Quarter 2 – Module 2:
Inside Microsoft Excel
Week 5 - 8
Introductory Message
For the facilitator:

Welcome to the Computer Education I Grade 7 Alternative Delivery

Mode (ADM) Module on Inside Microsoft Excel !

This module was collaboratively designed, developed and reviewed by

educators both from public and private institutions to assist you, the teacher or
facilitator in helping the learners meet the standards set by the K to 12
Curriculum while overcoming their personal, social, and economic constraints in
schooling.

This learning resource hopes to engage the learners into guided and
independent learning activities at their own pace and time. Furthermore, this
also aims to help learners acquire the needed 21 st century skills while taking into
consideration their needs and circumstances.

In addition to the material in the main text, you will also see this box in
the body of the module:

Notes to the Teacher

You may use other strategies and may revise the
activities to suit the need, readiness and abilities of the
learners strategies that will help you in guiding the
learners.

As a facilitator you are expected to orient the learners on how to use this
module. You also need to keep track of the learners' progress while allowing
them to manage their own learning. Furthermore, you are expected to
encourage and assist the learners as they do the tasks included in the module.

2
For the learner:

Welcome to the Computer Education I Grade 7 Alternative Delivery Mode

(ADM) Module on Inside Microsoft Excel!

The hand is one of the most symbolized part of the human body. It is often
used to depict skill, action and purpose. Through our hands we may learn, create
and accomplish. Hence, the hand in this learning resource signifies that you as a
learner is capable and empowered to successfully achieve the relevant
competencies and skills at your own pace and time. Your academic success lies
in your own hands!

This module was designed to provide you with fun and meaningful
opportunities for guided and independent learning at your own pace and time.
You will be enabled to process the contents of the learning resource while being
an active learner.

This module has the following parts and corresponding icons:

What I Need to This will give you an idea of the skills or

Know competencies you are expected to learn in
the module.

What I Know This part includes an activity that aims to

check what you already know about the
lesson to take. If you get all the answers
correct (100%), you may decide to skip this
module.

What’s In This is a brief drill or review to help you link

the current lesson with the previous one.

What’s New In this portion, the new lesson will be

introduced to you in various ways such as
a story, a song, a poem, a problem opener,
an activity or a situation.

What is It This section provides a brief discussion of

the lesson. This aims to help you discover
and understand new concepts and skills.

What’s More This comprises activities for independent

practice to solidify your understanding and
skills of the topic. You may check the
answers to the exercises using the Answer
Key at the end of the module.
What I Have This includes questions or blank
Learned sentence/paragraph to be filled in to
process what you learned from the lesson.

3
 What I Can Do This section provides an activity which will
help you transfer your new knowledge or
skill into real life situations or concerns.

Assessment This is a task which aims to evaluate your

level of mastery in achieving the learning
competency.
Additional In this portion, another activity will be
Activities given to you to enrich your knowledge or
skill of the lesson learned. This also tends
retention of learned concepts.

Answer Key This contains answers to all activities in the

module.

At the end of this module you will also find:

References This is a list of all sources used in

developing this module.

The following are some reminders in using this module:

1. Use the module with care. Do not put unnecessary mark/s on any part of
the module. Use a separate sheet of paper in answering the exercises.
2. Don’t forget to answer What I Know before moving on to the other
activities included in the module.
3. Read the instruction carefully before doing each task.
4. Observe honesty and integrity in doing the tasks and checking your
answers.
5. Finish the task at hand before proceeding to the next.
6. Return this module to your teacher/facilitator once you are through with it.
If you encounter any difficulty in answering the tasks in this module, do
not hesitate to consult your teacher or facilitator. Always bear in mind that
you are not alone.

We hope that through this material, you will experience meaningful

learning and gain deep understanding of the relevant competencies. You can
do it!

4
 What I Need to Know

This module was deviced and prepared to enhance the interest of

learners in computer, specifically in identifying the parts and function of MS
Excel work area, labelling the parts MS Excel window, identifying shortcut
keys to navigate the worksheet using the keyboard, enumerating the uses or
importance of MS Excel, creating a spreadsheet using a Microsoft Excel, using
formula in a spreadsheet, discuss the advantage of MS Excel in sorting large
number of data, creating bar and pie graphs or charts using the MS Excel,
identifying the steps in using the Microsoft Excel Data Analysis, and analyzing
data using Microsoft Excel.
The different activities will help the learners in understanding the
lessons. The lessons are arranged to follow the standard sequence of the
most essential learning competencies. The facilitator in-charge may revise
the activities depending on the capability of the learners who will be using
this module.

This Module is divided in four lessons, namely:

• Lesson 1 – MS Excel Work Area

• Lesson 2 – Managing Data in a Spreadsheet
• Lesson 3 – Creating Graphs Using MS Excel
• Lesson 4 – MS Excel Data Analysis

Most Essential Learning Competency:

Demonstrate skills in using spreadsheets managing software towards
collating meaningful spreadsheets.

After going through this module, you are expected to:

1. identify the parts and function of MS Excel work area;

2. label the parts MS Excel window;
3. identify shortcut keys to navigate the worksheet using the keyboard.
4. enumerate the uses or importance of MS Excel;
5. create a spreadsheet using a Microsoft Excel;
6. use formula in a spreadsheet;
7. discuss the advantage of MS Excel in sorting large number
of data;
8. create a bar graph or chart using the MS Excel;
9. construct a pie chart in MS Excel;
10. identify the steps in using the Microsoft Excel Data Analysis; and
11. analyze data using Microsoft Excel.

5
 What I Know

Choose the letter of the best answer. Write the letter of the correct answer on
a separate sheet of paper.

1. Which of the following is a spread program designed to create, organize,

and
analyze data?
A. MS Excel B. MS Powerpoint C. MS Publisher D. MS Word
2. It is an area where you do all your work on a spreadsheet divided into grid
columns and rows.
A. Cell B. Column C. Rows D. Worksheet
3. It can contain worksheets, charts and macros up to 255 sheets.
A. Cell B. Column C. Workbook D. Worksheet
4. Which is the intersection of rowns and columns?
A. Cell B. Formula bar C. Scroll bar D. Toolbar
5. This contains the name’s of Excel’s menus and is used to navigate through
their commands.
A. Name box B. Formatting toolbar C. Help button D. Menu
bar
6. It displays the name of the active cell or the selected range.
A. Cell B. Column C. Name box D. Row
7. Which is NOT a function of MS Excel?
A. Create a graph C. Sort and filter data
B. Analyze data D. Create text documents
8. It is a 3-D control on the screen that looks like it is pushed in when you
click
on it.
A. Button B. Name box C. Menu bar D.
Toolbar
9. It is located along the right edge of the screen and is used to move up or
down the spreadsheet.
A. Formula bar C. Title bar
B. Horizontal scroll bar D. Vertical scroll bar
10. How do you select the entire column?
A. Alt + Spacebar C. Ctrl+ Spacebar
B. Shift + Spacebar D. ESC + Spacebar
11. Which is the key combination to apply the bold format to a cell content?
A. Ctrl+U B. Ctrl + B C. Ctrl + U D. Ctrl V
12. The fastest way to get the sum of a set of data is______.
A. Press Ctrl +B C. Click AutoSum + Enter
B. Press Alt + Enter D. Click Sort and Filter
6
13. Which menu should you choose to delete cells?
A. Edit B. Format C. Insert D. Tools

14. You want to track the progress of the stock market on a daily basis.
Which
type of chart or graph should you use?
A. Column B. Line C. Pie D. Scattergram
15.What will you do iff the Data Analysis command is not available when you
click the DATA menu?
A. Load the Analysis ToolPak add-in program.
B. Click options and press Enter.
C. Go to formula bar and type Data.
D. Click insert and go to equations.

7
Lesso
n The Microsoft Excel Work Area
1

What’s In

In the previous module, you have learned about the MS Word, its parts
and functions as well as the steps in opening and creating MS Word. You also
performed hands-on activity about using the MS Word.
In this module you will learn about the MS Excel, its parts and funtions.
You will also learn about MS Excel as a very helpful tool to analyze various
kinds of data.

What’s New

The Work area (also called the Workbook window) is the area on the
screen where data are entered and displayed. The Work area contains one or
more worksheets. The maximum size for a worksheet is the total number of
rows and columns on a worksheet 1,048,576 rows by 16,384 columns
(microsoft.com.)
Microsoft Excel, spreadsheet application was launched in 1985 by the
Microsoft Corporation. Excel is a popular spreadsheet system, which
organizes data in columns and rows that can be manipulated through
formulas that allow the software to perform mathematical functions on the
data.
Source: https://www.britannica.com/technology/Microsoft-Excel

What is It

What is MS Excel?
Microsoft Excel is a helpful and powerful program for data analysis and
documentation. It is a spreadsheet program, which contains a number of
columns and rows, where each intersection of a column and a row is a “cell.”

8
Each cell contains one point of data or one piece of information. By
organizing the information in this way, you can make information easier to
find, and automatically draw information from changing data.
Source:https://itconnect.uw.edu/learn/workshops/online-tutorials/microsoft-
office-2010/microsoft-excel-2010/

MS Excel is a commercial spreadsheet application that is produced and

distributed by Microsoft for Microsoft Windows and Mac OS operating
systems. It features the ability to perform basic calculations, use graphing
tools, create pivot tables and create macros, among other useful features.

Spreadsheet applications such as MS Excel use a collection of cells

arranged into rows and columns to organize and manipulate data. They can
also display data as charts, histograms and line graphs.

MS Excel permits users to arrange data in order to view various factors

from different perspectives. Microsoft Visual Basic is a programming
language used for applications in Excel, allowing users to create a variety of
complex numerical methods. Programmers are given an option to code
directly using the Visual Basic Editor, including Windows for writing code,
debugging and code module organization.
Source: https://www.techopedia.com/definition/5430/microsoft-excel

According to Andes (1999), Microsoft Excel is a spreadsheet program

designed to create, organize, and analyze data. It is a very powerful tool for
day to day business activities such as preparing an invoice, payroll, making
an office form of managing a complex accounting ledger. The following are
some of the things you can do using the Microsoft Excel:
1. Design business forms
2. Create a chart
3. Sort list
4. Prepare monthly sales and expense reports
5. Prepare product inventory
6. Make loan payment schedule
7. Filter data

By default, data saved in MS Excel are saved with the .xls format.

9
The Parts & Functions of Microsoft Excel Work Area

Source: https://in.pinterest.com/pin/726979564821829945/

Title bar

The title bar displays both the name of the application and the name of
the spreadsheet.

Menu bar

The menu bar displays all of the menus available for use in Excel. The
contents of any menu can be displayed by left-clicking the menu name.

10
Toolbar

Some commands in the menus have pictures or icons associated with

them. These pictures may also appear as shortcuts in the toolbar.

Column headings

Each Excel spreadsheet contains 256 columns. Each column is named

by a letter or combination of letters.

Row headings

This shows the address of the current selection or active cell.

Formula bar

The formula bar displays information entered—or being entered as you

type—in the current or active cell. The contents of a cell can also be edited in
the formula bar.

Cell

11
 A cell is an intersection of a column and row. Each cell has a unique
cell address. In the picture above, the cell address of the selected cell is B3.
The heavy border around the selected cell is called the cell pointer.

Navigation buttons and sheet tabs

Workbooks and worksheets

A workbook automatically shows in the workspace when you open

Microsoft Excel. Each workbook contains three worksheets. A worksheet is a
grid of cells consisting of 65,536 rows by 256 columns. Spreadsheet
information such as text, numbers, or mathematical formulas that is entered
into different cells.

Column headings are referenced by alphabetic characters in the gray

boxes that run across the Excel screen, beginning with column A and ending
with column IV.

Rows are referenced by numbers that appear on the left and then run
down the Excel screen. The first row is named row 1, while the last row is
named 65536.

Important terms:
 A workbook is made up of three worksheets.
 The worksheets are labeled Sheet1, Sheet2, and Sheet3.
 Each Excel worksheet is made up of columns and rows.
 In order to access a worksheet, click the tab that says Sheet#.

12
How to Use the MS Excel?

The cell
An Excel worksheet is made up of columns and rows. Where these
columns and rows intersect, they form little boxes called cells. The active cell
or the cell that can be acted upon reveals a dark border. All other cells reveal
a light gray border. Each cell has a name. Its name is comprised of two parts:
the column letter and the row number.

In the following picture, the cell C3 is formed by the intersection of

column C and row 3 which contains the dark border. It is the active cell.

Important terms:
 Each cell has a unique cell address composed of a cell's column
and row.
 The active cell is the cell that receives the data or command you
give it.
 A darkened border, called the cell pointer, identifies it.

Moving around the worksheet

You can move around the spreadsheet in several ways.

To move the cell pointer:

 To activate any cell, point to a cell with the mouse and click.
 To move the pointer one cell to the left, right, up, or down, use
the keyboard arrow keys.

To scroll through the worksheet:

 The vertical scroll bar located along the right edge of the
screen is used to move up or down the spreadsheet. The
13
 horizontal scroll bar located at the bottom of the screen is
used to move left or right across the spreadsheet.

The PageUp and PageDown keys on the keyboard are used to move
the cursor up or down one screen at a time. Other keys that move the active
cell are Home, which moves to the first column on the current row, and
Ctrl+Home, which moves the cursor to the top-left corner of the
spreadsheet, or cell A1.

To move between worksheets:

 As mentioned, each workbook defaults to three worksheets.
These worksheets are represented by tabs—named Sheet1,
Sheet2 and Sheet3—that appear at the bottom of the Excel
window.

To move from one worksheet to another:

 Click the sheet tab—Sheet1, Sheet2 or Sheet 3—you want to
display.

Source: https://edu.gcfglobal.org/en/excelxp/identifying-basic-parts-of-the-excel-
window/1/

Do this challenge:

 Display the contents of every menu in the menu bar, and note the
icons associated with specific menu choices. Try to find the pictures
or shortcuts on the Standard toolbar.
 Click each of the three worksheet tabs - Sheet1, Sheet2 and Sheet3
to become familiar moving from sheet to sheet in the workbook.
 Use the Page Up (PgUp) and Page Down (PgDn) keys to get used to
scrolling in a worksheet.
 Use the horizontal and vertical scrollbars to practice scrolling up,
down, left, and right in the worksheet.
14
 Did You Know?

Did you know that Charles Simonyi, original name Simonyi Karolyi, (born
September
File Tab: The 10,File 1948,
tab willBudapest,
bring you Hungary), is a Hungarian-born
into the Backstage American
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files and left Hungary
the data in 1966
about them to work at
– creating,
the Danish computer company Regnecentralen. He
opening, printing, saving, inspecting for hidden metadata or personal graduated from the
University of
information, and California, Berkeley, with a degree in engineering mathematics
setting options.
and later earned a doctorate in computer science from Stanford University.
After working
Ribbon: An area at across
the Xerox
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that makes PARC), where
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capabilities of first
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in a single is The
area. what you get)
Ribbon textreduced
can be editor from
to
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singleto 1980,
line of tabsSimonyi joinedCTRL
by pressing the + Microsoft
F1. Corporation in 1981. While at
Microsoft he led the development of the widely used software applications
Microsoft
Tabs: Wordon
An area andtheMicrosoft
Ribbon Excel. In 2002 he
that contains left Microsoft
buttons that aretoorganized
found his in own
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company
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Microsoft.
Source: https://www.britannica.com/biography/Charles-Simonyi#ref1250950

What’s More

Activity 1.1: The MS Excel Work Area

Objective: Identify the parts and functions of MS Excel work area.

Directions: Write the correct answer that match the description. Select your
answer from the given choices.

vertical scroll bar horizontal scroll bar worksheet

workbook
cell row heading column heading menu
bar title bar tool bar

1. It displays both the name of the application and the name of the
spreadsheet.
2. It displays all of the menus available for use in Excel.
3. It is named by a letter or combination of letters.
4. It shows the address of the current selection or active cell.
5. It displays information entered or being entered as you type in the
current or active cell.
6. It is an intersection of a column and row.

15
 7. It is automatically shown in the workspace when you open Microsoft
Excel.
8. It is a grid of cells consisting of 65,536 rows by 256 columns.
9. It is used to move up or down the spreadsheet.
10. It is used to move left or right across the spreadsheet.
Activity 1.2: The Microsoft Excel Window

Objective: Label the parts MS Excel window.

Directions: Given the MS Excel window, label the unknown parts. Write the
correct answer on your answer sheet.

1. 2.

3.
4.

5.

6.
8.

7.

9.
10.

16
Activity 1.3: Navigate Around The MS Excel Worksheet

Objective: Identify shortcut keys using the keyboard.

Directions: Fill in the right shortcut key or key combination.

Key Or Key Combination To Move( or Function)

Left, Right, Up, Down
One Cell to the Right
Column A (Current Row)
Up One Screen
Down One Screen
Open a Workbook
Close a Workbook
Save a Workbook
Copy
Paste
Undo
Remove Cell Contents
Moves the cursor to Cell A1
Select an Entire Column in a
Worksheet
Select an Entire Row in a
Worksheet
Paste Only the Values (not the
formulas)
Bold Text or Remove Bold
Formatting
Exit the Floating Shape
Navigation and Return to the
Normal Navigation
Move to the Next Sheet in a
Workbook
Go to Insert tab

17
 What I Have Learned

Directions: Make a summary in five sentences about MS Excel work area and
window. Write your answer in a separate sheet of paper (5 points).

MY SUMMARY

Rubrics for scoring: (5 points)

Score/Criteria 5 4 3 2
Expert Accomplishe Capable Beginner
d

Content and Written work Written work Written work Written work
Information has has an performance has no style.
extraordinary interesting was done in
Provided few
style. style. little style.
information
Provided Provided Essay lacked
informative informative some

18
 and well- and information
organized organized
ideas ideas

What I Can Do

Objective: Enumerate the uses/importance of MS Excel.

Directions: Fill-in the box with the uses/importance of MS Excel ( 5 points).

1.

2.

3.

4..

5..

19
Lesso
Managing the Data in a
n
Spreadsheet
2

What’s In

In the previous lesson you have learned all about Microsoft Excel as a
helpful and powerful program for data analysis and documentation.
As you proceed in the next lesson of this module, you will learn more
information and challenging activities, like arranging and managing data
using a spreadsheet in Microsoft Excel.

What’s New

Difference among workbook, worksheet, and spreadsheet:

Because the terms spreadsheet, workbook, and worksheet are so

similar, there often is confusion when trying to understand their differences.
When you open Microsoft Excel (a spreadsheet program), you're opening a
workbook. A workbook can contain one or more different worksheets that are
accessed through the tabs at the bottom of the worksheet your currently
viewing. What's often most confusing is that a worksheet is synonymous with
a spreadsheet. In other words, a spreadsheet and worksheet mean the same
thing. However, most people only refer to the program as a spreadsheet
program and the files it creates as spreadsheet files or worksheets.
Source:
https://www.computerhope.com/jargon/s/spreadsheet.htm#difference

What is It

Today, Microsoft Excel is the most popular and widely used

spreadsheet program, but there are also many alternatives. Other examples
of spreadsheet programs are Google sheets, iWork Numbers (for Apple Office
Suite), Lotus Symphony and OpenOffice to mention some.
20
 What’s More

Acitivity 2.1: Spreadsheet Using Microsoft Excel

Objective: Create a spreadsheet using a Microsoft Excel.

Directions: Provide data of your estimated monthly expenses in table 1.
Make a sample spreadsheet in MS Excel . Take a video or print screen step by
step and send to designated online platform.

Table 1. Estimated Monthly Family Expenses for the Month of January 2021
Expenses Amount in Expenses Amount in
Php Php
Food Food
Clothing Clothing
Electricity bill Electricity bill
Water bill Water bill
Internet Internet
bill/allowance bill/allowance
Transportation Transportation
Tuition and Tuition and
allowance allowance
Miscellaneous and Miscellaneous and
other expenses other expenses
Total Total
Expenses Amount in Expenses Amount in
Php Php
Food Food
Clothing Clothing
Electricity bill Electricity bill
Water bill Water bill
Internet Internet
bill/allowance bill/allowance
Transportation Transportation
Tuition and Tuition and
allowance allowance
Miscellaneous and Miscellaneous and
other expenses other expenses

21
 Total Total
Expenses Amount in Expenses Amount in
Php Php
Food Food
Clothing Clothing
Electricity bill Electricity bill
Water bill Water bill
Internet Internet
bill/allowance bill/allowance
Transportation Transportation
Tuition and Tuition and
allowance allowance
Miscellaneous and Miscellaneous and
other expenses other expenses
Total Total
Expenses Amount in Expenses Amount in
Php Php
Food Food
Clothing Clothing
Electricity bill Electricity bill
Water bill Water bill
Internet Internet
bill/allowance bill/allowance
Transportation Transportation
Tuition and Tuition and
allowance allowance
Miscellaneous and Miscellaneous and
other expenses other expenses
Total Total
Expenses Amount in Expenses Amount in
Php Php
Food Food
Clothing Clothing
Electricity bill Electricity bill
Water bill Water bill
Internet Internet
bill/allowance bill/allowance
Transportation Transportation
Tuition and Tuition and
allowance allowance
Miscellaneous and Miscellaneous and
other expenses other expenses
Total Total
Expenses Amount in Expenses Amount in
22
 Php Php
Food Food
Clothing Clothing
Electricity bill Electricity bill
Water bill Water bill
Internet Internet
bill/allowance bill/allowance
Transportation Transportation
Tuition and Tuition and
allowance allowance
Miscellaneous and Miscellaneous and
other expenses other expenses
Total Total
Expenses Amount in Expenses Amount in
Php Php
Food Food
Clothing Clothing
Electricity bill Electricity bill
Water bill Water bill
Internet Internet
bill/allowance bill/allowance
Transportation Transportation
Tuition and Tuition and
allowance allowance
Miscellaneous and Miscellaneous and
other expenses other expenses
Total Total
Expenses Amount in Expenses Amount in
Php Php
Food Food
Clothing Clothing
Electricity bill Electricity bill
Water bill Water bill
Internet Internet
bill/allowance bill/allowance
Transportation Transportation
Tuition and Tuition and
allowance allowance
Miscellaneous and Miscellaneous and
other expenses other expenses
Total Total
Expenses Amount in Expenses Amount in
Php Php
Food Food
23
 Clothing Clothing
Electricity bill Electricity bill
Water bill Water bill
Internet Internet
bill/allowance bill/allowance
Transportation Transportation
Tuition and Tuition and
allowance allowance
Miscellaneous and Miscellaneous and
other expenses other expenses
Total Total

Steps:
1. Open MS Excel in Windows.
2. Open Microsoft Excel.
3. Once Excel is open, enter the data.
4. Once complete or while working on the spreadsheet, you can Save
your work through the File tab to the destination of your choice.
5. Use auto-sum to get the total expenses.
6. Create a file name for your Spreadsheet.

Rubrics for scoring:

Criterion Above Meet Needs Below

expectations expectations improvement 3 expectations
5 points 4 points points 2 points

Titles, Labels 1. Contains a 1. Contains a 1. Title is 1. Does not

and Headings creative title title that present at the contain a
that clearly somewhat top of the title.
relates to the relates to the graph. 2. Does not
data data 2. Does not contain any
displayed. displayed. contain labels labels for
2. Contains 2. Contains for some of the columns and
clearly clearly rows or rows.
labeled rows labeled rows columns, and
and columns. and columns, spreadsheet
but the row- shows some
column signs of
organization disorganization
was not .
completely
organized.

24
Activity 2.2: Practice Computation Using MS Excel

Objective: Use formula in a spreadsheet.

Directions: Compute sample payroll data using the MS Excel. Follow the steps
below. Take a video or print screen step by step and send to designated
online platform.

Table 2. Salary of Employees in a Month

Employee Days Rate (Php) Amount
Juan Dela Cruz 22 1000
Pedro Ramos 22 850
Maria Garcia 22 780
Mariano Gomez 22 2100
Andrea Castillo 22 650
Total

Steps:
1. Click cell D2.
2. Go to formula bar, press = sign, (B2*C2), click ENTER.
3. Follow the same procedure for the succeeding data.
4. Get the total, click cell D7.
5. Go to formula bar, press = sign, (D2+D3+D4+D5+D6), click ENTER.

What I Have Learned

Directions: Answer the questions below to find out what have you learned
about
Microsoft Excel.

Question 1: Did you understand the lesson? Encircle one emoji and explain
your answer.

25
Answer:
________________________________________________________________________
________________________________________________________________________

Question 2: What are the different uses of MS Excel? Give at least three.

What I Can Do

Activity 2.3: MS Excel Few Steps Ahead!

Objective: Discuss the advantage of MS Excel especially in sorting large

number
of data.
Directions: Sort and filter using one category in MS Excel. Take a picture of
your output in MS Excel window and print on short coupon bond or print
screen and send to designated online platform.
26
Table 3. Challenges That May Affect the Learner In Distance Education

Challenges Male Female Total

1. Lack of available gadgets 41 67 108
2. Insufficient Load 57 57 114
3. Unstable internet 35 63 98
4. Existing health Conditions 10 8 18
5. With difficulty in independent
learning 18 32 50
6. Conflict with other activities 9 25 34
7. High electric consumption 23 12 35
8. Distraction 21 32 53

Steps:
1. Go to MS Excel and open a blank worsheet.
2. Copy the table of data above and paste in MS Excel.
3. Explore by Sorting data using one category at a time.
4. Highlight the table, click sort and filter.
5. Click custom sort.
6. Click order ( A to Z or Z to A).
7. Click sort (select category to sort)
8. Click OK.
9. Try another category and order.

Critical thinking question: How did you find sorting data using the MS Excel
rather than doing it manually, especially when you are working with too many
numbers?
Answer:______________________________________________________________________
______________________________________________________________________________

Rubrics for scoring:

Criteria Beyond At Proficiency Leading to Needs

Proficiency 4 points Proficiency Improvement
5 points 3 points 2 points
Organization Presented Presented Correct Correct
and Use of the data in the data sorting with sorting
data tables correctly with simple visual without
creating slight flaws. representation labels.
excellent .
visual impact
with correct

27
 labels.
Accuracy Followed all Failed to Failed to Failed to
the steps follow one follow at least follow 3 or
correctly. step. 2 steps. more steps.

Lesso
Creating Graphs Using MS
n
Excel
3

What’s In

In the previous lesson, you have learned about managing data such as
creating spreadsheet, using formula in computation of data, as well as sorting
data using Microsoft Excel. The skills that you have developed are important
and helpful in data analysis.
In the next lesson, you will learn more about creating charts or graphs
using the MS Excel. Excel can help to transform your spreadsheet data into
charts and graphs to create an intuitive overview of your data and make
presentations more clear, precise and presentable.

What’s New

Excel offers a large library of chart and graph types to help visually
present your data. While multiple chart types might “work” for a given data
set, it’s important to select a chart type that best fits with the story you want
the data to tell. Of course, you can also add graphical elements to enhance
and customize a chart or graph.

What is It

In Excel 2016, there are five main categories of charts or graphs:

Column Charts:
Some of the most commonly used charts, column charts, are best used
to compare information or if you have multiple categories of one variable (for
example, multiple products or genres). Excel offers seven different column

28
chart types: clustered, stacked, 100% stacked, 3-D clustered, 3-D stacked, 3-
D 100% stacked, and 3-D, pictured.

Bar Charts:
The main difference between bar charts and column charts are that
the bars are horizontal instead of vertical. You can often use bar charts
interchangeably with column charts, although some prefer column charts
when working with negative values because it is easier to visualize negatives
vertically, on a y-axis.

Pie Charts:
Use pie charts to compare percentages of a whole (“whole” is the total
of the values in your data). Each value is represented as a piece of the pie so
you can identify the proportions. There are five pie chart types: pie, pie of pie
(this breaks out one piece of the pie into another pie to show its sub-category
proportions), bar of pie, 3-D pie, and doughnut.

Line Charts:
29
 A line chart is most useful for showing trends over time, rather than
static data points. The lines connect each data point so that you can see how
the value(s) increased or decreased over a period of time. The seven line
chart options are line, stacked line, 100% stacked line, line with markers,
stacked line with markers, 100% stacked line with markers, and 3-D line.

Scatter Charts:
Similar to line graphs, because they are useful for showing change in
variables over time, scatter charts are used specifically to show how one
variable affects another. (This is called correlation.) Note that bubble charts,
a popular chart type, is categorized under scatter. There are seven scatter
chart options: scatter, scatter with smooth lines and markers, scatter with
smooth lines, scatter with straight lines and markers, scatter with straight
lines, bubble, and 3-D bubble.

Source: https://www.smartsheet.com/how-to-make-charts-in-excel

Steps in Creating a Graph or Chart in Microsoft Excel

Here are the steps on how you are going to create a graph or chart
using the Microsoft Excel:

 Select the data for which you want to create a chart.

 Click INSERT > Recommended Charts.
 On the Recommended Charts tab, scroll through the list of charts
that Excel recommends for your data, and click any chart to see
how your data will look.

30
  If you don’t see a chart you like, click All Charts to see all the
available chart types.
 When you find the chart you like, click it > Ok.

 Use the Chart Elements, Chart Styles, and Chart Filters buttons,
next to the upper-right corner of the chart to add chart elements
like axis titles or data labels, customize the look of your chart, or
change the data that is shown in the chart.
 To access additional design and formatting features, click
anywhere in the chart to add the CHART TOOLS to the ribbon,
and then click the options you want on the DESIGN and FORMAT
tabs.

What’s More

Acitivity 3.1: Creating Chart or Graph in MS Excel

Objective: Create a bar graph or chart using the MS Excel.

Directions: Follow the steps below in creating a chart or graph using the MS
Excel. Print screen or take pictures of the worsheet step by step showing the
graph created and send through designated online platform.

Step 1: Enter Data into a Worksheet.

Step 2: Select Range to Create Chart or Graph from Workbook Data.
Step 3: Select Chart Type.
Step 4: Create Your Chart.
Step 5: Add Chart Elements
Step 6: Adjust Quick Layout
Step 7: Change Colors
Step 8: Change Style

Data:
In a recent test in Computer Education 1, the students got these
grades:

Grade: A B C D
No. Of Students: 15 12 7 1

(Note: It is best to leave gaps between the bars of a Bar Graph, so it doesn't
look like a Histogram.)

31
Critical Thinking Question: How did you find using the MS Excel in creating a
graph or chart?
Answer:______________________________________________________________________
______________________________________________________________________________

Rubrics for scoring:

Criteria Above Meet Needs Below

expectations expectations improvement 3 expectations
5 points 4 points points 2 points

Type of Graph Correct Wrong graph Inappropriate

graph created is graph type was chosen graph was
appropriate created. created
for the data.
Data Data source Correct data There is slight Data on
expression correlates as to the misrepresentatio graph does
with the type of n of data. not correlate
type of graph with the
graph. source.
Organization The graph is The graph The graph lacks The graph is
visually and lacks one or 3 to 4 details in not
orderly two minor its labels. accurately
pleasing; details such labeled.
steps are as labels on
accurately graph.
followed and
properly
labeled.

What I Have Learned

Directions: Make a summary in five sentences about the advantages of creating

chart or graph using the MS Excel. Write your answer in a separate sheet of
paper (5 points).

32
 MY SUMMARY

Rubrics for scoring: (5 points)

Score/Criteria 5 4 3 2
Expert Accomplishe Capable Beginner
d

Content and Written work Written work Written work Written work
Information has has an performance has no style.
extraordinary interesting was done in Provided few
style. style. little style. information
Provided Provided Essay lacked
informative informative some
and well- and information
organized organized
ideas ideas

What I Can Do

Activity 3.2: Create a Pie Chart!

Objective: Construct a pie chart in MS Excel.

33
Directions: Read the situation below. Create a pie chart using the MS Excel.
Take a picture of your output in MS Excel window or print screen and send to
designated online platform.

Situation: In the event that face to face learning becomes possible, you are
given a daily allowance of 100 pesos. Create a pie chart in MS Excel on how
will spend your allowance.

Rubrics for scoring:

Criteria Above Meet Needs Below

expectations expectations improvement 3 expectations
5 points 4 points points 2 points

Type of Graph Correct Wrong graph Inappropriate

graph created is graph type was chosen graph was
appropriate created. created
for the data.
Data Data source Correct data There is slight Data on
expression correlates as to the misrepresentatio graph does
with the type of n of data. correlate
type of graph with the
graph. source.
Organization The graph is The graph The graph lacks The graph is
visually and lacks one or 3 to 4 details in not
orderly two minor its labels. accurately
pleasing; details such labeled.
steps are as labels on
accurately graph.
followed and
properly
labeled.

Lesso
n MS Excel Data Analysis
4

34
 What’s In

In the previous lesson, you have learned about creating graph or chart
using the Microsoft Excel. Your skill in making graph is significant in the
presentation and analysis of data, particularly in the conduct of your research
study or project.
In the next lesson, you will learn more about analysis of data using the
MS Excel Data Analysis which is very significant in your advanced subjects.

What’s New

Handling data is quite difficult especially if you are going to analyze

and treat them manually. Now, the MS Excel is a big help to learners like you
especially in the analysis of your data in research. In the absence of software
applications, the MS Excel is already a big help to researchers and learners.

What is It

What is Data Analysis in MS Excel?

Data Analysis with Excel is a comprehensive lesson that provides a

good insight into the latest and advanced features available in Microsoft
Excel. It explains in detail how to perform various data analysis functions
using the features available in MS Excel.

What’s More

Activity 4.1: Getting to Know About MS Excel Data Analysis

Objective: Identify the steps in using the Microsoft Excel Data Analysis
35
Directions: Arrange the different steps in opening and using the MS Excel
Data Analysis. Number the steps chronologically from the first the to the last
step. Write the correct answers on your answer sheet (one point each
correct answer).
____ Click Options
____ Click OK
____ Click the Add-Ins category
____ Open the MS Excel Window
____ Click the File tab
____ In the Manage box, select Excel Add-ins and then
____ Click Go
____ In the Add-Ins available box, select the Analysis ToolPak check box

What I Have Learned

Directions: Write five significant new things that you have learned about the
Microsoft Excel Data Analysis. Fill the graphic organizer with your answer
(5 points).

1.

2.

ABOUT MS EXCEL DATA ANALYSIS

THINGS THAT I HAVE LEARNED 3.

4.

5.

What I Can Do

Acitivity 4.2: Simple Data Analysis Using MS Excel

36
Objective: Analyze data using Microsoft Excel.
Directions: Analyze the sample data below. Follow the steps in using MS
Excel Data Analysis. Take pictures of your answer/output step by step or print
screen and send them to designated online platform.

Table 3. Summative Test Scores of Learners in Com. Ed 1 S.Y.2019-2020

Student No. Scores
1 48
2 40
3 30
4 49
5 50
6 32
7 45
8 46
9 40
10 35

Steps:
1. Go to MS Excel.
2. Open a blank workbook.
3. Copy and paste the data above in the blank workbook.
4. Click Data from the Menu bar.
5. Click Data Analysis from the Toolbar.
6. From the Dialogue Box of Analysis Tools, click Descriptive Statistics,
and then click Ok.
7. From the Descriptive Statistics Dialogue Box, click cursor in the
input range.
8. Drag the scores in the Input Range box.
9. Click Output Options. If have selected Output Range, click the Area
in the workbook where the summary of data will be place or will
come out.
10. Click Summary Statistics and then click OK.
11. MS Excel will run the data in your selected Output Options.
12. Name and save the file of Summary Statistics in your Computer
desktop.

Critical thinking question: How did you find the hands-on activity using the
MS Excel Data Analysis?
Answer:
______________________________________________________________________
______________________________________________________________________________

Rubrics for scoring:

37
 Above Meet Needs Below
expectations expectations improvement 3 expectations
5 points 4 points points 2 points

Titles, Labels 1. Contains a 1. Contains a 1. Title is 1. Does not

and Headings creative title title that present at the contain a
that clearly somewhat top of the title.
relates to the relates to the graph. 2. Does not
data data 2. Does not contain any
displayed. displayed. contain labels labels for
2. Contains 2. Contains for some of the columns and
clearly clearly rows or rows.
labeled rows labeled rows columns, and
and columns. and columns, spreadsheet
but the row- shows some
column signs of
organization disorganization
was not .
completely
organized.

Activity 4.3: Practice Computation Using MS Excel

Objective: Use formula in a spreadsheet.

Directions: Compute sample payroll data using the MS Excel. Follow the steps
below. Take a video or print screen step by step and send to designated
online platform.

Table 2. Salary rate of Employees in a Month

Employee Days Rate (Php) Amount
Juan Dela Cruz 22 1000
Pedro Ramos 22 850
Maria Garcia 22 780
Mariano Gomez 22 2100
Andrea Castillo 22 650
Total
Steps:
1. Click cell D2.
2. Go to formula bar, press = sign, (B2*C2), click ENTER.
3. Follow the same procedure for the succeeding data.
4. Get the total, click cell D7.
5. Go to formula bar, press = sign, (D2+D3+D4+D5+D6), click ENTER.

38
 What I Have Learned

Directions: Answer the questions below to find out what have you learned
about
Microsoft Excel.

Question 1: Did you understand the lesson? Encircle one emoji and explain
your answer.

Answer:
_______________________________________________________________________

_______________________________________________________________________

Question 2: What are the different uses of MS Excel? Give at least three.

What I Can Do

Activity 4.4: MS Excel Few Steps Ahead!

39
Objective: Discuss the advantage of MS Excel especially in sorting large
number
of data.
Directions: Sort and filter using one category in MS Excel. Take a picture of
your output in MS Excel window and print screen and send to designated
online platform.

Table 3. Challenges That May Affect the Learner In Distance Education

Challenges Male Female Total

1. Lack of available gadgets 41 67 108
2. Insufficient Load 57 57 114
3. Unstable internet 35 63 98
4. Existing health Conditions 10 8 18
5. With difficulty in independent
learning 18 32 50
6. Conflict with other activities 9 25 34
7. High electric consumption 23 12 35
8. Distraction 21 32 53

Steps:
1. Go to MS Excel and open a blank worsheet.
2. Copy the table of data above and paste in MS Excel.
3. Explore by Sorting data using one category at a time.
4. Highlight the table, click sort and filter.
5. Click custom sort.
6. Click order ( A to Z or Z to A).
7. Click sort (select category to sort)
8. Click OK.
9. Try another category and order.
Critical thinking question: How did you find sorting data using the MS Excel
rather than doing it manually, especially when you are working with too many
numbers?
Answer:______________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

Rubrics for scoring:

Criteria Beyond At Proficiency Leading to Needs

Proficiency 4 points Proficiency Improvement
5 points 3 points 2 points
Organization Presented Presented Correct Correct
40
and Use of the data in the data sorting with sorting
data tables correctly with simple visual without
creating slight flaws. representation labels.
excellent .
visual impact
with correct
labels.
Accuracy Followed all Failed to Failed to Failed to
the steps follow one follow at least follow 3 or
correctly. step. 2 steps. more steps.

Assessment

Multiple Choice. Choose the letter of the correct answer.

Write the letter of the correct answer on a separate sheet of paper.

1. Which of the following is a commercial spreadsheet application that is

produced
and distributed by Microsoft for Microsoft Windows and Mac OS operating
systems. That features the ability to perform basic calculations, use graphing
tools, create pivot tables and create macros, among other useful features.
A. MS Word B. MS Publisher C. MS Powerpoint D. MS Excel
2. Which of the following is a grid of cells consisting of 65,536 rows by 256
columns?
A. Worksheet B. Workbook C. Column D. Cell
3. The intersection of rows and columns is called a______.
A. toolbar B. scroll bar C. formula bar D. cell
4. Which displays all of the menus available for use in Excel and its contents can
be displayed by left-clicking the menu name?
A. Menu bar B. Help button C. Formatting toolbar D. Name box
5. The name of the active cell or the selected range is displayed in the ____.
A. row B. name box C. column D. cell
6. The following are functions of MS Excel EXCEPT ONE. Which is it?
A. Sort and filter data.
B. Analyze numerical and statistical data.
C. Create a graph such as bar and line graphs.
D. Create and edit documents such as resume and books.
7. Which is indicated by a dark outline and column and row headers are raised?
A. Active cell B. Button C. Cell D. Icons
8. Which of the following located along the right edge of the screen and is used
to
move up or down the spreadsheet?

41
 A. Vertical scroll bar C. Horizontal scroll bar
B. Title bar D. Formula bar
9. The entire column can be selected by using the key combination ____.
A. Alt + Spacebar C. Shift + Spacebar
B. Ctrl + Spacebar D. ESC + Spacebar
10. The keyboard shortcut key to lock cell references in a formula is the____.
A. ALT B. CTRL C. F2 D. F4
11. Which key combination is the shortcut keys for AutoSum?
A. ALT and S C. CTRL and S
B. ALT and = D. CTRL and =
12. Which is the key combination that is used to bold a format of a cell content?
A. Ctrl + B B. Ctrl + C C. Ctrl + V D. Ctrl+ U
13. How do you get the sum of a set of data in MS Excel?
A. Click Sort and Filter C. Press Ctrl +B
B. Click AutoSum and Enter D. Press Alt + Enter

14.Which of the graphs below is best to use when comparing percentages of a

whole?

A. C.

B. D.

15-17 Arrange the steps below to open the MS Excel Data Analysis if it’s NOT
available in ribbon button. Number the items chronologically from 15 -17and
write your answer on the space..

I. Select Analysis Toolpak in the dialog box and Click Ok._____

II. Click File then Click Options._____
III. Click Add-ins, Click Analysis ToolPak then click Go._____

For items 18-20, refer your answers to the dialogue box of MS Excel data
Analysis below.

42
 18. What MS Excel application tool are you going to click for statistical
analysis of data?
Answer: ________________________________________________________________

19.When you want to know the sum or count, frequency and measures of
central tendency of data such as mean, median and mode, what analysis
tool from the dialogue box are going to click?
Answer:_________________________________________________________________
20.From the commands of the Data Analysis dialogue box on the right, what
button are you going to click or use for MS Excel to run the result of the
Descriptive Statistics?
Answer:_________________________________________________________________

Additional Activities

If you want to learn more about the Microsoft Excel, its functions and
uses, click the links below and watch the video about the said topic.

1. https://www.youtube.com/watch?v=j17Pb8Ci7nU
2. https://www.youtube.com/watch?v=aVUEAuuGEiU
3. https://www.youtube.com/watch?v=nESe7cFgmf8
4. https://www.youtube.com/watch?v=UALH7V_NEBY

Answer Key
43
44
45
46
References:

Book:
47
Andres, Antonio, Sr. M., Introduction to Computer. Valenzuela City: Phil.
Copyright 2000, 1999.

Websites:

https://itconnect.uw.edu/learn/workshops/online-tutorials/microsoft-office-
2010/microsoft-excel-2010/

https://preply.com/en/blog/2018/08/17/charts-graphs-and-diagrams-in-the-
presentation/#scroll-to-heading-2
https://support.microsoft.com/en-us/office/excel-specifications-and-limits-
1672b34d-7043-467e-8e27-269d656771c3

https://support.microsoft.com/en-us/office/keyboard-shortcuts-in-excel-
1798d9d5-842a-42b8-9c99-9b7213f0040f
https://support.microsoft.com/en-us/office/video-create-a-chart-4d95c6a5-42d2-
4cfc-aede-0ebf01d409a8
https://www.britannica.com/biography/Charles-Simonyi#ref1250950

https://www.britannica.com/technology/Microsoft-Excel

https://www.computerhope.com/issues/ch001728.htm#excel
https://www.google.com/url?sa=i&url=https%3A%2F
%2Fwww.vitoshacademy.com%2Fexcel-data-analysis-tool-descriptive-
statistics-simple-explanation
%2F&psig=AOvVaw3CMJ1jf5vTblayR0UxaoP4&ust=1604897288271000&sour
ce=images&cd=vfe&ved=0CAMQjB1qFwoTCLiNlrqS8uwCFQAAAAAdAAAAABA
O
https://www.smartsheet.com/how-to-make-charts-in-excel
https://www.techopedia.com/definition/5430/microsoft-excel

https://www.youtube.com/watch?v=aVUEAuuGEiU
https://www.youtube.com/watch?v=j17Pb8Ci7nU
https://www.youtube.com/watch?v=nESe7cFgmf8
https://www.youtube.com/watch?v=UALH7V_NEBY
LibAnswerslibanswers.walsh.edu › faq
www.tutorialspoint.com › excel_data_analysis Excel Data Analysis Tutorial –
Tutorialspoint

48
For inquiries or feedback, please write or call:

Department of Education - Bureau of Learning Resources (DepEd-BLR)

Ground Floor, Bonifacio Bldg., DepEd Complex

Meralco Avenue, Pasig City, Philippines 1600

Telefax: (632) 8634-1072; 8634-1054; 8631-4985

Email Address: [email protected] * [email protected]

49