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Tally Prime New Syllabus 22

Tally Prime is an advanced accounting software designed for businesses of all sizes, providing features for accounting, inventory management, and taxation. It allows users to securely access business insights and reports from any device at any time. Tally Solutions, founded in 1986, has evolved through various versions to enhance user experience and functionality.

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166 views154 pages

Tally Prime New Syllabus 22

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Tally Prime

Full form of tally - ―Transactions Allowed in a Liner Line Yards‖

(एकलीननयरलाइनयाडडमेंलेन-देनकीअनुमनिहै)
What is Tally Prime?
Tally is an accounting software package that is used to record day by day business
data of a company. The latest version of Tally is Tally prime.
टैलीएकअकाउं टटगसॉफ्टवेयरपैकेजहैनजसकाउपयोगककसीकं पनीके कदन-
प्रनिकदनके व्यावसानयकडेटाकोररकॉडडकरनेकेनलएककयाजािाहै।टैलीकानवीनिमसंस्करणटैलीप्राइमहै।

Tally prime Software is one of the most financial accounting systems used in India.
For small, medium and large enterprises, it is complete enterprise software. It is a
GST software with an ideal combination of function, control,& inbuilt
customizability.
टैलीप्राइमसॉफ्टवेयरभारिमेंउपयोगकीजानेवालीसबसेअनधकनवत्तीयलेखाप्रणानलयोंमेंसेएकहै।छोटे, मध्यमऔरबडेउद्यमोंके नलए,
यहपूणडउद्यमसॉफ्टवेयरहै।यहएकजीएसटीसॉफ्टवेयरहैनजसमेंफंक्शन, कं ट्रोलऔरइननबल्टकस्टमाइजेनबनलटीकाएकआदशडसंयोजनहै।

Tally software is used for storing all the business transactions of each account in
detail. Today Tally has made calculations is very simple, It has become part of all
businesses.
टैलीसॉफ्टवेयरकाउपयोगप्रत्येकखािेकेसभीव्यावसानयकलेनदेनकोनवस्िारसेसंग्रहीिकरनेकेनलएककयाजािाहै।आजटैलीनेगणनाकरनाब
हुिआसानबनाकदयाहै, यहसभीव्यवसायोंकानहस्साबनगयाहै।

Tally Prime, the latest version of Tally is specially designed, for business owners
empowering them to securely access actionable insights and business reports from
anywhere, at any time and from any device.

टैलीप्राइम, टैलीकानवीनिमसंस्करणनवशेषरूपसेव्यवसायमानलकोंके नलएनडजाइनककयागयाहै, जोउन्हेंकहींसेभी,

ककसीभीसमयऔरककसीभीनडवाइससेकारड वाईयोग्यअंिदृनड िऔरव्यावसानयकररपोटडिकसुरनििरूपसेपहुंचनेकेनलएसशक्तबनािाहै।
OR
―Tally Prime is complete business management software for small and medium
business. Tally Prime helps you manage accounting, inventory, banking,
taxation, banking, payroll and much more to get rid of complexities, and in turn,
focus on business growth‖.
टैलीप्राइमछोटेऔरमझोलेनबजनेसके नलएसंपूणडनबजनेसमैनज े मेंटसॉफ्टवेयरहै।टैलीप्राइमआपकोलेखांकन, इन्वेंट्री, बैंककग, कराधान,
बैंककग, पेरोलऔरबहुिकु छप्रबंनधिकरनेमेंमददकरिाहैिाककजरटलिाओंसेछुटकारानमलसके औरबदलेमें,
व्यवसायके नवकासपरध्यानकें कििककयाजासके ।

History of Tally
Tally Solutions, formerly known as Peutronics Pvt Ltd. It was co-founded by ―Shyam
Sundar Goenka‖ and his son ―Bharat Goenka‖ in 1986 and incorporated in 1991.

Written by Faiz Sir (Education World)SHAAN CLASSES Page 1

Shyam Sundar Goenka was running a company that supplied raw materials and
machine parts to plants and textile mills in southern and eastern India. He was unable
to find such software. He asked his 23-year-old son Bharat Goenka, a mathematics
graduate, to create a software application that could handle the financial accounts for
his business. The first version of the accounting software was launched as an MS-
DOS application. It had only basic accounting functions, and was named Peutronics
Financial Accountant. It was renamed as ―Tally Solutions Pvt Ltd‖ in 1999.

―Mr. Tejas Goenka‖ who is presently the Managing Director of Tally Solutions pvt
ltd. it has his own unique way of working. Tejas Goenka wants to make Tallyprime a
new generation software without compromising on the old values. We all have heard
and read that change is the law of nature. Keeping this rule in mind, Tally Company
is moving ahead. Tally Company is always innovating in its products, which will
continue to benefit the users and customers of Tally.

टैलीसॉल्यूशंस, नजसेपहलेPeutronics pvt ltd के नामसेजानाजािाथा।इसकीसह-

स्थापनाश्यामसुंदरगोयनकाऔरउनके पुत्रभरिगोयनकाने1986मेंकीथीऔर1991मेंननगनमिकीगईथी।श्यामसुंदरगोयनकाएककं पनीच
लारहेथेजोदनिणीऔरपूवीभारिमेंसंयंत्रोंऔरकपडानमलोंकोकच्चेमालऔरमशीनके पुजेकीआपूर्तिकरिीथी।उसेऐसासॉफ्टवेयरनहींनमला।
उन्होंनेअपने23वषीयबेटेभरिगोयनका, जोगनणिमेंस्नािकहैं, कोएकसॉफ्टवेयरएनललके शनबनानेकेनलएकहा,
जोउनके व्यवसायके नवत्तीयखािोंकोसंभालसके ।लेखांकनसॉफ्टवेयरकापहलासंस्करणMS-DOS
एनललके शनके रूपमेंलॉन्चककयागयाथा।इसमेंकेवलबुननयादीलेखांकनकायडथे, औरइसेPeutronics Financial Accountant
नामकदयागयाथा।1999मेंइसकानामबदलकरटैलीसॉल्यूशस ं प्राइवेटनलनमटेडकरकदयागया।
श्रीिेजसगोयनकाजोविडमानमेंटैलीसॉल्यूशंसप्राइवेटनलनमटेडके प्रबंधननदेशकहैं।उसकाकामकरनेकाअपनाअनूठािरीकाहै।िेजसगोयनका
पुरानेमूल्योंसेसमझौिाककएनबनाटैलीप्राइमकोनईपीढीकासॉफ्टवेयरबनानाचाहिेह।ैं हमसभीनेसुनाऔरपढाहैककपररविडनप्रकृ निकाननय
महै।इसीननयमकोध्यानमेंरखिेहुएटैलीकं पनीआगेबढरहीहै।टैलीकं पनीहमेशाअपनेउत्पादोंमेंनवाचारकरिीरहिीहै,
नजससेटैलीके उपयोगकिाडओंऔरग्राहकोंकोलाभनमलिारहेगा।

VERSION HISTORY OF TALLY

VERSION DURATION PLATFORM FEATURE

TALLY 3.0 --- --- ----

TALLY 3.1 --- --- ---
TALLY 4.0 1988 to 89 MS DOS ACCOUNT ONLY
TALLY 4.5 1989 to 95 MS DOS ACCOUNT ONLY
TALLY 5.0 1995 to 97 MS DOS ACCOUNT ONLY
TALLY 5.4 1997 to 2000 WINDOW A/C ONLY WITH INVENTORY
TALLY 6.3 2000 to 05 WINDOW A/C ONLY WITH INVENTORY
TALLY 7.2 2005 to 06 WINDOW Account with Inventory, Vat, TDS,
Service tax
TALLY 8.1 2006 TO WINDOW Account with Inventory, Vat, TDS,
2007 Multi lingual, Composite vat,
Excise
TALLY 9.0 2006 TO WINDOW Account with Inventory, Vat, TDS,
Written by Faiz Sir (Education World)SHAAN CLASSES Page 2
2009 Multi lingual, Composite vat,
Payroll,
Job casting, Excise, co- dealer
TALLY 2009 to 2017 WINDOW Account with Inventory, Vat, TDS,
ERP 9 Multi lingual, Composite vat,
Payroll, Job casting, Remote
access, Excise for manufacturing,
Import & Export with other
software.
TALLY. ERP 9 1- July- 2017 to till date WINDOW INCLUDE GST
Tally Prime 09- Nov- 2020 to today Window Updated whole tally

HOW TO OPEN TALLY PROGRAM

START ---ALL PROGRAMS --- TALLY PRIME

WINDOW OF TALLYPRIME

Tally Screen Components

Create Company: This option is used to create a new company.
How to create company
 Open the tally program
 Go to Company option Or [F3] button.
 Click the create option

Written by Faiz Sir (Education World)SHAAN CLASSES Page 3

 then press enter button
 fill the form
 then accept

Shut Company: This option is used to remove the company from the screen.
How to shut the company
 Open the tally program
 Go to company option or press [F3]
 Click the shut company or press [Ctrl+F3]
 Choose any one company then enter.

Select Company: This option is used to select any created company.

How to select any created company
 Open the tally program
 Go to company option or press [F3]
 Click the select company optionor press [Alt+F3]
 Choose any one company then enter.

Alter:This option is used to edit any created company.

How to edit any created company

 Open the tally program

 Go to company option or press [F3]
 Click the Alter Company option 
 Select/open any one company.
 Edit the company

Delete Company:- This option is used to delete any created company.

How to deleted any created company

 Open the tally program

 Go to company option or press [F3]
 Click the Alter Company option 
 Select/open any one company
 Now Press Alt+D 

Split company data:This option is used to split company data across multiple
periods.

How to split company data

Written by Faiz Sir (Education World)SHAAN CLASSES Page 4

 Open the tally program
 Go to Data option or press [Alt+Y]
 Click the splitoption
 Select the split data 
 Select any one company then enter

Backup:Taking a backup of your data at regular intervals helps retrieve you‘re backed up data
when your existing data is lost. Using Tally prime, you can easily take a backup of your company
data any time and restore it when you need.

How to backup company data

 Open the tally program
 Go to Data option [Alt+Y]
 Click the Backup option 

Restore:You can restore the data of companies for which you have taken a backup.
When your current company data is lost or corrupted, you can restore your last
backed up data using the Restore option in Tally prime.
How to restore company data
 Open the tally program
 Go to Data option [Alt+Y]
 Click the Restore option 

Exit:-(Ctrl+Q) This option is used to exit the tally program.

Basic concept of Accounting

Accounting is the process of systematically recording, measuring, and
communicating information about financial transactions. It‘s a system of
providing quantitative information about a business financial position.
लेखांकननवत्तीयलेनदेनके बारेमेंजानकारीकोव्यवनस्थिरूपसेररकॉडडकरने,
मापनेऔरसंचारकरनेकीप्रकियाहै।यहएकव्यावसानयकनवत्तीयनस्थनिके बारे मेंमात्रात्मकजानकारीप्रदानकरनेकीएकप्रणालीहै।

Account
An account is a summarized record of the relevant transactions relating to a particular
head. It records not only the amount of transactions, but also their effects and
directions. For example, a cash account will show all of cash received and paid.
एकखािाएकनवशेषशीषडसेसंबनं धिप्रासंनगकलेनदेनकाएकसंनिप्तररकॉडडह।ै यहनके वललेनदेनकीमात्रा,
बनल्कउनके प्रभावोंऔरकदशाओंकोभीररकॉडडकरिाहै।उदाहरणके नलए, एकनकदखािाप्राप्तऔरभुगिानकीगईसभीनकदीकदखाएगा।

Types of Account:- there are classified into two parts -

Written by Faiz Sir (Education World)SHAAN CLASSES Page 5
Personal accounts:Personal accounts are those accounts which are related to any
person, company, institution, corporation, society, trust etc. There are three types of
personal A/C.

1) Natural Account:These accounts are related to humans, physically we can touch

them, it is called natural accounts.

For exp: Mala A/c, Sumit A/c, and male or female are both.

2)Artificial personal Accounts: Personal accounts which are created artificially by

law, such as corporate bodies and institutions, are called artificial personal accounts.

For exp: firm‘s A/c, limited companies A/C, Club or society A/c And etc.

3)Group / RepresentativeAccounts: These accounts represent the accounts of

natural or artificial persons. When the expenses become outstanding or pre-paid and
incomes become accrued or unearned, they fall under this category. For example,
Outstanding Salary A/c, Pre-paid Rent A/c, Accrued Interest A/c, Unearned
Brokerage A/c, etc.

Written by Faiz Sir (Education World)SHAAN CLASSES Page 6

कृ नत्रम व्यनक्तगि खािे: ये खािे प्राकृ निक या कृ नत्रम व्यनक्तयों के खािों का प्रनिनननधत्व करिे हैं। जब व्यय बकाया या पूव-ड भुगिान हो जािे
हैं और आय अर्तजि या अप्रभानवि हो जािी है, िो वे इस श्रेणी में आिे हैं। उदाहरण के नलए, बकाया वेिन ए / सी, पूवड-भुगिान ककराया
ए / सी, जमा ब्याज ए / सी, अनर्तजि ब्रोकरे ज ए / सी, आकद।

Journal entry rule

Debit - The receiver
Credit - The giver

Impersonal Account:-Accounts which are not held in the name of person

are known as impersonal accounts. Any account other than personal account
being classified as real account or nominal accounts is known as impersonal
account.
Real Account:Account which is related to properties or asset's are called real
account. There are two types of real account.

1) Tangible real A/c: These accounts represent assets and properties which can be
seen, touched, measured, purchase and sold.

For exp: Cash A/c, Machinery A/c, Furniture A/c and etc.

2) Intangible real A/c:These assets do not have any physical existence and cannot be
touched. However, these can be measured in terms of money and have value.

For exp: Good will, Patent, Copyright, Trademark and etc.

(Patent)एकऐसाकानूनीअनधकारहैजोककसीव्यनक्तयासंस्थाकोककसीनवशेषउत्पाद, खोज, नडजाईन,

प्रकियायासेवाके ऊपरएकानधकारदेिाहै. पेटेंट प्राप्तकरनेवालेव्यनक्तके अलावायकदकोईऔरव्यनक्तयासंस्थाइनकाउपयोग (नबना पेटेंट धारककीअनुमनिके )
करिाहैिोऐसाकरनाकानूननअपराधमानाजािाहै.

Copyrightअगरकोईअन्यव्यनक्तआपके नवनडओको,आपके सॉन्गकोयाकफरआपके फोटोग्राफकोनबनाआपके परनमशनअगरइस्िेमालक

रिाहैिोउसे कॉपीराइट कहाजािाहै . क्योककउनसभीचीजोंपरआपकाअनधकारहोिाहै !
अगरकोईव्यनक्तनबनाआपके परनमशनके आपके आपकाकं टेंटइस्िेमालकररहाहैिोआपलीगलिरीके सेउसव्यनक्तपरएक्शनलेसकिेहै.

Trademarkट्रेडका अथड व्यापारहैऔरमाकड का अथड नवनशिननशानहोिाहै।इसप्रकासेदोनोंकोनमलादेनेपरव्यापारकानवनशिननशानबनजािाहै।आनधका

Trademark वो―नबनशिपहचान‖ या―लोगो(logo)‖ है,
ररकभाषामेंकहेंिो
नजसकाउपयोगकारोबारीअपनेउत्पादकोअपनेप्रनिस्पर्तधयों(competitors) सेअलगपहचानकरनेकेनलएकरिेहैं।

Journal entry rule

Cr. Sales Sales Real Goes out 3,000

account

7 F6 Receipt Cr. Y Giver 2,000

Dr. cash Cash in Real Comes in 2,000

hand

1. Bought goods for cash 2,500
2. Bought office furniture for cash 500
3. Paid for postage rs 10
4. Purchased goods from Raj kamal 2,000
5. Sold goods for cash 150
6. Bought goods from Rahim 400
7. Sold goods to Suresh 400
8. Sold goods to Nayak Rs250
9. Purchased goods for cash Rs400
10. Recevied cash from Nayak Rs200
11. Paid cash to Rahim Rs50
12.Returned goods to Rajkamal Rs200
13. Suresh returned goods Rs50
14. Paid salary Rs150
15. Sold goods for cash Rs500
16. Rao withdraw for his personel use Rs 800
17. Paid for stationery100
18. Paid rent Rs 50
19. Received commission Rs225

Create journal entries for the following transactions

Harish started business with cash Rs. 10000.
Bought goods from Manohar Rs. 5000
Purchase fittings for cash Rs. 800

Written by Faiz Sir (Education World)SHAAN CLASSES Page 11

Sold goods to Charanjeet Rs. 1600
Paid Manohar Rs. 3000
Sold goods Vadva Ram Rs. 2000
Received from Charanjeet Rs. 1540 and allowed him discount Rs. 60
Paid wages Rs. 80
Bought goods for cash Rs. 600
Sold goods to Ramesh Rs. 3400
Purchase goods from Purchotam Ra. 2600
Paid Manohar in settlement Rs. 1900 and discount allowed by him Rs. 100
Vadva Ram paid on account Rs. 4000
Purchase goods from Harbans Rs. 1500
Sold goods for cash Rs. 1600
Paid to Harbans Rs. 1440 and discount allowed by him Rs. 60
Sold goods to Charanjeet Rs. 2600
Bought goods for cash Rs. 1460
Received from Charanjeet Rs. 4000
Paid for electric lighting Rs. 100
Paid rent Rs. 160
Harish drew for personal use Rs. 300

Journal entries
1. Started business with Cash Rs.2, 00,000
2. Purchased Goods from Amit Suppliers on credit of Rs.1, 50,000.
3. Deposit Cash in to Bank Rs. 25,000
4. Sold goods to Dynamic Traders Pvt. Ltd. of Rs. 1, 30,000
5. Received a cheque of Rs. 1, 27,000 from Dynamic Traders Pvt. Ltd.
6. Issued a cheque of Rs. 1, 00,000 as a partial payment to Amit Suppliers.

Haridas and company

1. Started business with cash Rs.10,000,furniture Rs.4,000 and machinery Rs.5,000.
2. Bought goods from Anil on credit Rs. 4,000 and for cash Rs.5,000.
3. Sold goods to Rajesh on credit Rs.5,000 and for cash Rs.3,000.
4. Bought goods from Arun Subject to trade discount @ 2% of Rs.2,000.
5. Sold goods to Ramesh subject to trade discount @ 5% of Rs.4,000.
6. Paid salary Rs.1,000, printing Rs.150 and wages rs.100.
7. Received rent Rs.500, commission Rs.400.
8. Received a cheque from Ganesh Rs.1,000.

Mr. Nirmal has the following transactions in the month of April.

Write Journal Entries for the transactions.
10th April : Commenced business with a capital of 1,00,000
11th April : Purchased goods from Veeru for 20,000
Written by Faiz Sir (Education World)SHAAN CLASSES Page 12
13th April : Purchased Goods for Cash 15,000
14th April : Purchased Goods from Abhiram for cash 9,000
16th April : Bought Goods from Shyam on credit 12,000
17th April : Sold goods worth 15,000 to Tarun
19th April : Sold goods for cash 20,000
20th April : Sold goods to Utsav for cash 6,000
21st April : Sold goods to Pranav on credit 17,000
22nd April : Returned goods to Veeru 3,000
23rd April : Goods returned from Tarun 1,000
25th April : Goods taken by the proprietor for personal use 1,000
26th April : Bought Land for 50,000
27th April : Purchased machinery for cash 45,000
28th April : Bought computer from Intel Computers for 25,000
28th April : Cash sales 15,000
29th April : Cash purchases 22,000
30th April : Bought furniture for proprietor's residence and paid cash 10,000
Solution hide
Journal in the books of Mr. Nirmal for the period from 1st to 30th April

V/R Amount Amount

Date Particulars L/F
No. (Dr) (Cr)

April 10th – Cash a/c Dr – 1,00,000

– 1,00,000
To Capital a/c

[Being the amount received from Mr. Nirmal in cash, the

proprietor as his capital contribution vide receipt no:__ dated:__]

11th – Goods/Stock a/c Dr – 20,000

– 20,000
To Veeru a/c

[Being the value of stock purchased from Mr. Veeru on credit

vide bill no:___ dated:__]

13th – Goods/Stock a/c Dr – 15,000

– 15,000
To Cash a/c

[Being the value of stock purchased for cash from M/s ___ vide
bill no:___ dated:__]

14th – Goods/Stock a/c Dr – 9,000

Written by Faiz Sir (Education World)SHAAN CLASSES Page 13

Journal in the books of Mr. Nirmal for the period from 1st to 30th April

V/R Amount Amount

Date Particulars L/F
No. (Dr) (Cr)

To Cash a/c – 9,000

[Being the value of stock purchased for cash from Mr. Abhiram
vide bill no:___ dated:__]

16th – Goods/Stock a/c Dr – 12,000

– 12,000
To Shyam a/c

[Being the value of stock purchased from Mr. Shyam on credit

vide bill no:___ dated:__]

17th – Tarun a/c Dr – 15,000

– 15,000
To Goods/Stock a/c

[Being the value of stock sold on credit to Mr. Tarun vide invoice
no:___ dated:__]

19th – Cash a/c Dr – 20,000

– 20,000
To Goods/Stock a/c

[Being the value of goods sold for cash vide receipt no:___
dated:__]

20th – Cash a/c Dr – 6,000

– 6,000
To Goods/Stock a/c

[Being the value of stock sold to Mr. Utsav for cash vide receipt
no:___ dated:__]

21st – Pranav a/c Dr – 17,000

– 17,000
To Goods/Stock a/c

[Being the value of stock sold to Mr. Pranav on credit vide bill

Written by Faiz Sir (Education World)SHAAN CLASSES Page 14

Journal in the books of Mr. Nirmal for the period from 1st to 30th April

V/R Amount Amount

Date Particulars L/F
No. (Dr) (Cr)

no:___ dated:__]

22nd – Veeru a/c Dr – 3,000

– 3,000
To Goods/Stock a/c

[Being the value of goods returned to Mr. Veeru vide returns bill
no:___ dated:__]

23rd – Goods/Stock a/c Dr – 1,000

– 1,000
To Tarun a/c

[Being the value of stock returned by Mr. Tarun vide returns bill
no:___ dated:__]

25rd – Drawings a/c Dr – 1,000

– 1,000
To Goods/Stock a/c

[Being the value of stock taken by the proprietor vide bill no:___
dated:__]

26th – Land a/c Dr – 50,000

– 50,000
To Cash a/c

[Being the amount paid for land purchased on:__]

27th – Machinery a/c Dr – 45,000

– 45,000
To Cash a/c

[Being the amount paid for the purchase of machinery vide bill
no:___ dated:__]

28th – Computers a/c Dr – 25,000

– 25,000
To Intel Computers a/c

Written by Faiz Sir (Education World)SHAAN CLASSES Page 15

Journal in the books of Mr. Nirmal for the period from 1st to 30th April

V/R Amount Amount

Date Particulars L/F
No. (Dr) (Cr)

[Being the value of a computer purchased from M/S Intel

Computers on credit vide bill no:___ dated:__]

29th – Cash a/c Dr – 15,000

– 15,000
To Goods/Stock a/c

[Being the value of stock sold for cash vide receipt no:___
dated:__]

29th – Goods/Stock a/c Dr – 22,000

– 22,000
To Cash a/c

[Being the value of stock purchased for cash vide bill no:___
dated:__]

30th – Drawings a/c Dr – 10,000

– 10,000
To Cash a/c

[Being the amount of cash paid for furniture purchased for

proprietor's residence vide bill no:___ dated:__]

Problem - 2

Journalise the following transactions in the books of Rama & Sons

3rd May :Cash deposited into bank 60,000

4th May :Loan given to Bhuvan 20,000
4th May :Paid cash to Veeru 20,000
5th May :Paid to Veeru by cheque 15,000
5th May :Cash received from Tarun 12,000
5th May :Took loan from Anush 15,000
6th May :Cheque received from Pranav 15,000
6th May :Paid to Intel Computers by cheque 17,000
6th May :Withdrew from bank 5,000
7th May :Withdrew from bank for office use 8,000
7th May :Cash received from Bhuvan on loan account

Written by Faiz Sir (Education World)SHAAN CLASSES Page 16

10,000
th
8 May :Withdrew from bank for personal use 1,000
8th May :Cash taken by proprietor for personal use 3,000
9th May :Bought furniture and paid by cheque 15,000
9th May :Paid to Anush by cheque on loan account 5,000
9th May :Brought additional capital of 25,000

Solution hide
Journal in the books of M/s Rama & Sons
for the period from 1st May to 10th May

V/R Amount Amount

Date Particulars L/F
No. (Dr) (Cr)

May – Bank a/c Dr – 60,000

3rd – 60,000
To Cash a/c

[Being the amount of cash deposited into bank vide voucher no:___
dated:__]

4th – Loan to Bhuvan a/c Dr – 20,000

– 20,000
To Cash a/c

[Being the amount of cash given as loan to Bhuvan vide voucher no:___
dated:__]

4th – Veeru a/c Dr – 20,000

– 20,000
To Cash a/c

[Being the amount of cash paid to Veeru vide voucher no:___ dated:__]

5th – Veeru a/c Dr – 15,000

– 15,000
To Bank a/c

[Being the amount paid to veeru on account by cheque no. ___ dated ___]

5th – Cash a/c Dr – 12,000

– 12,000
To Tarun a/c

Written by Faiz Sir (Education World)SHAAN CLASSES Page 17

Journal in the books of M/s Rama & Sons
for the period from 1st May to 10th May

V/R Amount Amount

Date Particulars L/F
No. (Dr) (Cr)

[Being the amount of cash received from Tarun vide cash receipt no:___
dated:__]

5th – Cash a/c Dr – 15,000

– 15,000
To Loan from Anush a/c

[Being the amount of loan taken from Anush on:__]

6th – Bank a/c Dr – 15,000

– 15,000
To Pranav a/c

[Being the amount received by cheque no. ____ date ____from Pranav]

6th – Intel Computers a/c Dr – 17,000

– 17,000
To Bank a/c

[Being the amount paid by cheque no. ____ date ____to Intel Computers]

6th – Cash a/c Dr – 5,000

– 5,000
To Bank a/c

[Being the amount of cash withdrawn from bank]

7th – Cash a/c Dr – 8,000

– 8,000
To Bank a/c

[Being the amount of cash withdrawn from bank vide bill no:___ dated:__]

7th – Cash a/c Dr – 10,000

– 10,000
To Loan to Bhuvan a/c

[Being the amount of cash received from Bhuvan as loan vide cash receipt

Written by Faiz Sir (Education World)SHAAN CLASSES Page 18

Journal in the books of M/s Rama & Sons
for the period from 1st May to 10th May

V/R Amount Amount

Date Particulars L/F
No. (Dr) (Cr)

no:___ dated:__]

8th – Drawings a/c Dr – 1,000

– 1,000
To Bank a/c

[Being the amount of withdrawn from bank for personal use vide cheque
no:___ dated:__]

8th – Drawings a/c Dr – 3,000

– 3,000
To Cash a/c

Problem - 3
Write journal entries in the books of Chikky & Bros.
10th June : Paid wages 12,000
11th June : paid rent by cheque 10,000
13th June : Paid salary to Mr. Charan 12,000
14th June : Purchased stationery from Kagaz & Co. and paid by cheque 5,000
15th June : Received interest 14,000
17th June : Received commission by cheque 6,000
18th June : Rent received from Mr. Mody 8,000
19th June : Interest received from Mr.Bijju by cheque 10,000
20th June : Carriage paid on purchase of goods 3,000
22nd June : Carriage paid on sale of goods 2,000

Solution hide
Journal in the books of M/s Chikky & Bros.
for the period from 1st June to 30th June

V/R Amount Amount

Date Particulars L/F
No. (Dr) (Cr)

June – Wages a/c Dr – 12,000

10th – 12,000
To Cash a/c

[Being the amount of cash paid towards wages

Written by Faiz Sir (Education World)SHAAN CLASSES Page 19

vide voucher no:___ dated:__]

11th – Rent paid a/c Dr – 10,000

– 10,000
To Bank a/c

[Being the amount paid by cheque no.____ date

____ towards rent vide voucher no:___ dated:__]

13th – Salaries a/c Dr – 12,000

– 12,000
To Cash a/c

[Being the amount of cash paid towards Salary to

Mr. Charan vide voucher no:___ dated:__]

14th – Stationery a/c Dr – 5,000

– 5,000
To Bank a/c

[Being the amount paid by cheque no.____ date

____ towards stationery purchased from Kagaz &
co. vide voucher no:___ dated:__]

15th – Cash a/c Dr – 14,000

– 14,000
To Interest Received a/c

[Being the amount of cash received towards

interest vide receipt no:___ dated:__]

17th – Bank a/c Dr – 6,000

– 6,000
To Commission Received a/c

[Being the amount received by cheque no. ____

date____ towards commission vide receipt
no:___ dated:__]

18th – Cash a/c Dr – 8,000

– 8,000
To Rent Received a/c

[Being the amount of cash received towards rent

from Mr. Mody vide receipt no:___ dated:__]

Written by Faiz Sir (Education World)SHAAN CLASSES Page 20

19th – Bank a/c Dr – 10,000
– 10,000
To Interest Received a/c

[Being the amount received by cheque no. ____

date____ towards interest from Bijju vide receipt
no:___ dated:__]

20th – Carriage Outwards a/c Dr – 3,000

– 3,000
To Cash a/c

[Being the amount of cash paid towards carriage

on goods purchased vide voucher no:___
dated:__]

22nd – Carriage Inwards a/c Dr – 2,000

– 2,000
To Cash a/c

[Being the amount of cash paid towards carriage

on goods sold vide voucher no:___ dated:__]

Prepare journal entries

1. Rs.6000 was stolen from the safe of the firm.

2. Received an order from Kapil for the supply of goods worth Rs. 240000. In this connection we
received Rs. 120000 as Advance.

3. Goods sold for cash Rs. 60000. Also received 7 % sales tax.

4. Given as Charity: Cash Rs. 6000, Goods Rs. 18000 & Sofa-set worth Rs. 24000.

5. Goods worth Rs. 4200 stolen by an employee.

6. Purchase two House worth Rs. 110000 for the business.

7. Goods given to proprietor daughter Rs. 1800.

8. Goods worth Rs. 6000 Destroyed by fire.

9. Goods worth Rs. 12000 distributed as sample.

10.Bricks worth Rs. 600000 purchased for the construction of building.

11. Received cash from Rita against bad debt Rs. 22000 written off last year, Rs. 19800.

Written by Faiz Sir (Education World)SHAAN CLASSES Page 21

12. Place an order with Raj & Co. For the supply of goods costing Rs. 100000. In the connection,
we paid 10 % advance.

Date Particular L/F Dr. Cr.

Amount
Amount
1 Loss by thief a/c..........................................Dr. 6,000

To cash a/c 6,000

(Being, Cash was stolen from the safe of the firm)

2 Cash a/c......................................................Dr. 1,20,000

1,20,000
To Kapil a/c

(Being, Cash received in Advance for the supply of

goods) 64,200

3 Cash a/c........................................................Dr. 64,200

To Sales a/c

(Being, Goods sold for cash & received in sales tax) 48,000

6,000
4 Charity Fond a/c..........................................Dr.
18,000
To Cash a/c
24,000
To Purchased Goods a/c

To Furniture a/c
4,200
(Being, Give charity fond Cash, Goods & Furniture)
4,200
5 Loss by Employee a/c.............................Dr.

To Purchase a/c 1,10,000

(Being, Goods stolen by an Employee) 1,10,000

6 Purchase a/c...........................................Dr.
1,800
To Cash a/c

Written by Faiz Sir (Education World)SHAAN CLASSES Page 22

(Being, Purchase two House for the business use) 1,800

6,000
7 Drawing a/c...........................................Dr.
6,000
To Purchase a/c

(Being, Goods given to proprietor daughter)

12,000
8 Loss Due to Fire a/c............................Dr.
12,000
To Purchase a/c

(Beings,
6,00,000
9 Sample Expense a/c..............................Dr. 6,00,000
To Purchase a/c

(Beings, 19,800

10 Bricks a/c..............................................Dr. 19,800

To Cash a/c
10,000
(Being,
10,000
11 Bad Debt Recovered a/c..........................Dr.

To Rita a/c

(Being, Bad Debt recovered from Rita)

12 Raj & Co. a/c...........................................Dr.

To Cash a/c

(Beings,

Total........................................................................................ 10,02,000 10,02,000

Journalize the following transaction in the books of Ram. Post them in the ledger and
balanced the various accounts opened in the ledger.
April-2 Ram started his business with Cash Rs. 70000.
April-3 Deposited in to Bank Rs. 50000.
April-4 Purchased goods for cash from Mr. X Rs. 5000.
Written by Faiz Sir (Education World)SHAAN CLASSES Page 23
April-5 Bought goods on credit from Mr. Y Rs. 6000.
April-6 Returned goods to Mr. Y Rs. 1000.
April 10 Sold goods for cash to Mr. A Rs. 6000.
April-15 Sold goods to Mr. B Rs. 6000.
April-16 Mr. B returns goods Rs. 1000.
April-17 Drew from Bank for personal use Rs. 5000.
April-25 Paid to Mr. Y in full Settlement by Cheque Rs. 4800.
April-26 Received a cheque from Mr. B in full settlement Rs. 4900.
April-27 Draw cash from bank for office use Rs. 10000.
April-30 Draw cash for personal purpose Rs.5000.
April-30 Paid salary to staff Rs. 5000.
April-30 Issued a cheque for Rs. 3000 in favor of Shri Devi a landlady towards rent for April.
April-30 Withdraw goods for personal use Rs. 1000.

Date Particular L/F Dr. Cr.

Amount Amount
April-2 Cash a/c.............................................Dr. 70000

To Capital a/c 70000

(Being, Ram Started business with Cash)

April-3 Bank a/c.............................................Dr. 50000

50000
To Cash a/c

(Being, Cash deposit in to Bank)

5000
April-4 Purchased a/c....................................Dr.
5000
To Cash a/c

(Being, Purchased goods for cash from Mr. X)

6000
April-5 Purchased a/c...................................Dr. 6000
To Mr. Y a/c

(Being, Bought goods on credit from Mr. Y) 1000

April-6 Mr. Y a/c..........................................Dr. 1000

To Purchased Return a/c

Written by Faiz Sir (Education World)SHAAN CLASSES Page 24

(Being, Returned goods to Mr. Y) 6000

6000
April- Cash a/c...........................................Dr.
10
To Sales a/c

(Being, Sold goods for cash to Mr. A)

6000
April- Mr. B a/c...............................................Dr.
15 6000
To Sales a/c

(Being, Sold goods to Mr. B on Credit)

1000
April- Sales Return a/c.....................................Dr. 1000
16
To Mr. B a/c

(Being, Mr. B returns goods) 5000

5000
April- Drawing a/c..........................................Dr.
17
To Bank a/c
5000
(Being, Drawing from Bank for personal use)
4800
April- Mr. Y a/c.................................................Dr.
25 200
To Bank a/c

To Discount Received a/c

(Being, Paid to Mr. Y in full Settlement by Cheque

& allowed him discount)
4900
April- Bank a/c..................................................Dr.
26 100
Discount Allowed a/c..............................Dr.
5000
To Mr. B a/c

(Being, Received a cheque from Mr. B in full

settlement &

Written by Faiz Sir (Education World)SHAAN CLASSES Page 25

April- Cash a/c..................................................Dr.
27 10000
To Bank a/c
10000
(Being, Draw cash from bank for office use)

April- Drawing a/c............................................Dr. 5000

30
To Cash a/c 5000

(Being,

April- Salary a/c................................................Dr. 5000

30 5000
To Cash a/c

(Being, Paid salary to staff)

3000
April- Rent a/c..................................................Dr.
30 3000
To Bank a/c

(Being, Issued a cheque for Rs. 3000 in favour of

Shri Devi a landlady towards rent for April.)
1000
April- Drawing a/c............................................Dr.
30 1000
To Purchase a/c

(Being, Withdraw goods for personal use)

Total............................................................................................. 184000 184000

Jeyaseeli is a sole proprietor having a provisions store. Following are the

transactions during the month of January, 2018. Journalise them.

Written by Faiz Sir (Education World)SHAAN CLASSES Page 26

1 Commenced business with cash Rs
80,000
2 Deposited cash with bank 40,000
3 Purchased goods by paying cash
5,000
4 Purchased goods from Lipton &
Co. on credit 10,000
5 Sold goods to Joy and received
cash 11,000
6 Paid salaries by cash 5,000
7 Paid Lipton & Com by cheque for
the purchases made on 4th Jan.
8 Bought furniture by cash 4,000/-
9 Paid electricity charges by cash
1,000/-
10 Bank paid insurance premium on
furniture as per standing instructions
300/-

Ananth is a trader dealing in textiles. For

the following transactions, pass journal
entries for the month of January, 2018.
1 Commenced business with cash
Rs70,000/-
2 Purchased goods from X and Co. on
credit Rs 30,000
3 Cash deposited into banK Rs 40,000
4 Bought a building from L and Co. on
credit 95,000/-
5 Cash withdrawn from bank for office
use 5,000/-
6 Cash withdrawn from bank for
personal use of Ananthu 4,000/-
7 Towels given as charities 3,000/-
8 Shirts taken over by Ananth for
personal use 12,000/-
9 Sarees distributed as free samples
3,000/-

Written by Faiz Sir (Education World)SHAAN CLASSES Page 27

10 Goods (table clothes) used for office use
200/-

Arun is a trader dealing in automobiles.

For the following transactions, pass
journal entries for the month of January,
2018
1 Commenced business with cash 90,000.
2 Purchased goods from X and Co. on credit
40,000
3 Accepted bill drawn by X and Co 20,000
4 Sold goods to D and Co. on credit10,000
5 Paid by cash the bill drawn by X and Co.20000
6 Received cheque from D and Co. in full
settlement and deposited the same in bank 9,000
7 Commission received in cash 5,000/-
8 Goods costing Rs. 40,000 was sold and cash
received 50,000
9 Salaries paid in cash 4,000/-
10 Building purchased from Kumar and Co. for
Rs. 1,00,000/- and an advance of Rs. 20,000 is given in cash.

Bragathish is a trader dealing in

electronic goods who commenced his
business in 2015. For the following
transactions took place in the month of
March 2018, pass journal entries.
1. Purchased goods from Y and Co. on
credit 60,000/-
2. Sold goods to D and Co. on credit 30,000/-
3. Paid Y and Co. through bank in full
settlement 58,000/-
4. D and Co. accepted a bill drawn by
Bragathish 30,000/-
5. Sold goods to L on credit 20,000/-
6. Sold goods to M on credit 40,000/-
7 Received a cheque from M in full
settlement and deposited the same to the
bank 39,000/-
8. Goods returned to Y and Co. 4,000/-
9. L became insolvent and only 90 paise per
rupee is received by cash in final settlement
10. Goods returned by M 3,000/-

Written by Faiz Sir (Education World)SHAAN CLASSES Page 28

Valluvar is a sole trader dealing in
textiles. From the following
transactions, pass journal entries for the
month of March, 2018.
1 Commenced business with cash 90,000 with
goods 60,000
2 Purchased 20 readymade shirts from X and
Co. on credit 10,000
3 Cash deposited into bank through Cash
Deposit Machine 30,000/-
4 Purchased 10 readymade sarees from Y and
Co. by cash 6,000/-
5 Paid X and Co. through NEFT 10000/-

6 Sold 5 sarees to A and Co. on credit 4,000/-

7 A and Co. deposited the amount due in Cash
Deposit Machine
8 Purchased 20 sarees from Z & Co. and paid
through debit card 12,000
9 Stationery purchased for and paid through net banking 6,000
10 Bank charges levied 200/-

Deri is a sole trader dealing in

automobiles. From the following
transactions, pass journal entries for
the month of January, 2018.
1 Commenced business with
cash 1,00,000 with goods2,00,000 with
buildings 5,00,000/-
2 Purchased goods from A and Co. on credit
3,00,000/-
3 Cash deposited into bank 80,000/-
4 Purchased goods from B and Co. and
payment made through credit card 5,000/-
5 Paid A and Co. through RTGS
6 Sold goods to C and Co. and cheque
received 50,000
7 Deposited the cheque received from C and
Co. with the bank
8 Purchased goods from Z & Co. and paid
through debit card 12,000
9 Stationery purchased for and paid through net
banking 6,000
Written by Faiz Sir (Education World)SHAAN CLASSES Page 29
10 Income tax of Deri is paid by
cheque 10,000

Chandran is a sole trader dealing in

sports items. From the following
transactions, pass journal entries for the
month of March, 2018.
1 Commenced business with cash 4,00,000/-
2 Cash deposited into bank 3,00,000/-
3 Purchased goods from Ravi and payment made
through net banking 90,000/-
4 Sales made to Kumar, who deposited the money
through CDM 10,000/-
5 Sales made to Vivek, who made the payment by
debit card 60,000/-
6 Sold goods to Keerthana, who made the
payment through credit card 50,000/-
7 Dividend directly received by bank 2,000/-
8 Money withdrawn from ATM 3,000/-
9 Salaries paid through ECS 6,000/-
10 Cricket bats donated to a trust 10,000/-

Deepak is a dealer in stationery items.

From the following transactions, pass journal
entries for the month of January and
February, 2018.
1 Commenced business with cash 2,00,000/-
2 Opened a bank account by depositing
cash 1,00,000/-
3 ‗A 4 papers‘ sold on credit to Padmini and
Com. 60,000/-
4 Bills received from Padmini and Co. for the
amount due 60000/-
5 Bills received from Padmini and Co.
discounted with the bank 58,000 Feb.
15 Bills of Padmini and Co. dishonoured 60000/-

Enter the following transaction in to journal and post in to ledger

Jan-1 Assets are cash in hand Rs.22, Bank Rs.38, Plant & Machinery Rs.5, Furniture & Fixture
Rs.99 and liability are Mr.Rs.2000, capital Rs.10000.

Written by Faiz Sir (Education World)SHAAN CLASSES Page 30

Jan-2 Sold goods by cash to Ram Rs.100

Jan-3 Sold goods to shyam Rs.200

Jan-4 Goods return by Shyam Rs.14

Jan-5 carriage outward paid Rs.50

Jan-6 Carriage in ward paid Rs.100

Jan-7 Cheque paid to Mr. Rs 1980 in full settlement of his Account.

Jan-8 Sold goods by cash Rs.80, Paid telephone bill Rs.500, purchased goods from Mr. Y Rs.20

Date Particular L/F Dr. Cr.

Amount Amount

Jan1 Cash a/c..............................Dr 22

Bank a/c..............................Dr 38

Machinery a/c.....................Dr 5

Furniture& fixture a/c........Dr 99

Good will a/c......................Dr 11836

To capital a/c 10000

To Mr. a/c 2000

(Being,

Jan2 Cash a/c............................Dr 100

To Sales a/c 100

(Being,

Jan3 Shyam a/c......................Dr 200

To sales a/c 200

(Being,

Sales a/c

Date Particular J/f Amount Date Particular J/F Amount

Jan2 By Cash a/c 100

Jan3 By Shyam a/c 200

Jan8 By Cash a/c 80

Shyam a/c

Date Particular J/f Amount Date Particular J/F Amount

To Sales a/c 200 By Sales Return 14

a/c

Bank a/c

Date Particular J/f Amount Date Particular J/F Amount

By Mr. X a/c 1980

Mr. X A/c

Date Particular J/f Amount Date Particular J/F Amount

To Bank a/c 1980

Sales return a/c

Date Particular J/f Amount Date Particular J/F Amount

To Shyam a/c 14

Carriage in ward a/c

Date Particular J/f Amount Date Particular J/F Amount

To cash a/c 100

Carriage out ward a/c

Date Particular J/f Amount Date Particular J/F Amount

To Cash a/c 50

Mr. Y a/c

Written by Faiz Sir (Education World)SHAAN CLASSES Page 33

Date Particular J/f Amount Date Particular J/F Amount

By Purchased a/c 20

Telephone Expenses a/c

Date Particular J/f Amount Date Particular J/F Amount

To Cash a/c

Purchased a/c

Date Particular J/f Amount Date Particular J/F Amount

To Mr. Y a/c 20

Discount Received a/c

Date Particular J/f Amount Date Particular J/F Amount

To Bank a/c 20

Group
Groups are collection of ledgers of the same nature. Account groups are maintained to
determine the sequence of Ledger Accounts, which is helpful in determining and
presenting meaningful and compliant reports. Using this you can generate reports,
which are meaningful as well as compliant with laws.

TallyPrime provides you with 28 pre-defined Groups. Of these 15 are Primary

Groups and 13 are Sub-Groups. You can also create your own groups, either as Sub-
groups or Primary groups. Groups can be sub-classified to an unlimited level to give a
virtual accounting tree.
OR

Group is a collection of ledgers in the same nature. Tally software automatically

creates 28 groups which are used in the chart of account. Out of 28 pre defined
groups in tally, 15 groups are primary groups and 13 groups are sub groups.

15th primary Group’s 13th Secondary Group’s

Capital Account Reserves & Surplus
Current Assets Bank Accounts

Written by Faiz Sir (Education World)SHAAN CLASSES Page 34

Current Liabilities Cash-in-hand
Fixed Assets Deposits (Asset)
Investments Loans & Advances (Asset)
Loans (Liability) Stock-in-hand
Suspense A/c Sundry Debtors
Miscellaneous Expenses(ASSET) Duties & Taxes
Branch / Divisions Sundry Creditors
Sales Accounts Bank OD A/c
Purchase Accounts Secured Loans
Direct Incomes Unsecured Loans
Indirect Incomes Provisions
Direct Expenses
Indirect Expenses

1) Capital a/c:When a businessman invests money to start the business is called

capital account. For exp: capital A/c, Partner‘s capital A/c.

a) Reserve & Surplus:Reserves are the funds earn-marked for a specific purpose, which the
company intends to use in future. Surplus is where the profits of the company reside.

For exp: Capital reserve, General reserve and etc.

2) Current Assets:Current assets are important to businesses because they can be used to fund
day-by-day business operations and to pay for the ongoing operating expenses.

a) Bank Accounts:Every company has Bank A/c from which company do all the business
form that Accounts (A/c). All Bank A/c of company are placed under Bank Accounts Group.

For exp: current a/c, Saving A/c , short term deposit a/c and etc.

b) Cash in Hand:Cash at bank and in hand refers to amounts which are held by a business in
the form of notes and coins. Tally automatically creates cash a/c in this group.

c) Deposits (Asset): Deposits contain Fixed Deposits, Security Deposits or any deposit made
by the company (not received by the company, which is a liability).

d) Loans & Advances (Asset):short term loans and advances are current assets because it is
loans. Advances on asset side are those advances which are paid for now but realize at future date.

Written by Faiz Sir (Education World)SHAAN CLASSES Page 35

So it is an asset to the company. And Loan on assets side is those loans which are given by the
company and to be recovered in future with interest.

e) Stock-in-hand: This group contains accounts like Raw Materials, Work-in-Progress and
Finished Goods.

f) Sundry Debtors: sundry debtors could be referring to a company's customer who rarely
makes purchase on credit.

3) Current Liabilities: Current liabilities are the short-term debts or obligation which a
company needs to pay within a year. For exp Salaries due to be paid, Amount payable to
suppliers, etc.

a) Sundry Creditors: Sundry Creditors are the trade payables who come under the current
liability. Here, the company owes money to the creditor on account of goods and services
received.

b) Provisions: Accounts like Provision for Taxation, Provision for Depreciation and so on are
recorded under Provisions.

c)Duties & Taxes:Duties and Taxes contain all tax accounts like VAT, GST, Excise, Sales and
other trade taxes and the total liability (or asset in case of advance paid) and the break-up of
individual items.

4) Fixed Assets: Assets which are purchase for long-term use and are not likely to be converted
quickly into cash, such as land, buildings, equipment and etc.

5) Investments: invest is to allocate money in the expectation of some benefit in the future. In
finance, the benefit from an investment is called a return.

For exp:Shares, Bonds, Govt. securities, long term Bank deposit accounts and so on.

6) Loans (Liability):Loans that a company has borrowed, typically long-terms loans.

a)Bank OD account: Bank OD account is a current account with bank. When a customer
draws over and above his available balance it becomes over draft account. Not at all current
accounts are over draft account. But all over draft account is a current account.

b) Secured Loans: Term loans or other long/medium term loans, which are obtained against
security of some asset.

c) Unsecured Loans: Loans obtained without any security. Example: Loans from
Directors/partners or outside parties.

7) Suspense account:A suspense account is an account used to temporarily store transactions

for which there is uncertainty about where they should be recorded.

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8)Miscellaneous expense: Miscellaneous expense is a general ledger account that may
contain a large number of minor transactions. These transactions are for amounts so small that
they are not worth categorizing in a separate account.

9) Branch / Divisions:This maintains ledger accounts of all your company‘s branches,

divisions, affiliates, sister concerns, subsidiaries and so on. TallyPrime permits Sales and
Purchase transactions to take place with accounts opened here.

10) Sales account:You can classify your sales accounts based on Tax slabs or type of sales.
This also becomes a simple mechanism for preparation of Tax returns.
For example,
 Domestic Sales
 Export Sales
You can even open an account as Sales Returns under the group Domestic Sales to
view your net sales after returns (or the returns may be directly passed through
Journal against the specific Sales account).

11) Purchase Accounts: This is similar to sales accounts, except for the type of
transactions.

12) Direct Incomes: Direct income is one which is earned directly by way of
business activities. For exp: Sold of goods

13) indirect incomes: indirect income is one which is earned by way of non-business
activities. For exp: sale of newspaper, commission receive, interest receive and etc.

14) Direct Expenses:These are manufacturing or direct trading expenses. These

accounts determine the Gross Profit of the company.
For exp- wages paid to labors, transportation, electricity bill and etc.

15) Indirect Expenses: indirect expense is those expenses that are incurred to operate
a business as a whole or a segment of a business, and so cannot be directly associated
with a cost object, service, customer and etc.
For exp: salary paid to staff, rent paid, legal fee paid and etc.

Ledger
A ledger is the actual account head to identify your transactions, it is used in all
accounting vouchers, without a ledger, you cannot record any transaction.
All ledgers have to be classified into groups. These groups and ledgers are classified
into profit and loss or balance sheet.
There are two pre-defined ledgers in TallyPrime:-
 Cash ledger
 Profit and loss account
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How to Create in Tally prime
Gateway of Tally →Create→ Ledgers
Name Type the ledger name
Alias This is simple mechanism of identifying an account by another name.
Under Select the group for the ledger. Selection of group should be made very
carefully because all the reports depend on this.

How to Edit ledger in Tally

Gateway of Tally → Alter → Ledgers

How to Display any created ledger in Tally

Gateway of Tally → Alter → Ledgers

How to delete any created ledger in Tally

Gateway of Tally → Alter → Ledgers  Press Alt+D 

How to create multiple ledger in tally prime

Gateway of tally - chart of Account - Ledger - press Alt+H for multi master - Multi
Create 
Multi Ledger Creation
Under – All item
Name of ledger Under

How to Edit Multi ledger in Tally prime

Gateway of tally - chart of Account - ledger - press Alt+H for multi Alter - All Item 

Practice for some ledger

Ledger Name Under

Capital Account Capital Account
Drawings A/c Capital Account
Goodwill Current Asset
Prepaid Insurance Current Asset
Bank Accounts Bank Accounts

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SBI Bank Accounts
Petty Cash A/c Cash- In – Hand
Salary Advance Loans & Advances (Asset)
Customer Ledger Sundry Debtors
Provision for Bad Debts Provision
Telephone charges Payable Provision
Supplier Ledgers Sundry Creditors
Wages Account Direct Expense
Repair & Maintenance Direct Expense
Power Direct Expense
Freight Charges Direct Expense
Land A/c Fixed Asset
Salary Account Indirect Expense
Legal charges Indirect Expense
Depreciation Indirect Expense
Insurance Indirect Expense
Courier Charges Indirect Expense
Commission Paid Indirect Expense
Commission Received Indirect Income
Interest Received Indirect Income
Discount Received Indirect Income
Sales Account Sales Account
Purchase account Purchase account
Suspense A/c Suspense A/c

VOUCHER
A voucher is a document that contains details of a financial transaction and is
required for recording the same into the books of accounts. There are 24 pre-defined
vouchers in tally prime. They are divided into three categories.
 Accounting voucher

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 Non-accounting voucher
 Inventory voucher
Accounting voucher: -There are 8 accounting vouchers already created in tally
software. You can create, delete or modify other vouchers as per your requirement.

 Contra Voucher (F4)

 Payment Voucher (F5)
 Receipt Voucher (F6)
 Journal Voucher (F7)
 Sales Voucher (F8)
 Credit Note Voucher (Alt+F6)
 Purchase Voucher(F9)
 Debit Note Voucher(Alt+F5)
Non-accounting voucher: -There are 2 non-accounting vouchers already created in
tally software. You can create, deleteor modify other vouchers as per your
requirement.
 Reversing Journal
 Memo

Inventory voucher: - There are 14 inventory vouchers already created in tally

software. You can create, delete or modify othervouchers as per your requirement.
 Purchase order voucher (CTRL+F9)
 Sales order voucher (CTRL+F8)
 Receipt note voucher (Alt+F9)
 Delivery note voucher (Alt+F8)
 Rejection out voucher (Ctrl+F5)
 Rejection in voucher (ctrl+F6)
 Stock journal voucher (Alt+F7)
 Physical Stock voucher (Alt+F10)
 Payroll (Ctrl+F4)
 Attendance
 Material in voucher
 Material out voucher
 Job work in order
 Job work Out order

Contra voucher (F4)

This voucher is used for fund transfers between cash and bank account only. Like as-
 Cash to cash (Fund transfer to petty cash)
 Cash to bank (cash deposit into bank)
 Bank to cash (cash withdrawal from any bank)
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 Bank to bank (cash transfer from one bank to another bank)
For exp: -
1. Cash transferred to petty cash Rs 5000/-
2. Cash Deposit into bank SBI Rs10,000/-
3. Cash Withdrew from bank SBI Rs5,000/-
4. Cash Transfer from SBI Bank to ICICI Bank A/c for Rs 3000/-.

Ledger creation - Gateway of Tally → Create→ Ledgers

Ledger name Under
Petty cash Cash in hand
Bank Bank A/c
IDBI bank Bank A/c
SBI bank Bank A/c

Voucher Entry: - Gateway of Tally → Voucher 

Now press F4 (Contra voucher)
Sol.2 Particular Dr Cr
Sol.1 Particular Dr Cr
Cr Cash 10000
Cr Cash 5000
Dr Bank 10000
Dr Petty cash 5000
Accept
Accept
Sol.3 Particular Dr Cr Sol.4 Particular Dr Cr
Cr Bank 5000 Cr SBI bank 2000
Dr Cash 5000 Dr ICICI bank 2000
Accept Accept
Display of summary: -
 GOT – Daybook 
 Gateway of Tally - Display More Reports -- Account Books-- Contra
Register.
 Alternatively, press Alt+G (Go To) > type or select Contra Register > and
press Enter.

Payment voucher (F5)

Payment vouchers are used to record all payments transaction.
For exp:-
 Wages paid 10000/-
 Octroi paid 1500/-
 Rent paid 8000/- Ledger Name Under
 Salary paid by cheque SBI 25000/- Wages Direct expense
Ledger creationGateway of Tally → Create→ Octroi Direct expense
Ledgers Rent Indirect expense
Salary Indirect expense
SBI Bank A/c
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Voucher Entry: - Gateway of Tally → Voucher
Now press F5 (Payment voucher)
Sol. Particular Dr Cr Sol.2 Particular Dr Cr
1 Dr Wages 10000 Dr Octroi 1500
Cr Cash 10000 Cr Cash 1500
Accept Accept

Sol. Particular Dr Cr Sol Particular Dr Cr

3 Dr Rent 8000 .4 Dr Salary 25000
Cr Cash 8000 Cr SBI cheque 25000
Accept Accept
Display of summary: -
 GOT – Daybook 
 Gateway of Tally- Display More Reports -Account Books- Payment
Register.
 Alternatively, press Alt+G (Go To) > type or select Contra Register > and
press Enter

Receipt voucher (F6)

This voucher is used to receive any amount or received cash/cheque/DD from any
party.
For exp:-
 Started Business with cash 100000/-
 Received Cash 2000 from Harish/-
 Interest Received in cash 2000/-
 Took Loan from SBI Bank 100000/-
Ledger creation - Gateway of Tally → Create→ Ledgers
Ledger Name Under
Capital Capital A/c
Harish Sundry debtors
Interest received Indirect income
Loan from SBI Secured loans
Voucher Entry: - Gateway of Tally → Voucher
Now press F6 (Receipt voucher)
Sol Particular Dr Cr Sol.2 Particular Dr Cr
.1 Cr Capital 100000 Cr Harish 2000
Dr Cash 100000 Dr Cash 2000
Accept Accept

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Sol Particular Dr Cr Sol. Particular Dr Cr
.3 Cr Interest rec 2000 4 Cr Loan from SBI 100000
Dr Cash 2000 Dr Cash 10000
Accept Being take loon received by SBI
Accept
Display of summary: - GOT – Daybook 
 Gateway of Tally- Display More Reports -Account Books- Receipt Register.
 Alternatively, press Alt+G (Go To) > type or select Contra Register > and
press Enter

Journal voucher (F7)

Journal voucher in Tally is an important voucher which is used to make all kind of
adjustment Entries, credit purchases or sales, fixed assets purchase entries.
For exp
 Bought a motorcycle from Amit kumar 50000/-
 Furniture worth 15000 depreciated @15%.
 Plant and machinery valued 25000 depreciated @15%.
 Outstanding Salary 2000/-.
Ledger creation - Gateway of Tally → Create→ Ledgers
Ledger Name Under
Motorcycle Fixed assets
Amit kumar Sundry Creditors
Furniture Fixed Assets
Depreciation Indirect expense
Plant& Machinery Fixed assets
Outstanding salary Indirect expense
Voucher Entry: - Gateway of Tally → Voucher
Now press F7 (Journal voucher)
Sol.1 Particular Dr Cr Sol.2 Particular Dr Cr
Dr motorcycle 50000 Dr Depreciation 2250
Cr Amit kumar 50000 Cr Furniture 2250
Accept Accept
Sol. Particular Dr Cr Sol.4 Particular Dr Cr
3 Dr Depreciation 3750 Dr Outstanding salary 2000
Cr Plant& machinery 3750 Cr Cash 2000
Accept Accept
Display of summary: -
 GOT – Daybook 
 Gateway of Tally > Display More Reports > Account Books >Journal Register.

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 Alternatively, press Alt+G (Go To) > type or select Journal Register > and press
Enter.
Sales voucher F8
Sales voucher is used to record the sales transactions of the company.
For exp:-
 Sold goods 20,000/-.
 Sold goods to Heera 40,000/-.
 Sold goods by cheque of PNB 10,000/-
Ledger creation - Gateway of Tally → Create→ Ledgers
Ledger Name Under
Sales A/c Sales A/c
Heera Sundry debtors
PNB cheque BANK a/c
Voucher Entry: - Gateway of Tally → Voucher
Now press F8 (Sales voucher) Ctrl+H (As Voucher)
Sol.1 Particular Dr Cr Sol.2 Particular Dr Cr
Dr Cash 20000 Dr Heera 40000
Cr Sales 20000 Cr Sales 40000
Accept Accept
Sol.3 Particular Dr Cr
Dr PNB cheque 10000
Cr Sales 10000
Display of summary: Accept
 GOT – Daybook 
 Gateway of Tally > Display More Reports > Account Books > Sales Register.
 Alternatively, press Alt+G (Go To) > type or select Sales Register > and press Enter.
Purchase Voucher (F9)
Purchase voucher is used to record all the purchase transaction of the company.
For exp:-
 Purchase goods 5000.
 Purchase goods from Rammohan 10000.
 Purchase goods by cheque SBI 5000.
Ledger creation - Gateway of Tally → Create→ Ledgers
Ledger Name Under
Purchase Purchase A/c
Rammohan Sundry creditors
SBI cheque Bank A/c
Voucher Entry: - Gateway of Tally → Voucher
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Now press F9 (Purchase voucher) Ctrl+H (As Voucher)

Sol. Particular Dr Cr Sol.2 Particular Dr Cr

1 Cr Cash 5000 Cr Rammohan 10000
Dr Purchase 5000 Dr Purchase 10000
Accept

Sol Particular Dr Cr
.3 Cr SBI cheque 5000
Dr Purchase 5000
Accept
Display of summary: -
 GOT – Daybook
 Gateway of Tally > Display More Reports > Account Books > Contra Register.
 Alternatively, press Alt+G (Go To) > type or select Sales Register > and press Enter.

ASSIGHNMENT -1
Create a New company with the name Edu-shaan-A3) &Create the required from the
below mentioned trail balance.
Particulers For 31-03-2021
Opening balance
Debit Credit
Share capital 322000.00
General reserve 80000.00
Vehicale 90500.00
Machinery 112000.00
Cash 16200.00
Petty cash 1000.00
Loan from Anil (unsecured loan) 16500.00
Loan from HDFC (secured loan) 115000.00
Furniture 110000.00
Corporation bank (A/c.no-257896452013458) 240000.00
Outstanding electric bill (Current Liabilities) 20600.00
Prepaid rent (Loan&Advance Asset) 3500.00
Investment at IDBI (Investment) 7800.00
Drawing 12000.00
Computer 25200.00
Profit & loss 64100.00
Grand total 618200.00 618200.00
Q-2:- Now create another ledger as provision for depreciation with Opening balance
9500.

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Q-3:- Change the ledger ―machinery‖ as ―plant & machinery‖ and ―furniture‖ as
―furniture & fixture‖.
Q-4:- Now delete the ledger ―Provision for Depreciation‖.
Q-5:- Now change the opening balance of plant & machinery as 111000 and
investment as 8800.
Q-6:- Check the trail balance and balance sheet.

Debit & Credit Note Voucher

Debit note voucher (Alt+F5):-This voucher note is used to record of return outward
(purchase return) of damaged goods to the supplier.

Credit note voucher (Alt+F6): - Credit note is used when a customer returns
something that we sold to him (sales return).
For exp:-
 Company started the business with 100000/-.
 Purchase goods from mohan 2000/-
 Return the goods to mohan 500/-
 Sold the goods to sohan 1500/-
 Sohan return the goods rs 300/-
Ledger creation - Gateway of Tally → Create→ Ledgers
Ledger Name Under
Capital Capital A/c
Purchase Purchase A/c
Mohan Sundry creditors
Purchase return Purchase A/c
Sales Sales A/c
Sohan Sundry debtors
Sales return Sales A/c
Voucher Entry: - Gateway of Tally → Voucher
Now press F6 (Receipt voucher)
Sol.1 Particular Dr Cr
Cr Capital 100000
Dr Cash 100000
Accept

Press F9 (Purchase voucher) Ctrl+H (As voucher) Sol.2 Particular Dr Cr

Cr Mohn 2000
Dr Purchase 2000
Accept

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Sol.3 Particular Dr Cr
Now press Alt+F5 (Debit Note voucher) Dr Mohan 500
Cr Purchase return 500
Accept
Press F8 (Sales voucher)Ctrl+H (As voucher)
Sol.4 Particular Dr Cr
Dr Sohan 1500
Cr Sale 1500

Press Alt+F6 (Credit Note Voucher) Sol.4 Particular Dr Cr

Cr Sohan 300
Dr Sales return 300
Accept
Display of summary: - GOT – Daybook
 Gateway of Tally > Display More Reports > Account Books > Debit Note
Register.
 Alternatively, press Alt+G (Go To) > type or select Debit Note Register > and
press Enter.

Group Creation
If we want to create an extra group other than 28 pre-defines groups in tally. So we
use the extra group option. In case of required new group for entry purpose we can
create an extra group.
Example-We can take an example and see how to use ―Group creation‖.
In a company salary paid as –
Name Post Salary
Ram Accountant 30,000
Akash Accountant 30,000
Sita Manager 50,000
Gita Manager 50,000
Anand Clerk 20,000
Alok Clerk 20,000
Maintain this transaction.
Group Creation:-Gateway of Tally → Group Creation
Create→ Group Name Salary
Under Indirect expense
Group behaves like a sub-ledger – Yes

Multi Group Creation:-GOT – Chart of account – group – press Alt+ H for multi
master – multi create 
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Multiple Group Creation
Under Salary
Accountant Salary
Manager Salary
Clerk Salary

Multi Ledger creation - Gateway of tally ---- chat of Name Under

Account --- ledger --- press Alt+H for multi master Ram Accountant
--- Multi Create  Akash Accountant
Sita Manager
Gita Manager
Voucher Entry: - Gateway of Tally → Voucher
Anand Clerk
Now press F6 (Receipt voucher) Alok Clerk
Press (Alt+C) for new ledger creation
Sol.1 Particular Dr Cr
Cr Capital 100000
Dr Cash 100000
Accept
Press F5 (payment voucher) Sol Particular Dr Cr
Dr Ram 30000
Dr Akash 30000
Dr Sita 50000
Dr Gita 50000
Dr Anand 20000
Dr Alok 20000
Display of summary Cr Cash 200000
 GOT -- Display more report-- Account book -- Group Summary -- salary
 GOT-press (Ctrl+G) --- Group Summary -- salary
 Gateway of Tally > Display More Reports > Accounts Books > Group
Vouchers and press Enter.

Fee Collection
Class Name Fee
BSC Ravi 30,000
MBA Shyam 50,000
PGDCA Arvind 15000
BCOM Sumit 25000
BA Ramesh 10000
B.ED Raheem 80000
Group Creation:-Gateway of Tally → Create→ Group
Group Creation

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Name Fee Collection
Under Direct income
Group behaves like a sub-ledger – Yes
Multi Group Creation:-Gateway of tally ---- chat of Account --- group --- press
Alt+H for multi master --- Multi Create  Multiple Group Creation
Under Fee collection
BSC Fee collection
MBA Fee collection
PGDCA Fee collection
BCOM Fee collection
BA Fee collection
B.ED Fee collection
Ledger creation - GOT – Chart of account – group – press Alt+ H for multi master –
multi create 
Name Under
Ravi BSC
Shyam MBA
Arvind PGDCA
Sumit BCOM
Ramesh BA
Raheem B.ED
Voucher Entry: - Gateway of Tally → Voucher
Press F6 (Receipt voucher) Sol Particular Dr Cr
Cr Ravi 30,000
Cr Shyam 50,000
Cr Arvind 15000
Cr Sumit 25000
Cr Ramesh 10000
Cr Raheem 80000
Dr Cash 210000 Accept
Display of summary-
G.O.T. -- Display -- Account book -- Group Summary – Fee collection (Alt+F1)
GOT (Ctrl+G) --- Group Summary -- fee
Budget & Control
A budget is a plan prepared for the flow of funds in an organization. It contains
financial guidelines for the future plan of action for a selected period of time. A
budget helps to refine goals and use funds efficiently. It provides accurate
information for evaluation of financial activities, aids in decision making and
provides a reference for future planning. You can modify a budget using the alter
option. You can also delete a budget.
Multiple budgets can be created for specific purposes in TallyPrime. Budgets for
Banks, Head offices, Departmental budgets like Marketing Budgets, Finance
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Budgets, and so on, can also be created. The budgeted figures can be compared with
Actual figures and variance report can be generated.
For exp:-
Estimated value
Expenses
Direct expense indirect expense
Wages - 4000 Salary 20000
Power - 1000 Rent 2000
Fuel – 2000 Advertisement 5000
Assembling charge -3000 Telephone bill 2000
Total - 10000 Total 29000
Ledger creation - Gateway of Tally → Create→ Ledgers
Under All item
Name Under
Wages Direct expense
Power Direct expense
Fuel Direct expense
Assembling charge Direct expense
indirect expense indirect expense
Salary indirect expense
Rent indirect expense
Advertisement indirect expense
Telephone bill indirect expense
Budget creation:- Gateway of Tally → Create→ Budget
Name Office Expense
Under Primary
Period of budget Set/ Alter budget of
From To Group Ledger
1-4-2020 1-5-2020 Yes Yes
Group budget under the office Expense

Group Types of Transaction Amount

Direct expense On Nett transaction 10000
Indirect expense On Nett transaction 29000
Ledger budget under the office expense

Ledger Types of transaction Amount

Wages On Nett transaction 4000
Power On Nett transaction 1000
Fuel On Nett transaction 2000
Assembling charge On Nett transaction 3000
Salary On Nett transaction 20000
Rent On Nett transaction 2000
Advertisement On Nett transaction 5000
Telephone bill On Nett transaction 2000

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Voucher Entry: - Gateway of Tally →Vouchers
Press F5 (payment voucher)

Sol Particular Dr Cr
Dr Wages 3500
Dr Power 1000
Dr Fuel 2000
Dr Assembling charge 2900
Dr Salary 21000
Dr Rent 2000
Dr Advertisement 4500
Dr Telephone bill 1900
Cr Cash 38800
Display of summary:- GOT – Display – Trial Balance – press Alt+F2 to change the period
from 1-4-2020 to 1-5-2020 – Press F10 – Alt+F1 for More Details.
Assignment of budget-2
Shaan traders create budget (office expense budget) ledger the following expenses for the period
from 01-Apr-2021 to 31-Mar 2022
Create a ledger budget on closing balance
Before create ledger and after create balance
Ledger name Under Type of budget Amount
Salary Indirect expense On closing balance 1,00,000
Rent Indirect expense On closing balance 50,000
Electricity bill Indirect expense On closing balance 40,000
Conveyance Indirect expense On closing balance 30,000
Pass the all journal entry
Date Particulars Amount
01-04-2021 Paid salary by Canara bank 10,000
05-04-2021 Rent paid by cheque 10,000
12-04-2021 Deposite electricity bill by cash 1,000
28-04-2021 Salary paid by cheque 15,000
30-04-2021 Paid conveyance by cheque 10,000
May 2021
10-05-2021 Paid salary by Canara bank 12,000
15-05-2021 paid office Rent by Canara bank 8,000
30-05-2021 Paid electricity bill by bank 10,000
31-05-2021 Rent paid by cheque 5,000
Company will be close from 02-june-2021 to 31-december 2021
January – 2022
05-01-2022 Rent paid by canara bank 30,000
10-01-2022 Made payment electricity bill by canara bank 17,000
31-01-2022 Salary paid by cheque 13,000
February -2022
25-02-2022 Paid salary by canara bank 20,000
28-02-2022 Paid rent by canara bank 5000
28-02-2022 Cash pay conveyance 8000
March -2022
30-03-2022 Pay electricity bill by cheque 5000
31-03-2022 Made payment of salary by bank 20,000
31-03-2022 Conveyance expenses paid by cash 10,000

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Extra voucher creation
Here we can make more vouchers according to the requirement in tally. We can make
a secondary voucher by any other name.
For exp:-
 Company started the business 100000/-
 Purchase goods 6000/-
 Purchase goods from sumit Pvt ltd 5000/-
 Goods Sold of 9000/-
 Goods Sold to Krishna traders3000/-
Ledger creation - Gateway of Tally → Create→ Ledgers
Ledger Name Under
Capital Capital A/c
Purchase Purchase A/c
Sumit pvt ltd Sundry creditors
Sales Sales A/c
Krishna traders Sundry debtors
Voucher type creation:-Gateway of Tally → Create→ Voucher Type
Voucher type creation
Name Credit purchase
Types of vouchers Purchase
Method of voucher numbering Automatic
Voucher type creation
Name Credit sale
Types of vouchers Sales
Method of voucher numbering Automatic

Voucher Entry: - Gateway of Tally → Vouchers

Now press F6 (Receipt voucher)
Sol. Particular Dr Cr
1 Cr Capital 100000
Dr Cash 100000
Press F9 (Purchase voucher)
Ctrl+H (As voucher)
Sol.2 Particular Dr Cr
Cr Cash 6000
Dr Purchase 6000
Accept
Press F9 (Credit Purchase voucher) Sol.3 Particular Dr Cr
Ctrl+H (As voucher) Cr Sumit pvt 5000
Dr Purchase 5000
Accept
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Press F8 (Sales voucher)Ctrl+H (As voucher)
Sol.4 Particular Dr Cr
Dr Cash 9000
Cr Sale 9000
Accept

Press F8 (Credit Sales Voucher)Ctrl+H (As voucher)

Sol.5 Particular Dr Cr
Dr Krishna traders 3000
Cr Sale 3000
Accept

Display of summary: - GOT – Display - Daybook

BILL WISE DETAIL

If we make an entry to a ledger that needs bill wise details, we have
to give the details of the bill at the voucher entry itself. Where we
can see the details of bills, specific credit periods and get the correct
outstanding result [balance] of each ledger.
But when there are a lot of entries it becomes difficult to match a
payment to an invoice. It is so that the details of creditors and
debtors are maintained at the invoice level and called as Bill-Wise
Accounting system.
Types of Bill wise details in Tallyprime
There are four types of bill wise detail:-
1) New reference: -This is used at the time of passing sales
and purchase entries which will later serve for against
reference entries to be passed under Sundry debtors and
creditors ledger.
2) Against reference: -This reference is used when we pass
receipt entries or payment entries against the references
created at the time of passing of original entries such as sales
and purchase.
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3) Advance: - This reference is used when any amount
is received in advance for any services rendered or for
any outward supplies of goods is made or when any
amount is paid in advance for purchases to be made at
the future date.
4) On account: - An interest receipt entry, interest
payment entries uses these types of references. But apart
from these, this type of reference is also used when we
are unsure of as of against which bill the sum has been
settled by the debtor.
So, all those types of entries are kept under this reference
till the time it gets cleared as to which Invoice the sum
relates to.
For exp
 1-4-2022 Company started business Rs.100000/-
 1-4-2022 Goods purchase from sumit &com Rs.3000/- for 30 days on credit/-.
 2-4-2022 Cash paid to sumit& com Rs.3000/- on 30 days of credit
 1-5-2022 Advance cash receive from taaj computer Rs.20000/- on 15 days
credit/-
 2-5-2022 Goods sold to taaj computer Rs.20000/-
 31-5-2022 Interest charged paid to sumit & com Rs. 500/-

Feature setup: - GOT – press F11 (for Feature)

Enable Bill-wise entry – yes
Ledger creation - Gateway of Tally → Create→ Ledgers
Ledger Name Under
Capital Capital A/c
Purchase Purchase A/c
Sumit& com
Maintain balance bill-by-bill- Yes Sundry creditors
Default credit period – 30days
Sales Sales A/c
Taaj computer

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Maintain balance bill-by-bill- Yes Sundry debtors
Default credit period – 30days
Interest charge Indirect expenses

Voucher Entry: -
Gateway of Tally → Vouchers  Sol.1 Particular Dr Cr
Now press F6 (Receipt voucher) Cr Capital 100000
Dr Cash 100000
Accept
Press F9 (Purchase Voucher)Ctrl+H
(As voucher) Sol.2 Particular Dr Cr
Cr Sumit com 3000
Name due date amount
New Ref 102 30days 3000

Dr Purchase 3000
Accept

Sol.3 Particular Dr Cr
Press F5 (Payment voucher) Dr Sumit com 3000
Pendingbill due date amount
Agnst Ref 102 30days 3000

Cr Cash 3000
Accept

Now press F6 (Receipt voucher) Sol.4 Particular Dr Cr

Cr Taaj computer 20000
Name due date Amount
Adv ref 999 15days 20000

Dr Cash 20000
Accept
Sol.5 Particular Dr Cr
Dr Taaj computer 200000

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Press F8 (sales voucher) Pendingbill due date Amount
Ctrl+H (As voucher) Agnst Ref 999 15days 20000

Cr Sale 20000
Accept

Press F7 (journal voucher) Sol.6 Particular Dr Cr

Dr Interest charge 500
On Account - 500
Cr Cash 500
Accept
Display of summary
G.O.T- Display - statement of Account – Outstanding - Ledger- Ravi(Alt+F1).

Assignment Question-3

Q-1. 1-Apr-2022 Goods sold to Ravi Rs- 15000/- on 20 days credit (Ref no.EDU/001/22)
Q-2. 2-Apr-2022 Cash received from Ravi Rs 10,000/- of 20 days credit (Ref
no.EDU/001/22)
Q-3. 1-May-2022 Goods sold to Ravi Rs 10,000/- 0n 25 days credit (Ref no.EDU/020/22)
Q-4. 1-May-2022 Cash receive fromRavi Rs 20,000/- 0f 25 days credit (Ref
no.EDU/020/22)
Q-5. 1-Jun-2022 Goods sold to Ravi Rs 25000/-on 10 days credit (Ref no.EDU/021/22)
Q-6. 2-jun-2022 Cash receive from Ravi Rs 25000/- on 10 days credit(Ref
no.EDU/021/22)
Q-7. 2-jun-2022 interest charge from Ravi Rs. 500/-

Cost Center & Cost Category

What is Cost Category & Cost Centre?
Cost category and cost Centre is useful for organizations that require allocation of
revenue and non-revenue items to parallel sets of centers. It is basically using to
generate report for company non revenue or revenue. We also use this for maintain
graphically reports day wise, monthly-wise etc.

Revenue item – Exp/income (P/L Account)

Non Revenue Item – Liability & Assets (B/S)
For exp:-
Company makes an Expense of Rs-1,00,000/- by issuing cheque of HDFC bank
(ch.no- 5241230) to united advertising Ltd. on 1-4-2021 for the different types of
advertisement as given below.
Written by Faiz Sir (Education World)SHAAN CLASSES Page 56
1) Physical Advertising
(i) News paper 28000
 TOI(Times of India) 14000.
 NBT(New Bharat Times) 14000.
ii. Hoarding 7000
iii. Banners 3000
2) Digital Advertising
(i)FM radio 12000
 91.9 FM 6000
 100.1FM 6000
ii. Website 30,000
iii. Television 20000
 NDTV 11000
 BBC World 9000

Feature setup: - GOT – press F11 Enable Cost Centers – Yes

Ledger creation - Gateway of Tally → Create→ Ledgers
Ledger Name Under
United Advertisement LTD Sundry creditor
Press F12 for apply cost center for ledger-yes
. Cost centers for applicable - yes
HDFC Bank Bank A/c
Create Cost Category:- GOT – Create – Cost Category 
Name Advertisement
Under Primary
Allocation revenue item – Yes
Allocation Non-revenue item – Yes
Cost Center:- GOT – Create – Cost Center

1 Category Advertisement 2 Category Advertisement
Name Physical advertisement Name News paper
Under Primary Under Physical advertisement

3 Category Advertisement 4 Category Advertisement

Name TOI Name NBT
Under News paper Under News paper

5 Category Advertisement 6 Category Advertisement

Name Hoarding Name Banners
Under Physical advertisement Under Physical advertisement

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7 Category Advertisement 8 Category Advertisement
Name Digital advertisement Name FM Radio
Under Primary Under Digital advertisement

9 Category Advertisement 10 Category Advertisement

Name 91.9 FM Name 100.1 FM
Under FM Radio Under FM Radio

11 Category Advertisement Category Advertisement

Name Websites 12 Name Television
Under Digital advertisement Under Digital advertisement

13 Category Advertisement 14 Category Advertisement

Name NDTV Name BBC World
Under Television Under Television

Voucher Entry: - Gateway of Tally → Vouchers

Now press F5 (Payment voucher)
Sol Particular Dr Cr
Dr United Advertisement 100000
Cost Category Allocation
Cost category Cost center Amount
Advertisement TOI 14000
NBT 14000
Hoarding 7000
Banners 3000
91.9 FM 6000
100.1 FM 6000
Websites 30000
NDTV 11000
BBC World 9000
Total -1,00,000
Cr HDFC Bank 100000
Being cheque paid TO united Accept
advertisement cheque no-5241230
Display of summary
 G.O.T - Display - Statement of Account – Cost Center – Category Summary (Alt+F1)

Assignment No- 4

Q-1 Tour & Travelling Expense

Cost Category Cost Center Amount Paid
Salesman Sunil 1,000
Salesman Mahak 500

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Salesman Naman 1500
Salesman Sumit 1800
4800

Q-2 Fuel Expenses

Cost Category Cost Center Amount Paid
RJ13-CC-1234 A 2000
RJ13-CC-5678 B 3000
RJ13-CC-0011 C 5000
RJ13-CC-0022 D 8000
18000

Cost Center Classes

The purpose of Cost Centre Classes is to facilitate predetermined allocation of cost
centers to Ledger accounts (like expenses and incomes) during voucher entry.
The Automation of cost centre allocation involves creation of classes and predefining
percentages for cost centers.
For exp:-Q.1 - On 10th Dec 2021, Shaan classes paid Rs. 50,000/- towards
department monthly salary in the ratio 40:40:20.
Cost category Cost center
Department Marketing
Administration
Accountant

Create cost center class:- Got- create – cost center class

Cost center classes
Name Cost center classes
Class name
Department expense
Primary cost category
Marketing 40%
Administration 40%
Accountant 20%
Ledger creation - Gateway of Tally → Create→ Ledgers
Ledger Name Under
SalaryExpense Indirect expense
Press F12 for apply cost center for ledger-yes
Cost centers for applicable - yes
Voucher Entry: - Gateway of Tally → Vouchers
Now press F5 (Payment voucher)
Written by Faiz Sir (Education World)SHAAN CLASSES Page 59
Sol Particular Dr Cr
Cost center class – Department expense
Dr Salary expenses 50,000
Cr Cash 50,000
Accept
Page up
Display of summary :-Got – Ctrl+G – cost center breakup – enter – shift + enter – Alt +
C (use of comparison)
Assignment No-5
Q-1 Company paid amount for Advertisement in cash Rs- 1,00,000/- on 1-5-2022
 For Advertisement
 Digital Advertisement 75%
 Offline Advertisement 25%
Q-2 company Paid amount in cheque of SBI for Petrol Expense Rs-30,000/- on 2-5-2022
 For vehicles
 Lorry- 40%
 Car- 30%
 Bike- 30%
Multi Currency
Many Organizations have transactions in more than one currency for which foreign
currency accounting is required. Such transactions have to be recorded either in the
base (home) currency or in the foreign currency. If the transactions are recorded in
home currency, the rate at which the foreign currency is exchanged should be
recorded as well. At times you need to record the transaction in the foreign currency
itself when you maintain the balance of a particular bank account in foreign currency.
You can carry out multi-currency accounting in TallyPrime.
Currency name Currency symbol Key- code Country
Rupees Rs Ctrl+4 India
Dollar $ Shift+4 Us dollar (america)
Pound £ Alt+156 Uk pound(England)
Euro € Alt+0128 Europe (france, Austria)
Yen ¥ Alt+0165 Japanese yen
For exp:-
 Company started the business Rs100000/-
 Goods Sold to Microtech of $500/-
 Receive cheque of SBI Bank from Microtech $500, and bank Charge paid
Rs300/-
Create Foreign Currency:- Symbol $
GOT – Create – Currency  Formal Name Dollar
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Set the Rate of Exchange:-GOT – Create – Rates of Exchange
So.no Currency Std. Rate
1 $(US Dollar) 70

Ledger Creation:-Gateway of Tally → Create → Ledgers 

Ledger Name Under
Capital Capital A/c
Sales Sales A/c
Microtech Sundry debtors
Bank charge paid Indirect exp
SBI Bank Bank A/c
Voucher Entry: -Gateway of Tally →Voucher
Now press F6 (Receipt voucher)
Sol.1 Particular Dr Cr
Cr Capital 100000
Dr Cash 100000
Accept
Press F8 (Sales voucher) OR Ctrl+H (As voucher)
Sol.2 Particular Dr Cr
Dr Microtech $500
Forex a/m Rate of exchange Value in Rs
$500 70 Rs/$ 35000
Cr Sale $500
Accept
Now press F6 (Receipt voucher) Sol.3 Particular Dr Cr
Cr Microtech $500
Dr Bank charge 300
Dr SBI bank 34700 Accept
Display of summary:- GOT – Day Book 
Print the invoice with multi-currency
 Open a sales voucher in alteration mode.
 Press Alt+P (Print) > press Enter on Current.
 Press F12 (Configure) > press Enter on Print Base & Foreign Currency for Total
to enable it
ASSIGNMENT NO -6

Q-1. ‗ABC Company‘ that delivers a service for $5000 to ‗XYZ Company‘. The rate of exchange
during this transaction is Rs. 74/$.
Q-2. When the cash received made for the service, say the exchange rate has gone up to Rs.

Written by Faiz Sir (Education World)SHAAN CLASSES Page 61

74.50/$.
Q-3. Due to change in the rate of exchange Rs.74.50/$ during receipt against the selling rate of
Rs.74 /$, the unadjusted Forex Gain/Loss will be displayed in Balance Sheet.
SOLUTION
Create Foreign Currency:-GOT – Create – Currency  Symbol $
Set the Rate of Exchange:-GOT – Create – Rates of Formal Name Dollar
Exchange
So.no Currency Std. Rate
1 $(US Dollar) 74
Ledger Creation:-Gateway of Tally → Create → Ledgers 
Ledger Name Under
Capital Capital A/c
Sales Sales A/c
XYZ Company Sundry debtors
Maintain balance bill by bill -yes
Forex gain/loss Indirect income
Voucher Entry: -Gateway of Tally →Voucher
Now press F6 (Receipt voucher) Sol.1 Particular Dr Cr
Cr Capital 100000
Press F8 (Sales voucher) OR Ctrl+H (As Dr Cash 100000
voucher) Accept
Sol.2 Particular Dr Cr
Dr Xyz com $5000
Forex a/m Rate of exchange Value in Rs
$5000 74 Rs/$ 3,70,000
Cr Sale $5000

Sol.3 Particular Dr Cr
Now press F6 Receipt voucher) Cr XYZ com $5000
Forex a/m Rate of exchange Value in Rs
$5000 74.50 Rs/$ 3,72,500
Dr CASH $5000 Accept

Display of summary:- GOT – BALANCE SHEET(ALT+F1 FOR MORE DETILS)

GOT – PROFIT & LOSS (ALT+F1 FOR MORE DETILS)
Adjusting Forex Gain or Loss Appearing in the Balance Sheet
Alteration of voucher type:-GOT— ALTER— JOURNAL VOUCHER
Name Journal
Name Of Class Forex Gain Or Loss
Use Class For Forex Gain or Loss Adjustments – YES
Ledger Name Forex Gain Or Loss

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Voucher Entry: -Gateway of Tally →Voucher
Now press F7 (Journal voucher) Sol.1 Voucher type
Name Journal
Class Forex gain or loss
Account Forex gain or loss
Particular Amount
Xyz company 25000

Display of summary:- GOT – Day Book 

GOT – BALANCE SHEET(ALT+F1 FOR MORE DETILS)
GOT – PROFIT & LOSS (ALT+F1 FOR MORE DETILS)
Print the invoice with multi-currency
 Open a sales voucher in alteration mode.
 Press Alt+P (Print) > press Enter on Current.
 Press F12 (Configure) > press Enter on Print Base & Foreign Currency for Total
to enable it

BRS (Bank Reconciliation Statement)

Bank reconciliation in TallyPrime is a process that explains the difference between the bank
balance shown in an organization‘s bank statement, as supplied by the bank, and the
corresponding amount shown in the organization‘s own [accounting] records at a particular point
of time.
For example:-
 Company started the business with PNB bank Rs100000/- By Cheque (Ch.No.00123)
 Salary paid Rs. 50,000 through PNB. By Cheque (Ch.No.25131)
 Rent paid Rs. 30,000 through PNB. By Cheque (Ch.No.76548)
 Commission paid Rs. 20,000 through PNB. By Cheque (Ch.No.98760)
 Cheque received from shyam pvt ltd Rs. 50,000/- By Cheque (Ch.No.45376)
 Wages paid by cheque Rs. 2000/- By Cheque (Ch.No.13555)
Ledger Creation: GOT → Create → Ledgers 
Ledger Name Under
Capital Capital A/c
Salary Indirect expense
Rent paid Indirect Exp
Commission paid Indirect Exp
Shyam pvt ltd Sundry debtors
PNB bank Bank A/c
BANK ACCOUNT DETAILS
A/C HOLDER NAME EDUCATION SHAAN WORLD
A/C NO. 4542000001585
IFSC CODE PNB0000123
BANK NAME PUNJAB NATIONAL BANK
BRANCH GOLGHAR GKP

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BSR CODE 0000123

Voucher Entry: - Gateway of Tally →Accounting Voucher

Now press F6 (Receipt voucher)
Sol.1 Particular Dr Cr
Cr Capital 100000
Dr PNB Bank 100000
Accept
Now press F5 (Payment voucher)
Sol.2 Particular Dr Cr Sol.3 Particular Dr Cr
Dr Salary 50,000 Dr Rent paid 30,000
Cr PNB 50,000 Cr PNB 30,000
Accept Accept

Sol.4 Particular Dr Cr
Dr Commission paid 20,000
Cr PNB Bank 20000
Accept

Now press F6 (Receipt voucher)

Sol.1 Particular Dr Cr
Cr Shyam pvt ltd 50000
Dr PNB Bank 50000
Accept
Now press F5 (Payment voucher)
Sol.2 Particular Dr Cr
Dr Wages paid 20,000
Cr Pnb bank 20,000
Accept

Display of summary

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 G.O.T. – Display more report – Account book --> Ledger-- > press (Alt + F2 to
change the period 01-4-21 to 31-3-2022) - Press Alt+R for Reconciliation--
> insert bank date 
 Got- Banking – Bank Reconciliation--press (Alt + F2 to change the period 01-
4-21 to 31-3-2022)--> insert bank date 
LEDGER – PNB BANK (RECONCILIATION – ALL VOUCHER) 1-4-2021 TO 31-3-2022
DATE PARTICULAR VCH TRANSACTION INSTRUMENT INSTRUMENT BANK DEBIT CREDIT
TYPE TYPE NO. DATE DATE
1-4-21 COMMISSION PAYMENT CHEQUE 98760 1-4-2021 2-4- 2000
PAID 2021
1-4-21 SALARY PAYMENT CHEQUE 25131 1-4-21 2-4-21 50000
1-4-21 RENT PAID PAYMENT CHEQUE 76548 1-4-2021 2-4- 30000
2021
1-4-21 WAGES PAID PAYMENT CHEQUE 13555 1-4-2021 1-5- 2000
2021
1-4-21 SHYAM RECEIPT CHEQUE/DD 2-4-2021 1-5- 50000
2021
1-4-21 CAPITAL RECEIPT CHEQUE/DD 87654 2-4-2021 1-5- 100000
2021
BALANCE AS PER COMPANY BOOKS 66000
AMOUNT NOT REFLECTED IN BANK
BALANCE AS PER BANK 66000

Assignment No-7 (BRS practice question)

Date Transactions
01-Apr Paid Telephone Charge Rs.2000 By Cheque [Vodafone] Ch.No.25131
02-Apr Amount Paid To Mr. Win India Was Rs.5000 Against Bill. No.
AC075. Ch.No. 25132
03-Apr Commission Received By Cheque Rs.10000 Ch.No.75461
04-Apr 4 Month Salary Rs.10000 By Cheque Paid Ch.No.25133
05-Apr Amount Received M/r.Five Star Rs.15000 By Cheque Discount
allowed Rs.750.Ch.No.42678
06-Apr Dividend Received Rs.29000 By Cheque .Ch.No.13555
10-Apr Paid Rent By Cheque Rs.4500 .Ch.No.25134
11-Apr Amount Paid To Mr. Cool Dream Rs.7000 by Cheque Discount
Received Rs.700 Ch.No.25135
15-Apr Electric Charge Paid Cheque .Rs.1500 Ch.No.25136
16-Apr Interest Received By Cheque Rs.2000 Ch.No.41596
17-Apr Amount Received Mr. Lion Mark Was Rs.19000 Discount Allowed
Rs.1000 By Cheque Ch.No.89576
19-Apr Received Branch Income Rs. 25000 by Cheque .Ch.No. 89156

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20-Apr Paid Trade Expenses By Cheque Rs.2500 Ch.No.25137
25-Apr Paid To General Expenses Rs.6000 Ch.No.25138
26-Apr Received House Rent Rs.3000 Ch.No.695472
27-Apr With Draw From Bank Rs.7000 Ch.No.25139
30-Apr Deposit To Bank Rs.900

CHEQUE PRINTING
Alteration of Ledger -:GOT → Alter → Ledgers – PNB Bank
Name Under
PNB Bank Bank Account
A/c Holder‘s Name Shaan tech Pvt Ltd
IFSC Code PNB000186
Bank Name Punjab National bank
Branch Shahi Market Golghar
Set /Alter cheque books Yes
Enable cheque printing Yes
Set/alter cheuqe printing configuration Yes 
Accept
 Select the required format from the list. The Cheque Dimensions screen
appears.
 Enter the cheque dimensions manually or Alt+B (Copy From) to copy the
predefined dimensions.
 Press Ctrl+A to accept the Cheque Dimensions screen to view the Sample
Cheque Printing screen.
 Press I (Preview) to generate the preview.
 Press Esc to return to the Ledger Alteration screen.
 Accept the screen. As always, you can press Ctrl+A to save.
Print Cheques from Vouchers
 GOT – banking – cheque printing – PNB bank 
 Now press ALT+P for Current or CTRL+E
 Now press again ALT+P for (preview)

Interest Calculation

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Interest is a legitimate return on money invested and chargeable in the business world
on loans and also on delayed payments. Interest can be calculated on the basis of
Simple or Compound Interest. In Tally Prime, calculation of interest will be based on
outstanding receivables or payables.
Simple interest calculation
Principle amount = 1,00,000
int rate = 10% P.A(per annum)
After 1 year amount of interest = 1,00,000*10%=10,000
After 2 year amount of interest = 1,00,000*10%=10,000
After 3 year amount of interest = 1,00,000*10%=10,000
Total int. = 30000

Compound int.
Principle amount = 1,00,000
int rate = 10% P.A(per annum)
After 1 year amount of interest = 1,00,000*10%=10,000
After 2 year amount of interest = (1,00,000+10,000)*10%=11,000
After 3 year amount of interest = (1,00,000+10,000+11,000)*10%=12,100
Total int. = 33,100
in tally
1. interest on loan
2. interest on party
Interest Calculation in Simple Mode
Calculate Interest on Party
When trader sales goods to any party on credit basis then he charges interest
on the outstanding balance.
If the party refunds cash by installment, then the trader charges same
interest on all installments. It is called simple invoicing interest calculation.
For exp :-
 1-4-2022 Company Started business Rs.100000/-
 1-4-2022 Goods Purchased from Heeralal Rs.5000/-on 30 days credit.
 1-4-2022 Goods Sold to Mohan Rs.6000/- on 30 days credit.
Feature setup: - GOT – Press F11
Enable bill-wise Entry – Yes
Enable interest calculation – Yes
Ledger creation: - Gate of Tally -- Create → Ledgers 

Ledger Name Under

Capital Capital A/c
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Purchase Purchase A/c
Heeralal Sundry creditors
Maintain balance bill by bill – yes
Default credit period – 30 days
Activate interest calculation – Yes
Interest parameter
Calculate interest transaction-by-transaction – Yes
Override parameter for each transaction – No
Rate – 10% per calendar month
Sales Sales A/c
Mohan Sundry debtors
Maintain balance bill by bill – Yes
Default credit period – 30 days
Activate interest calculation – Yes
Interest parameter
Calculate interest transaction-by-transaction – Yes
Override parameter for each transaction – No
Rate – 12% per calendar month

Voucher Entry: - Gateway of Tally → Vouchers Sol.1 Particular Dr Cr

Cr Capital 100000
Now press F6 (Receipt voucher)
Dr Cash 100000
Press F9 (Purchase Voucher) Accept

Sol.2 Particular Dr Cr
Cr Heeralal 5000
Name due date amount
New Ref 101 30days 5000

Dr Purchase 5000
Accept
Press F8 (sales voucher)
Sol.3 Particular Dr Cr
Dr Mohan 6000
Name due date Amount
New Ref 102 30days 6000

Cr Sale 6000
Accept
Display of summary:-
 G.O.T. (Gateway of Tally)--Display--Statement of Account--Interest
Calculation-- Ledger-- Mohan/ Heeralal

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 G.O.T. (Gateway of Tally)--Display--Statement of Account--Interest
Calculation—Receivable / payable now press F2 button (for change the date)
1-5-2022.
Use Voucher Classes for Interest Payable & Receivable
When you are paying interest for the loans taken use credit notes with voucher class
for accounting the interest to be paid to the lender. When you record a credit note
with voucher class, the amount is adjusted against the interest payable to the lender.
In a similar way when you have to receive interest for the loans you have given, use
debit notes with voucher class.
Note: Alternatively, you can do manual entries to account for the interest
payments and receipts. But this will not be adjusted against the interest amount.
Create Voucher Classes for Credit Note or Debit Note
G.O.T--> Create --> Voucher Type 
Name Interest paid
Select types of voucher Credit note
Name of class Interest paid
Use class for interest accounting Yes
Name Interest received
Select types of voucher Debit note
Name of class Interest received
Use class for interest accounting Yes

Ledger Creation:- GOT – Create -- ledger

Name Under
Interest received Indirect income
Interest paid Indirect expense
Voucher entry: - press Alt+F6 (for credit note)
Voucher type
Name Interest paid
Class Interest paid
Press F2 for change the date From – 1-04-2020
To – 01-05-2020
Particular Dr Cr
Cr Heeralal 500
On A/c – 500
Dr Interest paid 500 Accept
Press Alt+F5 (for Debit note)
Voucher type
Name Interest received
Class Interest received
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Press F2 for change the date From – 1-04-2020
To – 01-05-2020
Particular Dr Cr
Dr Mohan 720
On A/c – 720
Cr Interest received 720
Aceept
Display of summary:-
G.O.T--Display--Statement of Account--Interest Calculation-- Ledger-- Mohan/
Heeralal
Interest Calculation in Simple Mode
Calculate Intereston loan
If a businessman takes loan from any bank, then interest is charged on outstanding
balance.
If the businessman refunds the balance by installment, then the bank charges different
rate of interest on all installments. It is called Compound Interest Calculation.
यकद कोई व्यवसायी ककसी भी बैंक से ऋण लेिा है, िो बकाया रानश पर ब्याज नलया जािा है।
यकद व्यवसायी ककस्ि द्वारा शेष रानश वापस करिा है, िो बैंक सभी ककस्िों पर अलग-अलग ब्याज दर लेिा है। इसे यौनगक ब्याज गणना
कहा जािा है।
For Example:-1-4-2021, if A businessman takes loans of Rs.1,00,000/- from PNB
bank. He decided to refund the loan in four equal installments. The bank charges
different rates of interest that is 10%, 12%, 15% and 18% per 30 days. Calculate the
interest and record the above transactions.
Feature setup: - GOT – Press F11
Enable interest calculation– Yes
Ledger creation: - Gate of Tally -- Create → Ledgers 
Ledger Name Under
PNB bank Secured loans
Activate interest calculation– Yes
Now press F12(Use advanced interest parameter – Yes)
Interest parameter
Rate 10% per 30 days months on all balance
Applicable from 1-4-2021 to 1-5-2021
Sol. Particular Dr Cr
Voucher
Rate 12% per 30 days months on all balance
Cr PNB bank 100000
Entry: -
Gateway of
Applicable from 1-5-2021 to 1-6-2021 Dr Cash 100000
Tally → Rate 15% per 30 days months on all balance Accept
Vouchers Applicable from 1-6-2021 to 1-7-2021
Now press Rate 18% per 30 days months on all balance F6 (Receipt
Applicable from 1-7-2021 to 1-8-2021 Accept

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voucher)press F2 for change the date (1-4-2021)

Now press F5 (Payment voucher) Now press F2 for change the date (1-5-2021)

Sol. Particular Dr Cr
Dr PNB bank 25000
Cr Cash 25000
Accept
Now press F5 (Payment voucher) Now press F2 for change the date (1-6-2021)
Sol. Particular Dr Cr
Dr PNB bank 25000
Cr Cash 25000
Accept
Now press F5 (Payment voucher) Now press F2 for change the date (1-7-2021)

Sol. Particular Dr Cr
Dr PNB bank 25000
Cr Cash 25000
Accept
Now press F5 (Payment voucher) Now press F2 for change the date (1-8-2021)

Sol. Particular Dr Cr
Dr PNB bank 25000
Cr Cash 25000
Accept

Display of summary:-G.O.T. (Gateway of Tally)--Display--Statement of Account--Interest

Calculation-- Ledger—PNB bank 
Use Voucher Classes for Interest Payable
Voucher type creation: - G.O.T -- Alter -- Voucher Type 
Voucher type Credit note
Name Credit note
Select types of vouchers Credit note
Name of class Interest payable
Use class for interest Accounting Yes
Voucher entry: - press Alt+F6 (for credit note)
Voucher type
Name Credit note
Class Interest payable
Particular Dr Cr
Cr PNB bank 32525
Dr Interest paid 32525
Display of summary
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G.O.T- -> Display--> Statement of Account--> Interest Calculation--> Ledger--
> PNB
You can see that the above PNB ledger is blank; it means that all the interest has
been paid.
NON-ACCOUNTING VOUCHER
These vouchers are used to maintain all those transactions which do not effect on
―profit & loss report‖ and ―balance report‖.
Types of Non-accounting voucher: - There are 4 types of non-accounting vouchers
 Memorandum voucher.
 Reversing journal voucher.
 Optional voucher.
 Post dated voucher.
Memorandum Vouchers
Memorandum Vouchers are those vouchers which do not impact your books of
accounts.
Used when the actual purpose of an expense is not sure and can be converted to any
voucher type. Will not impact the accounts unless converted to a normal voucher
type. The impact of a memorandum voucher can be seen by creating scenarios.
मेमोरें डमवाउचरवेवाउचरहोिेहज
ैं ोआपके खािोंकीपुस्िकोंकोप्रभानविनहींकरिेहैं।
इसकाउपयोगिबककयाजािाहैजबककसीव्ययकावास्िनवकउद्देश्यसुनननििनहींहोिाहैऔरइसेककसीभीप्रकारके वाउचरमेंपररवर्तििककयाजासकिाहै।खािोंकोिबि
कप्रभानविनहींकरे गाजबिकककउन्हेंसामान्यवाउचरप्रकारमेंपररवर्तििनहींककयाजािाहै।मेमोरें डमवाउचरके प्रभावकोपररदृश्यबनाकरदेखाजासकिाहै।
Use of Memorandum voucher
1). Making suspense payments:-Consider that a company gives its employees cash
to buy office supplies, the exact nature and cost of which are unknown. For this
transaction you can enter a voucher for the petty cash advance, a voucher to record
the actual expenditure details when they are known, and another voucher to record the
return of surplus cash.
However, a simpler way of doing it is to enter a Memo voucher when the cash is
advanced, and then turn it into a Payment voucher for the actual amount spent, when
the details are known.
For example:-1)The Company pays its employee Rs. 1000 as petty cash advance for Office
Expenses.

Ledger creation:-Gate of Tally -- Create → Ledger Name Under

Ledgers Office expense Indirect expense

Voucher Entry: - Gateway of Tally → Vouchers Particular Dr Cr

Press F10 for Active (Memorandum voucher) Dr Office expense 1000
Cr Cash 1000
Accept
2-Vouchers not verified at the time of entry

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If there is no clarity with the details of a voucher you are entering, you can enter it as a Memo
voucher and amend it later when the details are available.
1) Electric bill paid Rs 2000/- But it is not sure.
Ledger creation: - Gate of Tally -- Create → Ledgers

Ledger Name Under

Electric bill paid Indirect expense
Voucher Entry: - Press F10 for Active (Memorandum voucher)
Particular Dr Cr
Dr Electric bill paid 2000
Cr Cash 2000
Accept
3) Items given for approval
Generally completed sales are entered into books. In case items are given on
approval, use a Memo voucher to track and convert it into a proper Sales voucher.
You can cancel/delete the memo voucher if the sale is not made.
अगरनबिीनहींहुईिोआपमेमोवाउचरकोरद्द / हटासकिेह।ैं
1) Goods sold of Rs.9000 (it is given approval) Ledger Name Under
Ledger creation: - Gate of Tally -- Create → Ledgers  Sales Sales A/c

Voucher Entry: - Press F10 for Active Particular Dr Cr

(Memorandum voucher) Dr Cash 9000
Cr Sales 9000
Accept
Display of summary: Gateway of Tally >
Display more report > Exception Reports > Memorandum Register.
CTRL+G -- Memorandum Vouchers 

टैलीप्राइममेंपररदृश्यप्रबंधनएकप्रबंधनउपकरणहैनजसकाउपयोगखािों
औरसूचीसंबंधीजानकारीकोपेशकरनेकेनलएककयाजासकिाहै।आपटै ली
प्राइममेंपररदृश्यबनासकिेहनैं जसमेंआपस्रोिडेटाकोप्रभानविककएनबना
Scenarios के वलकु छनवशेषप्रकारके वाउचरचुनसकिेहऔ ैं रशानमलकरसकिेह।ैं यह
Scenario management in TallyPrime is a अनंनिमररपोटडिैयारकरनेमेंउपयोगीहै,
जहांवास्िवमेंआपकीपुस्िकोंमेंप्रनवनियांनहींकीजािीहैं।यहआपकीररपो
management tool that can be used for
टडमेंअनंनिमवाउचरकोशानमलकरके खचोंकापूवाडनुमानलगानेमेंभीउपयो
projecting the accounts and inventory related गीहै।
information. You can create scenarios in टैलीप्राइममेंपररदृश्यप्रबंधनके नलएउपयोगककएजानेवालेवाउचरहैं:

TallyPrime wherein you can select and include  वैकनल्पकवाउचर

only certain types of vouchers without  ज्ञापनवाउचर

affecting the source data. It is useful in  ररवर्ससगजनडल

आपटैलीप्राइममेंएकयाअनधकप्रकारके वाउचरशानमलकरके और/याब
generating provisional reports, where entries नहष्कृ िकरके कईपररदृश्यबनासकिेह।ैं
are not actually made in your books. It is also

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useful in forecasting the expenses by including the provisional vouchers in your
reports.
The vouchers that are used for Scenario Management in TallyPrime are:
 Optional Vouchers
 Memorandum Vouchers
 Reversing Journals
You can create a number of scenarios in TallyPrime by including and/or excluding
one or more types of vouchers.
Create scenario:- GOT – Create – Scenarios 
Scenario Creation
Name Duplicate Balance Sheet
Include Actual Yes
Include
Memorandum
Exclude
End of list Accept

You can use scenarios in statements (not registers) to compare the actuals with the
provisional details by using the Alt+C (New Column) button.
 Gateway of Tally > Balance Sheet.
Alternatively, press Alt+G (Go To) > type or select Balance Sheet > and
press Enter.
 Press Alt+C (New Column).
 Select the scenario required. The Balance Sheet with the scenario appears as
shown below:
2) Reversing Journals
Reversing Journals are special journals that are automatically reversed after a
specified date. They exist only till that date and are effective only when they are
included in reports.
For exp :-
 Machinery purchase Rs 10,000/-
 Adjusted depreciation @ 10% on machinery.
Ledger creation: - Gate of Tally -- Create → Ledgers
Ledger Name Under
Machinery Fixed assets
Depreciation Indirect expense
Particular Dr Cr
Cr Cash 10000
Dr Machinery 10000

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Accept
Press F9 for purchase voucher

Press F10 for Active (Reversing Journals)

Particular Dr Cr
Dr Depreciation 1000
Cr Machinery 1000
Accept

Display of summary: Gateway of Tally > Display more reports > Exception Reports >
Reversing Register 
CTRL+G -- Reversing Journals 
Create scenario:- GOT – Create – Scenarios 
Scenario Creation
Name Depreciation on machinery
Include Actual Yes
Include
Memorandum
Exclude
End of list Accept

3. Optional voucher
This voucher is just like sales voucher, purchase voucher and receipt voucher. This
voucher is not a usually voucher, we make open vouchers and make it optional
voucher by pressing ―ctrl + L‖. For exp:-
 Company projected a future sale of rs 45000 to MR shaan.
Ledger creation: Gate of Tally -- Create → Ledgers 
Ledger Name Under
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Shaan Sundry debtors

Voucher Entry: - GOT - Vouchers

Sol 1 Particular Dr Cr
Press F8 (Sales voucher) Dr Shaan 45000
Press Ctrl+L (Optional voucher) Cr Sales 45000
Accept
Display of summary: Gateway of Tally > Display > Exception Reports > Optional Journals 
Goto - Optional voucher 
Create scenario:- GOT – Create – Scenarios 
Scenario Creation
Name Duplicate sales
Include Actual Yes
Include
Memorandum
Exclude
End of list Accept
You can use scenarios in statements (not registers) to compare the actuals with the
provisional details by using the Alt+C (New Column) button.
 Gateway of Tally > Balance Sheet.
Alternatively, press Alt+G (Go To) > type or select Balance Sheet > and
press Enter.
 Press Alt+C (New Column).
 Select the scenario required. The Balance Sheet with the scenario appears as
shown below:
4-Post dated voucher
Post dated voucher-when we received advance cheque from any party or gives
advance cheque to any party then we use post dated voucher for this. Shortcut key of
this voucher is ―ctrl + T‖.
For exp :- 1) Advance PNB cheque given to the Mohan Rs 25000/-
Ledger creation:Gate of Tally -- Create → Ledgers
Ledger Name Under
PNB cheque Bnak A/c
Mohan Sundry creditor
Voucher entry:- Press F5 (Payment
voucher)
Press Ctrl+T (Post Dated voucher) Sol 1 Particular Dr Cr
Dr Mohan 25000
Cr PNB cheque 25000
Accept

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Display of summary: GOT > Display > Exception Reports > Post Dated Voucher
Cancelled voucher(Alt+X)
if any voucher entry you want to cancel than we use this Alt+X key. If we cancel the
voucher than voucher number, remain in the same, but if you delete the voucher then
voucher number will shift.
Insert voucher (Alt+I)
If you want to add a missing transaction in a particular sequence or position, then you
can insert it in the Day Book.
Now, how can you retrieve the original entry with the same voucher number and
position? Easy. You can insert this entry. The voucher number and position will be
restored.
Select the entry above which you want to insert the transaction, and press Alt+I. Enter
the relevant details and save the transaction.
For exp:-
 1-4-2021 Bought office furniture Rs.3,000/-
 1-4-2021 Soled goods for cash Rs.2,500/-
 1-4-2021 Purchased goods from Mr X on credit Rs.2,000/-
 1-4-2021 Soled goods to Mr Y on credit Rs.3,000/-
 1-4-2021 Paid cash to Mr X Rs. 1,000/-
 1-4-2021 Purchased goods for cash Rs. 800
 1-4-2021 Sold goods for cash Rs. 1,500
 1-4-2021 Purchase furniture from shaan furniture house Rs.45000/-
Display of Summary:- GOT - Daybook Now press F4 for voucher type

Record Contra Voucher in Single-Entry Mode

The Contra Voucher can be recorded using Single entry mode or Double Entry mode.
For exp:-Cash Deposited into bank SBI Rs3000 and Bank PNB Rs2000/-
Ledger creation: - C → L  Ledger Name Under
SBI bank Bank A/c
PNB bank Bank A/c
Voucher Entry:- GOT – Accounting voucher
Press F4 (Contra voucher) Sol 1 Account SBI
Particular Amount
Cash 3000 Accept
Sol Account PNB
2
Particular Amount
Display of summary: - Cash 2000 Accept
 GOT – Daybook 
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 Gateway of Tally - Display More Reports -- Account Books-- Contra
Register.
 Alternatively, press Alt+G (Go To) > type or select Contra Register > and
press Enter.

Creating Payment Entry in single Entry mode

It is used at the time when we have on account in credit side and many account in
debit side.
For exp:- The company settles expenses of conveyance exp Rs 5000, staff welfare Rs
4000, postage exp Rs 500 and stationary exp Rs 2000 through cash in one voucher.
Ledger creation:
Ledger Name Under
Conveyance expense Indirect expense
staff welfare Indirect expense
Postage exp Indirect expense
Stationary exp Indirect expense
Voucher Entry:- GOT – voucher  Sol 1 Account Cash
Press F5 (Payment voucher) Particular Amount
Ctrl+ H for Single entry mode Conveyance expense 5000
staff welfare exp 4000
Postage exp 500
Stationary exp 2000

Provide narration for each ledger in Payment voucher

You can enter the narration for each ledger you debit or credit in payment
voucher.
Voucher type Alteration:- GOT – Alter – voucher type - payment
Name Payment
Select Types of voucher Payment
Provide Narrations for each ledger in voucher Yes
Voucher Entry:- GOT – voucher 
Press F5 (Payment voucher) Ctrl+ H for Double entry mode
So Particular Dr Cr
Dr Conveyance expense 5000
Narration – Being Conveyance expense paid
Dr staff welfare 4000
Narration – Being staff welfare exp paid
Dr Postage exp 500
Narration – Being Postage exp paid
Dr Stationary exp 2000
Narration – Being Stationary exp paid

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Cr Cash 11500
Narration – Being cash paid

Display of summary: -
 GOT – Daybook 
 Gateway of Tally - Display More Reports -- Account Books--
paymentRegister.
 Alternatively, press Alt+G (Go To) > type or select payment Register > and
press Enter.
 Press F8 (Columnar) and set the options as required, to view the payment
columnar register.
Show party address – yes
Show voucher type – yes
Show voucher number-yes
Show voucher reference number –yes
Type of column – all item (automatic column)
Accept
Print Receipt Immediately After Saving the Voucher
Suppose the company receives or payment from customer given a particular invoice
and a formal receipt has to be issued.
For exp:- .
1) Receive cheque SBI from Rehan Rs5000 and given him a formal receipt.
Ledger Name Under
Rehan Sundry debtors
Maintain balance bill-by-bill Yes
Default credit period 30 days
SBI BANK BANK A/C
Alteration voucher type:- GOT – Alter – Voucher type - Receipt
Print voucher after saving – yes
Voucher Entry:- GOT – Accounting voucher
Press F6 (Receipt voucher)
So Particular Dr Cr
Cr Rehan 5000
Dr Sbi bank 5000
If you want to print the bank details in the receipt voucher:
 Open the receipt voucher and press Ctrl+P.

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 In the Voucher Printing screen, and press C (Configure). The Print
configurations screen appears.
 In the Printing Configuration section, set the options Show Bank Transaction
Details and Show Additional Details to Yes.
 In the Printing Configuration section, set the options Print Bank Transaction
Details to Yes.
Adjustment Entries
1) Interest on Capital:-A businessman invests cash in his business. Sometimes the
businessman has to pay interest on that amount then it is called Interest on Capital.
Example:-
A businessman started business with cash Rs.1,00,000/- Interest on capital is @10 %.
Ledger creation: Ledger Under
Capital Capital A/c
Interest on capital Indirect expense
Voucher entry:- Press F6 (Receipt voucher)
So Particular Dr Cr
Cr Capital 100000
Dr Cash 100000
Press F7 (Journal Voucher)
So Particular Dr Cr
Dr Interest on capital 10000
Cr Capital 10000

Display of summary: - GOT – Balance sheet/Profit & Loss

2) Drawing
Sometimes businessman takes some goods or cash from business for personal use it is
called drawing. Here drawing account is debit and cash purchase account is credit.
For exp:-
 Goods purchase Rs10,000/-.
 Goods taken Rs3000 and cash of Rs2000 taken for personal use.
Ledger creation:
Name Ledger
Drawing Capital A/c
Purchase Purchase A/c
Voucher entry:- Press F9 (Purchase voucher)
Sol.1 Particular Dr Cr
Cr Cash 10000
Dr Purchase 10000

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Press F7 (Journal Voucher) Sol.2 Particular Dr Cr
Dr Drawing 5000
Cr Purchase 3000
Cr Cash 2000
Display of summary: - GOT – Balance sheet

3) Depreciation
When we purchase any fixed assets and use the assets, after some times the assets
price decreases, it is called depreciation.
For exp-
 Computer purchased Rs10000/-
 Adjusted depreciation @10% on computer.
Ledger creation: Name Ledger
Computer Fixed assets
Depreciation Indirect expense
Voucher Entry:- Press F7 (Journal voucher)
Sol.1 Particular Dr Cr
Dr Computer 10000
Cr Cash 10000

Press F7 (Journal Voucher) Sol.2 Particular Dr Cr

Dr Depreciation 1000
Cr Computer 1000

Display of summary: - GOT – Balance sheet

4) Bad debts
When we paid to any party but the party not returns some amount it is called bad
debts. Bad debts can be accrued (jma) on credit selling of goods.
For exp :-
 Goods sold Rs5000 to manohar for 30 days of credit.
 Receive cash from manohar Rs2500.
Ledger creation:
Name Ledger
Manohar Sundry debtors
Maintain balance bill-by-bill Yes
Default credit period 30days
Sales Sales A/c
Bad debts Indirect expense

Voucher entry :- Press F8 (sales voucher)

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Sol.3 Particular Dr Cr
Dr Manohar 5000
Name due date Amount
New Ref 102 30days 5000

Cr Sale 5000
Accept
Press F7 (Journal Voucher)
Sol.2 Particular Dr Cr
Dr Cash 2500
Dr Bad debts 2500
Cr Manohar 5000

Display of summary: - GOT – Balance sheet

5-Bad Debts Recovery Adjustment
Some times the amount which we already write in the book as bad debts due to some
reason it is recovered.
For exp:- Recover Bad debts from manohar Rs.2500/-
Ledger creation:
Name Ledger
Bad debts recovery A/c Indirect income
Press F7 (Journal Voucher)
Sol Particular Dr Cr
Dr Cash 2500
Cr Bad debts recovery A/c 2500

Display of summary: - GOT – Balance sheet

6-Loss by theft or by fire
When goods are stolen or due to fire goods are burnt. it a kind of loss of business not
a kind of sale.
For exp:- 1) Goods burnt Rs3000,stolen of Rs1000/-
Ledger creation: Name Ledger
Loss by fire A/c Indirect exp
Goods stolen A/c Indirect exp
Press F7 (Journal Voucher)
Sol Particular Dr Cr
Dr Loss by fire 3000
Dr Goods Stolen 1000
Cr Purchase 4000
Display of summary: - GOT – Balance sheet
7-Goods given in free Sample
Some times to increase the ratio of selling the goods, businessman distributed some
sample of product. It is not a sale; it is a kind of loss to the business.

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For exp:- 1) Distributed the sample of goods Rs500/-
Ledger creation Name Ledger
Free sample A/c Indirect expense

Press F7 (Journal Voucher) Sol Particular Dr Cr

Dr Free sample 500
Cr Purchase 500
Display of summary: - GOT – Balance sheet
8-Goods given in charity
Sometimes businessman given the goods in charity at the time charity account is
debits and purchase account is credited.
For exp:- Goods given in charity Rs300/-
Ledger creation
Charity A/c Indirect expense
Press F7 (Journal Voucher) Sol Particular Dr Cr
Dr Charity 300
Cr Purchase 300

Display of summary: - GOT – Balance sheet

9-Outstanding Expense
The expense related with this finance year, but paid in next financial year is called
outstanding expense.
For exp:-Total salary for this financial year is 10000, but paid only 8000, 2000 is
adjusted as outstanding salary.
Ledger creation Name Under
Salary Indirect expense
Outstanding salary Current liability
Voucher entry
Press F5 (Payment voucher) Sol.1 Particular Dr Cr
Dr Salary 8000
Cr Cash 8000
Salary paid this financial year Rs8000 Accept

Press F7 (Journal voucher) Sol.2 Particular Dr Cr

Dr Salary 2000
Cr Outstanding salary 2000
Accept

Display of summary: - GOT – Balance sheet

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10-Prepaid Expense
The expenses,which are related with next financial year,But paid in this financial
year, it is called prepaid expense.
For exp- 1) Next year rent is 12000, but paid 2000 in this financial year.
Name Under
Ledger creation
Rent paid A/c Indirect expense
Prepaid expense Current assets
Voucher entry Sol.1 Particular Dr Cr
Dr Prepaid rent 2000
Press F7 (Journal voucher) Cr Rent paid 2000
Being Prepaid rent paid Rs 2000 Accept
Sol.2 Particular Dr Cr
Dr Rent paid 10000
Cr Cash 10000
Being Prepaid rent paid Rs 2000 Accept
Display of Summary:- GOT – Balance Sheet 
11- Discount
In simple terms, discount an allowance or concession in price. Discount is
given on the product, so that the buyer is induced to place an order and later
to make the payment. Discount can be also referred to as a type of deduction
in product base price. The Seller deducts the Discount from the gross or
total price, and the buyer is supposed to pay the net amount. There are two
types of Discount.
1) Cash Discount:- This discount is a discount given by the seller to his consumer
and debater with a term and condition. This discount is given to the customers
who paid on the given date. And this discount is recorded in the book

2) Trade Discount:-Trade Discount is a reduction in the catalogue price of the

goods allowed only if the quantity ordered by the buyer is quite large. Its
purpose is to encourage the buyer to make bulk purchases. It is allowed on cash
as well as credit sales. The Trade Discount is not shown in the books of account.

Example:-1) 01-04-2021: Sold goods Rs 4000 at the Cash Discount 10% to

Deepak for due date 15-04-2021.
2) Sold goods 5000 at the Trade discount 10% to Heera.
Ledger creation Name Ledger
Sales Sales A/c
Deepak Sundry debtors
Discount Indirect expense

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Voucher entry
Sol.1 Particular Dr Cr
Press F7 (Journal Voucher)
Dr Deepak 3600
CASH discount:4000*10/100=400 Dr Discount given 400
Then Sale price:4000-400=3600 Cr Sale 4000
Press F7 journal voucher
Sol.2 Particular Dr Cr
Sold price 5000 Dr Cash 4500
Trade discount:5000*10/100=500 Cr Sale 4500
Sold goods 10% discount to Heera Accept
Then Sale price:5000-500=4500

Display of summary: - GOT – Balance sheet

Assignment no- 8
Practical question
 Started business with cash Rs 10000/-
 Purchase goods from Heera Rs 2000 with 10% C.D.
 Sold goods with Deepak 4000 with 5% C.D.
 Purchase goods in cash Rs 1500 with 2% C.D
 Sold goods to Deepak Rs 1000 with 3% C.D.
 Purchase goods Rs 1000 from Heera with 10% T.D & 10% C.D.

Cash Flow
Cash flow indicates the Inflow & Outflow of the cash during account period.

1) 1-Apr Rashid started business with cash Rs.8000/-

2) 1-Apr Bought good by cash Rs-5,000/-
3) 1-Apr Received Cash from Sachin Rs- 360/-
4) 1-Apr paid into bank Rs-3,000/-
5) 1-Apr paid cash to shivam Rs-215/-
6) 1-Apr Sold good for cash Rs-3,000/-
7) 1-Apr purchase postage stamps Rs-8/-
8) 2-Apr Sold good for cash Rs-1500/-
9) 2-Apr paid for stationery Rs-15/-
10) 2-Apr paid for office furniture Rs-185/-
11) 2-Apr Received Cash from Mr. Karan Rs-680/-
12) 2-Apr paid for advertisement Rs-90/-
13) 2-Apr paid rent Rs-100/-
14) 2-Apr paid electric charges Rs-15/-
Display of summary: - GOT- display –– cash flow 
Show the Diagram Report

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Cash Flow Projection in TallyPrime
Cash Flow Projection is an integral part of business planning. It takes into account the
flow of cash and helps you anticipate the cash to be generated or spent over a period
of time.
कै शफ्लोप्रोजेक्शननबजनेसललाननगकाएकअनभन्नअंगहै।यहनकदीके प्रवाहकोध्यानमेंरखिाहैऔरआपकोयहअनुमानलगानेमेंमददकरिाहैककसमयकी
अवनधमेंनकदीउत्पन्नयाखचडकीजाएगी।
View Cash Flow Projection report
Press Alt+G (Go To) > type or select Cash Flow Projection > press Enter.
The Cash Flow Projection appears as shown:
Press Alt+N (Auto Column) to change the format of the columns, which appear on a
monthly basis, by default. You can configure the columns to appear quarterly.

Fund Flow
A Fund Flow statement is a report, which explains the movement of funds during an
accounting period. Fund flow consists of two parts.
1) Source of Fund 2) Use of Fund
For exp- 1) Goods sold to abram Rs30000/-
2) Purchase goods from Malik Rs10000/-

Display of summary:- GOT – Display – Fund flow

Show the Diagram Report

Import /Export Data in TallyPrime

Export Data:-With TallyPrime, you can not only maintain your business data but
also export it in a jiffy. You can export masters and transactions from anywhere in the
product, without moving out from the screen in which you are working. You can also
export the reports in different formats, as per your business requirements.
Import Data:-With TallyPrime, you can not only maintain your business data, but
also easily import the masters and transactions from anywhere in the product. You
can import the data from the screen in which you are working, without moving out of
your ongoing work.
Export the data from one company to another-
For exp- 1) company started business Rs25000/-
2) Salary paid Rs5000/-
3) Rent paid Rs 2000/-
4) Commission receive 1000/-
Step.1-Create any two company-
i) Edu 1
ii) Edu 2
Step.2- Select Edu 1 company and create the ledger or record voucher entry.
Ledger creation:- GOT – Create – ledger 
Name Under
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Capital Capital
Salary Indirect expense
Commission receive Indirect income
Rent paid Indirect expense

Voucher entry
Press F6 (Receipt voucher) Sol.1 Particular Dr Cr
Cr Capital 25000
Dr Cash 25000
Accept
Press F5 (payment voucher) Sol.2 Particular Dr Cr
Dr Salary 5000
Dr Rent 2000
Cr Cash 7000
Accept
Press F6 (Receipt voucher)
Sol.3 Particular Dr Cr
Cr Commission rec 1000
Dr Cash 1000
Accept
To export the ledger from EDU1 to Edu2:
 Goto GOT
 Now Press ALT+E (for Export)
 Select Masters option than press enter
 Open the export dialogue box and press C (for configure the details).
Export
Type of master Ledger
File Format XML (data interchange)
file name edu.XML
Send or Alt+F4
To import the ledger in second company
 Select & open Edu 2 company
 Go to GOT
 Now press Alt+O (for Import of data)
 Select Master option than enter
Imports Master
(only tally (XML)format is supported)
Import file name (XML) edu.XML
Behavior of import is master already exists modify with new data

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Display the ledger:- GOT – Alter - Ledger 

Now Export the entries from Edu1 to Edu2-

 Select/open Edu1 company
 Go To Gateway of Tally
 Now Press Alt+E (for Export)
 Select the Transaction option & press Enter.
Export
Type of voucher entry All Voucher
File Format XML(data interchange)
file name 123.XML
Send or AltF4
To import the entries in second company
 Select/Open second Edu2 Company
 Go to GOT
 Alt+O(for Import of data)
 Select transaction option Import of voucher 
Import file name (Xml) Edu.XML

Display of Summary:- GOT – Display - Daybook

Export Vouchers in PDF format | Export Vouchers from Day Book

If you need to view the transaction details of Day Book as a .pdf file, you can export
it by selecting the file format as PDF.
How to export data in pdf
 Select any one company
 GOT – Display – daybook 
 Now press Alt+E to export data
 Click the current option or (press CTRL+E)
 Now Press C (for Configure)
Export Day Book
Language Default (All language)
Format PDF (Read-only document)
file name Daybook.PDF
Output sheet name Daybook  Export –Yes

Export Vouchers in Excel format | Export Vouchers from Day Book

If you need to view the transaction details of Day Book as a Excel file, you can export
it by selecting the file format as Excel.
How to export data in pdf

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 Select any one company
 GOT – Display – daybook/ Balance Sheet/ Trail Balance/ Profit & Loss
 Now press Alt+E to export data
 Click the current option or (press CTRL+E)
 Now Press C (for Configure)
Export Day Book
Language Default (All language)
Format Excel (Spread sheet)
file name Daybook.XLS
Output sheet name Daybook  Export –Yes

Final Accounts
1) Profit & Loss:- The Profit & Loss A/c is a periodic statement, which shows the
net result of business operations for a specified period. All the expenses incurred and
incomes earned during the reporting period are recorded here.
Net profit = (Gross profit+ other incomes) – (selling and administrative expenses
+ depreciation+ interest + taxes + other expenses)
For exp:-
1) 1-Apr Rashid started business with cash Rs.8000/-
2) 1-Apr Bought good by cash Rs-5,000/-
3) 1-Apr Received Cash from Sachin Rs- 360/-
4) 1-Apr paid into bank Rs-3,000/-
5) 1-Apr paid cash to shivam Rs-215/-
6) 1-Apr Sold good for cash Rs-3,000/-
7) 1-Apr purchase postage stamps Rs-8/-
8) 2-Apr Sold good for cash Rs-1500/-
9) 2-Apr paid for stationery Rs-15/-
10) 2-Apr paid for office furniture Rs-185/-
11) 2-Apr Received Cash from Mr. Karan Rs-680/-
12) 2-Apr paid for advertisement Rs-90/-
13) 2-Apr paid rent Rs-100/-
14) 2-Apr paid electric charges Rs-15/-
15) Goods sold to Abram Rs30000/
16) Purchase goods from Malik Rs10000/
Display of summary:- GOT – Profit & Loss 
Show the Profit & Loss Diagram

Balance sheet

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A balance sheet is a financial statement that reports a company's financial position.
This report shows the balance between the assets and liabilities of a firm. The balance
sheet follows the fundamental accounting equation.
Display of summary:- GOT – Balance Sheet 
Show the Balance Sheet Diagram
Day Book
The Day Book lists all transactions made in a particular day and by default displays
the last voucher entry date of a regular voucher. It could also be set up to list all the
transactions made over a certain period.
Display of summary:- GOT – Display - Daybook 
Press Alt+F2 Button to change the periodical display of daybook.
Now press F2 button to change the date.
Show the Day book Diagram
Note :-
 Press F4 (Voucher Type) > Sales. You can view all the sales transactions of the
day.
 Select the entries against Sunday to Monday, and press Ctrl+R to remove the
entries.
 To restore the last entry that was hidden, press Ctrl+U. Similarly, you can keep
pressing Ctrl+U to undo the last but one entry. The entries will be restored in
the order in which they were hidden.
 To restore all the hidden entries, press Alt+U.
 Press Ctrl+Enter on any selected voucher in the report to alter it.

Trail Balance
The Trial Balance in TallyPrime is a summary of all the ledger balances. It helps in
checking whether the transactions are correct and balanced. If the journal entries are
error-free and posted correctly to the general ledger, the total of all debit balances
should be equal the total of all credit balances.
Display of summary:- GOT – Display - Daybook 
Alternatively, Alt+G (Go To) > type or select Trial Balance > press Enter.
Show the Day book Diagram
Note:-
 Press Alt+F5 (Detailed) or Alt+F1
 Press F5 (Ledger-wise) to view the ledger-wise report.
 Press F5 (Group-Wise) again to view the group-wise report.
 The F5 key will toggle between ledger-wise and group-wise views.

ASSIGHNMENT -9
2021-22 Clossing period- 31-mar-2022
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Final Account
Profit & Loss A/c Balance Sheet
Expense ! Income liability ! Assets

(Kabristan) Close (Trolly) Carry farward to Next year

2022-23
1-4-2022 opening entry= bring last year B/s

Opening Balance:- When we continue our business then on the every first day of next year we
bring the balance sheet item (liability and Assets) via passing an entry, known as opening entry.
Manual Opening Entry.
Assets A/c Dr.
To Liability A/c
To Capital A/c
Electronic Opening Entry:- when we create ledger’s of liability and Assets then we put only
the opening balance. There is no need to pass journal entry.
Voucher
F4= Contra , F5=payment F6=receipt and etc

Q-1 :- Pass opening entry from the last year’s (2021-22) balance sheet which is given below
(use single creation for Liability side ledgers and multi creation for Assets side ledger)
LIABILITY AMOUNT ASSETS AMOUNT
Capital A/C Fixed Assets
Capital 9500000 Goodwill 1500000
Profit & loss 1000000 Plant & Machinery 2500000
Drawing (-400000) Land & building 2000000
Reserve & surplus Furniture & fixture 1000000
Capital Reserve 200000 Investment
General reserve 100000 Investment in mutual fund 500000
Loan(Liability) Investment in Gold bond 500000
Loan from ICICI bank (Secured 2500000 Current Assets
loan)
Loan from Muthoot Finance 1500000 Prepaid Rent 50000
(unsecured loan)
Current liabilities Security deposit to UPPCL 50000
Outstanding salary 100000 Sundry Debtors 1200000
Sundry creditors 550000 Union bank- Current A/c 2000000
O/D from union bank 150000 Axis Bank- Current A/c 1750000
O/D from Axis Bank 200000 Closing balance 1900000
Provision for Bad Debts 25000 Cash 550000
Provision for Insurance 75000

Total 15500000 Total 15500000

Supplier’s Details
Sudhir Trading Company Bill 0519/21-22 250000
Mathur & Sons Bill 0460/21-22 300000
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Customer’s Details
Durgesh singh Sale/0125/21-22 200000
Sale/0220/21-22 150000
Satya Prakash singh Sale/0144/21-22 250000
Sale/0235/21-22 300000
Anurag traders Sale/0240/21-22 300000
Report :-
GOT – Balance Sheet
GOT – Display- Statement of account – Outstanding – Receivable /Payable
Q-2 Paid rent Rs 5000/- in cash on 1.04.2021.
Q-3 Cash Rs180000/- Receive from Anurag Traders on 2.4.2021

How to Set Default Company

Method -1
If you want that your company will selected when you start Tally.
1. As first note the folder number of your company (like-10031)
2. Exit from tally > Right click on tally icon > Properties > Open file location> open
Tally( setting)file>
 Set default company:- Yes
 Folder number :- 10031
Save file & close
1. Again start tally to check.
How to make your Tally Black & White
1. Exit from tally>right click on tally icon> properties>open file location>tally
configuration file >open file>Scroll Down
Color: No
Sound: Yes/No
Now save the file Ctrl+S
Method - 2
GOT > Press F1 for (Help) >settings > Display> Enable Color >Enter(Yes)

How to mute the Sound in tally

GOT > Press F1 for (Help) >settings > Display> Enable Sound >Enter(Yes)

How to change the language in tally

GOT > Press F1 for (Help) >settings > Language>Data entry Language (Ctrl+W)

Group Company

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If your business consists of branches, subsidiaries, sister, and member companies, it
can become difficult to monitor the health of your business group. You might have
questions like how your business is doing overall, or how your different branches are
performing. TallyPrime will help you find answers to all these questions and more.

You can create a group company in TallyPrime to conveniently view all your
companies at one place. This group company can function as a single economic
entity, where financial reports such as Balance Sheet, Profit and Loss A/c and Trial
Balance are consolidated without any impact on the transactions. Irrespective of
whether your branches use the same GSTIN or multiple GSTINs, your data will be
seamlessly consolidated.

Using the group company, you can compare the performance of your member
companies and also keep a tab on the overall business. The consolidated data proves
to be useful especially at the end of the financial year, where you can get a picture of
the total income, profit, and so on.

Now you can proceed to create your group company.

Press Alt+F3 (Select Company), and load the required member companies.
Open the Group Company Creation screen.
Press Alt+K (Company) > Create.

In the Company Creation screen, press Alt+R (Group Company).

In the Group Company Creation screen:
Enter the Name of the group company along with the required details. For the
purpose of correspondence, you can enter the address that is relevant for your group
company.
In the Member Companies field, select the member companies from the List of
Companies.
Company data path
Company name Education faiz world Group
Mailing name Education faiz Group
Address Shahi market Golghar Gorakhpur
State Uttar Pradesh
Country India
Pin code 273001
Mobile number 8009309032
E-mail [email protected]
Web-site www.educationworlddirector.com
Member Companies Education World(Deoria)
Education World(khalilabad)

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Education world (sahjanwa)
Accept the screen. As always, you can press Ctrl+A to save.
In the Gateway of Tally, you can see the group company (in bold) along with the
member companies. You can shut the other companies by pressing Ctrl+F3, and
proceed to use the group company.
Next time you open a company in TallyPrime, the group company will now appear in
the List of Companies.
View Consolidated Financial Data
When you create a group company, the data of financial reports such as Balance
Sheet, Profit and Loss A/c and Trial Balance are consolidated without any impact on
the transactions of the member companies. Thus, you can compare the performance
of your sister concerns, and effectively measure the overall health of your business.
You can also submit this consolidated data to internal and external stakeholders such
as company management, investors, auditors, and so on.
Press Alt+F3 (Select Company), and load the group company.
Gateway of Tally > Balance Sheet. You can see the consolidated Balance Sheet.
To compare the Balance Sheet of the member companies, press Alt+N and
select Member Companies.
Company Details
Name of Company Education faiz world Group
From (Blank to beigning) 1-4-2021
To (blank End)
Currency
Method of Stock Valuation Default
Type of Value to show Actuals
4) The Balance Sheet of individual companies appears as shown below:
5) Press Alt+F5 for a more detailed view of the Balance Sheet. You can see details of
the Duties & Taxes, Closing Stock, Bank Accounts, and so on.

6) To gain a clearer business perspective, you can view the Balance Sheet of the
member companies along with the group company.
 Press Alt+C and select the group company.
 Press Enter to proceed.
Now we can compare the various components of the Balance Sheet between the
member companies and the group company. Using this consolidated information, we
can gain useful business perspectives, such as which of your member companies
utilized the funds in the best way, or which company was the most profitable, and so
on.
Alter Group Company

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In TallyPrime, you can easily add or remove a member company, or update the
contact details of your group company. You can also delete the group company if it is
no longer required.
In this section
 Add member company
 Remove member company
 Delete group company
Add Member company
Let us assume that you are expanding your textile business by adding a new hosiery
unit in Kohima (Nagaland). You can easily alter the group company to accommodate
the new sister concern. Here‘s how:

 Press Alt+F3 (Select Company), and load the new member company.
 Press Alt+K (Company) > Alter, and select the group company.
 In the Member company‘s field, select the new member company from the List
of Companies.
 Accept the screen. As always, you can press Ctrl+A to save.
Remove Member Company
Let us assume that you are selling off your business in Education faiz world(Deoria),
and you no longer need the Education faiz world(Deoria) unit in the group company.
You can easily alter the group company to remove this concern.
Here‘s how:
 Press Alt+K (Company) > Alter, and select the group company.
 In the Member companies field, select the member company that you want to
remove, and press Space bar.
 In the empty field, select the remaining companies from the List of Companies,
until you select End of List.
Note: If you have only two member companies in the Group Company, you cannot
remove any of the companies. To form a group company, you require a minimum
of two companies.
 Accept the screen. As always, you can press Ctrl+A to save.
Delete Group Company
If you no longer need the group company, you can easily delete it without affecting
the data of the member companies.
 Press Alt+K (Company) > Alter, and select the group company.
 In the Group Company Alteration screen, press Alt+D to delete the company.
 Press Enter to confirm the deletion.
 After you delete the group company, you can continue to use the member
companies without any hiccups.
Assignment No-10

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1) Create a company with ―Education World-Your name-F5‖(eg. Education world-
2258-F5) for the financial year of 2021-22. Now create the following ledger with
opening balance:-
Q-1 Indian bank -25000, cash – 15000,, machinery -12000, loan from ICICI bank-
160000, outstanding electric bill-20600, M/s shaan enterprises (sundry debtors)-
125000, F/S Style Furniture(Sundry creditors)-48500,& Remaining amount will be
treated share capital.
2) Details of sundry Debtors & sundry Creditors are as Follows:
Sundry Debtors Details
Name Invoice date Invoice number Credit days Amount
M/s shaan enterprises 1-1-2021 EDU/201/21-22 30 75000
M/s shaan enterprises 2-2-2021 EDU/210/21-22 15 30000
M/s shaan enterprises 1-3-2021 EDU/250/21-22 15 20000
Sundry Creditors Details
Name Invoice date Invoice number Credit days Amount
F/S Style Furniture 31-1-2021 WOR11/FZ/21-22 15 25000
F/S Style Furniture 2-2-2021 WOR19/FZ/21-22 30 23500

3) On 01-04-2021 Company Paid Outstanding Electric Bill By Cheque Of Indian

Bank.{Ch.No-478596}.
4) Company Received Rs. 90,000 From M/S Shaan Enterprises On 02-04-2020 Through A
Cheque Of Allahabad Bank And They Want To Clear The Total Amount Of First Bill And
Remaining From Second Bill. On The Same Day Deposited The Cheque To Indian
Bank.{Ch.No-247365}.
5) On 2-4-2021company Paid Rs.48000 To F/S Style Furniture Through Cheque Of Indian
Bank In Full & Final Settlement {Cheque No.-478597}
6) On 1-5-2021 Company Deposited Cash Of Rs 10000 Into Indian Bank.
7) On 2-5-2021 Company Books (Due)Than Rent In Favor Of Ultra Properties For The
Month Of April,16 Rs.3500
8) On 31-05-2021 Company Received The Remaining Amount From M/S Shaan
Enterprises Through A Cheque HDFC Bank And Deposited Into Indian Bank On The
Same Day.{Cheque No. 247388}
9) GoTo Daybook Modify The Transaction Which You Passed On 2-5-2021 To Rs 42000.
10) Check The Balance Sheet And Profit & Loss A/C.

SOLUTION
First We Create a company with Education world-2258-F5
Ledger creation :- Got – create – Alter
Name Under Opening balance
Cash Cash in hand 15000
Profit & loss Primary
Indian bank Bank a/c 2,50,000
Machinery Fixed assets 1,20,000
Loan from ICICI Secured Loans 1,60,000
Outstanding electricity bill Current liabilities 20,600
Written by Faiz Sir (Education World)SHAAN CLASSES Page 96
M/S Shaan Enterprises Sundry Debtors 1,25,000
Press (Ctrl+I) for bill wise details – Yes
Bill wise breakup of - M/S Shaan Enterprises
Up to Rs – 1,25000
Date Name Due date/ credit date Amount
1-1-2021 EDU/201/21-22 30 75000
2-2-2021 EDU/210/21-22 15 30000
1-3-2021 EDU/250/21-22 15 20000
F/S Style Furniture Sundry creditors 48,500
Bill wise breakup of - F/S style furniture
Up to Rs – 1,25000
Date Name Due date/ credit date Amount
31-1-2021 F/S Style Furniture WOR11/FZ/21-22 15
2-2-2021 F/S Style Furniture WOR19/FZ/21-22 30
Share capital Capital a/c 2,80,900
Show the balance sheet
Voucher entry :-
3)Press F5 (payment voucher)
Sol.3 Particular Dr Cr
Dr Outstanding electricity bill 20,600
Instead no. 478596
Farrowing name – UPPCL
Cr Indian bank 20,600
Narration – being outstanding bill paid
Cheque Rec- 1-open cheque(agar koi dusre bank ka cheque de or usi same bank me ja k
paisa nikale to open cheque)
2- cross cheque (agar koi dusre bank ka cheque de or usey apney kise bank me ja ke jama
kare to open cheque) 99.9% jo transaction hote hai wo cross cheque se hote hai.

3) press F6(Receipt voucher)(02-04-2021)

Sol.3 Particular Dr Cr
Cr M/S Shaan Enterprises 90,000
Type of ref Name Due date Amount
Angst EDU/201/21-22 30 75000
Angst EDU/210/21-22 15 15000
Dr Indian bank 90,000
Instead no 247365 Instead date 2-04-2021
Bank Allahabad bank
Receive from M/S Shaan Enterprises
Remark Part payment
Dr Indian bank 90,000
4) Press F5 for payment voucher (02-04-2021)
Sol.3 Particular Dr Cr
Dr F/S style furniture 48,500
Type of ref Name Due date Amount
Written by Faiz Sir (Education World)SHAAN CLASSES Page 97
Angst WOR11/FZ/21-22 15 days 25000
Angst WOR19/FZ/21-22 30 days 23,600
Cr Indian bank 48000
Instead no 478597 Instead date 2-04-2021
Bank Allahabad bank
Receive from F/S Style furniture
Dr Alt+c discount rec 500
Narration Being payment made & discount rec Accept

5) Press F4 For (contra Voucher) (01-05-21)

Sol.5 Particular Dr Cr
Cr Cash 10,000
Dr Indian bank 10,000

6) Press F7 for journal voucher press F2(02-05-2021)

Sol.6 Particular Dr Cr
Dr Alt+C rent (indirect expense) 35000
Cr (Alt+C)Altra properties (Sun.creditor) 35000
On A/c-35000
7) Press F6 for (Receipt Voucher)(31-05-2021)
Sol.7 Particular Dr Cr
Cr M/S Shaan Enterprises 35,000
Type of ref Name Due date Amount
Angst EDU/201/21-22 15 15000
Angst EDU/210/21-22 15 20000
Dr Indian bank 35,000
Instead no 247388 Instead date 31-05-2021
Bank HDFC bank (specify bank)
Receive from M/S Shaan Enterprises
Narration Being Balance amount rec
8) Goto daybook select and enter journal voucher entry (02-05-2021) and modify
Sol.6 Particular Dr Cr
Dr Rent 42000
Cr Altra properties 42000
On A/c-35000
9) Goto Check the Balance sheet & profit and loss (Alt+F1)

Assignment No-11
1) Create a new company with the name of shaan India pvt ltd. Financial year 2021-22
2) Create the following structure by issuing group and ledger
fee

ADFA DFA CCC

SHAAN AMRITA IMRAN SUHAIL SHIFALI SAKSHI

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Q-3 Receive fee from the students on 1.4.2021 and print receipt individually.
Shaan -5000/- Amrita-4000/- Imran -2000/- Suhail – 2000/- Shifali-1000
Sakshi- 1000/-

Q-4 Education world launch new batch for tally from 1.5.2021 and following students take
admission.
Sana Pratibha Sanjeev

Q-5 Fee Receive From the Following Students in may month.

1.5.2021 Shaan-1200/- Amrita-1400/- Imran-2000/-.
2.5.2021 Sana-2000/- Pratibha-2000/- Sanjiv-2000/-.
31.05-2021 Suhail- 2000/-

Q-6 Fee Receive from the following Students in june month.

1.6.2021 Shaan-1200/- Amrita-1400/- Imran-2000/- Suhail-2000/-
2.6.2021 Sana-1000/- Pratibha-1000/- Sanjeev-1000/-

Accounts with Inventory

Recording the inventory include recording purchase and sale of stock, stock
movement between two or more Godown and providing information on availability
of stock with each location.
The inventory function is very similar to accounting system in tally software. In tally
accounting system pre-defined groups have been provided, but in inventory system no
such pre-defined stock groups or item have been provided.
Every individual stock item, behaves similar to a ledger account, where in the inward,
outward and balance is recorded during the transaction.
OR
Inventory is the raw materials, work in process goods and completely finished goods
that are considered to be the portion of business's assets that are ready or will be ready
for sale. Inventory represent one of the most important assets that most business
posses, because the turnover of inventory to represents one of the primary sources of
revenue generation and subsequent earnings for the company's shareholders /owners.

Element of Inventory
Stock Group: - it is used to arrange stock items based on common feature.
(like as brand, specification, etc) or
Tally gives us facility of creating group for same type of stock items. with the help of
stock groups, reports related to stock can be obtained easily.
e.g - A grocer can store things according to its convenience with a stock group so
that, information about any particular group can be seen easily when required.
Grain Pulses Eating oil Toothpaste
Wheat Moong Groundnut oil Colgate
Rice Soyabean Cotton seed oil Pepsodent
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Millet Tuvar Palmorian Dabur
Units of Measure:-it is an entity that is used to measure the stock item. There are two
types of units simple or compound.

Stock Item: - All the items that are purchased or sold in business are considered
stock items of business.
FOR EXP:-
1) Company started business Rs 100000/-
2) Purchase the following items-
Item Quantity Rate Amount
5-Star 10 15 150
Kitkat 20 24 480
Lotus 40 23 920
Mars 20 40 800
Bournville 10 10 100
3) Sold the following item-
Item Quantity Rate Amount
5-Star 8 20 160
Kitkat 15 30 450
Lotus 20 35 700
Mars 10 50 500
Bournville 4 25 100

Name Under
Create the Ledger:- Capital Capital A/c
Sales Sales A/c
Purchase Purchase A/c
Create the Stock Group:- GOT – Create – Stock group 

Name Chocolate
Under Primary
Should quantities of items be added Yes

Units Creation :- Type Simple

Symbol PKT
GOT – Create – Units of measure  Formal name Packets
No of decimal place 2

Create Stock Item:- GOT – Create – Stock item –

Written by Faiz Sir (Education World)SHAAN CLASSES Page 100

Name Under Unit
5-Star Chocolate PKT
Kitkat Chocolate PKT
Lotus Chocolate PKT
Mars Chocolate PKT
Bournville Chocolate PKT
Voucher entry:- GOT- Voucher
Sol.1 Particular Dr Cr
Press F6 (Receipt voucher) Cr Capital 100000
Dr Cash 100000
Accept
Press F9 (Purchase Voucher) Party A/c name Cash
Purchase ledger Purchase A/c
Item Quantity Rate Amount
5-Star 10 15 150
Kitkat 20 24 480
Lotus 40 23 920
Mars 20 40 800
Bournville 10 10 100
Party A/c name Cash
Sales ledger Sales A/c
Press F8 (Sale voucher)
Item Quantity Rate Amount
5-Star 8 20 160
Kitkat 15 30 450
Lotus 20 35 700
Mars 10 50 500
Bournville 4 25 100
Display of summary:- GOT – Stock Summary
 Now press F5 button for Stock Item wise
 Now Press F7 button for Gross Profit

Assignment No-12

Groups Name of Item Unit Opening Rate

Qty Amount
Television MI 32 Inch TV Nos 2 15,000 30,000
MI 42 Inch TV Nos 2 20,000 40,000
Sony 32 Inch TV Nos 3 25,000 75,000

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LG 32 Inch TV Nos 4 20,000 80,000
Music Sony 5.1 Music Nos 2 20,000 40,000
System System
Phillips DVD Nos 5 15,000 75,000
player
Sony Blue Ray Nos 10 25,000 250,000
Player

Stock Categories
Stock Category offers a parallel classification of stock items. Like stock Groups,
classification is done based on similarity in behavior.
For example:-
Stock group Stock categories Stock item Units
Medicine Tablets Avil Stp
Capsules Calcium Stp
Syrup Torex Ml
Create stock Group:- GOT - Create - Stock Group - 
Name Medicine
Under Primary
Shoud quantities of items be added Yes
Creating a Stock Category:- GOT - Create - Stock Categories - 
Name Tablets Name Capsules Name Syrup
Under Primary Under Primary Under Primary
Units Creation :-GOT - Create – Units 
Type Simple Type Simple
Symbol Stp Symbol ml
Formal name Strip Formal name mililiter
Decimal place 2 Decimal place 2

Stock Item Creation:-GOT - Create – Stock Item - 

Name Under Category Units

Avil Medicine Tablets Stp
Calcium Medicine Capsules Stp
Torex Medicine Syrup Ml
Name Under
Capital Capital A/c
Written by Faiz Sir (Education World)SHAAN CLASSES Page 102
Create the Ledger:- Sales Sales A/c

Voucher entry:- GOT- inventory voucher

Press F6 (Receipt voucher) Sol.1 Particular Dr Cr
Cr Capital 100000
Dr Cash 100000
Accept

Press F9 (Purchase Voucher) Party A/c name Cash

Purchase ledger Purchase A/c
Item Quantity Rate Amount
Avil 10 6 60
Calcium 20 50 100
Torex 15 40 600
Display of Summary:-
GOT - Stock Summary Press ―Alt + F1‖ for more details.
 Now press F5 button for Stock Item wise
 Now Press F7 button for Gross Profit
Assignment -12

Compound Unit
A Compound Unit is a relation between two Simple Units. Hence, before you create a
Compound Unit, ensure that you have already created two Simple Units.
For exp:- purchase the following item :-  1 packet = 120 Pcs
 1 kgs=1000gms
Item Rate Unit  1 litter=1000ml
2 packet candy 120 Per/packet

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50kg Suger 32 Per/Kg
10 liter Oil 140 Per/ltr

Sold the following items:-

Item Rate Unit
10Pcs candy 150 Per/packet
3.0kg Suger 40 Per/Kg
Unit Creation:- 0.700 Mlt Oil 160 Per/ltr
Type Simple Type Simple
Symbol Kgs Symbol Pcs
Formal name kilogram Formal name
Number of Decimal place 3 Number of Decimal place 0
Type Simple
Symbol Gms
Formal name Grams
Number of Decimal place 0

Type Simple
Symbol Packet
Formal name
Number of Decimal place 0
Type Simple Type Simple
Symbol Kls Symbol Mlt
Formal name kilolitters Formal name mililitters
Number of Decimal place 3 Number of Decimal place 0

Type Compound Type Compound

Units with Multiple factor Units with Multiple factor
First unit Conversion Second unit First unit Conversion Second unit
Packet 120 PCS KGS 1000 Gms

Type Compound
Units with Multiple factor
First unit Conversion Second unit
KLR 1000 MLt

Name Suger
Written by Faiz Sir (Education World)SHAAN CLASSES Page 104
Stock Item Creation :- Under Primary
Units KGS of 1000 Name Oil
Name Candy Gms Under Primary
Under Primary Units KLR of 1000
Units Packets of MLT
120pcs Voucher entry :- Press F9
(for Purchase voucher)
Party A/c Name Cash
Purchase Ledger Purchase A/c
Item Qty Rate Amount
Candy 2.0 Packet 120/packet 240
Suger 50-0 KGS 32.00 Kgs 1600
Oil 10-0KLR 140 KLR 1400
Press F8 For Sales Voucher
Party A/c Name Cash
Sales Ledger Sales A/c
Item Qty Rate Amount
Candy 10 PCS (0-10 packet) 150/packet 12.50
Suger 3 KGS (3.000kgm 40 Kgs 120
Oil 0.700 KLR (0.700MLT) 160 KLR 112
Display Of Summary:- GOT- Stock Summary (Alt+F1 for More Details)

Actual & Billed Quantity

Sometimes, the goods purchased or sold may have difference in the Actual and the
Billed quantities due to the following reasons:
 Free scheme
 Rejected by the customer for defective quality
 Rounding off of the billing quantity (for e.g., in Textile industries, Cloth
measuring 150.50 mtrs is actually delivered but bill is made for 150 mtrs)
Recording of Actual Quanties and the Billed Quanties are essential to get the accurate
stock values and sale/purchase value i.e., the Books of Accounts should be updated
with the Billed quantities and Stocks has to be updated only with the Actual
Quantities. Tally.prime allows you to record both these in different fields i.e., Billed
and Actual Quantity separately in the same invoice.
Example:-
Sony Pvt. Ltd. purchased 200 pieces of shirts for Rs. 40 per piece but bill payed
only of 100 pieces of shirts. Maintain this transaction.
Feature setup:- GOT – press F11

Written by Faiz Sir (Education World)SHAAN CLASSES Page 105

Use Separate Actual & Billed Quantity columns in invoices – Yes
Create Stock Group: - G.O.T.--> Create --> Stock Group
Name Clothes
Under Primary
Shoud quantities of items be added Yes
Units Creation :-GOT -Create – Units -
Type Simple
Symbol Pc
Formal name Pieces
Decimal place 2
Stock Item Creation:- GOT – Create – Stock item –
Name Under Unit
Shirts Clothes Pc
Create the Ledger:- Name Under
Purchase Purchase A/c
Voucher entry:- GOT- inventory voucher
Press F9 (Purchase Voucher)
Party A/c name Cash
Purchase ledger Purchase A/c
Item Quantity Rate Amount
Actual Billed
Display of Summary:- Shirts 200 100 40 4000
GOT - Stock SummaryPress ―Alt + F1‖ for more details.

Alternate Unit
Alternate units are capable of defining a relationship between two simple units, one
simple and one compound unit or 2 Compound Units.
For exp:- Q-1 Purchase the following product from Tele Craft (Address: Alinagar,
GKP) On 01/04/2021 [Ref.no TC/INV-00129/21-22] and stored in Buxipur Godown.
Product Group Qty (Pk) Rate
CD-R 2 1200
CD
CDR-W 4 2500
DVD-RW 2 2800
DVD
DVD-R 10 1500
Note 1PK=100Pcs

Written by Faiz Sir (Education World)SHAAN CLASSES Page 106

Q-2 on 1-08-2021 company return 2 pk DVD-R to buxipur godown [ref.no TC/RT-
001/21-22] and paid 50% of the total due by cheque [ch.no:336985]

Q-3 Sale 20pcs DVD-R @20/-in cash on 2-8-21.

Name CD-R
Stock item Creation:- Under CD
Units PKT
Alternate unit Pcs
Where 100 Pcs= 1 PKT
Purchase voucher F9 Supplier invoice no TC/INV-00129/21-22
Party A/c Name Tele Craft
Purchase Ledger Purchase A/c
Item Qty Rate Amount
CD-R 2 pkt 1200 PKT 2400
CDR-W 4 pkt 2500 10000
DVD-RW 2 pkt 2800 5600
DVD_R 10 Pkt 1500 15000

Godown’s
Godown‘s is a kind of location where stock items are safely stored. As per Godown‘s,
the reports of stock items can be prepared in Tally. There are two pre-defined godown
in tally:-
a) Main Location
b) Primary
Example:-Edu Pvt. Ltd. Company purchased 50 pieces of HCL Computer for Rs.
25,000 each. The company keeps the stock in a godown of Gorakhpur which is in
main location. The company sold 5 pieces of HCL Computer for Rs. 30,000 each
from Gorakhpur godown. Record the above transactions.
Godown creation:- GOT - Create – Godown‘s / Location
Press F12 – Use Address for Godown/ Location – Yes
Name Gorakhpur
Address Shahi market
Under Main location
Stock Group Creation: - G.O.T.--> Create --> Stock Group-->.
Name Computer
Under Primary
Shoud quantities of items be added Yes
Units cration :-GOT - Create – Units of measure - 
Type Simple

Written by Faiz Sir (Education World)SHAAN CLASSES Page 107

Symbol Pc
Formal name Pieces
Decimal place 2

Stock Item creation:- GOT – Create – Stock item –

Name Under Unit
HCL computer Pc
computer
Ledger Creation:-  Name Under
Purchase Purchase A/c
Sales Sales A/c

Voucher entry:-G.O.T.- Voucher’s 

Press F9 (PurchaseVoucher)
Party A/c name Cash
Purchase ledger Purchase A/c
Item Quantity Rate Amount
HCL COMPUTER 50 PC 25000/pc 12,50,000

View summary of Gorakhpur godown: - G.O.T—display more report—inventory

books —godown -- Gorakhpur.
G.O.T. --> voucher--> press F8 (Sales Voucher)
Party A/c name Cash
SALES ledger Sales A/c
Item Quantity Rate Amount
HCL COMPUTER 5 PC 30,000 1,50,000
Display of Summary
G.O.T—display – inventory books —godown -- GorakhpurAlt+F1
Stock Journal Voucher
You can keep track of all your stock adjustments using a Stock Journal in TallyPrime.
When you have to transfer stock from one location to another, keep track of
additional cost or expenses incurred due to transfer of goods, keep track of wastage of
goods or need to update the right quantity of goods, you can do all of these using a
Stock Journal voucher.
The stock adjustment may be due to the following reasons:
Inter-Location Transfer: This is useful to transfer the goods from one location to
another. The quantity of stock remains the same, but the location changes.

Written by Faiz Sir (Education World)SHAAN CLASSES Page 108

 Additional Cost/Expenses involved in the Transfer of goods: You can also
account the additional cost incurred in connection of transfer of materials from
one location to another.
 Accountingfor Wastage of stock or shortage of stock: There may be a shortage
or wastage of stock items, the quantity may have got changes. In such cases,
you have to enter a stock journal to account for the increase or decrease in the
Stock Item.
स्टॉककीबबाडदीयास्टॉककीकमीके नलएलेखांकन: स्टॉककीवस्िुओंकीकमीयाअपव्ययहोसकिाहै, मात्रामेंपररविडनहोसकिाहै।ऐसेमामलोंमें,
स्टॉकआइटममेंवृनियाकमीके नलएआपकोएकस्टॉकजनडलदजडकरनाहोगा।
Inter-Godown Transfer
Example: - Sony Pvt. Ltd. Company purchased 40 pieces of Dell Computer for Rs.
25,000 each. The company keeps the stock in a godown of Gorakhpur which is in
main location. Company transferred 10 pieces of Dell Computer to Kanpur and 10
pieces to Lucknow for Rs. 25,000 each. Record the above transactions.
Create the godown:-GOT - Create – godowns –
Name Luckhnow
Name Gorakhpur Name Kanpur Under Primary
Under Main location Under Primary

Name Computer
Create Stock Group: - G.O.T --> Create Under Primary
--> Stock Group-->. Can quantities of items be added Yes

Create Stock Item:- GOT – Create – Stock item –

Name Under Unit

Dell computer computer Pc
Voucher entry:- GOT- vouchers
Press F9 (Purchase Voucher)
Party A/c name Cash
Purchase ledger Purchase A/c
Item Godown Quantity Rate Amount
Dell COMPUTER Gorakhpur 40 PC 25000 10,00,000

View summary of Gorakhpur godown: - G.O.T—display more report-- Inventory

book—Godown -- Gorakhpur.
Now do Stock Journal Voucher entry by pressing ―Alt + F7‖ to transfer stocks from
one godown to another.

Written by Faiz Sir (Education World)SHAAN CLASSES Page 109

Stock journal
Transfer of material
Source (computation) Destination (Production)
Name godown Qty rate amt Name Godown Qty Rate Amt
Dell Gorakhpur 10pc 25000 250000 Dell Luckhnow 10pc 25000 250000
Dell Gorakhpur 10pc 25000 250000 Dell Kanpur 10pc 25000 250000
Display of Summary:-G.O.T—display – inventory book—Godown –
Kanpur/Luckhnow  Alt+F1 for more details.
Assignment -13
Stock Transfer Entries
Create a company with name ―Rahul &Bajaj Sons Journal Store‖
Create the following Godowns.
Delhi Mumbai
items Brand company Qty Price items Brand company Qty Price
Oil (M) Mustard 700 80 Rice (S) Shri-Lal-Mahal 400(Pkt) 165
Ghee Nova 250 450 Wheat Shakti-Bhog 1000 55
Oil (C) Coconut 150 850 Sugar Mavana 300 85
Punjab
Stock items Brand company Quantity Price
Red chili MDH 700 75
Black pepper MDH 140 100
Rice (D) Dawat 500 Pkt 140

Inventory Voucher Entries

1. Transfer goods from Delhi to Mumbai (250 Lt.) Mustard Oil.
2. Transfer goods from Mumbai to Delhi (350kg wheat) & (200 kg sugar)
3. Punjab to Delhi (200 pkt. Rice (D)) Punjab to Mumbai (Red chili 250 Kg. Black
pepper 100)
4. Punjab to Delhi (250 Pkt. Red chili) and (150 Pkt. Dawat Rice) from Punjab to
Mumbai.
5. Punjab to Mumbai (50 pkt. Rice) & Mumbai to Punjab (Wheat 100, Rice 100
pkt.)
6. Transfer goods 50 Ltr. Mustard Oil from Delhi to Mumbai and 200 Ltr. Mustard oil
from Delhi Punjab.

TRACK ADDITIONAL COST OF PURCHASE

Example:-ABC Company purchased 1 piece of HCL computer for Rs. 25,000. Some
additional expenses were made as follow:

Ledger Under
Purchase Purchase A/c
Written by Faiz Sir (Education World)SHAAN CLASSES Page 110
Wages Rs. 1,000, Octroi Wages Direct expense Rs.2,000 and
Transportation Rs.2,000. Octroi Direct expense Record the
above transactions. Transportation Direct expense
Create the Ledger:-

Create Stock Group: - G.O.T. > Create --> Stock Group

Name Computer
Under Primary
Should quantities of items be added Yes
Create Stock Item:- GOT – Create – Stock item 
Name Under Unit
HCL COMPUTER PC
Voucher type Alteration:-Press Alt+G (Go To) > Alter Master > select Voucher
Type > purchase
Set Track Additional Costs for Purchases- Yes.
Voucher entry:- GOT- inventory voucher
Press F9 (Purchase Voucher) now press (Ctrl+H)
Sol. Particular Dr Cr
2 Cr Cash 30000
Dr Purchase 30000
Item Qty Rate A/m
HCL 1 pc 25000 25000
Additional cost detail for - HCL
Type of cost %age Amount
Wages 1000
Octroi 2000
Transportation 2000

Display of summary:- GOT – Stock Summary 

Stock Item Analysis: - G.O.T --> Display--> Statements of inventory--> Movement
Analysis--> Stock Item Analysis --> HCL. Press ―Alt + F1‖ for more details.

Manufacturing Journal Voucher

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If we are involving in the manufacturing process in which raw materials are
consumed and finished goods are produced, then we can create manufacturing journal
voucher under stock journal voucher.
Create the godown:-GOT - Create – godowns –
Name Buxipur Name Golghar
Under Primary Under Primary

Create Stock Group: G.O.T.--> Create -->Stock Group

Name Raw material
Under Primary
Should quantities of items be added Yes
Name Final product
Under Primary
Should quantities of items be added Yes
Units Creation :-GOT - Create – Units  Type Simple
Symbol Nos
Formal name Numbers
Decimal place 2
Name Under
Create the Ledger:- Purchase Purchase A/c
Capital Capital A/c
Assembling charge Direct expense
Over head A/c Direct expense

Create the extra voucher:- GOT - Create – Voucher type 

Name Manufacturing journal
Types of voucher Stock journal
Use of manufacturing journal Yes
Create Stock Item:- GOT – – Create -Stock item 
Name Under Unit
Hard disk Raw material Nos
Monitor Raw material Nos
Keyboard Raw material Nos
Mouse Raw material Nos
Processor Raw material Nos
Mother board Raw material Nos
Create the stock item and now press F12 button
Set component list details(Bill of Material) in stock item – Yes
Name Assemble Desktop computer
Written by Faiz Sir (Education World)SHAAN CLASSES Page 112
Under Final product
Unit Nos
Set component (BOM) Yes
Component of Desktop computer
Units of manufacture 1 Nos
Name Assemble Desktop Computer
Item Godown Qty
Hard disk Buxipur 1Nos
Monitor Buxipur 1Nos
Keyboard Buxipur 1Nos
Mouse Buxipur 1Nos
Processor Buxipur 1Nos
Mother board Buxipur 1Nos

Voucher entry:- GOT- voucher

Press F6 (Receipt voucher) Sol.1 Particular Dr Cr
Cr Capital 100000
Dr Cash 100000
Accept
Press F9 (Purchase Voucher)
Party A/c name Cash
Purchase ledger Purchase A/c
Item Godown Quantity Rate Amount
Hard disk Buxipur 5Nos 1100 5500
Monitor Buxipur 5Nos 4200 21000
Keyboard Buxipur 5Nos 200 1000
Mouse Buxipur 5Nos 150 750
Processor Buxipur 5Nos 2000 10000
Mother board Buxipur 5Nos 1800 9000
Now press Alt+F7 (manufacturing journal)
Name of product - Desktop computer Godown- Golghar Qty-1 Nos
Components (Consuption) cost of component
Item Godown qty rate Amt Type of addcost %age Amt
Hard disk Buxipur 1Nos 1100 1100 Assembling charge 1000
Monitor Buxipur 1Nos 4200 4200 Overhead A/c 500
Keyboard Buxipur 1Nos 200 200 Total Addl.cost:
Mouse Buxipur 1Nos 150 150 Effective cost:
Processor Buxipur 1Nos 2000 2000 Allocation of primary item:
Mother board Buxipur 1Nos 1800 1800 Effective rate of primary item:

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Display of Summary
G.O.T—display –inventory Book—godown – Raw material / Final product  Alt+F1
for more details.
Assignment -14
Q.1 Create a company as name Trader-Shaan–A12) for the financial year 20-21 with
the following opening balance.

Liabilities Amount Assets Amount

Capital 275000 Furniture 326000
Loan from Indian bank 122000 HDFC Bank 91000
Profit & loss 32000 Cash 12000
429000 429000
Q.2 Companies started manufacturing chocolate cakes and for this propose company
purchase following goods from M/s Manorama Brothers on 01.04.20 (Bill No.
GB/BIIL/088/22-23).
Product Quantity Godown Rate
Butter 6 kg 200/kg
Suger 10 kg 80/kg
Chocolate (Unsweetened) 5 kg 650/kg
Flour 15 kg 45/kg
Milk 12 kg Alinagar 75/kg
Eggs 100 pcs 4/pcs
Vanilla extract 3 kg 1000/kg
Baking powder 1 kg 3700/kg
Salt 1 kg 40/kg
Note: use alternative units for all items as ―gms.‖ (1 kg=1000gms).
Q.3 To product 1.5 pound of Chocolate Cake the following ingredients and Quantities
required.
Ingredients Quantity
Butter 125gm
Suger 200gm
Chocolate (Unsweetened) 85gm
Flour 350gm
Milk 300gm
Eggs 3pcs
Vanilla extract 15gm
Baking powder 12gm
Salt 10gm

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Q.4 On 01.05.20 Company products 50 pound of Chocolate Cake and stored it at
Alinagar godown. Company paid Labour Expenses of Rs.1000 in cash. Consider
other expenses to get cost of sale as below.

 Factory Electricity- 15% of Material Cost

 Factory Rent- 5% of Material Cost
 Administrative Expenses- 2% of Material Cost
 Carriage Expenses- 1% of Material Cost
Q.5 On 02.06.20 Company cleared the 50% dues of M/s Manorama Brothers by
cheque no. 666305.
Solution-13
Multiple ledger creation:-
Under Group All item
Name of Ledger Under Opening balance
Cash Cash-in-hand 12000 Dr
Profit & Loss Primary 32000 Cr
Capital Capital account 2,75,000 Cr
Loan from Indian bank Secured Loans 1,22,000 Cr
Furniture Fixed Assets 3,26,000
HDFC Bank Bank Account 91,000 Dr
Create the godown:-GOT - Create – Godowns 
Name Alinagar
Under Primary
Create Stock Group:
Name Raw material
Under Primary
Should quantities of items be added Yes
Name Final product
Under Primary
Should quantities of items be added Yes
Type Simple Type Simple
Type Simple Symbol Gm
Symbol Pcs
Symbol Pound Formal name Pieces Formal name Grams
Formal name pounds Decimal place 0
Decimal place 3
Decimal place 2
Type Simple Create Units of
Measure:- Symbol Kg
Formal name kilograms
Decimal place 3

Written by Faiz Sir (Education World)SHAAN CLASSES Page 115

Ledger creation
Name Under
Purchase Purchase A/c
Capital Capital A/c
Factory Electricity Direct expense
Factory Rent Direct expense
Administrative Expenses Indirect expense
Carriage Expense Direct expense
M/s Manorama Brothers Sundry Creditors
Maintain Balance bill-by-bill - Yes
Labour Expenses Direct expense
Create the extra voucher:-
GOT - Create – Voucher type  Name Manufacturing journal
Types of voucher Stock journal
Use of manufacturing journal Yes
Create Stock Item:- GOT –
Stock item – Create 
Now press F12 Button for Use Alternate Units- Yes

Name Under Unit Alternate units

Butter Raw material KG GM
Where 1000 GM = 1 KG
Suger Raw material KG GM
Where 1000 GM = 1 KG
Chocolate (Unsweetened) Raw material KG GM
Where 1000 GM = 1 KG
Flour Raw material KG GM
Where 1000 GM = 1 KG
Milk Raw material KG GM
Where 1000 GM = 1 KG
Eggs Raw material Pcs
Vanilla extract Raw material KG GM
Where 1000 GM = 1 KG
Baking powder Raw material KG GM
Where 1000 GM = 1 KG
Salt Raw material KG GM
Where 1000 GM = 1 KG
Create the stock item and now press F12 button

Written by Faiz Sir (Education World)SHAAN CLASSES Page 116

Set component list details(Bill of Material) in stock item – Yes
Name Chocolate cake
Under Final product
Unit Pounds
Set component (BOM) Yes
Name of Bomb Formula of cake
Component of Chocolate cake
Units of manufacture 1.50 pound
Item Godown Quantity
Butter Alinagar 0.125 KG
Suger Alinagar 0.200 KG
Chocolate (Unsweetened) Alinagar 0.085 kg
Flour Alinagar 0.350 kg
Milk Alinagar 0.300 kg
Eggs Alinagar 3 pcs
Vanilla extract Alinagar 0.015 kg
Baking powder Alinagar 0.012 kg
Salt Alinagar 0.010 kg
Voucher entry:- GOT- voucher
Press F6 (Receipt voucher) Sol.1 Particular Dr Cr
Cr Capital 100000
Dr Cash 100000
Accept
Press F9 (Purchase Voucher)
Supplier invoice no GB/BIIL/088/22-23
Party A/c name M/s Manorama Brothers
Purchase ledger Purchase A/c
Item Godown Quantity Rate Amount
Butter Alinagar 6.000 kg 200 kg 1200
Sugar Alinagar 10.000 kg 80 kg 800
Chocolate (Unsweetened) Alinagar 5.000 kg 650 kg 3250
Flour Alinagar 15.000 kg 45 kg 675
Milk Alinagar 12.000 kg 75 kg 900
Eggs Alinagar 100 pcs 4 pcs 400
Vanilla extract Alinagar 3.000 kg 1000 kg 3000
Baking powder Alinagar 1.000 kg 3700 kg 3700
Salt Alinagar 1.000 kg 40 kg 40

Now press Alt+F7 (manufacturing journal)

Name of product - chocolate cake Name of Bomb- Formula of cake
Written by Faiz Sir (Education World)SHAAN CLASSES Page 117
Godown – Alinagar Qty- 50 pound
Components (Consuption)
Item Godown qty rate Amt End of List
Butter Alinagar 4.167 kg 200/kg 833.40 Cost of component 6876.55
Suger Alinagar 6.667 kg 80/kg 533.36 Type of addcost %age Amt
Chocolate Alinagar 2.833 kg 650/kg 1841.4 Labour charge 1000
(Unsweetened) 5
Flour Alinagar 11.667kg 45/kg 525.02 Factory electricity 15% 1031.48
Milk Alinagar 10 kg 75/kg 750 Factory rent 5% 343.83
Eggs Alinagar 100 pcs 4/pcs 400 Administrative expense 1% 68.77
Vanilla extract Alinagar 0.500 kg 1000/kg 500 Total Addl.cost: 2581.61
Baking powder Alinagar 0.400 kg 3700/kg 1480 Effective cost: 9458.16
Salt Alinagar 0.333kg 40/kg 13.32 Allocation of primary item 9458.16
Display of Summary
G.O.T—display –inventory Book—godown – Raw material / Final product  Alt+F1
for more details.
GOT – Balance Sheet
Voucher Entry
Now press F5 (Payment voucher) 1-5-2022
Sol. Particular Dr Cr
1 Dr Labour charge 10000
Cr Cash 10000
Accept
GOT – STOCK SUMMARY

Now press F5 (Payment voucher) 1-5-2022

Sol. Particular Dr Cr
1 Dr M/s Manorama Brothers 6982.50
Cr Cash 6982.50
CH NO - 666305Accept
PACKING
This option is used to make different quantity for the stock item.
If a trader purchase goods from supplier and wants to sale it to his debtor then he
creates units of different quantity for the stock item.
Example:-
Tata Company purchased 50 kg of Tata salt for Rs. 25 per kg. The company packed it
into 6 packets of 5 kg each for Rs. 125 per packet and 10 packets of 2 kg each for Rs.
150 per packet. The company sold 6 packet of 5 kg salt Rs 170/kg. Maintain the
above transactions.
Create Stock Group: - Name Salt
Under Primary
Should quantities of items be added Yes
Units Creation:-GOT - Create – Units 
Type Simple
Written by Faiz Sir (Education World)SHAAN CLASSES Page 118
Symbol kg Type Simple
Formal name Kilogram Symbol Pkt
Decimal place 2 Formal name Packet
Decimal place 2

Create Stock Item:- Name Under Unit

Tata Salt Kg
Tata 5kg Salt Pkt
Tata 2kg Salt Pkt
Voucher entry:-
Press F9 (Purchase Voucher)
Party A/c name Cash
Purchase ledger Purchase A/c
Item Quantity Rate Amount
Tata 50kg 25/kg 1250

Press ―Alt + F7‖ to open Stock Journal Voucher.

Stock journal
Transfer of material
Source (computation) Destination (Production)
Name Qty rate Amt Name Qty Rate Amt
Tata 50kg 25/kg 1250 Tata 5kg 6 pkt 125/pkt 750
Tata 2 kg 10 pkt 150/pkt 500
Display of summary:- G.O.T. --> Stock Summary
Press F8 (Sales Voucher)
Party A/c name Cash
Sale ledger Sales A/c
Item Quantity Rate Amount
Tata 5kg 6 pkt 170/pkt 1020

Display of summary:- G.O.T. --> Stock Summary Alt+F1 for more details

Standard Rate
The standard rate in tally help you set the standard Cost and standard selling price for
a stock item.
Stock Group Creation: - G.O.T.--> Create --> Stock Group-->.
Name Rice
Under Primary
should quantities of items be added Yes
Type Simple

Written by Faiz Sir (Education World)SHAAN CLASSES Page 119

Units Creation:- Symbol kg
Formal name Kilogram
Decimal place 2

Stock Item creation:- Provide standard buying and Selling Rates – yes
Now press F12 and
Name Under Unit
India gate rice Kg
Set standard rates Yes
Stock item India gate
Standard cost Standard selling price
Applicable Rate Applicable Rate
from from
1-04-2022 50/kg 1-04-2020 60/kg
2-04-2022 70/kg 2-04-2020 80/kg

Voucher entry:-Press F9 (Purchase Voucher)

Party A/c name Cash Date -01-04-2022
Purchase ledger Purchase A/c
Item Quantity Rate Amount
India gate 20 kg 50/kg 1000

Press F8 (Sales Voucher)

Party A/c name Cash Date -01-04-2022
Sales ledger sales A/c
Item Quantity Rate Amount
India gate 10 kg 60/kg 600

Display of summary:- G.O.T. --> Stock Summary Alt+F1 for more details

Price list
An up-to-date price list helps in decision-making in an organization and quickens the
sales process. You may require one or more price lists when you have different price
structures/levels for different purposes. In Tally-Prime, you can create quantity based
price list with the required discount structure. You need to create the required price
levels, and assign different price lists to these price levels. You can create price lists
for stock items, stock groups and stock categories.
Example:- Shaan Company purchased 500 pieces of parker pen for Rs. 15 each.
The company sold 427 pieces of pen on following conditions:-
Written by Faiz Sir (Education World)SHAAN CLASSES Page 120
 Less than 10 pieces for Rs. 18.
 More than 10 pieces and less than 50 pieces for Rs. 17 on 1% discount.
 More than 50 pieces and less than 100 pieces for Rs. 16 on 2% discount.
 Record the above transactions.
Feature setup:- GOT –press F11 for Feature 
Use Discount column in invoices Yes
Use multiple price levels Yes
Price Level creation:- GOT – Create – Price list
Company price level
1- Whole seller
2- Retailer
3- Customer
Create Stock Group: -
Name Pen
Under Primary
Can quantities of items be added Yes
Create Units:- GOT - Create – Units 
Type Simple
Symbol Pc
Formal name Pieces
Decimal place 2
Create Stock Item:- GOT – Create – Stock Name Under Unit
item – Parker Pen Pc

Price List (Stock Group) Creation: - G.O.T --> Create -->Price List (Stock
Group)
After pressing ―enter‖ on create a box will be open, fill the box as follow:-
Price list Parker company
Stock group name Pen
Price level Retailer
Applicable from 1-4-2020
And then press ―enter‖ and fill it as given below:
Under group Pen
Price level Retailer Applicable from 01-04-2020
So.No Name of Quantities Rate Disc %
item
From Less than
1 Perker 10 18/pc
10 pc 50 pc 17 /pc 1%
50 pc 100 pc 16 / pc 2%

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100pc Accept
Ledger creation:-
Name Under
Sales Sales A/c
Inventory value are affected Yes
Purchase Purchase A/c
Shaan Sundry debtors
Price level applicable Retailer
Voucher entry:- GOT- vouchers Press F9 (Purchase Voucher)
Party A/c name Cash
Purchase ledger Purchase A/c
Item Quantity Rate Amount
Parker 500 pc 15 / pc 7500

Press F8 (Sales Voucher)

Party A/c name Shaan
Price level Retailer
Item Quantity Rate Disc% Amount
Parker 9 pc 18/pc 162.00
Parker 10 pc 17/pc 1% 168.30
Parker 49 pc 17/pc 1% 824.67
Parker 50 pc 16/pc 2% 784.00
Parker 99 pc 16/pc 2% 1552.32
Parker 100 pc 16/pc 2% 1568.00
Parker 110 pc 16/pc 2% 1724.80
Display of summary:- G.O.T -- Stock Summary Alt+F1 for more details.

Revise Price Lists

You may need to revise the prices and discounts in your price list. In Tally-Prime,
you can easily decrease or increase the prices and discounts for multiple stock items
in one-go. You can also view the price list defined earlier in a separate column.
आपकोअपनीमूल्यसूचीमेंकीमिोंऔरछू टोंकोसंशोनधिकरनेकीआवश्यकिाहोसकिीहै।टैलीप्राइममें ,
आपएकबारमेंकईस्टॉकआइटमके नलएकीमिोंऔरछू टकोआसानीसेघटायाबढासकिेह।ैं आपपहलेपररभानषिमूल्यसूचीकोएकअलगकॉलममेंभीदेखसकिेह।ैं
 Open the price list and select the stock group or stock category.
a) Gateway of Tally > Alter > type or select Price List (Stock Group or Stock
Category) > press Alt+R (Revise Price).
Alternatively, press Alt+G (Go To) > Alter Master > Price List (Stock Group or
Stock Category) > press Alt+R (Revise Price).
b) Select the Stock Group Name > select the Price Level > enter the applicability
date.
 Update price list by entering the amount and/or discount.
Written by Faiz Sir (Education World)SHAAN CLASSES Page 122
a) Select the required Type to Revise Price and Revise Discount.
b) Press Enter. A confirmation message appears as shown below.

Price List (Stock Group) Creation: - G.O.T --> Create -->Price List (Stock
Group)
After pressing ―enter‖ on create a box will be open, fill the box as follow:-
Revise price
Stock group name Pen
Price level Retailer
Applicable from 1-4-2020
Revise price Decrease by amount 2 Rs
Revise discount Decrease by percentage 1%Rs

 The new price list, with the old price list and cost price, appears as shown below
 For any of the stock items, if you want to change the price that are auto-
populated or remove it completely, you can do so, and accept the screen.
 While recording the transactions with these stock items, the updated amount and
discounts will appear.

Reorder Stock Items | Reorder Status and Reorder Quantity

In a business, at any point of time, it is important to maintain sufficient stock to meet
customers‘ needs. This also means that it is important not to accumulate stocks that
do not sell. TallyPrime has the feature of reorder level, which indicates the quantity of
stock beyond which the stocks have to be replenished. By defining the Reorder levels
and Reorder Quantities in TallyPrime, you can ensure that you never run out of stock.

To decide on the reorder levels for stock items, consider the following:

 The lead-time for suppliers to deliver the stock.

 The delivery time specified by the customer.
 The stock-in-hand to satisfy existing orders.

At any point in time, if you need to know the nett available stock, considering the
pending orders, you can view it from the Reorder Status report. This report displays
the group-wise summary of the available stock items, with the number of purchase
orders pending, sales orders pending, sales orders due, and so on. You can decide the
quantity of the stock items to be ordered based on the orders to be delivered and the
available stock-in-hand.
एकव्यवसायमें, ककसीभीसमय,
ग्राहकोंकीजरूरिोंकोपूराकरनेकेनलएपयाडप्तस्टॉकबनाएरखनामहत्वपूणडहै।इसकामिलबयहभीहैककयहमहत्वपूणडहैककजोस्टॉकननबकें उन्हेंजमानकरें ।टैलीप्राइममेंरीऑडडरस्िरकीनवशेषिाहै,
जोस्टॉककीमात्राकोइं नगिकरिाहैनजसके आगेस्टॉककोकफरसेभरनाहै।टैलीप्राइममेंरीऑडडरलेवलऔररीऑडडरक्ांरटटीकोपररभानषिकरके , आपयहसुनननििकरसकिेहैंककआपकास्टॉककभीखत्मनहो।
स्टॉकआइटमके नलएपुन: िनमिस्िरोंपरननणडयलेनेकेनलए, ननम्ननलनखिपरनवचारकरें :

Written by Faiz Sir (Education World)SHAAN CLASSES Page 123

 आपूर्तिकिाडओंके नलएस्टॉकनविररिकरनेकेनलएलीड-टाइम।
 ग्राहकद्वाराननर्ददिनडलीवरीकासमय।
 मौजूदाआदेशोंकोपूराकरनेकेनलएस्टॉक-इन-हैंड।

ककसीभीसमय, यकदआपकोलंनबिआदेशोंकोध्यानमेंरखिेहुएशुिउपलब्धस्टॉककोजाननेकीआवश्यकिाहै, िोआपइसेपुन: व्यवनस्थिनस्थनिररपोटडसेदेखसकिेहैं।यहररपोटडउपलब्धस्टॉकवस्िुओंकासमूह-

वारसारांशप्रदर्तशिकरिीहै, नजसमेंलंनबिखरीदआदेशोंकीसंख्या, नबिीआदेशलंनबि, नबिीआदेशदेय, आकदशानमलहैं।आपनडलीवरककएजानेवालेऑडडरऔरउपलब्धस्टॉक-इन-
हैंडके आधारपरऑडडरककएजानेवालेस्टॉकआइटमकीमात्राियकरसकिेहैं।

Define reorder quantity and minimum order quantity with advanced parameters

 Open the reorder level master for the required stock item/stock group/stock
category.
 Gateway of Tally > Alter > type or select Reorder Level (Stock Item) > and
press Enter.
Alternatively, press Alt+G (Go To) > Alter Master > type or select Reorder
Level (Stock Item) > and press Enter.
 If you have created stock groups or stock categories, you can select Reorder
Level (Stock Group) or Reorder Level (Stock Category). The stock items
created under the stock group/category will appear.
 Configure the screen for simple reorder and minimum order quantities.
 Press Alt+S (Simple Reorder) to hide the advanced parameters for reorder
quantity.
 Press Alt+V (Simple Min Qty) to hide the advanced parameters for minimum
order quantity.
 Enter the reorder and minimum order quantities.
 Enter the quantity of stock item that you want to reorder, under Reorder
Quantity.
 Enter the quantity of stock item that you want to set as Minimum Order
Quantity.
 Provide these details for each stock item. The reorder details appear as shown
below:
Specify reorder level
Under group- Pen
Item Reorder Advanced parameter Minimum advanced parameter
Qty for reorder level Order Qty for reorder level

Period Criteria Period Criteria

Pen 10 pcs 1 month Higher 5 pcs 1 month Higher

Reorder Status of Stock Items/Stock Groups/Stock Categories

You can use the Reorder Status report to check the nett available stock, based on the
pending purchase and sales orders. Once you define the Reorder
Quantity and Minimum Order Quantity for the stock items, this report will display the
quantity to be ordered and the shortfall, if any. When you drill down from the
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columns of this report, you can get complete insights about the inventory position.
from the various inventory reports and reorder level details. You can use this report to
make the required analysis related to the movement of your inventory.
 Gateway of Tally > Display More Reports > Statement of Inventory > Reorder
Status > select Stock Group or Stock Category.
Alternatively, press Alt+G (Go To) > type Reorder Status > and select the reorder
status report of stock group or stock category.
By default, all the stock items of the selected stock group or stock category appear. To view only
those stock items which need to be reordered, press F8 (Reorder only).

Assignment -15
Create the following Price List in different Price level
Price Level Corporate
Stock group Accessories
Price lists of following stock items
1 Cabinet
Upto 5 Nos Rs. 4000
From 5 nos to 10 nos Rs. 3800
From 10 nos to onwards Rs. 3500 (Dis 5%)
2. Keyboard – Dell
Upto 5 Nos Rs. 1400
From 5 nos to 10 nos Rs. 1200
From 10 nos to onwards Rs. 1000 (Dis 10%)
3. Mouse- Dell
Upto 5 Nos Rs. 500
From 5 nos to 10 nos Rs. 450
From 10 nos to onwards Rs. 400
Q-1. Sold to shaan industries (price level Applicable: Corporate) in the following item with Ref
no. Edu/100.
Cabinet 6 nos
Keyboard – Dell 8 nos
Mouse- Dell 12 nos
Assignment -16
1) Create the following PRICE LEVELS
Wholesale
Retail
Create a PRICE LIST
2) Select Group BOOKS and specify 01-02-2020 in the applicable field
a) For COMMERCE BOOKS specify the following details
 Less than 100 no.s – Rs.150/- per one no.s – NO DISCOUNT
 From 100 no.s to 500 no.s – Rs. 150/- each – and Discount 5%
 From 500 no.s to 1000 no.s – Rs. 150/- each – and Discount 10%
 From 1000 no.s onwards – Rs. 150/- each – and Discount 20%
b) For ENGLISH BOOKS specify the following details
Written by Faiz Sir (Education World)SHAAN CLASSES Page 125
 Less than 100 no.s – Rs.250/- per one no.s – NO DISCOUNT
 From 100 no.s to 500 no.s – Rs. 250/- each – and Discount 5%
 From 500 no.s to 1000 no.s – Rs. 250/- each – and Discount 10%
 From 1000 no.s onwards – Rs. 250/- each – and Discount 20%
c) For MATHS BOOKS specify the following details
 Less than 100 no.s – Rs.550/- per one no.s – NO DISCOUNT
 From 100 no.s to 500 no.s – Rs. 550/- each – and Discount 5%
 From 500 no.s to 1000 no.s – Rs. 550/- each – and Discount 10%
 From 1000 no.s onwards – Rs. 550/- each – and Discount 20%
d) For SCIENCE BOOKS specify the following details
 Less than 100 no.s – Rs.450/- per one no.s – NO DISCOUNT
 From 100 no.s to 500 no.s – Rs. 450/- each – and Discount 5%
 From 500 no.s to 1000 no.s – Rs. 450/- each – and Discount 10%
 From 1000 no.s onwards – Rs. 450/- each – and Discount 20%
Q-3 Raise a Sales Invoice on TARAK INDUSTRIES (Price Level
Applicable: WHOLESALE) for the following items with ref no: TI/400. Dated:
02/02/2020.
 Commerce Books – 300 no.s
 English Books – 1400 no.s
 Maths Books – 800 no.s
 Science Books – 2000 no.s

PHYSICAL STOCK REGISTER

A physical stock voucher is used to record the actual stock of a particular stock item.
In the inventory books, the actual balance of stock in hand as on the date of voucher
entry is shown and the difference in stock is automatically added as inwards or
outwards as the case may be. The cause of discrepancy can be recorded in the
narration field of the physical stock journal voucher.
These register summaries the stock adjustments made during the reporting period. An
analysis of the stock recorded in the register gives us an insight into the causes of
discrepancies to ensure that timely action is taken.
Example:- Shaan Company purchased 100 kg Basmati Rice for Rs. 60 per kg. The
company sold 10 kg Rice for Rs. 70 per kg. Record this transaction.
Create Stock Group: - Name Rice
Under Primary
Can quantities of items be added Yes
Create Stock Item:- Name Under Unit
Basmati Rice Kg

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Voucher entry:- GOT- VouchersPress F9 (Purchase Voucher)
Party A/c name Cash
Purchase ledger Purchase A/c
Item Quantity Rate Amount
Basmati 100 kg 60/kg 6000

Display of summary:- GOT – Stock Summary 

Press F8 (Sales Voucher)
Party A/c name Cash
sales ledger sales A/c
Item Quantity Rate Amount
Basmati 10 kg 70/kg 700

Press Ctrl+F7 (Physical Stock Voucher)

Physical Stock Verification
Item Batch /lot Mfg Expiry Qty Amount
no dt date
Basmati 90 kg
Display of summary: - GOT – Stock Summary  Alt+F1 more details.
Gateway of Tally > Display More Reports > Inventory Books > Physical Stock
Register.

Order Processing
Order Processing refers to placing orders with suppliers for purchasing from them or
receiving orders from customers for the purpose of selling In TallyPrime.

Purchase order:- (Ctrl+F9)When the order is placed with the suppliers for the
supply of goods, the items, quantities, date of receipt, and so on, details are given
with the Purchase Order Number. Later, when these goods are received, the Purchase
Order is tracked for the Order Details either in the receipt note or in the purchase
Invoice.
Example:-Company Ordered 50 pieces of Dell Computer from ABC Company on
1.4.2022, but received only 45 pieces of Computer. Due to damage, 5 pieces returned
to his supplier and finally received only 40 pieces of computer. Maintain the above
transactions.

Create Stock Group: - Name Computer

Under Primary
Can quantities of items be added Yes

Name Under Unit

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Dell computer Pc
Create Stock Item:-
Create the Ledger:-
Name Under
Purchase Purchase A/c
ABC company Sundry Creditors
Voucher entry:- GOT- VoucherPress Ctrl+F9 (Purchase Order)
Party A/c name ABC company
Order no 001
Item Quantity Rate Amount
Dell 50 pc 25000/pc 12,50,000

Display of report:- GOT- Display- inventory books- purchase order book

Display of inventory:- GOT- Display- statement of inventory- purchase order
outstanding- All orders.

Receipt Note:- (Alt + F9) A Receipt Note voucher is used to record receipt of
goods/items at stores.
Voucher entry:- GOT- inventory voucherPress Alt + F9 (Receipt Note)
Party A/c ABC company
name
Item Quantity Rate Amount
Dell Order no 001
45 pc 25000/pc 1,125,000

Display of report:- GOT- Display- inventory books- Receipt Note Ragister

Display of inventory:- GOT- Display- statement of inventory- purchase order
outstanding- All orders.

Rejections Out(Ctrl+F5):- The Rejections Out Voucher records goods that are
rejected and returned to a supplier.
Voucher entry:- GOT- VoucherPress Ctrl+ F5 (Rejection Out)
Rejection out
Ledger Account Supplier name
ABC company ABC company
Golghar Gorakhpur
Item Quantity Rate Amount
Dell 5 pc 25000/pc 125,000

Display of Summary:- GOT- Display- statement of inventory- purchase Bill

Pending.

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Goods received 40 pieces, rejected 10 pieces so the actual purchase is 30 pieces. Then
we will show only 30 pieces in purchase voucher.
Press F9 to open Purchase Party A/c name ABC company
Voucher. Date 1-4-2020
Item Quantity Rate Amount
Dell 40 pc 25000/pc 1,000,000

Purchase Order Outstanding: - G.O.T --> Display--> Statement of Inventory-->

Purchase Order Outstanding--> Stock Item--> DELL. Press ―Alt + F1‖ for more
details.
Sales Order (Crlt+F8):-
When you receive an order from a customer, you may need to provide the details of
items, quantities, date of delivery, and so on, with a Sales Order Number. When these
goods are delivered, this sales order number will be used to track the order details
either in the delivery note or in the sales invoice..
Example :-The company received 40 pieces of orders for Dell Computer from Shan
& Company on 1.5.2020, but distributed only 35 pieces of computers. Due to the
damage, 3 pieces come back from his customer and eventually sold only 32 pieces of
computer. Maintain the above transactions.
Create the Ledger:- Shaan & company Sundry debtors

Voucher entry:- GOT- voucherPress Ctrl+F8 (Sales Order)

Party A/c name Shaan &company
Order no 010
Item Quantity Rate Amount
Dell 40 pc 30000/pc 1,200,000

Display of report:- GOT- Display- inventory books- Sales order book

Display of inventory:- GOT- Display- statement of inventory- Sales order
outstanding- All orders.

Delivery Note (Alt + F8):- The Delivery Note Voucher is used for recording goods
delivered to a customer.
Voucher entry:- GOT- voucherPress Alt + F8 (delivery Note)
Party A/c name Shaan & Company
Item Quantity Rate Amount
Dell Order no 010
35 pc 30000/pc 1,050,000

Display of report:- GOT- Display- inventory books- Delivery Note Ragister

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Display of inventory:- GOT- Display- statement of inventory- Sales order
outstanding- All orders.

Rejection in (Ctrl+F6):-This voucher is used to record goods received back from a

customer after rejection.
Voucher entry:- GOT- voucherPress Ctrl + F6 (Rejection In)
Rejection in
Ledger Account Customer name
Shaan&company Shaan &company
Buxipur Gorakhpur
Item Quantity Rate Amount
Dell 3 pc 30000/pc 90,000

Display of Summary:- GOT- Display- statement of inventory- Sales Bill Pending.

Sales Order Outstanding: - G.O.T --> Display--> Statement of Inventory--> Sales
Order Outstanding--> Stock Item--> DELL. Press ―Alt + F1‖ for more details.
Press F8 to open Sales Voucher.
Party A/c name Shaan & company
Date 1-4-2020
Item Quantity Rate Amount
Dell 32 pc 30000/pc 960,000

sale Order Outstanding: - G.O.T --> Display--> Statement of Inventory--> Sales

Order Outstanding--> Stock Item--> DELL. Press ―Alt + F1‖ for more details.
Purchase order Assignment-17
Q-1 Create a company as name Rao Electronics pvt ltd for the financial yaer 22-23
with the following opening balance.
Liabilities Amount Assets Amount
Capital 275000 Furniture 326000
Loan from Indian bank 122000 HDFC 9100
Proft&loss 32000 Cash 12000
429000 429000
Q-2 Placed a purchase order on 01/07/2021 to Edu-wold dealers and for the following
product (order no: Edu/ORD-00127/21-22)
TV type Screen size Model no. Qty Rate
LED TV Samsung 22‖ UA2250 10pcs 20900
Samsung 32‖ UA3240 3pcs 40900
Sony 32‖ KLD32720 12 Pcs 57900
LCD TV Samsung 22‖ LA2240 4pcs 15000
Sony 40‖ KLV40400 3 Pcs 53900

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Q-3 following goods are receive against the above order on 02/07/2021 challan no.
EDU/ch-00127/21-22 and stored in buxipur godown.
TV type Screen size Model no. Qty Rate
LED TV Samsung 22‖ UA2250 10pcs 20900
Samsung 32‖ UA3240 3pcs 40900
Sony 32‖ KLD32720 12 Pcs 57900
LCD TV Samsung 22‖ LA2240 4pcs 15000
Sony 40‖ KLV40400 3 Pcs 53900
Q-4 On 02/07/2021 Company rejected 1Pcs of Sony 32‖ LED TV (KDL32720) due
to bad picture quality.
Q-5 EDU-Wold dealer respond and replace the rejected goods with (ref.no EDU/Ch-
rej002/21-22) along with the invoice against the goods sent (invoice no.EDU/inv-
00127/21-22) on 31/07/2021 and they allowed 15 day credit period.

Solution :-
Create the company Rao electric pvt ltd.
Create the godown:- Name – buxipur
Under – primary
Address – MSI inter collage
Stock categories:-
Name – UA2250
Under – LED Tv
Category – Samsung 22‖
Units PCS
Voucher entry :-
Press Ctrl+F9 Purchase Order voucher
Party A/c name – EDU-world dealers
Purchase ledger – purchase A/c order no- Edu/ORD-00127/21-22
Name of Item Qty Rate Amount
UA2250 10pcs 20900 2,09,000
UA3240 3pcs 40900 1,22,700
KLD32720 12 Pcs 57900 6,94,800
LA2240 4pcs 15000 60,000
KLV40400 3 pcs 53,900 1,61,700
Display of report:- GOT- Display- inventory books- purchase order book
Display of inventory:- GOT- Display- statement of inventory- purchase order outstanding- All
orders.
Press Alt+F9 Receipt Note voucher
Reference No. EDU/ch-00127/21-22 Date-2-07-2022
Party A/c name – EDU-world dealers
Purchase ledger – purchase A/c Order no- Edu/ORD-00127/21-22
Name of Item Godown Qty Rate Amount
UA2250 Buxipur 10pcs 20900 2,09,000
KLD32720 Buxipur 12 Pcs 57900 6,94,800
LA2240 Buxipur 4pcs 15000 60,000
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KLV40400 Buxipur 3 pcs 53,900 1,61,700
Being ordered goods receive
Display of report:- GOT- Display- inventory books- Receipt Note Ragister
Display of inventory:- GOT- Display- statement of inventory- purchase order outstanding- All
orders.
Press Ctrl+F5 (Rejection Out)
Ledger name Supplier‘s name and address
EDU-world dealers EDU-world dealers
Shahi Market golghar gkp
Name of Item Qty Rate Amount
KDL3270 1pcs 57900 57900
Display of Summary:- GOT- Display- statement of inventory- purchase order outstanding- All
orders.
Display of Summary:- GOT- Display- statement of inventory- purchase Bill Pending.

Press Alt+F9 Receipt Note voucher

Reference No. EDU/Ch-rej002/21-22 Date-31-07-2022
Party A/c name – EDU-world dealers
Purchase ledger – purchase A/c Order no- Edu/ORD-00127/21-22
Name of Item Godown Qty Rate Amount
KDL32720 Buxipur 1pcs 57900 57900

PRESS F9 (PURCHASE VOUCHER)

Supplier Invoice No. EDU/inv-00127/21-22 Date-31-07-2022
Party A/c name – EDU-world dealers Receipt note no. EDU/Ch-00127/21-22
Receipt Note No. EDU/ch-rej002/21-22
Purchase ledger – purchase A/c Order no- Edu/ORD-00127/21-22
Name of Item Godown Qty Rate Amount
UA2250 Buxipur 10pcs 20900 2,09,000
KLD32720 Buxipur 12 Pcs 57900 6,94,800
LA2240 Buxipur 4pcs 15000 60,000
KLV40400 Buxipur 3 pcs 53,900 1,61,700
KDL32720 Buxipur 1 pcs 57900 57900
New ref Name Due date Amount
EDU/inv-00127/21-22 15 days 8,93,900

Sales Order Processing Assignment-18

Q-1Create a Company as name Ray Electronic Pvt. Ltd for the financial year 21-22
with the following Opening Balance.
Liabilities Amount Assets Amount
Capital 3545000 Furniture 326000
Loan from Indian bank 122000 HDFC 9100
Proft&loss 32000 Cash 12000
General Reserve 243660 Stock in hand 323160
752160 752160

Written by Faiz Sir (Education World)SHAAN CLASSES Page 132

Q-2 The opening stock item details are as follows.
TV Type Screen size Model no. Qty Rate
LED TV Samsung 22‖ UA22D50N 3 pcs 20900
Alinagar
LG 22‖ 22LE53000 4pcs 19790
Sony 22‖ KDL2E420 2 Pcs 20900
LCD TV Samsung 22‖ LA22D40E1 4pcs 15000
Mohaddipur
Sony 22‖ KLV22B320 5 Pcs 15900
Q-3 A sales Order is received on 1/7/2021 from Deepak Electronic for the following goods [ORD
No: RE/ORD-0012/21-22]
MODEL NO QUANTITY RATE
22LE53000(LG 22‖ LED TV) 4 PCS 22500
LA22D40E1(Samsung 22‖ LCD TV) 4 PCS 18300
KLV22B320(SONY 22‖ LCD TV) 5 PCS 19400

Q-4 ALL THE PRODUCT IS sent to Deepak electronic against the above order on the next day.
(challan no. RE/CH-0012/21-22)

Q-5 on 02-07-2021 they reject 1 pcs KLV22B320 (SONY 22‖ LCD TV) and company stored the
goods at mohaddipur godown.[ ref .n: RE/REJ-001/21/22]

Q-6 On 31-07-2021 company raised invoice to Deepak electronic against the above challan and
received 70% of total dues by cheque no 524163 of ICICI. [invoice no. RE/ sale-0012/21/22]

SOLUTION :-
Multi stock item Creation:-GOT – Chart of Account – Stock item – Alt+H (Multi Create)
Item Under Category Units Opening Qty Rate Amount
UA22D50N LED TV SAMSUNG PCS 3 PCS 20900 20900
22LE53000 LED TV LG 22‖ PCS 4 PCS 19790 19790
KDL2E420 LED TV SONY 22‖ PCS 2 PCS 20900 20900
LA22D40E1 LCD TV SAMSUNG22‖ PCS 4 PCS 15000 15000
KLV22B320 LCD TV SONY 22‖ PCS 5 PCS 15900 15900

Voucher entry :- press ctrl+F8 (Sales order)

Party A/c name – Deepak electronics date – 02-jul-2021
Sales ledger – sales Order no - RE/ORD-0012/21-22
Name Godown Qty Rate Amount
22LE53000 Any 4 PCS 22500 22500
LA22D40E1 Any 4 PCS 18300 18300
KLV22B320 Any 5 PCS 19400 19400

Alt +F8 Delivery note voucher

Party A/c name – Deepak electronics date – 01-jul-2021
Sales ledger – sales Order no - RE/ORD-0012/21-22
Name Challan no Godown Qty Rate Amount
22LE53000 RE/CH-0012/21-22 Alinagar 4 PCS 22500 22500
LA22D40E1 RE/CH-0012/21-22 Alinagar 4 PCS 18300 18300
KLV22B320 RE/CH-0012/21-22 Mohaddipur 5 PCS 19400 19400
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Press ctrl+F6 (Rejection in)
Date-31-07-2022
Ledger Account Customer name and address
Deepak electronics Deepak electronics
Name of Item Godown TRAC NO. Order no Qty Rate Amt
KLV22B320 Mohaddipur RE/CH-0012/21/22 RE/ORD-0012/21-22 1 pcs 19400 19400
PRES F8 (SALE VOUCHER)
Party A/c name – Deepak electronics date – 31-jul-2021
Sales ledger – sales
Name Challan no Godown Qty Rate Amount
22LE53000 RE/ORD-0012/21-22 Alinagar 4 PCS 22500 90000
LA22D40E1 RE/ORD-0012/21-22 Alinagar 4 PCS 18300 73200
KLV22B320 RE/ORD-0012/21-22 Mohaddipur 4 PCS 19400 77600
New ref. Name Due date Amt
RE/ sale-0012/21/22 2,40,800

Display of summary:- GOT – display – statement of inventory – sales order

outstanding – all order
GOT – display – statement of inventory – sales bill pending

Press F6 receipt voucher

Particular Dr Cr
Cr Deepak electronics 168560
Agnst ref RE/ sale-0012/21/22
Dr HDFC bank 168560

BATCH WISE DETAIL

This option is used to maintain manufacturing and expiry date of any stock item.
Example:-Altos Pvt. Ltd. purchased 100 stripes of Combiflam medicine for Rs. 2
each. Manufacturing date of the medicine is 01.04.2022 and expiry date is
01.06.2022. Record the above transaction.
Feature setup:- GOT – press F11 Feature Setup
Enable Batches Yes
Maintain Expiry date for batches Yes
Create Stock Group: -
Name Medicine
Under Primary
should quantities of items be added Yes
Create Stock Item:-
Name Under Unit
Combiflam Medicine Strp
Maintain in batches Yes

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Track date of Mfg Yes
Use expiry dates Yes

Press F9 (purchase Voucher)

Party A/c name Cash
Purchase ledger Purchase A/c
Item Qty Rate Amount
Combiflam
Batch /Lot no
Mfg date expiry date
001 100 strp 2/strp 200
Apr-2022 01-jun-2022 Accept
Ageing analysis: - Batch Wise Detail summary is shown through ageing analysis.
To View Ageing Analysis: - G.O.T --> Display-->statement of Inventory --> Ageing
Analysis--> Medicine.
If you want to set ageing analysis, then press F6 and fill as follow.
To change ageing style, press ―Alt + S‖.
Ageing style
Ageing style By expiry date
Show only expiry batch No
And then press ―enter‖.
You can see that all batches are shown by expiry date.
Press ―Alt + F1‖ for more details.
Display of summary :- GOT – Stock Summary 

Assignment- 19Batch wise Details

Q-1 01-08-2021 company purchase some accessories from tanu india (bill no.
RI/EDU/0123/21-22). The details of the product as bellow.
Product Quantity Rate Mfg. date Exp. Date Batch no Stored at
Epson ink for L380 10 pcs 590 02-06-21 02-12-2022 HC0620 Mohaddipur
Epson ink for L220 15 pcs 870 01-09-21 01-09-22 CM0620 Mohaddipur
Epson ink for L300 12 pcs 299 02-05-21 01-12-22 LA0620 Mohaddipur

Q-2 On 02-09-2021 Company Sold following goods to Mr Shaan tech (invoice no.
ED/sale-0013-21-22)
Product Quantity Rate
Epson ink for L380 6 pcs 780
Epson ink for L220 8 pcs 1050

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Epson ink for L300 5 pcs 425

Q-3 on 01- Dec-2021 Mr. shaan Tech return 2 pcs Epson ink for L220. Company
stored it at mohaddipur godown and issue a credit note adjust the bill (refno.
ED/RNC/002/21-22).

Q-4 on 02-10-2021 Mr. Shaan tech cleat his full dues through YES bank’s
cheque (no.741258) of Assansol branch and company allowed a cash discount of
rupees 1000.
ZERO VALUE ENTRY
Zero-valued entries are those entries where a voucher entry is made without any
values, that is, one of the parameters (Qty or Rate) may not have a value but needs to
update in the records.
Example:-ABC Company purchased 5 pieces of LG TV for Rs. 15,000 each and gets
1 piece of Oscar DVD free. Maintain the above transaction.
Create Stock Group: -
Name T.V
Under Primary
Can quantities of items be added Yes
Name DVD
Under Primary
Can quantities of items be added Yes

Create Stock Item:- Name LG Name Oscar

Under TV Under DVD
Units Pc Units Pc
Alter purchase voucher:- GOT – ALTER - Purchase
Allow Zero- valued Transaction – Yes
Voucher entry
Press F9 (purchase Voucher) Party A/c name Cash
Purchase ledger Purchase A/c
Item Qty Rate Amount
LG 5 pc 15000 75000
Display of summary Oscar 1 pc Accept
GOT – Stock Summary – Alt+F1

JOB COSTING

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Job costing is a form of specific order costing, which applies to a job undertaken
according to customer requirements and specifications. In Tally, you can track
the cost and revenue information like material, labor, and overhead for a
specific job, even to the smallest detail. With a view to ascertain the actual costs
incurred for each job, each job is assigned a job number or a job name.

With Job costing, you can do the following:

 Determine the actual cost for each job, location-wise.

 Determine the revenue and expenditure, and therefore the profit associated
with each job.
 Track overhead costs by allocating them for each job.
 Identify the losses on projects at an early stage.

Feature setup: - G.O.T. --> Press F11 

Enable Cost Centers – YES
Enable bill-wise entry- YES
Enable job costing – YES
Create Cost Centers: - G.O.T. --> Create --> Cost Centers
Name Building construction project in gkp
Under Primary
Use for job costing YES
Ledger creation:-
Name Under
Purchase Purchase A/c
Sales Sales A/c
Wages of building charge Direct expenses
Transport of building charge Direct expenses
Aditya corporation Sundry creditors
Kamal Sundry debtors
Maintain balance bill-by-bill Yes
Godown Creation:- GOT – Create - godown
press F12 (Configure) > Set Job Costing details - Yes.
Name Gorakhpur
Under Primary
Allow storage of material Yes
Set Job/projected for job costing Building construction project in gkp

Name Building Raw material

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Under Primary
Create Stock Group: - should quantities of items be added Yes

Units Type Simple Type Simple

Creation:- Symbol Kgs Symbol Bag
Formal name kilograms Formal name Bags
No of decimal place 2 No of decimal place 2
Type Simple Type Simple
Symbol Truck Symbol Nos
Formal name Truck Formal name Numbers
No of decimal place 2 No of decimal place 2

Create Stock Item:- GOT- Create – Stock Item

Name Under Units
Bricks (ईंटों) Building Raw material Nos
Cement Building Raw material Bag
Clay (नमट्टी) Building Raw material Truck
Concrete (ठोस) Building Raw material Truck
Metal (धािु) Building Raw material Kgs
Sand (रे ि) Building Raw material Truck

Alteration in voucher types: - G.O.T --> Alter --> Voucher Types-->Stock Journal
Name Stock journal
Type of voucher Stock journal
Method of voucher numbering Automatic
Name of class Transfer
Use class for inter location transfers Yes
Name of class Consumption
Use class for job costing consumption Yes
Voucher entry:-Press F9 (purchase Voucher)
Party A/c name Aditya corporation
Purchase ledger Purchase A/c
Item Godown Qty Rate Amount
Bricks Main location 50,000/nos 10 /nos 5,00,000
Cement Main location 1,000 /bag 350/bag 3,50,000
Clay Main location 10/truck 25000/ truck 2,50,000
Concrete Main location 10/ truck 35000 /truck 3,50,000

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Metal Main location 5,000 kgs 35/kgd 1,75,000
Sand Main location 10 truck 25000/ truck 2,50,000

Voucher creation: - G.O.T--> Voucher‘s

Press ―Alt + F7‖ (Stock Transfer)
Voucher class : Transfer
Destination location Gorakhpur Transfer of Materials (inter-location)
Class Consumption
Item Godown Qty Rate Amount
Bricks Main location 50,000/nos 10 /nos 5,00,000 End of list
Cement Main location 1,000 /bag 350/bag 3,50,000
Clay Main location 10/truck 25000/ truck 2,50,000
Concrete Main location 10/ truck 35000 /truck 3,50,000
Metal Main location 5,000 kgs 35/kgd 1,75,000
Send Main location 10 truck 25000/ truck 2,50,000

Press ―Alt + F7‖ (Stock Consuption)

Name Stock journal
Class Consumption
Source (consumption) Destination
(production)
Item Godown Qty Rate Amount End of list
Bricks Gorakhpur 50,000/nos 10 /nos 5,00,000
Cement Gorakhpur 1,000 /bag 350/bag 3,50,000
Clay Gorakhpur 10/truck 25000/ truck 2,50,000
Concrete Gorakhpur 10/ truck 35000 /truck 3,50,000
Metal Gorakhpur 5,000/ kgs 35/kgd 1,75,000
Send Gorakhpur 10 truck 25000/ truck 2,50,000
Press F5 (for payment voucher)
Account Cash
Particular Amount
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Transport of building charges 50000
Name of cost center Amount
Building construction project in gkp 50,000
Wages of building charge 1,00,000
Name of cost center Amount
Building construction project in gkp 1,00,000
Accept

Display of summary:- GOT- Display- statement of inventory – job work analysis 

Voucher entry
Press F8 (Sales Voucher)
Press ctrl+H (As voucher)
Particular Dr Cr
Dr Kamal 25,00,000
New ref Name Due date Amount
Edu/faiz/21-22 25,00,000
Cr Sale 25,00,000
Name of cost center Amount
Building construction project in gkp 25,00,000 accept

View summary of job Costing:

G.O.T--> Display more reports --> Statement of Inventory--> Job Work Analysis-->
Building construction project in gkp.For more details, press ―Alt + F1‖.
Show the diagram

PAYROLL
TallyPrime offers various features that allow you to implement and process payroll.
You can use the Payroll Info. Menu to create different payroll masters required for
computing earnings and deductions for employees.
Working steps:-
Create a company and then activate payroll as follow:
Feature setup: -G.O.T. --> Press F11 for (Features)
Maintain Payroll – YES
Attendance/ production types creation: - G.O.T --> Create--> Attendance/
Production Types
Name Overtime
Under Primary
Attendance type Production

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Name Absent Unit Hr (Alt+C)
Under Primary
Attendance type Leave without pay
Period type Days
Employee group creation: - G.O.T-- Create -- Employee Group

Category Primary cost category Category Primary cost category

Name Accountant Name Manager
Under Primary Under Primary

Pay head creation: - G.O.T--> Create --> Pay Heads 

Name Salary
Pay head type Earning for employees
Under Indirect expenses
Affect net salary Yes
Name to be display in pay slip Salary
Calculation type On attendance
Attendance / leave with pay Not applicable
Leave without pay Absent
Calculation period Months
Basis of calculation (per day) As per calendar period
Accept

Name Overtime
Pay head type Earning for employees
Under Indirect expenses
Affect net salary Yes
Name to be display in pay slip Overtime
Calculation type On production
Production type Overtime

Name Travelling Allowance(TA)

Pay head type Earning for employees
Under Indirect expenses
Affect net salary Yes
Name to be display in pay slip Travelling Allowance
Calculation type Flat rate
Calculation period Months Accept

Name Provident fund (PF)

Pay head type Deductions for employees
Under Indirect expenses
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Affect net salary Yes
Name to be display in pay slip Provident fund (PF)
Calculation type Flat rate
Calculation period Months Accept

Name Dearness Allowance (DA)

Pay head type Earnings for employees
Under Indirect expenses
Affect net salary Yes
Name to be display in pay slip Dearness Allowance(DA)
Calculation type As computed value
Calculation period Months
Computation information
Compute : On current Earnings total
Effective From Amount Slab type Value basis
From Amount Upto
1-4-2022 16,861.00 percentage 12 %
16,861.00 36,362.00 percentage 12%
36,362.00 percentage 0% Accepet
Employee creation: - G.O.T --> Create --> Employees

Category Primary cost category

Name Abdul
Under Accountant
Date of joining 1-4-2020
Define salary Details Yes
Salary Details Creation
Name - Abdul
Under - Accountant
Effective Pay Head Rate Per Pay Head type Calculation Type
From
1-4-2020 Salary 16,000 Months Earning for employees On attendance
Overtime 500 Hr Earning for employees On production
Dearness allowance Earning for employees As computed value
Travelling allowance 400 Month Earning for employees Flat rate
Provident fund 600 Months Deduction for employees Flat rate
Category Primary cost category
Name Shaan
Under Manager
Date of joining 1-4-2020
Define salary Details Yes

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Salary Details Creation
Name - shaan
Under - Manager
Effective Pay Head Rate Per Pay Head type Calculation Type
From
1-4-2020 Salary 16,861 Months Earning for employees On attendance
Overtime 250 Hr Earning for employees On production
Dearness Earning for employees As computed value
allowance
Travelling 500 Month Earning for employees Flat rate
allowance
Provident fund 600 Months Deduction for Flat rate
employees
Voucher creation: - G.O.T. --> Voucher’s--> Press F10 - Attendance 
Attendance voucher creation
Employee name Attendance/ production type Value unit
Shaan Absent 8 days
Abdul Absent 3 days
Shaan Overtime 35 hr
Abdul Overtime 20 hr
Now press ―Ctrl + F4‖ to open payroll voucher:-
Press ― ctrl+ F‖ to auto fill information.
Employee filters
From (blank for beginning) 1-4-2022
To (blank for End) 1-5-2022
Cost Category Primary cost category
Employee / group All items
Payroll ledger Cash

Payroll Status Payroll autofill (salary)

Account : Cash
Particular Amount
Shaan 3,98,376.32
Salary 3,87,803.00
Overtime 8750.00
Dearness Allowance 2023.32
Provident Fund 1200.00
Travelling Allowance 1000.00
Abdul 4,59,520.00
Salary 4,48,000.00
Overtime 10,000.00

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Dearness Allowance 1920.00
Provident Fund 1200.00
Travelling Allowance 800.00
View report of payroll: - G.O.T --> Display--> Payroll Report--> Statement of
Payroll--> Pay Slip--> Shaan/Abdul

POS (Point of Sale)

Point of Sale transaction may take place at a retail shop, a check-out counter in a shop
or any similar location. The various POS equipment used in retail outlets are cash
registers, card readers, and barcode scanners. In TallyPrime, you can record a POS
invoice in single or multiple payment modes, print it using a POS invoice printing
device, and view the list of POS transactions in reports. You can also create a voucher
class for POS in TallyPrime, to automate ledger allocation in the invoice.
For exp: - Sold the goods to rohit in the following Items-
Name of item Qty Rate Amount
Sugar 10 kg 38.00 380
Rice 20 kg 60.00 1200
Soya bean oil 20 kg 80.00 1600
Create the voucher type: - GOT – Create – voucher Type 
Name POS invoice
Type of voucher Sales
Abbreviation POS
Method of voucher numbering Automatic
Print after saving voucher Yes
Use for POS invoicing Yes
Message to print1 Thank you
Message to print2 Visit again
Default print title Education faiz World Pvt Ltd.
Set / Alter Declaration Yes
Declaration Things sold once will not be changes or returned

Create the Ledger :- Name Under

Capital Capital
Sales Sales A/c
Rohit Sundry Debtor
Gift voucher Sundry Debtor
SBI bank Bank A/c
Create the units
Type Simple
Symbol Kg
Formal name Kilogram
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No of decimal 2
Create the stock item: -
Name Under Units
Sugar Primary Kg
Rice Primary Kg
Soya bean oil Primary Kg
Voucher entry :- press F6 (Receipt voucher) Particular Dr Cr
Cr Capital 1,00,000
Dr Cash 1,00,000
Now press F8 for Sales voucher
Voucher type POS invoice
Party A/c name Rohit
Sales ledger Sales A/c
Item Qty Rate Amount
Sugar 10 kg 38.00 380
Rice 20 kg 60.00 1200
Soya bean oil 20 kg 80.00 1600
3180
Gift voucher Gift voucher 1000
Credit / debit card SBI bank 2000
Cheque
Cash Cash 180
Cash tended 200 20
Print preview Yes Accept
Display of Summary:-
Gateway of Tally >Display More Reports > Accounts Books > POS Register.
Print Company Logo
Having the company‘s logo on your invoices helps customers to remember your
business easily. You can print the company logo along with the company name on
your invoices.

1. Enable use of company logo in TallyPrime.

a) In the sales invoice, press Alt+P (Print) > press Enter on Configuration.
b) Type or select Show Company Logo and press Enter to set it to Yes.
c) Select the Image Path and Image File Name, for example,
D:CompanyImagesimage.jpg.
Company details
Show Company Logo : Yes
Image path : file location
Image file name : faizshaan.jpg
Only BMP or JPEG file formats are supported
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Recommended file size is 96 pixels in width by 80 pixels in height.
Company logo can be printed only on specific reports and vouchers.
d) Press Esc twice to return to the voucher.
2. Print the voucher with company logo.
a) In the sales invoice, press Alt+P (Print) > press Enter on Current.
b) Press I (Preview) to check the invoice before printing, if needed.
c) Press P (Print) to print.
The company logo will appear along with the company name on the printed invoice.

Security Control
A good password policy will enhance data security and allow only authorized users to
view financial data. In Tallyprime, the Administrator can set a password policy in
place, which users will have to adhere to, while creating and managing passwords for
their company.
1. Press Alt+K (Company) > Create/Alter. The Company Creation/Alteration
screen will open.
2. Set the option Control User Access to Company Data to Yes.
3. Set the Username (Administrator) and Password. This user will have the
administrator/owner privileges.
Control user Access to company data –Yes
User name (Administrator) : shaan
Password : 123
Confirm password : 123
4. Accept the screen.

Set TallyVault for Your Company

TallyVault is an enhanced security system that allows encryption of your company
data. Based on your business environment, if you want to maintain privacy of the
company that you have created in TallyPrime, use TallyVault. Providing a TallyVault
password encrypts your company and all the transaction details, including the
company name. Next time you open your company, you will need to first enter this
password to view the company name and other details.
Set Tally Vault While Creating Your Company
If you do not the company name to be displayed in TallyPrime while selecting the
company, you can specify a TallyVault password for your company. This encrypts
your company and therefore ensures privacy of the company data. You can access
this company only if you know this password. This password cannot be retrieved, if
lost. Refer to the TallyVault topic for details on managing TallyVault.
1. Create a Company in Tally Prime.
2. Set the TallyVault password under Security.
a) Set TallyVault Password to encrypt Company Data: Yes.

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b) TallyVault Password: Enter a password to encrypt your data.
c) Confirm TallyVault Password: Reenter the same password to confirm.
Note that forgetting this password will result in permanently losing access to
your company data.
3. Provide other necessary details and accept the screen. As always, you can
press Ctrl+A to save.

Set TallyVault After Creating Your Company

If you had already created a company without setting a TallyVault password, no
worries. You can do so anytime later.
1. Press Alt+K (Company) > TallyVault.
2. In the TallyVault screen:
a) TallyVault Password: Enter a password to encrypt your data.
b) Confirm TallyVault Password: Reenter the same password to confirm.
Note that forgetting this password will result in permanently losing access to
your company data.
3. Accept the screen.As always, you can press Ctrl+A to save.
Tally vault
Company name : shaan india
Password : ******
Confirm password : ******

4. Reconfirm by pressing Y on the message screen.

Since you are setting the password for the first time for your company, your will be
prompted to reconfirm.
Are you sure you want to set the tally vault password
Yes or No
5. Press Y on the next confirmation screen, if you want to create a copy of the
original company without the password.
Do you want to create a copy of shaan india (10021)?
Yes or No

Pressing No will not create a copy of the original company. However, there may be
certain exceptions.
6. Provide the TallyVault Password to open the encrypted company.
You have just created a company with TallyVault password. Next time when you
view the list of companies, the company name will appear with a set of asterisks
along with the company number visible.

Alter TallyVault for Your Company

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If you had already created a company with a TallyVault password, you can alter the
password anytime you need.

1. Press Alt+K (Company) > TallyVault.

2. In the TallyVault screen:
a) Old Password: Enter the existing password.
b) Password: Enter a new password. This password should be different from your
old password.
c) Confirm TallyVault Password: Reenter the same new password to confirm.
Note that forgetting this password will result in permanently losing access to
your company data.
3. Accept the screen.As always, you can press Ctrl+A to save.
Tally vault
Company name : shaan india
Old password : *****
Password : ******
Confirm password : ******
4. Reconfirm by pressing Y on the message screen.
Since you are altering your existing TallyVault password for your company, your
will be prompted to reconfirm.
Are you sure you want to Alter the tally vault password?
Yes or No
5. Press Y on the next confirmation screen, if you want to create a copy of the
company without the password.
6. Provide the TallyVault Password to open the encrypted company.
You have altered the TallyVault password for your company successfully. Next
time you need to select this company from the list of companies, you will find the
company name with a set of asterisks along with the company number.
TallyVault Exceptions
Scenario:
While setting the TallyVault password, if you select No when you see the following
message:
Do you want to create a copy of shaan india (10021)?
Yes or No
 If Antivirus software is installed on your system, it may interrupt the process
due to scheduled or real-time scan.
 If there is a power failure, the process will be interrupted.
Solution:

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In either of the scenarios, there will be no data loss. However, your company data
might reside either in the existing Company folder or in a Temp company folder.

1. If data resides in the existing Company folder, you can continue to access the
data by providing the TallyVault password.
2. If data resides in the Temp folder, you can simply rename the Temp folder to an
existing company number and open the company.

Manage Users in TallyPrime

All the company information and business transactions that you maintain in
TallyPrime are safe. However, you can provide additional security by adding a
username and password. Only Tally users with these credentials can access your
business information. Moreover, you can create users in TallyPrime with different
levels of access.
You can further protect your data by using a Tally Vault password. All the
information including your company name will be encrypted. Only authorized users
will be able to access the company. However, if you forget the TallyVault password,
you will permanently lose access to your company information.
If more than one user in TallyPrime accesses your company information, you can
provide role-based security rights to these users. By default, two security levels are
available in TallyPrime: owner and data entry operator. Users who have the
credentials for the owner security level will have the rights to access all the data and
set up security, create, and update user information, and so on. On the other hand, the
data entry operator will have the rights to record the vouchers, view certain reports,
and so on. When you access the company with the owner credentials, you can add
more users in TallyPrime, modify existing user credentials, remove users, and alter
the permissions for the different users in your company, and so on.
If you want to track which user has added, altered or deleted a transaction, or want
certain users to have full permission to access the data, you will have to create a
username and password for all these users, and assign the rights accordingly. For
example, you can provide the data entry operator with voucher entry permissions
only, and restrict the viewing of reports and recording of back-dated vouchers. For an
accountant, you can provide all the data entry permissions, and provide access to
certain reports only.

Enable Security
Before you can set users in TallyPrime and their user roles, you have to first enable
the security feature for your company.

1. Press Alt+K (Company) > Create/Alter. The Company

Creation/Alteration screen will open.
2. Set the option Control User Access to Company Data to Yes.
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3. Set the Username (Administrator) and Password. This user will have the

Control user Access to company data –Yes

User name (Administrator) : shaan
Password : 123
Confirm password : 123
administrator/owner privileges.
4. Accept the screen.
5. Now when you press Alt+K (Company), you can see the user options under
the User Management section.

Users and Passwords

By default, two security levels are available in Tally Prime: owner and data entry
operator. The owner can access all the data and set up security, create, and update
user information, and so on, while the data entry operator can record the vouchers,
view certain reports, and so on. As the owner, you can also add more users, modify
existing user credentials, remove users, and alter the permissions for the different
users in your company.
1. Press Alt+K (Company) > Users and Passwords. The Users for Company screen
will appear.
2. Select the User Roles for the users that you want to create. For example, Owner,
Data Entry Operator, and so on.
3. Enter the relevant Username and Password.
List of users for company
Name Shaan india
User role User name Password (if any)
Manager Mana 123
4. Press Ctrl+A to accept the Users for Company screen.

Password Policy
Using the Password Policy, you can activate additional options for the password, such
as password strength, password expiry, and so on. Moreover, you can also enable
certain users to change their own passwords.
1. Press Alt+K (Company) > Password Policy. The Password Policy for
Company screen appears as shown below:
2. Enable the required options, and press Ctrl+A to accept the screen.

Change User
After the required users have been created in Users and Passwords (as shown in the
previous section), the new user can now log in to the company. Let us consider that
the new user is a data entry operator called Rajesh.
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1. Press Alt+K (Company) > Change User. The Change User screen appears.

2. Enter the relevant Username and Password.

3. Under Password Policy, the Data Entry operator Rajesh was assigned the right
to set his own password. Now when Rajesh logs in, he can see the option to
change the password.

Remove Users/Security Levels

You can remove the security levels provided for users when they are not needed.
1. Press Alt+K (Company) > Users and Passwords. The Users for Company screen
will appear.
2. Place the cursor on the Security Level that is not needed.
3. Press Spacebar to remove it and select End of list.
4. Repeat this to remove the security levels that are not required.
5. Accept the Users for Company screen.

User Roles – Security Levels

If you want to track which user has added, altered or deleted a transaction, or want
certain users in TallyPrime to have full permission to access the data, you will have to
create a username and password for all these users, and assign the rights accordingly.
In this section:
1. Security Levels for Company
2. Setup Security Rights for Users
3. Configure Security Rights Based on Scenarios
 Configure Security Rights for Vouchers
 Configure Security Rights for Back Dated Vouchers
 Configure Security Rights for Reports
 Configure Security Rights for Restricting Alteration of Stock Item Rates
Security Levels for Company
1. Press Alt+K (Company) > User Roles. The Security Levels screen will appear.
You can see the Names of Security Levels, such as Owner, Data Entry
Operator, and so on. You can accept the names as is, or enter any name you
want. For example, if Rajesh is the name of your data entry operator, then you
can rename Data Entry to Rajesh, and accept the screen.
2. In the Security Levels screen, assign the relevant rights for Rajesh.
 Select Data Entry in the Use Basic Facilities of option, as Rajesh is an data
entry operator.
 Days Allowed for Back Dated Vouchers – By default this field is set to 0. Enter
the required number of days. Alteration or insertion of backdated vouchers can
be done within the given days from the date of last entry of vouchers.

Written by Faiz Sir (Education World)SHAAN CLASSES Page 151

 Cut-off date for Backdated vouchers – You can specify the required date.
TallyPrime does not allow you to record a transaction prior to the date
mentioned. This can be used in addition to Days Allowed for Backdated
Voucher. This input will be useful in situations where you have completed the
audit and do not want any changes in the data.
 Set Rules for Print Before Save – Use this option to prevent the printing of
certain voucher type before saving the voucher, or restrict the printing all the
available voucher types before saving the vouchers.
 Exclude On Account from Bill Allocations – If you set this to Yes, then the user
will not get the On Account option in the list of bill-wise reference types.
 Exclude New Number from Item Allocations – If you set this to Yes, then the
user will not have the option to select a new number in tracking and order
references.
 Allow company to connect – Set this to Yes if you need to connect the company
to the Tally.NET Server.
 Rules for Print Before Save -Set this to Yes to allow or disallow the user from
printing certain voucher types.
 Under Disallow/Allow the following facilities, select the Type of Access for the
relevant items.

3. Accept the Security Levels screen.

Setup Security Rights for Users
As an admin, you can set up security rights for the vouchers, reports, altering stock
item rates, and others. You may give limited rights to users to only view the Back
Dated vouchers and Statutory Reports and restrict their ability to record and alter
them.
If you disallow creating and altering the reports, the user will not be able to drill
down the reports like Day Book, Trial balance, Profit & Loss A/c, and others, or
update any details in the report like Bank Reconciliation. However, the user will still
be able to view the vouchers present in the report in Display mode by
pressing Alt+Enter.
There may be occasions where you restrict the users from altering the stock item rates
after the price list has been prepared, so that when an invoice is recorded, it will
skip the rate field and use the rates from the price list.
In such situation, if the user tries to modify something for which he does not have the
required permission, he will be notified with an error message.
1. Alt+K (Company) > User Roles.
The Security Levels for Company screen appears.
2. Select the appropriate Security Level from the List of Security Levels and
press Enter.
3. Enter the Security Levels details.

Written by Faiz Sir (Education World)SHAAN CLASSES Page 152

a. Enter the user role in the Use Basic Facilities of field by selecting from
the Security List.
The Name of security level field is prefilled with the security level that you
have provided or selected the existing security level under the List of Security
Levels on the Security Levels for Company screen.
b. Enter the other required fields in the Security Levels screen, as applicable.
4. Under Disallow/Allow the following Facilities, select the Type of Access for
the relevant items.
5. Select End of List to come back to the Security Levels for Company screen.
6. Press Y to accept the screen.
Configure Security Rights Based on Scenarios
Security levels can be configured to allow or disallow access to a feature. Various
type of access can be provided to a feature such as Full Access, Create, Alter,
Display, Print, and Preview.
We will explore some scenarios you may have to deal with, while running your
business and how TallyPrime can assist you in setting up security rights based on user
roles.
Configure Security Rights for Vouchers
Scenario 1: Allow only viewing of the vouchers.
1. Enter details under the Disallow the following Facilities column.
a. Select Full Access> Vouchers.
2. Enter details under the Allow the following Facilities
a. Select Display> Vouchers.
Scenario 2: Allow creation and alteration of current dated vouchers.
1. Enter the details under the Disallow the following Facilities column.
a. Select Full Access > Vouchers.
2. Enter details under the Allow the following Facilities
a. Select Create/Alter > Vouchers.

Configure Security Rights for Back Dated Vouchers

Scenario 1: Allow viewing and printing of Back Dated vouchers.
1. Enter details under the Disallow the following Facilities column.
a. Select Full Access> Back Dated Vouchers.
2. Enter details under the Allow the following Facilities
a. Select Display/Print> Back Dated Vouchers

Scenario 2: Allow alteration of Back Dated vouchers and disallow creation of Back
Dated Vouchers.
1. Enter details under the Disallow the following Facilities column.
a. Select Full Access > Back Dated Vouchers
2. Enter details under the Allow the following Facilities
b. Select Alter > Back Dated Vouchers
Written by Faiz Sir (Education World)SHAAN CLASSES Page 153
Configure Security Rights for Reports
Scenario 1: Allow viewing and printing of Reports.
1. Enter details under the Disallow the following Facilities column.
a. Select Full Access > select any specific report such as Day Book, Trial
Balance, Profit & Loss A/c, Payroll Reports, and so on.
2. Enter details under the Allow the following Facilities column.
a. Select Display/Print > select specific report to view and print such as Day
Book, Trial Balance, Profit & Loss A/c, Payroll Reports, and so on.

Similarly, you can also configure Security Rights for Statutory reports and Inventory
reports based on the user roles.
Scenario 2: Allow viewing and printing of Statutory Reports.
1. Enter details under the Disallow the following Facilities
a. Select Full Access > select any specific statutory report such as TCS
Reports, TDS Reports, Service Tax Reports, and so on.
2. Enter details under the Allow the following Facilities
a. Select Display/Print > select any specific statutory report to view and print such
as TCS Reports, TDS Reports, Service Tax Reports, and so on.

Configure Security Rights for Restricting Alteration of Stock Item Rates

Click here for the detailed instructions on how to create a Price list for stock items.
Configure the following setting to restrict users‘ access to alter stock item rates.
1. Enter details under the Disallow the following Facilities
 Select Full Access > Accounts Masters
 Select Full Access > Price List
 Select Full Access > Override Invoice Defaults
2. Enter details under the Allow the following Facilities
a. Select End of List

As a result, this allows the user to alter/create/display/print the current dated

vouchers, reports, statutory reports, back dated vouchers, or others based on their
assigned security level. Any activity for which a user does not possess the necessary
security level cannot be performed.

Written by Faiz Sir (Education World)SHAAN CLASSES Page 154

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