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SAP Query - Creation & Execution - Table Join & Logical

Database

Former Member


‎2014 May 09 11:47 AM

 40 Kudos  322,586

SAP Managed Tags: FIN (Finance)

SAP Query - Overview:

SAP Query is used to create reports for users who have little knowledge about SAP
Table data storage structure. SAP Query allows evaluating data in the SAP system.

SAP Query offers users a broad range of ways to define reporting programs and
create different types of reports such as basic lists, statistics, and ranked lists.

SAP Query - Features:

Following are the major components which are associated with SAP Query:

Info Sets - Are base for the Query and it contains one or more database table
details
Queries – For the User to create and generate the Query

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User Group – To restrict set of Users for a specific Query plus for
Authorizations
Quick Viewer - A simple tool for quick report generation

SAP Query - Creation:

Step 1: Creation of User Group - SQ03

Step 2: Creation of Infoset - SQ02

Step 3: Creation of Query - SQ01

The Terminologies:

SAP Query - Area:

SAP Query Area is a set of objects having queries, InfoSets and User Groups which
are consistent.

Following Query Areas:

Standard Area – They are Client Specific Queries and do not create an Work
Bench Request
Global Area - Queries in the Global Area are Client Independent

SAP Query - User Group Creation:

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Transaction Code: SQ03

Create a logical set of User Group to which the InfoSet Queries would be assigned.

SAP Query - Info Set Creation - TABLE JOIN:

SAP database have several numbers of tables in which the transactions, master data
gets stored and it’s practically not feasible to have all such fields for selection
when creating a query. Hence before the start of creating a query, InfoSet creation
is required.

It allows selecting Fields from either the tables selected or the logical database
used to get display/select in the output.

Transaction Code: SQ02 –

The InfoSet creation can be made with the Combination of Tables (Table Join),
Direct read from a Single Table or with the help of Logical Database.

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The Red Box marked Icon allows adding more tables under the join.

Field Group contains the Fields which are required either to get in the report
output or in the selection screen.

Drag the Fields for the “Data Fields” to the relevant Field Groups to appear in the
report.

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You can even change the text of the Fields that is getting displayed over the
Output.

Once the InfoSet is created, it needs to be generated by click on "Generation"

icon.

Any changes made to the InfoSet, it needs to be re-generated everytime.

SAP Query - Assigning to User Group:

Transaction Code: SQ03

All the InfoSet queries which are created to be assigned to one or more user group

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Click on Save button for the assignment.

SAP Query - Query Creation:

Transaction Code: SQ01

Once the InfoSets are created and assigned to User Group, Query needs to be
designed. It is basically known as Query Painter in which we design basic lists in
WYSIWYG mode (what-you-see-is-what-you-get).

We need to select the User Group first in which query needs to be designed. Click
on icon to select the user group.

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Specify the Query Name and click on the Create Option.

Select the InfoSet which had been created.

Following screen would appear:

We can select the Output Format, Variant assignment over the Basic List.

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Click on

to select the required Output/Selection Field.

Click on Save Option to make a final design.

To Run the Query Click on Execute Button:

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3/1/25, 2:48 PM SAP Query - Creation & Execution - Table Join & Lo... - SAP Community

SAP Query - Info Set - LOGICAL DATABASE:

The LDB is special type of ABAP program that combines the contents of certain
related database tables and retrieves some related data and make it available to
application programs. The LDB usually consists of the components like Structure,
Selections and Database programs.

In simple words Logical Database can be referred as Cluster of Tables together.

Transaction Code: SE36

Following are some useful Logical Database from accounting perspectives:

ADA Assets Database

AUK Settlement documents
BRF Document Database
BRM Accounting Documents
CEK Cost Centers - Line Items
CIK Cost Centers - Actual Data
CKA Costing
CKC Order BOM
CKW Costing run: Material Selection
CPK Cost Centers - Plan Data
KDF Vendor Database
PAK CO-PA Segment Level and Line Items
SDF G/L Account Database

Example:

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Once the Table are copied follow the same steps as mentioned above for creation
of Field Groups, Query Creation & Execution.

SAP Query - QUICKVIEWER - SQVI:

Quick Viewer is tool to generate report with basic lists. Quick View Reports are user dependent.
While defining a Quick View Tool report data can be accessed from Tables, Logical Database, Table
joins & from Infosets also.

Transaction Code: SQVI

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We get an option of extracting the data from a Table / Table Join / Logical Database / SAP Infoset

Once all the required tables are been assigned and joined, click no the Back Icon to
Create the Selection / Output Screen.

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Select all the required fields, which are needed as a part of Selection Screen and
Report Output Layout and save the Quick Viewer Query.

To execute teh Query, Click on Execute Button to the run the Quick Viewer.

Above are the simple options of creating report with the help of Queries.

BR, Jaymin R. Bhatt

14 Comments

Former Member

https://community.sap.com/t5/enterprise-resource-planning-blogs-by-members/sap-query-creation-amp-execution-table-join-amp-logical-databa… 13/23
3/1/25, 2:48 PM SAP Query - Creation & Execution - Table Join & Lo... - SAP Community


‎2014 May 09 4:32 PM

 0 Kudos

Good Document :smile:

Former Member


‎2014 May 09 5:25 PM

 0 Kudos

Thanks...

former_member193854
Participant


‎2014 May 09 6:36 PM

 0 Kudos

Very nice documentation. Thanks, Jaymin.

rane_prashant
Contributor

https://community.sap.com/t5/enterprise-resource-planning-blogs-by-members/sap-query-creation-amp-execution-table-join-amp-logical-databa… 14/23
3/1/25, 2:48 PM SAP Query - Creation & Execution - Table Join & Lo... - SAP Community


‎2014 May 11 1:29 PM

 0 Kudos

Hello Jaymin,

Thanks for sharing the document.

Is it possible for you to share one example of logical database query for ADA? Thanks
in advance!

my email ID [email protected]

B/R

Prashant Rane

mariks
Participant


‎2014 May 12 1:38 PM

 0 Kudos

Thanks for the sharing valuabledocument...

Former Member


‎2017 Nov 10 4:51 AM

https://community.sap.com/t5/enterprise-resource-planning-blogs-by-members/sap-query-creation-amp-execution-table-join-amp-logical-databa… 15/23
3/1/25, 2:48 PM SAP Query - Creation & Execution - Table Join & Lo... - SAP Community

 0 Kudos

CAN ANYONE HELP

former_member183424
Active Contributor


‎2017 Nov 10 5:06 AM

 0 Kudos

You are in comment section in a blog post. What help do you need? If you have any
doubt regarding this blog post, then ask that instead of just posting "Can anyone
help".

former_member132664
Member


‎2018 Dec 11 2:55 AM

 0 Kudos

Hi Jaymin,

Thanks for the blog with such detailed steps.

cigilr
Explorer


‎2019 Mar 15 9:56 AM

https://community.sap.com/t5/enterprise-resource-planning-blogs-by-members/sap-query-creation-amp-execution-table-join-amp-logical-databa… 16/23
3/1/25, 2:48 PM SAP Query - Creation & Execution - Table Join & Lo... - SAP Community

 0 Kudos

Thanks

former_member210259
Member


‎2019 Sep 18 7:46 AM

 0 Kudos

Thanks for the complete explanation on SAP Query.

Can anyone also help for Making t-code after completing all the query building so
that user can use via t-code. Advance thanks..

ZAIED

samnovice_new
Participant


‎2019 Oct 01 12:01 PM

 0 Kudos

zaiedbd

Please click here for youtube instructions.

I hope it helps.

BR.

Sam

https://community.sap.com/t5/enterprise-resource-planning-blogs-by-members/sap-query-creation-amp-execution-table-join-amp-logical-databa… 17/23
3/1/25, 2:48 PM SAP Query - Creation & Execution - Table Join & Lo... - SAP Community

HamzaKhurshid
Explorer


‎2020 Dec 02 12:28 PM

 0 Kudos

Very informative.

former_member706942
Explorer


‎2021 Jan 21 12:05 PM

 0 Kudos

Nice explanation

Tokomak
Explorer


‎2022 Jul 05 2:49 AM

 0 Kudos

Hello Sir,

https://community.sap.com/t5/enterprise-resource-planning-blogs-by-members/sap-query-creation-amp-execution-table-join-amp-logical-databa… 18/23
3/1/25, 2:48 PM SAP Query - Creation & Execution - Table Join & Lo... - SAP Community

How to create package that use in user group and tcode creation process for query
report?

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