STANDARD BIDDING DOCUMENT

PROCUREMENT OF
CIVIL WORKS

COMPLETE BIDDING DOCUMENT

Work of Patrolling, Security, Gate Operation and water

management for Kachchh Branch Canal Ch. 162.000 Km
to Ch. 189.977 Km. (For Two Years)

GOVERNMENT OF GUJARAT
SARDAR SAROVAR NARMADA NIGAM LIMITED

SUPERINTENDING ENGINEER,
KACHCHH BRANCH CANAL CIRCLE NO. 1
GANDHIDHAM
October-2024
 Index

Sr No Section Description Page No

1 Invitation for Bid (IFB) 3
2 Section -1 Instructions to Bidders 7
3 Section -2 Qualification Information 26
4 Section -3 Conditions of Contract 33
5 Section -4 Contract Data 64
6 Section -5 Technical Specification 73
7 Section -6 Form of Bid 99
8 Section -7 Bill of Quantities 102
9 Section -8 Securities and Other Forms 107
10 Section -9 Drawings 119
11 Section -10 Documents to be furnished by Bidder 120

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INVITATION FOR BID
(IFB)

3
 NATIONAL COMPETITIVE BIDDING

1. The Executive Engineer, Kachchh Branch Canal Division No. 2/4, Bhachau invites bids for
the construction of works detailed in the table.
The bidders may submit bids for any or all of the following works.

TABLE
No. Name of work Approxim Bid Cost of Period of Class of
ate value security document completion Registration /
of works (Rs.) Category of
(Rs.) contractor if
Required
1 2 3 4 5 6 7
Work of Patrolling, 2,93,52,768/- 2,94,000/- Rs.4248/- 24 Months “A & Above”
Security, Gate (3600+18%
Operation and water of GST=4248)
management for
Kachchh Branch
Canal Ch. 162.000
Km to Ch. 189.977
Km. (For Two Years)

2. Prospective / Interested bidder may download the Bid Documents from website
“https://tender.nprocure.com” free of cost till the Time and Date as mentioned on online
NIT at website https://tender.nprocure.com.

(A) The concerned Contractor/bidder shall submit the certificate of registration or

renewal receipt as approved contractor in “A Class & Above” class in
SSNNL/NWRWS & K Dept./R & B Dept. of Gujarat State or equivalent class in
CPWD/Railway/other State Government.

(B) The contractor Registered outside Gujarat shall apply for getting registered himself
in “A & Above” class either with the Sardar Sarovar Narmada Nigam Limited or with
the state of Government of Gujarat before the date of submission of Tender. The
proof of the application for the registration shall have to be attached with the tender
online.

(C) The contractor registered in CPWD/Railway and other State Govt. equivalent to class
of Gujarat mentioned above will be eligible to quote for the Tender with the
condition that concerned Contractor shall get themselves registered in “A & above”
class in the Sardar Sarovar Narmada Nigam Limited or in the State Of Gujarat on or
before the date of acceptance (approval) of his Tender.

Failure of such bidders to get themselves registered in “A & above” class either with the
Sardar Sarovar Narmada Nigam Limited or with the State of Government of Gujarat
before the date of submission of Tender the bid of such concerned contractor/bidder
shall be rejected and he shall be considered non responsive/disqualified.

3. However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee
/ Tender Fee through Demand Draft only of any Schedule Bank payable at
Bhachau, and in favour of ‘Executive Engineer, Kachchh Branch Canal Division No.
2/4, Bhachau. Once the Bid is received online, Bid Document / Tender Fee will not be
refundable.

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 The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee against Bid
Security / EMD shall be submitted in electronic format through online (by scanning)
while uploading the bid, this submission shall mean that bid document / tender fee and
Bid Security / EMD has been received. Accordingly, the offer of only those shall be opened
whose Bid Document / Tender Fee and Bid Security / EMD have been received
electronically. However, for the purpose of realization of Demand Draft, and FDR / Bank
Guarantee bidder shall send the same in original through R.P.A.D./Speed Post/Courier
only. so as to reach to ‘The Executive Engineer K.B.C. Division No.2/4, Bhachau within
7 Days from the last day of bid submission.

Penaltative action for not submitting Demand Draft / FDR / Bank Guarantee in
original to Executive Engineer / Tender Inviting Authority by bidder shall be initiated.
4. Bids received online, will be opened on the time, date and place as specified in the online
NIT at website https://tender.nprocure.com in the presence of the bidders or their
authorized representatives, who wish to remain present.
If the office happens to be closed on the day of opening of the bids as specified, the bids
will be opened on the next working day at the same time and venue.
5. A pre bid meeting will be held on Date: 14/10/2024 at 12.00 Hrs. onwards. (If
Possible) at the office of to Committee Room, S.S.N.N.L., Block No -12, 3rd floor,
New Sachivalaya Complex, Gandhinagar-382010 to clarify the issues and to answer
questions on any matter that ............ may be raised at that stage as stated in clause 9.2
of ‘instructions toBidders’ of the bidding documents.
6. Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and should
be rounded off to the next thousand rupees. (The validity of EMD should be 165 days
from the date of uploading of BG/FDR documents on n-Code.)
7. Other Information is as under:
A. Agencies can prepare and edit their offers a number of times before the end of the
tender submission date and time. After the tender submission date and time, the
bidder cannot modify / edit / withdraw their submitted offer in any case. No written
or online request in this regard shall be granted.

B. Offers in physical form will not be accepted in any case.

C. Demand Draft purchased by the other then bidder and issued after the last date of
submission of Bids, will not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending
discussion, conferences or site visits will not be reimbursed by the Employer or
Engineer-in-Charge.

E. Conditional tender shall not be accepted.

F. Any changes, addition, alternation made in the prescribed form attached with tender
are liable to be rejected.

G. Any change in format or conditional Bank Guarantee will not be accepted and the
bidder will be considered non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with the
format given in the checklist /qualification document / tender document.

I. It is mandatory for the bidders to supply each and every information as asked strictly
in electronic format at appropriate places only.

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 J. Blank / insufficient information shall be treated as nil information and shall result in
disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in the past,
it shall not be deemed to be a ground / reason for not giving required information for
this work / bid.

L. Information supplied for earlier projects shall not be considered while evaluation of
this bid. The Government will not ask for any other information, unless it is found
absolutely necessary by the competent authority.

M. If found necessary, the contractor will be intimated for negotiation,

# For the works costing up to 7.5 crore (ROAD), 7.0 crore (BUILDING & BRIDGE)
kindly refer to SSR-10-2015-17-C dated 03-02-2017

For the works costing under 7.5 crore for Canal works/Road Works and 7.0 crore for
Canal works , Building and Bridge Works following documents shall be submitted in
electronic format only through online by scanning and the (i) Bid Document Fee /
Tender Fee (ii) Bid Security / EMD should be sent in original to the Tender opening
authority through RPAD/Speed Post/ Courier only, so as to reach ‘Executive Engineer
K.B.C. Division No.2/4, Bhachau within 7 days from last day of submission of Bid.

1. Scanned copy of DD of Tender Fee/Bid Document Fee (of amount

as prescribed in tender notice).
2. Scanned copy of EMD/Bid Security or Valid EMD Exemption
Certificate of Appropriate Class of Registration of Approved
Contractors (of amount as prescribed in tender notice)(The
Validity of EMD should be 165 days from the date of uploading of
BG/FDR documents on n-Code.).
3. Scanned copy of Valid Registration certificate/renewal receipt of
registration fee (for those bidders who are registered in
equivalent to class ‘A’ and Above of Gujarat State).
4. Undertaking (For Validity) (as per format specified in
SECURITIES ANDOTHER FORMS of Section – 8).
5. Scanned copies of a Power of Attorney duly authorized by a
notary public, if power is delegated for signing the Bid to other
person by the Bidder.
6. Scanned copy of GST Certificate.
7. Scanned copy of PAN Card.
8. Scanned copy of latest ITR.

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 SECTION - 1
INSTRUCTIONS TO BIDDERS
(ITB)

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 Section 1: Instructions to Bidders
Table of Clauses

Page No. Page No.

A. General D. Submission of Bids
1. Scope of Bid 9 19. Sealing & Marking of Bids 17
2. Source of Funds 9 20. Deadline for Submission of 17
Bids
3. Eligible Bidders 9 21. Late Bids 17
4. Qualification of the 9 22. Modification and 17
Bidder Withdrawal of Bids
5. One Bid per Bidder 11
6. Cost of Bidding 11 E. Bid Opening and Evaluation
7. Site Visit 11 23. Bid Opening 18
24. Process to be Confidential 19
B. Bidding Documents 25. Clarification of Financial 19
Bids
8. Content of Bidding 12 26. Examination of Bids and 19
Documents Determination of
Responsiveness
9. Clarification of Bidding 12 27. Correction of Errors 19
Documents
10. Amendment of Bidding 13 28. Deleted 20
Documents
29. Evaluation and Comparison 20
of Financial Bids
C. Preparation of Bids 30. Deleted 20
11. Language of Bid 14
12. Documents Comprising 14 F. Award of Contract
the Bid
13. Bid Prices 14 31. Award Criteria 21
14. Currencies of Bid and 15 32. Employer’s Right to Accept 21
Payment any Bid and to Reject any
or all Bids
15. Bid Validity 15 33. Notification of Award and 21
Signing of Agreement
16. Bid Security 15 34. Performance Security 21
17. Alternative Proposals By 16 35. Advance Payment and 22
Bidders Security

18. Format and Signing of Bid 16 36. Dispute Review Expert 22

37. Correct or Fraudulent 22
Practices

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 A. GENERAL

1. Scope of Bid
1.1 The Employer (The Executive Engineer Kachchh Branch Canal Division No. 2/4, Bhachau)
invites bids for the Work of Patrolling, Security, Gate Operation and water
management for Kachchh Branch Canal Ch. 162.000 Km to Ch. 189.977 Km. (For Two
Years). detailed in the table given in IFB. The bidders may submit bids for any or all
of the works detailed in the table given in IFB.
1.2 The successful bidder will be expected to complete the works by the intended
completion date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their
derivatives (bidder/ tenderer, bid / tender, bidding/ tendering, etc.) are
synonymous.
2. Source of Funds

2.1 The expenditure on this project will be met from the budget of Govt. of Gujarat /
Govt. of India /SSNNLfor centrally sponsoredprojects.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a
statement that the Bidder is neither associated, nor has been associated, directly or
indirectly, with the consultant or any other entity that has prepared the design,
specifications, and other documents for the Project or being proposed as Project
Manager for the Contract. A firm that has been engaged by the Employer to provide
consulting services for the preparation or supervision of the works, and any of its
affiliates, shall not be eligible to bid.

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a
preliminary description of the proposed work method and schedule, including
drawings and charts, as necessary. The proposed methodology should include a
program of construction backed with equipment planning and deployment duly
supported with broad calculations and quality assurance procedures proposed to be
adopted justifying their capability of execution and completion of work as per
technical specifications, within stipulated period of completion.
4.2 Deleted
4.3 Deleted
4.4 Deleted
4.5 QUALIFICATION CRITERIA:
(Applicable for the works which require Post Qualification)

4.5.1 Deleted
4.5.2 Deleted

4.5.3. Deleted

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4.5.4. Personnel Capabilities.
Availability for his work of personnel with adequate experience as required; as per
Appendix.

4.5.5. Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major
equipment to attain the completion of works in accordance with the prescribed
construction schedule are shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with
their bid, a detailed construction planning and methodology supported with layout
and necessary drawings and calculations to allow the employer to review their
proposals. The numbers, types and capacities of each plant/equipment shall be
shown in the proposals along with the cycle time for each operation for the given
production capacity to match the requirements.

4.5.6. Deleted
4.5.7. Deleted
4.5.8. Litigation History
The Applicant should provide accurate information on any litigation or arbitration
resulting from contracts completed or under execution by him over the last five years. A
consistent history of awards against the Applicant or any partner of a joint venture may
result in failure of the applicant.

4.5.9. Disqualification
Even though the applicants meet the above criteria, they are subject to be
disqualified if they have:
Made misleading or false representation in the forms, statements submitted, and / or
Record of poor performance such as abandoning the work, rescinding of contract for
which the reasons are attributable to the non – performance of the contractor;
consistent history of litigation awarded against the applicant or financial failure due
to bankruptcy. The rescinding of contract of a joint venture on account of reasons
other than non – performance, such as Most Experienced partner of joint venture
pulling out, court directions leading to breaking up of a joint venture before the start
of work, which are not attributable to the poor performance of the contractor will,
however, not affect the qualification of the individual partners.
4.6 Deleted

4.7. Deleted

4.8 Even though the bidders meet the above qualifying criteria, they are subject to
be disqualified if they have:

- Made misleading or false representation in the forms, statements and

Attachments the submitted in proof the qualification requirements; and / or
- Record of poor performance such as abandoning the works, not properly
completing the contract, inordinate delay in completion, litigation history, or
financial failures etc.; and/ or
- Participated in the previous bidding for the same work and had quoted
unreasonably high bid prices and could not furnish rational justification to the
employer.

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5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or
participates in more than one bid (other than as a subcontractor or in cases of
alternatives that have been permitted or requested) will cause all the proposals with
the bidder’s participation to be disqualified.

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his
Bid, and the Employer will in no case be responsible and liable for those costs.

7. Site Visit
7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and
examine the Site of work and its surrounding and obtain all information that may be
necessary for preparing the Bid and entering into a contract for construction of the
Works.
The costs of visiting the site shall be at the Bidder’s own expense.

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 B. BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and addenda
issued in accordance with Clause 10:
Section Particulars Volume No.
- Invitation for Bids
1 Instructions to Bidders I
2 Qualification Information, and other forms
3 Conditions of Contract
4 Contract Data
5 Technical Specifications II
6 Form of Bid III
7 Bill of Quantities
8 Securities and other forms
9 Drawings IV
10 Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the
bidder in compliance to section 2 will be prepared by him and furnished as Volume-
V in two parts (refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract,
contract data, forms, terms, technical specifications, bill of quantities, forms, Annexes
and drawings in the Bid Document. Failure to comply with the requirements of Bid
Documents shall be at the bidder’s own risk. Pursuant to clause 26 hereof, bids
which are not substantially responsive to the requirements of the Bid Documents
shall be rejected.

9. Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may
notify the Employer in writing or through E-mail at the Employer’s address
indicated in the invitation to bid. The Employer will respond to any request for
clarification which he received earlier than 15 days prior to the deadline for
submission of bids. Employer’s response will be published on website including a
description of the enquiry but without identifying its source.

9.2. Pre-bid meeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting
which will take place at the address, venue, time and date as indicated in the
appendix.

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9.2.2. The purpose of the meeting will be to clarify issues and to answer questions on any
matter that may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to reach
the Employer not later than 02 days before the meeting.

9.2.4 Minutes of the meeting, including the question raised (Without identifying the
source of enquiry) and the responses given will be published without delay on the
tender website i.e. . www.tender.nprocure.com. Any modification of the bidding
documents listed in sub-Clause 8.1 which may become necessary as a result of the
pre-bid meeting shall be made by the Employer exclusively through the issue of an
Addendum pursuant to Clause 10 and not through the minutes of the pre-bid
meeting.

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a
bidder.

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding
documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer
will assume no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into
account in preparing their bids, the Employer may, at his discretion, extend as
necessary the deadline for submission of bids, in accordance with Sub-Clause 20.2
below.

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 C. PREPARATION OF BIDS

11. Language of the Bid

11.1 All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause
8.1) shall be in two separate parts:

Part I shall be named “Preliminary Stage”and shall comprise

(i) Bid Security in the form specified in Section 8

(ii) Qualification Information and supporting documents as specified in Section 2

(iii) Certificates, undertakings, affidavits as specified in Section 2

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in Clause
15.1

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section 6

(ii) Priced Bill of Quantities for items specified in Section 7

12.2. The Bidder shall submit the details / information pertaining to each part i.e.
preliminary as well as financial and must be submitted online only.
12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)

1 Instruction to Bidders Volume I
3 Conditions of Contract
4 Contract Data
5 Specifications Volume II
9 Drawings Volume IV

13. Bid Prices

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on
the priced Bill of Quantities submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and words)
for all items of the Works described in the Bill of Quantities along with total bid price

14
 (Both in figures and words). Items for which no rate or price is entered by the bidder
will not be paid for by the Bill of Quantities.

13.3 All duties, taxes, and other levies except GST payable by the contractor under the
contract, or for any other cause shall be included in the rates, prices and total Bid
Price submitted by the Bidder. (GST will be paid extra)

13.4 Deleted

13.5 The rates and prices quoted by the bidder are subject to adjustment during the
performance of the Contract in accordance with the provisions of Clause 47 of the
Condition of Contract (Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees.
All payments shall be made in Indian Rupees.

15. Bid Validity

15.1 Bids shall remain valid for a period of not less than 120 days after the deadline date
forbid submission specified in Clause 20.

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer
may request that the bidders may extend the period of validity for a specified period.
A bidder may refuse the request without forfeiting his bid security. A bidder agreeing
to the request will not be required or permitted to modify his bid, but will be
required to extend the validity of his security for a period of the extension, and in
compliance with Clause 16 in all respects.

#16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in
column 4 of the table of IFB for this particular work. This Bid security shall be in
favor of Employer as named in Appendix and may be in one of the following forms;
a. Bank Guarantee from any scheduled Indian bank, in the format given in
Volume III. (Bank Guarantee is applicable only for Bid Estimated Amount of 01
Crore and above) and Bank Guarantee of Schedule and Private Banks shall be
considered as per GoG Finance Department’s Circular No. FD/MSM/e-
file/4/2023/4020/D.M.O. Date 11/03/2024 or as per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank
approved by the Reserve Bank of India as per SSNNL circular no. CPC/MD
meeting/ Contractor/2009/373-Pt-III/112, dated 23/04/2024 or as per their latest
amendment.
OR
# A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building
Department or (2) Narmada Water Resources, Water Supply and Kalpsar
Department of Govt of Gujarat. Exemption Certificate is applicable only when
Registration Certificate of Appropriate Class and Category of Approved
Contractors is required as eligible criteria of bidder.

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16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for
the bid shall be valid for 45 days beyond the validity of the bid i.e. total validity of
120+45 = 165 Days

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as
indicated in Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer as
non-responsive.

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end
of the bid validity period specified in Sub-Clause 15.1

16.5 The Bid Security of the successful bidder will be discharged when the bidder has
signed the Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid
validity.

(b) If the Bidder does not accept the correction of the Bid Price, if any or
(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to
(i) Sign the Agreement; or
(ii) Furnish the requirement Performance Security.
(d) #If found necessary, the bidder will be intimated for negotiation, He will be
intimated maximum three times within the validity period for negotiation, If
contractor does not respond in time, his Bid Security (EMD) will be forfeited and his
tender will be rejected. Punitive action will be taken on such contractors. (As per
GoGR&B Dept’s Gr. No. S/22/2017/6369/D, Dt.08/06/2018)

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding
documents, including the conditions of contract (including mobilization advance or
time for completion), basic technical design as indicated in the drawing and
specifications. Conditional offers or alternative offers will not be considered further
in the process of tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of
these Instructions to bidder as the “Preliminary Stage “and “Financial Bid” in
separate parts to be uploaded.

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 D. SUBMISSION OF BIDS

19. Deleted

20. Deadline for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website
specified above not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an
amendment in accordance with Clause 10, in which case all right and obligation of
the Employer and the bidders previously subject to the original deadline will then be
subject to the new deadline.

21. Deleted

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed in
Clause 20 or pursuant to Clause 23.
22.2 Deleted

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of bids
and the expiration of the original period of bid validity specified in Clause 15.1
above or as extended pursuant to Clause 15.2 may result in the forfeiture of the Bid
security pursuant to Clause 16.

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 E. BID OPENING AND EVALUATION
23. Bid Opening

23.1 The Employer will open all the Bids received including modifications made pursuant
to Clause 22, in the presence of the Bidders or their representatives who choose to
attend at time, date and the place specified in Appendix in the manner specified in
Clauses 20 and 23.3, In the event of the specified date of Bid opening being declared
a holiday for the Employer, the Bids will be opened at the appointed time and
location on the next working day.
23.2. Deleted.
23.3. The “Preliminary Stage” shall be opened. The amount, form and validity of the bid
security furnished with each bid will be announced. If the bid security furnished does
not conform to the amount and validity period as specified in the invitation for bid
(ref. Column 4 and paragraph 3), and has not been furnished in the form specified in
Clause 16, the financial bid will not be opened.
23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids
accompanied with valid bid security will be taken up for evaluation with
respect to the Qualification information and other information furnished in
part I of the bid pursuant to Clause 12.1.
(ii) If required, the bidder will be asked in writing to clarify his Qualification
Documents with respect to any required clarification.
(iii) The bidders will respond in not more than 7 days of issue of the clarification
letter.
(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the
Evaluation Committee will finalize the list of responsive bidders whose
financial bids are eligible for consideration.
23.5. Deleted
23.6. At the time of opening of “Financial Bid”, the names of the bidders those who are
found responsive in accordance with Clause 23.3 will be announced. The bids of
onlythese bidders will be opened. The responsive Bidders’ names, the Bid prices,
the total amount of each bid, any discount and such other details as the Employer
may consider appropriate, will be announced by the Employer at the opening.
23.7. At the time of opening of “Financial Bid”, the names of the bidders those who are
found responsive in accordance with Clause 23.3 will be announced. The bids of
only these bidders will be opened those who are declared responsive. The
responsive Bidders’ names, the Bid prices, the total amount of each bid, any
discount, and such other details as the Employer may consider appropriate, will
be announced by the Employer at the timeof opening.
23.8. In case bids are invited for more than one package, the order for opening of the
“Financial Bid” shall be in order of estimated amount of Bids from highest to
lowest.
23.9. The Employer shall prepare minutes of the Bid opening, including the
information disclosed to those present in accordance with Sub-Clause23.6.

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24 Process to be Confidential
24.1 Information relating to the examination, clarification, evaluation, and comparison of
Bids and recommendations for the award of a contract shall not be disclosed to
Bidders or any other persons not officially concerned with such process until the
award to the successful Bidder has been announced. Any effort by Bidder to
influence the Employer’s processing of Bids or award decisions may result in the
rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may,
at his discretion, ask any Bidder for clarification of his Bid, including breakdowns of
unit rates. The request for clarification and the response shall be in writing or by e-
mail, but no change in the price or substances of the Bid shall be sought, offered, or
permitted except as required to confirm the correction of arithmetic errors
discovered by the Employer in the evaluation of the Bids.
25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter
relating to his Bid opening to the contract is awarded. If the Bidder wishes to bring
additional information to the notice of the Employer, it should do so in writing.
25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation,
bid comparison or contract award decision may result in the rejection of the Bidders’
bid.

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of " Preliminary Stage ", the Employer will determine
whether each Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has
been properly signed; (c) is accompanied by the required securities and; (d) is
substantially responsive to the requirements of the Bidding document. During the
detailed evaluation of the “Financial Bid”, the responsiveness of the bids will be
further determined with respect to the remaining bid conditions, i.e., priced bill of
quantities, technical specifications, and drawings.

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms,
conditions and specifications of bidding documents, without material deviation or
reservation. A material deviation or reservation is one (a) which affects in any
substantial way the scope, quality, or performance of the Works; (b) which limits in
any substantial way, inconsistent with the Bidding documents, the Employer’s rights
or the Bidder’s obligations under the Contract; or (c) whose rectification would affect
unfairly the competitive position of other Bidders presenting substantially
responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the

Employer, and may not subsequently be made responsive by correction or
withdrawal of the non-conforming deviation or reservation.

27. Deleted

19
28. Deleted

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be
substantially responsive in accordance with Sub-Clause 26.2.
29.2. Deleted.
29.3. The Employer reserves the right to accept or reject any variation or deviation.
Variation and deviations and other factors, which are in excess of the requirements
of the Bidding documents or otherwise result in unsolicited benefits for the
Employer, shall not be taken in to account in Bid evaluation.
29.4. The estimated effect of the price adjustment conditions under Clause 47 of the
Conditions of Contact, during the period of implementation of the Contract, will not
be taken in to account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the
Engineer’s estimate of the cost of work to be performed under the contract the
Employer may require the Bidder to produce detailed consistency of those prices
with the construction methods and schedule proposed. After evaluation of the price
analyses, the Employer may require that the amount of the performance security set
forth in Clause 34 be increased at the expense of the successful /bidder to a level
sufficient to protect the Employer against financial loss in the event of default of the
successful Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically
priced low and which cannot be substantiated satisfactorily by the bidder may be
rejected as non-responsive.

30. Deleted

20
 F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid
has been determined.
(i) to be substantially responsive to the Bidding documents and who has offered
the lowest evaluated Bid Price; and
(ii) to be within the available bid capacity adjusted to account for his bid price
which is the lowest evaluation in any of the packages opened earlier than the
one consideration.
In no case, the contract shall be awarded to any bidder whose available bid
capacity is less than the evaluated bid price, even if the said bid is the lowest
evaluated bid. The contract will in such cases be awarded to the next lowest bidder
at his evaluation bid price.

32. Employer’s Right to Accept any Bid and to Reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any
Bid, and to cancel the Bidding process and reject all Bids, at any time prior to the
award of contract, without thereby incurring any liability to the affected bidder or
Bidder or any obligation to inform the affected Bidder or Bidders of the grounds for
the Employer’s action.

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the
Employer prior to expiration of the Bid validity period by cable, telex or facsimile
confirmed by registered letter. This letter (hereinafter and in the condition of
contract called the “Letter of Acceptance”) will state the sum that the Employer will
pay the Contractor in consideration of the execution, completion, and maintenance of
the Works by the Contractor as prescribed by the Contract (hereinafter and in the
Contract called the “Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject only to
the furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the
successful Bidder. It will be signed by the Employer and to the successful Bidder,
within 28 days following the notification of award along with the Letter of
Acceptance. Within 21 days of receipt, the successful Bidder will sign the Agreement
and deliver it to the Employer.
33.4. Upon the furnishing by the successful Bidder of the Performance Security, the
Employer will promptly notify the other Bidders that their Bids have been
unsuccessful.

34. Performance Security

34.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder
shall furnish to the Employer an irrevocable and unconditional guarantee from a
Bank in the form set forth in Section 8 (the “Performance Security”) for an
amount equal to 5% (five percent) of its Contract Price. In case of bids
mentioned below, the successful Bidder, along with the Performance Security,

21
 shall also furnish to the Authority an irrevocable and unconditional guarantee
from a Bank in the same form given at Section 8 towards an Additional
Performance Security (The “Additional Performance Security”) for an amount
calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but
upto 20% of the Estimated Project Cost, then the Additional Performance
Security shall be calculated @ 20% of the difference in the (i) Estimated
Project Cost (as mentioned in Bid Document) - Minus 10% of the
Estimated Project Cost and (ii) Contract Price offered by the selected
Bidder.
(b) If the Contract Price offered by the Selected Bidder is lower than 20% of
the Estimated Project Cost, then the Additional Performance Security
shall be calculated @ 30% of the difference in the (i) Estimated Project
Cost (as mentioned in Bid Document) - Minus 10% of the Estimated
Project Cost and (ii) Contract Price offered by the selected Bidder.
(c) This Additional Performance Security shall be treated as part of the
Performance Security.
(B) The Performance Security shall be valid beyond 60(sixty) days of the Defects
Liability Period and the Additional Performance Security shall be valid
beyond 28 (twenty-eight) days of Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form of a Bank
Guarantee, it shall be issued either (a) at the Bidder’s option, by a Nationalized/Scheduled
Indian bank or (b) by a foreign bank located in India and acceptable to the Employer. As
per GoG Finance Department’s Circular No. FD/MSM/e-file/4/2023/4020/D.M.O. Date:
11/03/2024 or as per their latest amendment, as per SSNNL circular no. CPC/MD
meeting/ Contractor/2009/373- Pt-III/112, dated 23/04/2024 or as per their latest
amendment.
34.3.
34.4. Failure of the successful Bidder to comply with the requirement of Sub-Clause 34.1
shall constitute sufficient grounds for cancellation of the award and forfeiture of
the Bid Security.

35 Advance Payment and Security

35.1 The Employer will provide an Advance payment on the Contract Price as stipulated
in the Conditions of Contract, subject to maximum amount, as stated in the
Contract Data.

36. Deleted
37. Corrupt of Fraudulent Practices
37.1 The Employer will reject a proposal if it determines that the Bidder recommended
for award has engaged in corrupt or fraudulent practices in completing for the
contract in question and will declare the firm ineligible, either indefinitely or for a
stated period of time, to be awarded a contract with National Highways Authority of
India/ State PWD and any other agencies, if it at any time determines that the firm
has engaged in corrupt or fraudulent practices in completing for the contractor, or
in execution.
37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of
the Conditions of Contract.

22
 APPENDIX TO ITB
Clause Reference
With respect to
Section –I

1. The Name of the Employer is The Executive Engineer,K.B.C.Dn.No. [ Cl.1.1]

2/4,Bhachau
2. The last five years.
2023 – 2024
2022 – 2023
2021– 2022
2020 – 2021
2019 – 2020
3. This Annual Financial Turnover Amount is Rs. NA/- [Cl.4.5.3 (a)]
4. Value of Work is Rs. 2,93,52,768.00/-
5. Deleted
6. The cost of electric work is Rs.0.00
7. The cost of water supply / sanitary works is Rs.NA
8. Deleted [Cl.4.5.6 ]
9. Price level of the financial year 2024-2025 [Cl. 4.5.2]
10. The pre-bid meeting will take place at office of 3rd floor,committee room, [Cl. 9.2.1]
ssnnnl, Gandhinagar block -12 sachivalaya
11. Deleted
12. Address of the Employer: The Executive Engineer, Kachchh Branch Canal
Division No.-2/4, Narmada bhavan, near new court, Bhuj-bhachau
bypass road, Bhachau-370140 Ph.No.: 9978922388
13. Deleted
14. The bid should be submitted latest byAs stated on online NIT [Cl. 20.1 &
20.2]
15. The bid will be opened at As stated on online NIT [Cl. 23.1 ]
16. The Bank Draft in favor of The Executive Engineer, Kachchh Branch Canal
Division No.-2/4, Bhachau
17. Deleted
18. Deleted [Cl.4.5.2]

Year Financial Year Multiplying factor

Base year of inviting tender 2024-2025 1.00
-1 2023-2024 1.10
-2 2022-2023 1.21
-3 2021-2022 1.33
-4 2020-2021 1.46
-5 2019-2020 1.61

23
 #LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK
[Reference CL. 4.5.5]

The contractors shall also give a list of machineries in his possession and which they
propose to use on the work.

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value
(maximu
m 15
years)
1 2(a) 2(b) 3 4 5 6 7

24
 List of Key Personnel to be deployed on Contract Work
(Reference Cl. 4.5.4)

# Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this
work as under: -
1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the
workto be executed is more than Rs.50 lakhs.
2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed
is more than Rs.15 lakhs but less than Rs.50 lakhs.
3. Minimum One Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs
but more than Rs.5 lakhs.
4. Minimum two Diploma Civil Engineers for the work when the cost of work to be
executed is less than Rs. 5 lakhs. The Engineer so employed for the Government work
must have sufficient experience to handle the work independently. Such an Engineer
shall have to stay at the site of work and he shall not be entrusted with other duty
except this work.

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer,
Employment of a separate Engineer will not be necessary provided that the Engineer
partner himself attends the execution of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the
Deputy Executive Engineer-in-charge of the work the Name, Qualifications, copy of
marksheet, Colour Photograph and the appointment order issued such engineers
engaged for this contract work. If 15 days after issue of work order such designated
Site Engineers do not resume or do not remain present on site of work, the recovery at
the rate of Rs.15,000-00 per month per Engineer will be made from the
bills/deposit/dues of the contractor. Such recovery shall be non-refundable.

25
 SECTION - 2
QUALIFICATION INFORMATION

26
 QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for
the purpose of post qualification as provided for in Clause 4 of the Instruction to Bidders.
This information will not be incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal status of Bidder

(Attach Copy)

Place of registration

Principal place of business

Power of attorney of signatory of Bid

(Attach)

1.2 Deleted

1.3.1 Deleted

1.3.2 Deleted

1.4 Deleted

1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref.
Clause 4.5.5). The Bidder should list all the information requested below.

Item of Requirement Availability Proposals Remarks

Equipment NO Capacity Owned/ Nos/. Age/ (from
Leased to be Capacity Conditions whom to
procured be
purchased

27
1.6 Qualifications and experience of key personnel required for administration and
execution of the contract. Attach biographical data. Refer also to Sub Clause 9.1 of
the Conditions of Contract.

Position Name Qualification Year of Year of

Experience experience in
(General) the proposed
position
Project Manager

Etc.

1.7 Proposed sub-contract and firms involved

Sections of the Value of Sub- Sub-Contractor Experience in
works Contractor (Name & similar work
Address)

Attach copies of certificates on possession of valid license for executing water

supply/ sanitary work/ building electrification works.

28
1.8 Deleted
1.9 Deleted
1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who
may provide references if contacted by the Employer.

1.11 Information on Litigation history in which the Bidder is involved.

Other Party Employer Cause of Amount Remarks

(ies) Dispute Involved showing
Present Status

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instruction
to Bidders. (Name of Consultant engaged for project preparations is * ............................. )

1.13 Proposed work method and schedule. The Bidder should attach descriptions,
drawings and charts as necessary to comply with the requirements of the Bidding
documents. (Refer ITB Clause 4.1)

1.14 Programme

2. Deleted
3. Additional Requirements
3.1 Bidders should provide any additional information required to fulfill the
requirements of Clause 4 of the Instructions to the Bidders, if applicable.
(i) Affidavit
(ii) Deleted

* Fill the name of Consultant

29
 SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR
AVAILABILITY OF CREDIT FACILITIES

(CLAUSE 4.5.6 OF ITB)

BANK CERTIFICATE

This is to certify that M/s. is a reputed

company with a good financial standing.

If the contract for the work, namely is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of
Rs. to meet their working capital requirements for executing the
above during the contract period.

(Signature)

Name of Bank

Senior Bank Manager

Address of the Bank

30
 AFFIDAVIT

1. I, the undersigned, do hereby certify that all the statements made in the required
attachments are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s.
_ have not abandoned any work of
Government of Gujarat/Government of India/any Board or Corporation under
Government of Gujarat/Government of India nor any contract awarded to us for
such works have been rescinded, during last five years prior to the date of this
bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or
corporation to furnish pertinent information deemed necessary and requested by
the Department to verify this statement or regarding any (our) competence and
general reputation.

4. The Undersigned understands and agrees that further qualifying information

may be requested, and agrees to furnish any such information at the request of
the Department/ Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

Name of Firm

Date

31
 UNDERTAKING

I, the undersigned do hereby undertake that our firm

M/s......................................................................................................... would invest a minimum cash
up to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

Name of firm

DATE

32
 SECTION - 3
CONDITIONS OF CONTRACT

33
 Conditions of Contract
Table of Contents

A General Page D. Cost Control

No.
1 Definitions 33 37 Bill of Quantities 46
2 Interpretation 34 38 Changes in the Quantities 46
3 Language and Law 35 39 Variations 46
4 Engineer’s Decisions 35 40 Payments for Variations 46
5 Delegations 35 41 Cash Flow Forecasts 47
6 Communications 35 42 Payment Certificates 48
7 Sub-Contractors 35 43 Payments 48
8 Other Contractors 35 44 Compensations Events 48
9 Personnel 36 45 Tax 49
10 Employer’s & Contractor Risk 36 46 Currencies 49
11 Employers Risks 36 47 Price Adjustment 49
12 Contractor’s Risk 36 48 Retention 49
13 Insurance 36 49 Liquidated damages 50
14 Site Investigations Reports 37 50 Bonus 52
15 Queries about the Contract 37 51 Advance Payment 53
16 Contractors to Construct the 37 52 Securities 53
works
17 The Works to be Completed By 37 53 Deleted 54
the Intended Completion Date
18 Approval by the Engineer 37 54 Cost of Repair 54
19 Safety 37
20 Discoveries 38 E. Finishing the Contract
21 Possession of the Site 38 55 Completion 55
22 Access to the Site 38 56 Taking Over 55
23 Instructions 38 57 Final Account 55
24 Disputes 38 58 Operating and Maintenance 56
manuals 55
25 Procedure for Disputes 39
26 Deleted 39 59 Terminations 55
60 Payment upon Terminations 56
B. Time Control 61 Property 57
27 Programme 40 62 Release from Performance 57
28 Extensions of the Intended 40
completion date
29 Deleted 40 F. Special Conditions of
Contract
30 Delays Ordered by The 40 63 Labour 58
Engineer 64 Compliance with labour 58
regulations
31 Management Meetings 41 65 Arbitration 61
32 Early Warning 41
C. Quality Control
33 Identifying Defects 42
34 Tests 45
35 Correction of Defects 45
36 Uncorrected Defects 45

34
 CONDITIONS OF CONTRACT

A. GENERAL.
1. Definitions

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions
of Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities forming part
of the Bid

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by the
Engineer in accordance with Sub Clause 55.1

The Contract is the contract between the Employer and Contractor to execute,
complete and maintain the Works till the completion of Defects Liability
Period. It consists of the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which comprise
the Contract.

The Contractor is a person or corporate body whose Bid to carry out the Work has
been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the

Contractor to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and thereafter as
adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and
calculated from the Completion Date.

The Employer is the party who will employ the Contractor to carry out the Works.

The Engineer is the person named in the Contract Data (or any other competent
person appointed and notified to the contractor to act in replacement of the
Engineer) who is responsible for supervising the Contractor, administering the
Contract, certifying payments due to the Contractor, issuing and valuing Variations
to the Contract, awarding extensions of time, and valuing the Compensations
Events.
While dealing with the financial approval and items like extra items, quantity
variations and other such proposals involving the finance where the terms should
mean the competent authority under the organization having competency to deal
with and approve such cases.
Equipment is Contractor’s machinery and vehicles brought temporarily to the site
to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’sLetter of
Acceptance.

35
The Intended Completion Date is the date on which it is intended that the Contractor
shall complete the Works. The Intended Completion Date is specified in the Contract
Data. The Intended Completion Date may be revised only by the Engineer by issuing an
extension of time.
Materials are all supplies, including consumables, used by the contractor for
incorporation in the works.
Plant is any integral part of the work which is to have mechanical, electrical, electronic or
chemical or biological functions.
The Site is the area defined as such in the Contract Data.
Site Investigation Reports are those which were included in the Bidding documents and
are factual interpretive reports about the surface and subsurface conditions at the site.
Specifications means the Specifications of the works included in the Contract and any
modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the Contractor shall
commence execution of the works. It does not necessarily coincide with any of the Site
Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the Contractor to
carry out a part of the work in the Contract which includes work on theSite.

Temporary Works are works designed, constructed, installed, and removedby the
Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works.

The Works are what the Contract requires the Contractor to construct, install,
and turn over to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male also
means female or neuter and the other way around. Heading have no significance.
Words have their normal meaning under the language of the Contract unless
specifically defined. The Engineer will provide instructions clarifying queries
about Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended
Completion Date apply to any Section of the Works (other than references to the
Completion Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following order of
priority

(1) Agreement
(2) Letter of Acceptance, notice to proceed with works
(3) Contractor’s Bid

36
 (4) Contract Data
(5) Conditions of Contract including Conditions of Contract
(6) Specifications
(7) Drawings
(8) Bills of quantities and
(9) Any other document listed in the Contract Data as forming part of the
Contract.

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in
the Contract Data.

4. Engineers Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide
contractual matters between the Employer and the Contractor in the role
representing the Employer. The Engineer shall obtain approval of Competent
Authority if needed as per Delegation of Powers of SSNNL.

5. Delegation

5.1 The Engineer may delegate any of his duties and responsibilities to other
people after notifying the Contractor and may cancel any delegation after
notifying the Contractor.

6. Communications

6.1 Communications between parties which are referred to in the conditions are
effective only when in writing. A notice shall be effective only when it is
delivered (in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may subcontract any portion of work, up to a limit specified in
contract data, with the approval of the engineer but may not assign the
Contract without the approval of the Employer in writing. Subcontracting
shall not alter the Contractor’s obligations. Sub-contracting of supply or
specific items of work is not allowed.

7.2 The sub-contractor must be registered in appropriate class and category for
the part of work to be subcontracted.

8. Other Contractors
8.1 The Contractor shall cooperate and share the Site with other contractors,
public authorities, utilities and the Employer between the dates given in the
Schedule of other Contractor. The Contractors shall as refer to in the Contract
Data, also provide facilities and services for them as described in the
Schedule. The employer may modify the schedule of other contractors and
shall notify the contractor of any such modifications.

37
9. Personnel
9.1 The Contractor shall employ the key personnel named in the Schedule of Key
Personnel as referred to in the Contract Data to carry out the functions stated
in the Schedule or other personnel approved by the Engineer. The Engineer
will approve any proposed replacement of key personnel only if their
qualifications, abilities, and relevant experience are substantially equal to or
better than those of the personnel listed in the Schedule.
9.2 If the engineer asks the Contractor to remove a person who is a member of
the Contractor Staff or his work force stating the reasons the Contractor shall
ensure that the person leaves the Site within seven days and has no further
connection with the work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s
risks, and the Contractor carries the risks which these Contracts states are
Contractors risk.
11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as
they directly affect the execution of the Works, the risks of war, hostilities,
invasion, act of foreign enemies, rebellion, revolution, insurrection or military
or usurped power, civil war, riot commotion or disorder (unless restricted to
the Contractor’s employees), and contamination from any nuclear fuel or
nuclear waste or radioactive toxic explosive.

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and
death which arise during and in consequence of the performance of the
Contract other than the excepted risks are the responsibility of the
Contractor.

13. Insurance

13.1 The Contractor shall provide, in the joint names of the Employer and the
Contractor, insurance cover from the Start date to the end of the Defects
Liability Period, in the amounts and deductibles stated in the Contract data
for the following events which are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Materials and
Equipment) in connection with the Contract; and
(d) Personal injury or death.
13.2 Policies and certificates for insurance shall be delivered by the Contractor to
the Engineer for the Engineer’s approval before the Start Date. All such
insurance shall provide for compensation to be payable in the types and
proportions of currencies required to rectify the loss or damage incurred.

38
13.3 If the Contractor does not provide any of the policies and certificates
required, the Employer may affect the insurance which the Contractor should
have provided and recover the premiums the Employer has paid from
payments otherwise due to the Contractor or, if no payment is due, the
payment of the premiums shall be a debt due.
13.4 Alterations to the terms of an insurance shall not be made without the
approval of the Engineer.

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation
reports referred to in the Contract Data, supplemented by any information
available to the Bidder.
15. Queries about the Contract data

15.1 The engineer will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the
specification and Drawings.

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and
shall carry out the Works in accordance with the programme submitted by
the Contractor, as updated with the approval of the Engineer, and complete
them by the Intended Completion date

18. Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the
proposed Temporary works to the Engineer, who is to approve them if they
comply with the Specifications and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for
design of the Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the
Temporary works where required.
18.5 All Drawings prepared by the Contractors for the execution of the temporary
or permanent work are subject to prior approval by the Engineer before their
use.

19. Safety
19.1 The Contractor shall be responsible for the safety of all activities on the Site.

39
20. Discoveries
20.1 Anything of historical or other interest or of significant value unexpectedly
discovered on the site is the property of the Employer. The contractor is to
notify the engineer of such discoveries and carry out the Engineer’s
instructions for dealing with them.
21. Possession of the Site
21.1 The Employer shall give possession of all parts of the site to the Contractor. If
possession of a part is not given by the date stated in the Contract Data the
Employer is deemed to have delayed the start of the relevant activities and
this will be a Compensation Event.
21.2 If within 25% of the time limit of the project, 80% of possession of the site is
not handed over to the Contractor, then contractor/ Employer may fore-close
the contract. Contractor/Employer has to foreclose the work within 30 days
after lapse of 25%-time limit and after 30 days foreclosure option will be
closed.

22. Access to the Site

22.1 The Contractor shall allow the Engineer and any person authorized by the
Engineer access to the Site, to any place where work in connection with the
Contract is being carried out or is intended to be carried out and to any place
where materials or plants are being manufactured/ fabricated/ assembled for
the works.

23. Instructions
23.1 The Contractor shall carry out all instructions of the Engineer pertaining to
works which comply with the applicable laws where the site is located.
23.2 The Contractor shall permit the Employer to inspect the Contractor’s
accounts and records relating to the performance of the Contractor and to
have them audited by auditors appointed by the Employer, if so required by
the Employer.

24. Disputes
24.1 If the Contractor is of the view that a decision taken by the Engineer was
either outside the authority given to the Engineer by the Contract or that the
decision was wrongly taken, the decision shall be referred to COMPETENT
AUTHORITY OF SSNNL within 14 days of the notification of the Engineer's
decision. If the issue is not resolved, any party can refer the matter for
conciliation within 15 days from the decision given by such competent
authority.
24.2
(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with
the decision of the COMPETENT AUTHORITY, both the parties have to
refer to the Director(CAD/CIVIL/CANAL) SSNNL concern for the
conciliation process.
(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied
with the decision of the COMPETENT AUTHORITY both the parties have
to refer to the MD SSNNL for the conciliation process.

40
 If the dispute is not resolved through the conciliation process, he may refer
the dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If
the Contractor fails to refer a claim / dispute to the Higher Authority within
14 days of the notification of the Engineer's decision, the Contractor shall not
be entitled to any additional payment/claim if he doesn’t follow the above
sequence in stipulated time and he should not stop the work.
25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration

procedure stated in the Special Conditions of Contract.

26. Deleted

41
 B. TIME CONTROL
27. Programme

27.1 Within the time stated in the Contract Data the Contractor shall submit to the
Engineer for approval a Programme showing the general methods,
arrangements orders, and timing for all the activities in the works along with
monthly cash flow forecast.

27.2 An update of the Programme shall be a programme showing the actual

progress achieved on each activity and the effect of the progress achieved on
the timing of the remaining work including any changes to the sequence of
the activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated
programme at intervals no longer than the period stated in the Contract data.
If the Contractor does not submit an updated programme within this period,
the Engineer may withhold the amount stated in the Contract data from the
next payment after the date on which the overdue programme has been
submitted.

27.4 The Engineer’s approval of the programme shall not alter the Contractor’s
obligations. The Contractor may revise the programme and submit it to the
Engineer again at any time. A revised programme is to show the effect of
Variations and Compensations events.

28. Extension of the Intended Completion Date

28.1 The Engineer shall extend the Intended Completion Date if a compensation
Event occurs or a Variation is issued which makes it impossible for
completion to be achieved by the Intended Completion Date without the
Contractor taking steps to accelerate the remaining work and which would
cause the Contractor to incur additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended
Completion Date within 35 days of the Contractor asking the Engineer for a
decision upon the effect of a compensation event or Variation and submitting
full supporting information. If the Contractor has failed to give early warning
of a delay or has failed to cooperate in dealing with a delay, the delay by this
failure shall not be considered in assessing the new Intended Completion
Date.

28.3 The Engineer shall within 14 days of receiving full justification from the
contractor for extension of Intended Completion Date refer to the Employer
his decision. The employer shall in not more than 21 days communicate to the
engineer the acceptance or otherwise of the Engineer’s decision. If the
employer fails to give his acceptance, the Engineer shall not grant the
extension and the contractor may refer the matter under Clause 24.1

29. Deleted

30. Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or progress of any
activity within the works.

42
31. Management Meetings
31.1 Either the Engineer or the Contractor may require the other to attend a
management meeting. The business of a management meeting shall be to
review the plans for remaining work and to deal with matters raised in
accordance with the early warning procedure.

31.2 The Engineer shall record the business of management meetings and is to
provide copies of his record to those attending the meeting and to the
Employer. The responsibility of the parties for actions to be taken is to be
decided by the Engineer either at the management meeting or after the
management meeting and stated in writing to all who attended the meeting.

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific
likely future events or circumstances that may adversely affect the quality of
the work, increase the Contract price or delay the execution of works. The
Engineer may require the contractor to provide an estimate of the expected
effect of the future event or circumstance on the contract price and
completion date. The estimate is to be provided by the Contractor as soon as
reasonably possible.

32.2 The Contractor shall cooperate with the Engineer in making and considering
proposals for how the effect of such an event or circumstance can be avoided
or reduced by anyone involved in the work and in carrying out any resulting
instruction of the Engineer.

43
 C. QUALITY CONTROL

# 33. Identifying Defects/ Defect liability period

33.1 : Defect liability period : The contractor shall be responsible to make good and
remedy at his own expense any defect which may develop or may be noticed
before the period mentioned hereunder from the certified date of completion.
The Engineer in charge shall give the contractor a notice in writing about the
defects and the contractor shall make good the same within 15 days of receipt
of the notice. In the case of failure on the part of the contractor, the Engineer-
in-charge may rectify or remove or re-execute the work at the risk & cost of
the contractor. The Engineer-in-charge shall be entitled to appropriate the
whole or any part of the amount of security deposit towards the expenses, if
any, Incurred by him in rectification, removal or re-execution. The Defects
Liability period shall be as under….
(a) For all works costing up to Rs. 50,000 (amount put to tender), the period shall
be 3 Months from the certified date of completion.
(b) For all works costing more than Rs. 50,000 and up to Rs. 1 crore (amount put
tender), the period shall be 12 (Twelve) months from the certified date of
completion or one monsoon, whichever is later.
(c) For major projects costing more than Rs. 1 crore, the period shall be 36
Months from the certified date of completion which should include three
monsoons.
(d) For original building works the defect liability period will be 4 years or elapse
of 4 monsoon period following date of possession of building taken over by
user agency following the certified date of completion, whichever is later.

For the purpose of deciding the monsoon period, the 30th September shall be
treated as the last date.

Modified vide R & B D Circular No. PAC-11-102008-2076-N dated 31/8/2009,

PRCH/102013(2976) 2759-N, Dated 27/05/2013 and Circular
No.TNC/10/2016/Clause 17A (Correction/(1)C Dated 12/05/2016]

33.2 Free maintenance guarantee period for works of Road/Bridge construction

(a) For resurfacing work of road free maintenance guarantee period one year
from the date of completion.
(b) In case of widening of the road/strengthening of the road/bridge, the
contractor shall have to give four years free maintenance guarantee from
the certified date of completion. During this period the contractor shall
visit the site every three months along with the concerned Section
Officer / Deputy Executive Engineer and will examine the work already
carried out in this contract like road work, jungle cutting, side shoulders,
side gutter, road furniture, patta etc. and will prepare Km. wise inspection
report duly signed by all concerned and any defect observed shall be done
within 15 days by the contractor at his risk and cost as per the direction of
Engineer in charge. The contractor needs to do videography of these visits
and require to submit at the time of release of FMG. If B.T. the surface
during the maintenance period of 4 years is worn out then agency shall
have to provide renewal coating as per tender item as directed by the
Engineer-in- charge. The amount equivalent to 5% of each running bill
shall be withheld and will be released after the free maintenance
guarantee period (i.e. 4 years) is over.

44
 However, this amount shall be released against fixed deposit or bank
guarantee pledged in the name of Executive Engineer after completion
certificate of work is issued.

(1) The flakiness and elongation index (combined) for coarse aggregates
under no circumstances shall exceed the allowable limit set forth in the
relevant clause for the material in question.
(2) 2% of the amount eligible for the payment of bituminous items shall be
withheld till the miscellaneous items like earthwork in embankment /
cutting for side shoulders, side gutters, kilometer / indicator / guard
stones, sign boards etc. are completed in all respect by the contractor.
After completion of the miscellaneous items, the above said 2% withheld
amount shall be released.
(Govt. of Gujarat's G.R. No.: TNC-10-2013-3(Part-3)/C, Dtd. 13/12/2013).
(3) Videography for the surface under Maintenance Guarantee is to be done as
per Govt. letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work
costing more than Rs. 5.00 Crore.
(4) Setting up of adequate laboratory & deployment of quality engineers.
The contractor shall have to set up the laboratory with adequate
equipment. Till the setting up of adequate laboratory is completed &
reported of this to the engineer (subject to due verification by engineer’s
representative) by contractor in writing, Rs.2,00,000/- shall be withheld.
The qualified quality Engineer shall be deployed exclusively for this
contract by the contractors. If quality Engineer is not deployed by
contractor within one month after the date of work order, the amount
equivalent to Rs.20,000 per month shall be recovered till the actual
deployment of quality engineer. The amount so recovered towards the
deployment of quality engineers shall not be refunded.
(5) Asphalt work will have to be cross checked as per G.R. No.:
RGN/60/2006/35/C, dtd.31/05/07 before final bill is paid.
(6) Maintenance during Construction Period
During the Construction Period, the Contractor shall maintain, at his own
risk and cost, the existing lane(s) of the road so that the traffic worthiness
and safety thereof are at no time materially inferior as compared to their
condition 10 (ten) days prior to the date of the Agreement, and shall
undertake the necessary repair and maintenance works for this purpose;
provided that the Contractor may, at his cost, interrupt and divert the flow
of traffic if such interruption and diversion is necessary for the efficient
progress of works and conforms to Good Industry Practice; provided

45
 further that such interruption and diversion shall be undertaken by the
Contractor only with the prior written approval of the Executive Engineer
which approval shall not be unreasonably withheld. For the avoidance of
doubt, it is agreed that the Contractor shall at all times be responsible for
ensuring safe operation of the road.
33.3 The Engineer shall check the Contractor’s work and notify the Contractor of
any defects that are found. Such checking shall not affect the Contractor’s
responsibilities the Engineer may instruct the Contractor to search for a
Defect and to uncover and test any work that the Engineer considers may
have a Defect.

33.4 Free maintenance guarantee period for work of construction of Canal

(including UGPL), Canal Structure, Canal Roads .Hydro Electrical & Mechanical
works, solar, Building works and maintenance & operations.

(a) For the work of Canals (including UGPL), Canal Structures, Canal Roads, Hydro
Electrical &Mechanical works, Solar, Building works and Maintenance &
Operations free maintenance guarantee period one year from the date of
completion
(b) During this period the contractor shall visit the site every three months along
with the concerned Section officer/Deputy Executive Engineer and will
examine the work already carried out in this contract and attend all defects
such as filling rain cuts in banks, jungle cutting, side gutters and all other
defects in all structures and its components etc. and will prepare reach wise
inspection report duly signed by all concerned and any defect observed shall
be done within 15 days by the contractor at his risk and cost as per the
direction of engineer in charge. The contractor needs to do videography of
these visits and require to submit at the time of release of Performance
Bond/Performance Security related to free Maintenance Guarantee. The
amount equivalent to 5% of each running bill be withheld and will be released
after the free maintenance guarantee period(i.e. 4 years) is over.
However this amount shall be released against fixed deposit or bank
guarantee pledged in the name Executive Engineer after completion
certificate of work is issued.
(1) The materials used for the works during construction shall be as per Indian
standards/Technical specification of the respective item and all the tesr as
per respective Indian standards/ Technical specification of the respective
item shall be conducted and ensured that the test results shall be meet the
criteria specified in the relevant clause/specification for the material in
question.
(2) 2% of the amount shall be withheld till the miscellaneous items like WBM
road, testing of canals, side gutters, km stones, canal data board. Marble
data plates, gauge plates, gate work etc. and in case of UGPL works, trial run,
other ancillary work viz. strainer, ladder, pump, well-cover, performance
test / trial run of Hydro Mechanical and Electrical works etc. are completed
in all respect by the contractor. After completion of the miscellaneous items,
the above said 2% withheld amount shall be released.
(3) Videography for the works under maintenance Guarantee is to be done as
per Govt. letter No.: SSR/10/2015-16/26/C, Dtd.26/11/15 for the work
costing more than estimated cost of Rs. 5.00 Crore.
(4) Setting up adequate laboratory & deployment of quality engineers. The
contractor shall have to set up the laboratory with adequate equipment. Till
the setting up of adequate laboratory is completed & reported of this to the

46
 engineer (subject to due verification by engineer’s representative) by
contractor in writing, Rs. 2,00,000/- shall be withheld. The qualified quality
Engineer shall be deployed exclusively for this contract by the contractors.
If quality engineer is not deployed by contractor within one months after
the date of work order, the amount equivalent to Rs.20,000 per months
shall be recovered till the actual deployment of quality engineers. The
amount so recovered towards the deployment of quality engineers shall no
be refunded.
(5) For finalizing the work, the work carried-out shall be randomly checked by
core test for the canal lining works and density tests for embankments
works will have performed randomly as per SSNNL G.R. No.: ૂઇ/ િુ ન/નમદા
.ુ િન /પીબી-૨/૬૮/૨૦૧૧ તાર ખ-૨/૬/૨૦૧૧ before final bill is paid
(6) Maintenance during Construction Period
During the Construction Period, the Contractor shall maintain, at his own
risk and cost; works for safety are at no time materially inferior as
compared to their condition 10 (ten) days prior to the date of the
Agreement, and shall undertake the necessary repair and maintenance
works for this purpose; provided that the Contractor may, at his cost is
necessary for the efficient progress of works and conforms to Good
Industry Practice; provided further that such interruption and diversion
shall be undertaken by the Contractor only with the prior written
approval of the Executive Engineer which approval shall not be
unreasonably withheld. For the avoidance of doubt, it is agreed that the
Contractor shall at all times be responsible for ensuring safe operation of
the work.
34. Tests
34.1 If the engineer instructs the Contractor to carry out a test not specified in the
Specification to check whether any work has a Defect and the test shows that
it does, the Contractor shall pay for the test and any samples. If there is no
defect the test shall be a Compensation Event.
34.2 For Confirmatory tests of the testing done by the agencies #1% of the amount of
work done should be deducted from R.A. Bill of the contractor for testing the
quality of material workmanship, irrespective of actual charges.

34.3 Agency has to establish testing laboratory on site for the various test to be
carried out in the work for this purpose agency shall construct a pukka
laboratory building with all facility on site at location specified by the
engineer in charge.
35. Correction of defects
35.1 The engineer shall give notice to the Contractor of any defects before the end
of the defects Liability Period, which begins at Completion and is defined in
the contract data. The Defects Liability Period shall be extended for as long as
Defects remain to be corrected.
35.2 Every time notice of a Defect is given, the Contractor shall correct the notified
defect within the length of time specified by the Engineer’s notice.
36. Uncorrected Defects
36.1 If the Contractor has not corrected a defect within the time specified in the
Engineer’s notice, the Engineer will assess the cost of having the Defect
corrected, and the Contractor will pay this amount.

47
 D. COST CONTROL

37. Bill of Quantities

37.1 The bill of Quantities shall contain items for the constructions, installation,
testing and commissioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is
paid for the quantity of the work done at the rate in the Bill of Quantities for
each item.

38. Change in the Quantities

38.1 The Engineer shall have power to make any alterations in or addition to the
original specifications , drawings, designs and instructions that may appear to
him to be necessary or advisable during the progress of the work and the
contractor shall be bound to carry out the work in accordance with any
instruction in this connection which may be given to him in writing signed by
the Engineer and such alteration shall not invalidate the contract and any
additional work which the contractor may be directed to do in the manner
above specified as part of the work shall be carried out by the contractor on
the same conditions in all respects on which he agreed to do the main work
and at the same rate as are specified in the tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the
tender by more than 130%, the contractor will be paid for the quantity in
excess of 130%, at the rate entered in the SOR of the year during which the
excess in quantity is first executed.

39. Variations

39.1 All Variations shall be included in updated programmes produced by the

Contractor.

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no rate
is specified in this contract, then such class of work shall be carried out as
under.

(i) At the rate derived from the item within the contract which is comparable to
the one involving additional or altered class of work; where there are more
than one comparable items, the item of the contract which is nearest in
comparison with regard to class or classes of the work involved shall be
selected and the decision of the Superintending Engineer as to the nearest
comparable item shall be final and binding on the contractor.

(ii)If the rate cannot be derived in accordance with (i) above, such class of works
shall be carried out at the rate entered in the Schedule of Rates of the division

48
 for the year in which the tender was received, increased or decreased by the
percentage by which the tender amount is more or less as compared to the
amount arrived at the rates in the “Schedule of Rates” of the Division in the
year in which the tender was received. If the Schedule of rates of the Division
does not contain all the items, the percentage increase or decrease of the
tender shall be calculated considering such items which were included in the
“Scheduled Rates” of the division for the year and for materials consumed on
such item the rate to be charged would be the basic rate taken into account
for fixing the rate in S.O.R. referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of
work shall be carried out at the rate decided by the competent authorities on
the basis of detailed rate analysis after hearing the contractor before a
Committee of two Superintending Engineers stationed at the same place or
the nearest place.

40.2 If the additional or altered work, for which no rate is entered in the “Schedule
of Rates” of the Division is ordered to be carried out before the rate is agreed
upon, then the contractor shall within seven days of the date of receipt by him
of the order to carry out the work, inform the Engineer-in-charge of the rate,
which it is his intention to charge for such class of work and if the Engineer in
charge does not agree to this rates, he shall by notice in writing be at liberty to
cancel his order to carry out such class of work and arrange to carry it out in
such manner as he may consider it advisable, provided always that if the
contractor shall commence work or incur any expenditure in regard thereof
before the rates shall have been determined as lastly herein before
mentioned, then in such cases he shall only be entitled to be paid in respect of
the work carried out or expenditure incurred by him prior to the date of the
determination of the rate as aforesaid according to such rate or rates as shall
be fixed by the Engineer-in-charge after obtaining approval of the Competent
Authority if needed as per delegation of powers of SSNNL. In the event of the
dispute, the decision of the Competent Authority of SSNNL shall be final.
Where, however, the work is to be executed according to the designs,
drawings and specifications recommended by the contractor and accepted by
the competent authority, the alternation above referred to shall be within the
scope of such designs, drawings and specifications appended to the tenders.
The time limit for the completion of the work shall be extended in the
proportion that the increase in the cost occasioned by alterations bears to the
cost of the original work and the certificate of the Engineer-in-charge as to
such proportion shall be final and conclusive.

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide the engineer
with an updated cash flow forecast.

49
42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the
estimated value of the work completed less the cumulative amount certified
previously.

42.2 The Engineer shall check the Contractor’s monthly statement within 14 days
and certify the amount to be paid to the Contractor after taking in to account
any credit or debit for the month in question in respect of materials for the
works in the relevant amounts and under conditions set forth in sub-clause
32.3 of the Contract Data (secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities of the
items in the Bill of Quantities completed.
42.5 The value of work executed shall include the valuation of variations and
compensation events.
42.6 The Engineer may exclude any item certified in a previous certificate or
reduce the proportion of any item previously certified in any certificate in the
light of later information

43. Payments

43.1 Payments shall be adjusted for deductions for advance payments, retention,
other recoveries in terms of the contract and taxes at source, as applicable
under the law. The Employer shall pay the Contractor the amounts certified
by the Engineer within 28 days of the date of each certificate.
43.2 Payment of GST (prevailing rates) on the amount payable under the contract
to the Contractor will be made by the Employer. Hence, it is the responsibility
of the contractor to pay the GST to the concerned Authority.
43.3 Items of the works for which no rate or price has been entered in will not be
paid by the Employer and shall be deemed covered by other rates and prices
in the Contract.

44. Compensation events

44.1 The following are compensation Events unless they are caused by the
Contractor:
(a) The Employer does not give access to a part of the Site by the site
Possession date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being
completed beyond the Intended Completion Date then Authority will approve
EOT with eligible contractual price escalation.

50
45. Tax

45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on
due date of bid submission except GST. However, any subsequent changes in
the tax structure by Government after due date of bid submission will be
compensated (+/-) on availability or submission of actual documentation.
Contractor will have to intimate Engineer regarding changes occurred in the
tax structure after bid submission. If the contractor fails to provide such
information and if any financial obligation may arise due to change in tax
structure, same will be recovered from the contractor.

45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the
contractor to pay the GST to the concerned Authority.

46. Currencies.
46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price of
labour, materials, fuels and lubricants in accordance with the following
principles and procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date
given in the contract data up to end of the initial intended completion date
or extensions granted by the Engineer and shall not apply to the work
carried out beyond the stipulated time for reasons attributable to the
contractor.
(b) The price adjustment shall be determined during each month from the
formula given in the contract data.
(c) Following expressions and meanings during to the work done during each
month
R = Total value of work done during the month. It would include the
amount of secured advance granted, if any, during the month less the
amount of secured advance recovered, if any during the month. It will
exclude value for works executed under variations for which price
adjustment will be worked separately based on the terms mutually
agreed.

47.2 To the extent that full compensation for any rise or fall in costs to the
contractor is not covered by the provisions of this or other clause in the
contract, the unit rates and prices included in the contract shall be deemed to
include amounts to cover the contingency of such other rise or fall in costs.

48. Retention

48.1 The Employer shall retain from each payment due to Contractor the
proportion stated in the Contract Data until Completion of the whole of the
Works.

51
48.2 On Completion of the whole of the Works half the total amount retained is
repaid to the Contractor and half when the Defects Liability Period has passed
and the Engineer has certified that all Defects notified by the Engineer to the
Contractor before the end of this period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention
money with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money

deducted by the Employer under the provision of this clause, Employer shall
consider the said request of the Contractor provided that the refund
hereunder shall be made in tranches of not less than 1% (One Percent) of the
Contract Price and Contractor furnishes an irrevocable and unconditional
Bank guarantee for an equal amount substantially in the format of Bank
Guarantee for Performance Guarantee enclosed with SBD and valid up to 60
day beyond the scheduled / extended Defects Liability Period. On completion
of the whole works, the contractor has however an option to submit a fresh
irrevocable and unconditional Bank Guarantee for an amount equal to 5% of
the total value of work executed substantially in the format of Bank Guarantee
for Performance Guarantee enclosed with SBD and valid up to 60 days beyond
the Defect Liability Period and yet refund the Retention Money Bank
Guarantee submitted for refund of Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per
day stated in the Contract Data for each day that the Completion Date is later
than the Intended Completion Date (for the whole works or the milestone as
stated in the contract data). The total amount of liquidated damages shall not
exceed the amount defined in the Contract Data. The Employer may deduct
liquidated damages from payment due to the Contractor. Payment of
liquidated damages does not affect the Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have
been paid, the Engineer shall correct any overpayment of liquidated damages
by the Contractor by adjusting the next payment certificate. The Contractor
shall not be entitled for any interest on the over payment calculated from the
date of payment to the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in
the tender, then the contractor shall pay to the employer the relevant sum
stated in the Contract Data as Liquidated damages for such default and not as
penalty for everyday or part of day which shall elapse between relevant time
for completion and the date stated in the taking over certificate of the whole
of the works on the relevant section, subject to the limit stated in the contract
data.
The employer may, without prejudice to any other method of recovery
deduct the amount of such damages from any monies due or to become due to
the contractor. The payment or deduction of such damages shall not relieve

52
 the contractor from his obligation to complete the works on from any other ofhis
obligations and liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable any
Section, a Taking Over Certificate has been issued for any part of the Works or of a
Section, the liquidated damages for delay in completion of the remainder of the Works
or of that Section shall, for any period of delay after the date stated in such Taking-
Over-Certificate, and in the absence of alternative provisions in the Contract, be
reduced in the proportion which the value of the part so certified bears to the value of
the whole of the Works or Section, as applicable. The provisions of this Sub-clause
shall only apply to therate of liquidated damages and shall not affect the limit thereof.
49.5 Following Penalties will be implemented in case of no service or lack service

(i) Penalty in case of Breach in Canal.

In case of Breach in Canal a visit of Engineer – in – Charge will be done and if the breach
found occurred due to lack of supervision, faulty operation or negligence of Agency, the
agency must be levied Penalty as listed below. The amount of Penalty of such damage
shall be recovered from RA bill. Such breaches shall be repaired immediately as per
tender specification. The agency shall report such type of incident immediately on
Mobile/WhatsApp within 1 hour and in writing to the Engineer – in – Charge within 24
hours. Decision of the Engineer – in – Charge regarding reasons attributed for such
breach shall be final and also binding to the agency. The Engineer – in – Charge will
inform in writing the contractor or his authorized representative of this failure and
action proposed for execution by other Agency and request him to remain at the time of
execution of work by Agency so that he can measure the work done by the other
Agency. The expenditure incurred towards deployment of man, material, machinery
and equipment of any other agency shall be recovered from the O&M Agency at 1.5
(One point five) times the actual expenditure incurred by the Engineer – in – Charge .
The contractor shall not be entitle to ask for justification for expenditure so incurred.
Bill of such expenditure occurred shall be paid to other agency by SSNNL and this cost
will be recovered from any outstanding dues or deposit dues of contractor without any
further notice.

S.No. Type of Canal Penality in Rs.

1. Branch Canal 1,00,000.00
2. Distributory 50,000.00
3. Minor 25,000.00

53
 (ii) Penalty in case of Remaining Jungle Cutting
During the inspection, if no service or lack service for cutting, cleaning and
removing of Jungle of the canal will be found, service provider shall be liable for
the same andPenaltyshall be imposed as per below table:

S.No. Type of Canal Penality in Rs. Per Km

1. Branch Canal 5000.00
2. Distributory 3000.00
3. Minor 2000.00

(iii) Penalty in case of Remaining Inner Cleaning

During the inspection, if no service or lack service for clearing of shrubs of the
canal will be found, service provider shall be liable for the same and Penalty
shall be imposed as per below table:

S.No. Type of Canal Penality in Rs. Per Km

1. Branch Canal 5000.00
2. Distributory 3000.00
3. Minor 2000.00

(iv) Penalty in case of Water not flowing in canal in Irrigation Season

If Agency fails to deliver the water till the end of any canal 48 hours after release
due to reasons attributable to improper operation of canal by the Agency, it
shall be heldresponsible for same and liable for Penalty stated in below table.

S.No. Type of Canal Penality in Rs. Per Km per Day

1. Branch Canal 5000.00
2. Distributory 1000.00
3. Minor 500.00

(v) Penalty in case of Non working of Unit in Non-Irrigation Season

During the inspection, if no service or lack of service for non working of Unit OR
absence of contractor’s personnel at Points is found, the contractor/Agency shall
be liable for the same and Penalty of Rs. 2000/- (Two Thousand Rupees) Per
Unit per Day shall be imposed. The decision of Engineer – in – Charge in this
regard shall final and binding to the contractor.

50 Bonus

50.1 If the contractor achieves completion of the whole of the works prior to the
intended Completion Date prescribed in Contract Data the Employer shall pay
to the contractor a sum stated in Contract Data as bonus for every completed
month but subjected to maximum amount as stated in Contract Data;
which shall elapse between the date of completion of all items of works as
stipulated in the contract, including variations ordered by the Engineer and
the time prescribed in Clause 17.

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with time
limit of the works is equal or more than 6 months. The bonus would be paid
as under

54
 % of Time Saved % of Initial Contract Price
entitled for Bonus
50 % 5%
40 % 4%
30 % 3%
20 % 2%
10 % 1%
Less than 10% 0%

51. Advance Payment.

51.1 The Employer shall make advance payment (not to be paid less than two
installments except in special circumstances for which the reason to be
Recorded in writing) to the Contractor of the amounts stated in the Contract
Date by the date stated in the Contract Date, against provision by the
Contactor of an Unconditional Bank Guarantee in a form and by a bank
acceptable to the Employer in amounts and currencies equal to be at least
110% of the advance payment. The guarantee shall remain effective until the
advance payment has been repaid, but the amount of the guarantee shall be
progressively reduced by the amounts repaid by the Contractor. The Mobilization
advance would be deemed as interest bearing advance at an interest rate of 10 % to
be compounded, quarterly.

51.2 The Contractor is to use the advance payment only to pay for Equipment,
plant and Mobilization expenses required specifically for execution of the
Works. The Contractor shall demonstrate that advance payment has been
used in this way by supplying copies of invoices or other documents to the
engineer.

51.3 The advance payment shall be repaid by deduction proportionate amount

from payments otherwise due to the Contractor, following the schedule of
completed percentages of the Works on a payment basis. No account shall be
taken of the advance payment or its repayment in assessing valuations of
work done, variations, price adjustments, Compensation Events, or
Liquidated damages.

51.4 Deleted

52. Securities

52.1 The performance Security (including additional security for unbalanced bids)
shall be provided to the Employer no later than the date specified in the
Letter of Acceptance and shall be issued in an amount and form and by a bank
or surety acceptable to the Employer, and denominated in Indian Rupees. The
performance Security shall be valid until a date 60 days from the date of
expiry of Defects Liability Period and the additional security for unbalanced

55
 bids shall be valid until a date 28 days from the date of issue of the certificate
of completion.

53. Deleted

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works

between the Start date and the end of Defects Correction periods shall be
remedied by the Contractor at the Contractor’s cost if the loss or damages
arises from the Contractor’s acts or omissions.

56
 E. FINISHING THE CONTRACT

55. Completion

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion
of the works and the Engineer will do so upon deciding that the work is
completed.

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of the
Engineer issuing a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to the Engineer a detailed final account of the
total amount that the Contractor considers payable as full and final settlement
of all claims under the Contract for items before the end of the Defects
Liability Period. The Engineer shall issue a Defect Liability Certificate and
certify any final payment that is due to the Contractor within 56 days of
receiving the Contractor's account if it is correct and complete. If it is not, the
Engineer shall issue within 56 days a schedule that states the scope of the
corrections or additions that are necessary. If the Final Account is still
unsatisfactory after it has been resubmitted, the Engineer shall decide on the
amount payable to the Contractor and issue a payment certificate, within 56
days of receiving the Contractor’s revised account.
57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses
and savings in final account is observed, the Engineer/Employer shall be at
liberty to restrict the final payment of BOQ items to the lowest amount
evaluated of the bids considering the final quantities and the rates quoted
including the rebates if any. Payment of variation items shall however be
made at the rates approved by the Employer, within 90 days from the
physical completion of work.

58. Operating and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are
required, the Contractor shall supply them by the dates stated in the Contract
data.

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates
stated in the Contract data, or they do not receive the Engineer’s approval, the
Engineer shall withhold the amount stated in the Contract Data from
payments due to the Contractor.

59. Termination
59.1 The Employer or the Contractor may terminate the Contract if the other party
causes a fundamental breach of the Contract.

57
59.2 Fundamental breaches of Contract include, but shall not be limited to the
following:

1. The contractor stops work for 28 days when no stoppage of work is

shown on the current programme and the stoppage has not been
authorized by the Engineer

2. The Engineer instructs the Contractor to delay the progress of the Works
and the instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation

other than for a reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to the

Contractor within 56 days of the date of the Engineer’s certificate

5. The Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct it
within a reasonable period of time determined by the Engineer;

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number of

days for which the maximum amount of liquidated damages can be paid as
defined in the Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt

or fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the

offering, giving, receiving or soliciting of anything of value to influence the
action of a public official in the procurement process or in contract execution.
“Fraudulent practice” means a misrepresentation of facts in order to influence
a procurement process or the execution of a contract to the detriment of the
borrower, and includes collusive practice among Bidders (prior to or after bid
submission) designed to establish bid prices at artificial non-competitive
levels and to deprive the Borrower of the benefits of free and open
competition.

59.3 When either party to the Contract gives notice of a breach of contract to the
Engineer for a cause other than those listed under Sub Clause 59.2 above, the
Engineer shall decide whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for
convenience.

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract by

the Contractor, the Engineer shall issue a Certificate for the value of the work
done less advance payments received up to the date of the issue of the

58
 certificate, less other recoveries due in terms of the contract, less taxes due to
deducted at source as per applicable law and less the percentage to apply to
the work not completed as indicated in the Contract data. Additional
Liquidated Damages shall not apply. If the total amount due to the Employer
exceeds any payment due to the Contractor the difference shall be a debt
payable to the Employer.
60.2 If the Contract is terminated at the Employer’s convenience or because of a
fundamental breach of Contract by the Employer, the Engineer shall issue a
certificate for the value of the work done, the cost of balance material brought
by the contractor and available at site, the reasonable cost of removal of
equipment, repatriation of the Contractor’s personnel employed solely on the
works, and the Contractor’s cost of protecting and securing the Works and
less advance payment received up to the date of the certificate, less other
recoveries due in terms of the contract and less taxes due to deducted at
source as per applicable law.

61. Property

61.1 All materials on the Site, Plant Equipments, Temporary Works and Works are
deemed to be property of the Employer, if the Contract is terminated because
of a Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event
entirely outside the control of either the Employer or the Contractor the
Engineer shall certify that the Contract has been frustrated. The Contractor
shall make the Site safe and stop work as quickly as possible after receiving
this certificate and shall be paid for all work carried out before receiving it
and for any work carried out afterwards to which commitment was made.

59
 F. SPECIAL CONDITIONS OF CONTRACT

63. LABOUR

The Contractor shall, unless otherwise provided in the Contract, make

his own arrangements for the engagement of all staff and labour, local or
other, and for their payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the

Engineer a return in detail, in such form and at such intervals as the Engineer
may prescribe, showing the staff and the numbers of the several classes of
labour from time to time employed by the Contractor on the site and such
other information as the Engineer may require.

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub-

contractor shall abide at all times by all existing labour enactments and rules
made thereunder, regulations, notification and bye laws of the State or central
Government or local authority and any other labour law (including rules),
regulations, bye laws that may be passed or notifications that may be issued
under any labour law in future either by the State or the Central Government
or the local authority. Salient features of some of the major labour laws that
are applicable to the construction industry are given below. The Contractor
shall keep the Employer indemnified in case any action is taken against the
Employer by the competent authority on account of contravention of any of
the provisions of any Act or rules made thereunder, regulations or
notifications including amendments. If the Employer is caused to pay or
reimburse, such amounts as may be necessary to cause or observe, or for
observance of the provisions stipulated in the notifications/bye
laws/Acts/Rules/regulations including amendments, if any, on the part of the
Contractor, the Engineer/employer shall have the right to deduct any money
due to the Contractor including his amount of performance security. The
Employer/Engineer shall also have the right to recover from the Contractor
any sum required or estimated to be required for making good the loss or
damage suffered by the Employer.
The employees of the Contractor and the Sub-Contractor in no case shall be
treated as the employees of the Employer at any point to time.

60
SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO
ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923 :- The Act provides for compensation in

case of injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972 :- Gratuity is payable to an employee under the

Act on satisfaction of certain conditions on separation if an employee has
completed 5 years service or more on death, the rate of 15 days wages for every
completed year of service. The Act is applicable to all establishments employing
10 or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides for
monthly contributions by the employer plus workers @ 10% or 8.33% The
benefits payable under the Act are :

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.
3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951 :- The Act provides for leave and some other
benefits to women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970 : The Act provides for
certain welfare measures to be provided by the Contractor to contract labour and
in case the Contractor fails to provide, the same are required to be provided, by
the Principal Employer by Law. The principal Employer is required to take
Certificate of Registration and the Contractor is required to take license from the
designated Officer. The Act is applicable to the establishments or Contractor of
Principal Employer, if they employ 20 or more contract labour.

F) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than the
Minimum Wages fixed by appropriate Government as per provisions of the Act, if
the employment is a scheduled employment. Construction of Building, Roads,
Runways are scheduled employment.

G) Payments of wages Act 1936:- It lays down as to by what date the wages are to
be paid, when it will be paid and what deductions can be made from the wages
of the workers.

H) Equal remunerations Act 1979 :- The Act provides for payment of equal
wages for work of equal nature to Male and Female workers and for not making
discrimination against female employees in the matter of transfer, training and
promotions etc.

I) Payments of Bonus Act 1965 :- The Act is applicable to all establishments

employing 20 or more employees. The Act provides for payments of annual
bonus subject to a minimum of 8.33% of wages and maximum of 20 % of wages
to employees drawing Rs. 3500/- per month or less. The bonus to be paid to
employees getting Rs, 2500/- per month or above Rs. 3500/- per month shall be
worked out by taking wages as Rs. 2500/- per month only. The Act does not

61
 apply to certain establishments. The newly set-up establishments are exempted
for five years in certain circumstances. Some of the State Governments have
reduced the employment size from 20 to 10 for the purpose of applicability of
this Act.

J) Industrial Disputes Act 1947 :- The Act lays down the machinery and
procedure for resolutions of Industrial disputes, in what situations a strike or
lock-out becomes illegal and what are the requirements for laying off or
retrenching the employees or closing down the establishment.

K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all

establishments employing 100 or more workmen (employment size reduced by
some of the State and Central Government to 50). The Act provides for laying
down rules governing the conditions of employment by the Employer on
matters provided in the Act and get the same certified by the designated
Authority.

L) Trade Unions Act 1926:- The Act lays the procedure for registration of trade
unions of workmen and employers. The Trade Unions registered under the Act
have given certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986 :- The Act prohibits
employment of children below 14 years of age in certain occupations and
process and provides for regulation of employment of children in all other
occupations and processes. Employment of Child labour is prohibited in Building
and Construction Industry.

N) Inter – State Migrant workmen’s (Regulation of Employment & Conditions

of service) Act 1979:- The Act is applicable to an establishment which employs
5 or more inter-state migrant workmen through an intermediary (who has
recruited workmen in one state for employment in the establishment situated in
another state).The inter-state migrant workmen, is an establishment to which
this Act becomes applicable, are required to be provided certain facilities such as
housing, medical aid, traveling expenses from home upto the establishment and
back, etc.

O) The Building and Other Construction workers (Regulation of employment

and Conditions of Service) Act 1996 and the Cess Act of 1996:- All the
establishments who carry on any building or other constructions work and
employ 10 or more workers are covered under this Act.
All such establishments are required to pay cess at the rate not exceeding 2% of
the cost of construction as may be modified by the government. The Employer of
the establishment is required to provide safety measures at the Building or
construction work and other welfare measures, such as canteens, First Aid
facilities, Ambulance, Housing accommodations for workers near the workplace
etc. The Employer to whom the Act applies has to obtain a registration
certificate from the Registering Officers appointed by the Government.

62
 P) Factories Act 1948 :- The Act lays down the procedure for approval of plans
before setting up a factory, health and safety provisions, welfare provisions,
working hours, annual earned leave and rendering information regarding
accidents or dangerous occurrences to designated authorities. It is applicable to
premises employing 10 persons or more with aid of power or 20 or more
persons without the aid of power engaged in the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent

authority as per rule. The royalty charges paid shall be borne by the
contractor and shall not be reimbursed by the Employer.

R) Following Pollution control Acts and amendments made thereof

from time to time shall be applicable.

1. Water (Preservation and control of Pollution) Act, 1974

2. Air (Prevention and Control of Pollution Act 1981
3. Environmental (Protection) Act 1986

The contractor must commit to adopting Environmental

management plan for best energy use, waste management, the reduction
of pollution as in EMS (Environmental Management system)ISO-14001-
2015
65. ARBITRATION (GCC Clause 24)
The procedure for arbitration will be as follows: -
65.1 If the Contractor is of the view that a decision taken by the Engineer was either
outside the authority given to the Engineer by the Contract or that the decision
was wrongly taken, the decision shall be referred to COMPETENT AUTHORITY
OF SSNNL within 14 days of the notification of the Engineer's decision. If the
issue is not resolved, any party can refer the matter for conciliation within 15 days
from the decision given by such competent authority.
65.2
(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the decision
of the COMPETENT AUTHORITYboth the parties have to refer to the
Director(CAD/CIVIL/CANAL) SSNNL concern for the conciliation process.
(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with the
decision of the COMPETENT AUTHORITY both the parties have to refer to the
MD SSNNL for the conciliation process.
If the dispute is not resolved through the conciliation process, he may refer the
dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If the
Contractor fails to refer a claim / dispute to the Higher Authority within 14 days
of the notification of the Engineer's decision, the Contractor shall not be entitled
to any additional payment/claim if he doesn’t follow the above sequence in
stipulated time and he should not stop the work.

63
 SECTION - 4
CONTRACT DATA

64
 #CONTRACT DATA

Clause Reference With

respect To section 3
Item marked “N/A” do not apply to this Contract.
1. The Employers is [CL.1.1]
Name: The Executive Engineer, Kachchh Branch Canal Division No.-
2/4, Bhachau.
Address: Kachchh Branch Canal Division No. 2/4
“Narmada Bhavan” near new court Bhuj-Bhachau bypass road
Bhachau-370140 Ph.No.:+91 9978922388
Name of authorized Representative (will be intimated later)
2. The Engineer is Executive Engineer
Name of Authorized Representative: The Executive Engineer,
Kachchh Branch Canal Dn. No. 2/4, Bhachau
3. The Defects Liability Period is 36 Months from the date of [CL.1.1&33]
completion.
4. The Start Date shall be from the date of issue of the Notice to [CL.1.1]
proceed with the work.

5. The Intended Completion Date for the whole of the works is [CL.1.1,17&2]
12 Months including monsoon season after start of work with the
following milestones:
Milestone dates: [CL.2.2& 49.1]
Physical works to be completed Period from the start date
Milestone 1 i.e. 25 % 180 days.
Milestone 2 i.e. 50% 360 days.
Milestone 3 i.e. 75% 540 days.
Milestone 4 i.e. 100% 730 days.
6. The Site is located at Ta.Bhachau Dist. Kachchh [CL.1.1]
7. The name and identification number of the Contract is: Work of [CL.1.1]
Patrolling, Security, Gate Operation and water management for Kachchh
Branch Canal Ch. 162.000 Km to Ch. 189.977 Km. (For Two Years)
8. The works consist of “ Work of Patrolling, Security, Gate Operation and [CL.1.1]
water management for Kachchh Branch Canal Ch. 162.000 Km to Ch.
189.977 Km. (For Two Years)” with items as per B.O.Q. The works
shall, inter alia, include the following, asSpecified or as directed:

65
(A) Road Works
Site clearance; setting – out and layout; widening of existing carriageway and strengthening
including camber corrections; construction of new road/ Parallel service road; bituminous
pavements remodeling/construction of Junctions, intersections, bus bays, lay-bays; supplying and
placing of drainage Channels, flumes, guard posts and guard other related items;
construction/extension of cross drainage works, bridge, approaches and other related stones;
protective works for roads/bridge; all aspects of quality assurance of various components of the
works; rectification of The defects in the completed works during the Defects Liability Period;
submission of “As- built’’ drawings and any other related documents; and other item of work as
may be required to be carried out for completing the work inaccordance with the drawings and
the provisions of the contract and to ensure safety.
(B) Bridge Works
Site clearance; setting out, provision of foundations, piers abutments and bearing;
prestressed/reinforced cement concrete superstructure; wearing coat, hand railings, expansion
joints, approach slabs, drainages spouts/ downtake pipes, arrangements for fixing light posts,
water mains, utilities etc; provision of suitably designed protective works; providing wing/return
walls; provision of road markings, road signs etc.; all aspects of quality assurance; clearing the site
and handing over the works on completion; rectification of the defects during the Defects Liability
Period and submission of “As-built” drawings and other related documents; and other items of
work as may be required to be carried out for completing the works in accordance with the
drawings and the provisions of the contract and to Insure safety

( C ) Other Items

Any Other Items as required to fulfill all contractual obligations as per the Bid documents.
10. The following documents also form part of the Contract:
As per clause 2-3 [CL.1.1][CL.2.3(9)]

11. The law which applies to the Contract is the law of Union of India [CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of subcontracting 25% of the Initial Contract Price [CL.7.1]

14. The Schedule of Other Contractors [CL.8]

15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and death [CL13]
is Rs. 5 lakhs per occurrence with the number of occurrences limited
to four. After each occurrence, the contractor will pay an additional
premium necessary to make insurance valid for four occurrences
always.

17. Site Investigation report [CL.14]

18. The Site Possession dates shall be from the date of issue of the Notice to proceed with the
work. [CL.21]
19. The period for submission of programme for approval of the engineer [CL. 27.1]
shallbe 3 days from the issue of Letter of Acceptance.
20. The period between program updates will be 7 days. [CL.27.3]

66
21. The amount to be withheld for late submission of an updated programme shall
be Rs. 10000/-

22. The following events shall also be Compensation Events Substantially adverse ground
conditions encountered during the course of execution of work not provided for in the bidding
document.
(i) Removal of underground utilities detected subsequently
(ii) Significant changes in classification of soil requiring additional mobilization by
the contractor, e.g. ordinary soilto rock excavation,
(iii) Removal of unsuitable material like marsh, debris dumps,etc. not caused by the
contractor.
(iv) Artesian conditions
(v) Seepage, erosion landslide
(vi) River training requiring protection of permanent work
(vii) Presence of historical, archeological or religious structures, monuments
interfering with the works
(viii) Restriction of access to ground imposed by civil, judicial, or military
authority
[CL. 44]
23. The currency of the Contract is Indian Rupees [CL. 46]
24. The formula (e) for adjustment of prices are as under: [CL.47]
 If any of the commodities like Cement, Steel or Bitumen are not
found applicable in a work, the weight component of that
commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb) as
indicated in SBD for the purpose of Price Adjustment} shall be
clubbed with the weight component of ‘Other Material’ (Pm), such
that the gross % weight of the components shall remain as 100% .
R = value of work as defined in Clause 47.1 of Conditions of Contract
Adjustment for labour component
(i) Price adjustment for increase or decrease in the cost due to
labour shall be paid in accordance with the following formula:

VL = 0.85 x (Pl/100) x R x (Li – L0)/L0

VL = Increase or decrease in the cost of work during the
month under consideration due to changes in rates for
local labour
L0 = The consumer price index for industrial workers for the
State on 28 days preceding the scheduled date of
opening of technical Bids as published by Labour
Bureau, Ministry of Labour, Government of India
Li = The consumer price index for industrial workers for the
State for the month under consideration as published by
the Labour Bureau, Ministry of Labour, Government of
India.
Pl = Percentage of labor component of the work.

67
Adjustment for cement component.

(ii) Prices adjustment for increase or decrease in the cost of

cement procured by the contractor
Vc= 0.85 x (Pc/100) x R x (Ci – C0)/C0
Vc = Increase or decrease in the cost of work during the
month under consideration due to changes in rates
for cement.
C0 = The all India wholesale price index for Ordinary
Portland Cement on 28 days preceding the
scheduled date of opening of technical bid as
published by the Office of the Economic Adviser,
Department for Promotion of Industry and Internal
Trade, Ministry of Commerce & Industry.

Ci = The all India average wholesale price index for Ordinary

Portland Cement for the month under consideration
as published by Office of the Economic Adviser,
Department for Promotion of Industry and Internal
Trade, Ministry of Commerce & Industry.
Pc = Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by the
contractor shall be paid in accordance with the following formula
Vs = 0.85 x (Ps/100) x R x (Si – S0)/S0

Vs= Increase or decrease in the cost of work during the month under
consideration due to changes in the rates for steel

So= The all India wholesale price index for steel (Mild Steel - Long Products
Rebars) on 28 days preceding the date of opening of Technical Bids as published
by the Office of the Economic Adviser, Department for Promotion of
Industry and Internal Trade, Ministry of Commerce & Industry.

Si= The all India average wholesale price index for steel (Mild Steel - Long
Products Rebars) for the month under consideration as published by
Office of the Economic Adviser, Department for Promotion of Industry and
Internal Trade, Ministry of Commerce & Industry.

Ps = Percentage of steel component of the work

Note : For the application of this clause, the index of Mild Steel- Long
products Rebars has been chosen to represent the steel group.

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be paid in
accordance with the following formula

Vb = 0.85 x (Pb/100) x R x (Bi – B0)/B0

68
 Vb = Increase or decrease in the cost of work during the month under
consideration due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the nearest
centre on the day 28 days prior to the scheduled date of opening of
technical bid.

Bi = The official retail price of bitumen of IOC depot at the nearest

centre for the 15th day of the month under consideration.

Pb = Percentage of bitumen component of the work

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel and
lubricant) shall be paid in accordance with the following formula

Vf = 0.85 x (Pf/100) x R x (Fi – F0)/F0

Vf = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for fuel and lubricants.

Fo = The official retail price of High Speed Diesel (HSD) at the existing
consumer pumps of IOC at the nearest centre on the day 28 prior to
the date of opening of Technical Bids.

Fi = The official retail price of HSD at the existing consumer pumps of

IOC at the nearest centre for the 15th day of the month of the under
consideration.

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel Oil has
been chosen to represent the fuel and lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant and
Machinery spare procured by the Contractor shall be paid in
accordance with the following formula

Vp = 0.85 x (Pp/100) x R x (Pi – P0)/P0

Vp= Increase or decrease in the cost of work during the month under
consideration due to changes in rates for plant and machinery spares

P0 = The all India wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month
under consideration as published Office of the Economic Adviser,
Department for Promotion of Industry and Internal Trade,
Ministry of Commerce & Industry.

Pi = The all India average wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month
under consideration as published Office of the Economic Adviser,
69
 Department for Promotion of Industry and Internal Trade,
Ministry of Commerce & Industry.

Pp = Percentage of plant and machinery spares component of the work.

Note: For the application of this clause, index of Heavy Machinery and parts
has been chosen to represent the Plant and Machinery Spares group
Adjustment of other materials Component

(vii) Price adjustment for increase or decrease in cost of local materials

other than cement, steel, bitumen and POL procured by the contractor
shall be paid in accordance with the following formula

Vm= 0.85x (Pm/100) x R x (Mi – M0)/M0

Vm = Increase or decrease in the cost of work during the month under
consideration due to change in rates for local materials other than
cement, steel, bitumen and POL.

M0 = The All Indian wholesale price index (all commodities) on 28

days preceding the scheduled date of opening of technical Bids, as
published by the Office of the Economic Adviser, Department for
Promotion of Industry and Internal Trade, Ministry of Commerce
& Industry.

Mi= The All India wholesale price index (all commodities) for the
month under consideration as published by the Office of the
Economic Adviser, Department for Promotion of Industry and
Internal Trade, Ministry of Commerce & Industry.

Pm = Percentage of local material components (other than cement,

steel, bitumen and POL) of the work.

The following percentage will govern the price adjustment for the entire
contract:
1. Labour -Pl 23.42 %
2. Cement – Pc 23.51 %
3. Steel - Ps 27.73 %
4. Bitumen – Pb 00.00 %
5. POL – Pf 8.27 %
6. Plant & Machinery Spares Pp 7.63 %
7. Other Materials – Pm 9.44 %
--------------
Total 100 %
--------------

25. The proportion of payments retained (retention money) shall be 6% {CL. 48}
from each bill subject to a maximum of 5% of final contract price.

26. Amount of Liquidated damages for For Whole of work {CL.49}

delay in completion of works (1/2000)th of the Initial contract
price, rounded off to the nearest
Thousand, per day. For sectional
Completion (wherever specified In
70
 item 6 of Contract data) (1/2000)th of
initial contract price for #5 km
Section, rounded off to the nearest
thousand per day.
27. Maximum limit of liquidated damages 10 percent of the Initial {CL. 49}
For delay in completion work Contract Price rounded off to
the nearest thousand

28. Amount of Bonus for early completion Amount of bonus for early
completion of work shall be given
as per CL.50 of Section-3

29. Maximum limit of bonus for early 5 percent of the Contract {CL. 50}
Completion of work Price

30. The amount of the advance payment are: {CL. 51 & 52}

#Nature of Advances Amount (Rs.) Conditions to

Be fulfilled
i Mobilization 10% of the contract On submission of unconditional
Price Bank Guarantee. (to be drawn
before the end of 20% of the
contract period). The contractor
may furnish four bank guarantees
of 2.5 % of each valid for the full
period.

ii Equipment 90% for new and 50% of After equipment is brought to site
depreciated value for old (provided the Engineer is
equipment. Total amount satisfied That the equipment is
will be subject to a required for performance of the
maximum of 5% of the contract) and on submission of
Contract Price unconditional Bank Guarantee for
amount of advance

iii Secured Deleted

Advance for
Non-persish
able material
Brought to site

(The advance payment will be paid to the Contractor no later than 28 days after
fulfillment of the above conditions).

31. Repayment of advance payment for mobilization and equipment {CL. 51.3}

The advance loan shall be repaid with percentage deduction from the interim
payments certified by the Engineer under the Contract. Deduction shall
71
 commence in the next Interim Payment Certificate following that in which the

total of all such payments to the Contractor has reached not less than 20 percent
of the Contract Price or 6 (six) months from the date of payment of first
installment of advance, whichever period concludes earlier, and shall be made at
the rate of 20 percent (collectively for both Mobilization Advance and
Equipment Advance) of the amounts of all Interim Payment Certificate until
such time as the loan has been repaid, always provided that the loan shall be
completely repaid prior to the expiry of the original time for completion pursuant
to Clause 17 and 28.
32. Deleted
33. The securities shall be for the following minimum amounts equivalent {CL. 52}
As a percentage of the Contract Price:
Performance Security for 5 percent of contract price plus Rs. …………….. (to
be decided after evaluation of the bid) as additional security in terms of ITB
Clause 29.5

The standard form of Performance security acceptable to the Employer shall be

an unconditional Bank Guarantee of the type as presented in Section 8 of the
Bidding Documents.
34. The Schedule of Operating and maintenance Manuals…..N/A. {CL. 58}
35. The date by which “as– built” drawings (in scale as directed) in 2 sets {CL. 58}
are required within 28 days of the issue of certificate of completion of the whole
or section of the work, as the case may be NA
36. The amount to be withheld for failing to supply “as built” drawings {CL. 58} by
the Date required NA
37. The following events shall also be fundamentals breach of contract: {CL.59.2}
“The Contractor has contravened Sub- clause 7.1 and Clause 9 of GCC”
38. The percentage to apply the value of the work not completed representing {Cl 60}
the Employer’s additional cost for completing the Works shall be 20 per cent.

Executive
Engineer
K.B.C. DN.No.-2/4
Bhachau

72
 SECTION - 5
TECHNICAL SPECIFICATION

73
 GENERAL SPECIFICATIONS

 General:
o The agency shall have to make payment to labourer as per Minimum Wages Act-1948, laid
down by Labour & Employment Department vide Notification No. Part-I-L/Guj.Govt/GAZ –
Ex/April-29/1997/VAISA-9-1919-9127 Dtd. 25.04.1997 and latest rules in force from time to
time
o The agency shall be complied the all provisions of the various labour laws and rules and
regulation as applicable with them and shall indemnity to Nigam for any non-compliance.
 To ensure that the agency complies all the provisions for Minimum Wages Act and
Employee Provident Fund Rules, the agency shall submit proof or certificate of
payment made to each labourer/worker for wages and EPF to the Engineer-in-Charge
for each billing period. The proof shall clearly mention names of labourers/workers
employed on this work. The presence of labourers/workers for relevant items of this
work shall be considered based on this proof. The SSNNL shall pay for relevant items
based only on the aforementioned proof. Such presence shall invariably be matching
with the attendance register else appropriate deduction /recovery shall be made from
dues to the agency. It is to clarify that the rates quoted are inclusive of charges for
compliance to various labour Laws.
o Notwithstanding anything contained herein, the Engineer-In-Charge or the representative so
authorized on his behalf may take such actions as may be necessary for the compliance of
various labour laws and recover the cost thereof from the agency forthwith in such matter as
may be found proper.
o The agency shall have to organize to set up for operation, security & cleaning of the sites
around the clock.
o The agency shall deploy one person having degree of Bachelor of Engineering (Civil) / Diploma
in Civil as a project manager having experience at least five years handling construction works
independently.

 Project Manager of the Agency:

 The Project Manager would be a Graduate in Civil Engineering having a minimum experience of 5
years in handling construction works independently. The Contractor shall submit necessary
qualification and experience documents for his appointment. He shall not be changed without
approval of the Engineer-In-Charge. He will be provided an office accommodation by the Contractor at
the location jointly decided with the Engineer-in-charge for necessary office work with support staff.
 Under this contract, his duties shall be as under:
 Overall monitoring of canal gates operation, water levels and staff presence.
 Communication with Deputy Executive Engineers by call and through designated WhatsApp groups
regarding any changes required to be made in flow at various gates and regarding events occurred
which can disrupt the canal management.
74
 Arrangement for emergency gate closures and repairs on war footing basis and taking up Rojkam in
case of a breach.
 Checking the patrolling activity done through his staff in day and night time and to ensure presence
recording in prescribed registers. He will ensure replacement for staff found absent on duty and for
providing relieving staff for staff having weekly day-off.
 Preparation and submission of various records related to water level, gate opening, water quantity
registers for all canals, staff presence, jungle cutting, de-silting, repairs, algae removal etc.
 Filing a police complaint against culprits in case of breach and theft of / damage to SSNNL property.
 Furnishing accurate information asked by Deputy Executive Engineers or higher officers as and when
asked.
 Accompanying SSNNL Deputy Executive Engineers and above grade Officers during their site visit.
 Certifying Billing records.
o The agency has to identify and remove pumps, baknali etc which withdrawal unauthorized
water from canal and give such list to engineer in charge.
o The agency shall include such personnel, who shall have good character and be well behaved
and sincere in their duties. The agency shall furnish to the Engineer-In-Charge in writing with
the photo of each personnel included in organization with addresses of residence and specified
signature. The SSNNL shall be at liberty to forbid to the organization set up who is not suitable
to perform the duty under the scope of the contract in the opinion of the Engineer-In-Charge.
o The agency shall be covered by the Rules and Regulations of the SSNNL to carry out the work,
which may change from time to time and they should follow the instructions given by the
nominated officers of the SSNNL from time to time and Engineer- in –charge.
o The agency shall abide by all the rules and regulations, codes and conducts of the employers
laid down by the Government from time to time.
o The agency should possess sufficient knowledge and experience in the job of operation of gates
manually as well as electrically. The agency shall be well aware by electric equipment. The
mobile Diesel Generating set if required will be supplied by the SSNNL and should be
conversant with the use and operation of equipment’s. Any damage to electric motor, gate
control panel and other electric equipment due to faulty operation shall become responsibility
of the agency. The cost of repair of such damaged equipment will be recovered from the
agency.
o If during the period of this agreement any organizational personnel are found to be unsuitable
for any reason whatsoever, the agency shall make immediate replacement to the satisfaction of
the Engineer-In-Charge. In this case, the Engineer-In-Charge’s decision shall be final and
binding to the agency.
o In the case of such breach of the terms and conditions of contract minor offences and
complaints coming to its notice for which in the opinion of Engineer-In-Charge, is not enough
cause for termination of this agreement but in such cases the Engineer-In-Charge may at his
discretion recover compensation from agency up to the limit of security deposit of the
contract. The decision of the Engineer-In-Charge in this respect will be final and binding on the
agency.
o In the event of any breach of the terms and conditions and duties to be performed by the
Contractor, the Engineer-In-Charge may without prejudice to other right and remedies shall be

75
 entitle to forfeit full amount of the Security Deposit or any part thereof and in such an event he
shall pay such additional sum immediately as may be called by Engineer-In-Charge to pay so
that the Security Deposit at all times during the period of this contract shall remain the same
sum. On the expiry or earlier termination of the terms of the contract, the Engineer-In-Charge
shall return the Security Deposit or part there of which was not been forfeited as aforesaid to
him without interest.
o In the Event of any defect, failure, negligence or breach in the opinion of Engineer-In-Charge,
on the part of the Agency in complying with either of these conditions specified in the
agreement, the SSNNL will be entitled and be at liberty to terminate the contract forthwith and
take possession of the premises without payment of any compensation or damages and forfeit
in full or in part the amount deposited by the Agency for the due performance of the
agreement.
o The Agency shall use the premises only for the purpose indicated in this agreement and not for
any other purpose whatsoever.
o The SSNNL personnel shall have absolute rights of entry at any time into the said premises.
o After completion of the contract period, if contract shall be required to be extended for further
period, it may be extended for 12 (twelve) months. Extension can be granted only when
performance of agency is satisfactory. For this agency has to give a written request to
Engineer-In-Charge. The agency shall be bound to carry out the work at the same conditions
and rate accepted in the tender.
o The personnel shall be given weekly off as per rules and relievers shall be provided. The
agency shall provide personnel, including relievers, from time to time, in case of agency’s
person on leave. Agency shall not claim anything extra for relievers. The personnel shall report
directly on canal works.
o The agency shall take due care to provide relieving staff and shall always maintain a schedule
for each eight (08) hours shift round the clock. Non-availability of relieving personals shall be
considered as default as described in mode of measurements and payments.
o Third party liability including Nigam’s personnel on duty, with a cover of maximum of Rs. 1
lacs for each person in the case of fatal accident / permanent disability and with total cover of
Rs.5 Lacs. Failure of the agency to maintain adequate coverage shall not relieve him of any
contractual responsibility. Failure of the agency to maintain adequate coverage, the amount of
Rs. 500.00 per location per month from the R. A. bill will be deducted till production of such
proof of insurance.
o Attested copies of the policies of insurance shall be submitted to the Engineer-In-Charge
within 15 days after the work awarded. The certificate shall state fifty days advance notice
shall be given to the Nigam before any policy covered thereby is changed, cancelled, altered or
expired.
o Agency should send data of water level & discharge through all H.R. &Cross
 Regulators at hourly daily for branch, distributories and minors in the whatsapp group
created for the purpose and shall be maintained a continuous register of this data and

76
 submit daily data to engineer in charge. Agency shall submit a copy of monthly data
from this register to Dy. Exe. Engineer concern with the bill.
o Agency is responsible for any damage to canals overtopping due to mismanagement of gates &
damage done by peoples etc. Agency shall rectify the damage at their own cost. If they fail the
compensation shall be levied as per para no.1.16 of section 1.0 of Volume-Two. The amount of
compensation of such damage shall be recovered from RA bill.
o Agency shall make arrangement of office at the place identify with the consultation of engineer
-in-charge having facilities of chair, table, computer ,printer ,internet etc. with services of office
assistant from 9 AM to 5 PM.on all week days.Also at place of office agency shall maintain JCB,
Tractor, Labours, cement, gunny bags etc. materials for immediate repairs of canal.
o Agency shall provide phone with facilities of camera, whatsapp, internet etc.to his all chokidar,
supervisors etc.
o Agency shall submit all details regarding Labour Laws like Labour license, EPF, ESIS
registration certificate should be submit electronically and physically.
 PF No./ UAN No. Bank A/c. No. Of Security and operation of persons deployed at
points,labour/ Supervising staff etc. within one month from the date of work order
given and it shall be got approved from Engineer-in-charge.
o During the periodical inspection, if no service or lack service for any type of service will be
found, work/ service shall be carried out at Risk & cost of service provider. Also, agency shall
be liable for the compensation and compensation shall be imposed 1.50 times of tender rate of
particular item/service.
o Running Bills:
o 1)The Agency shall have to prepare and submit R.A. Bill at every month separately.

2)General schedule of R.A. Bill shall be as per below table:

 Dater of Month  Activities to be completed

 1st to 7th of each  Inspect the canal jointly with concern field
month officer, recording the measurement,
submission of required documents as per
below sub clause (3)

 8th to 12th of each  Cross checking of the measurement and

month preparation of R.A. Bill and submit to Division
office.

 13th to 15th of each  Verification and passing the Bill and

month. submission to Nigam for the payment.

3) The Agency shall have to submit following documents to the Engineer-in-charge with
R.A. Bill.
 Paid A-Roll of respective month.
 Certificate of payment made in accordance to the Labour Law.
 Certificate of fulfilling of all the Rules & Regulation of the Labour Law.
77
 Minimum two Pre/ Post photograph (dated) with chainage of clearing per every 1000 m shall be
submitted along with R.A. Bill (in hard & soft copy)

 TECHNICAL SPECIFICATIONS

 Technical Specification for the Work of Patrolling, Security, Gate Operation and water
management for Kachchh Branch Canal Ch. 162.000 Km to Ch. 189.977 Km. (For Two Years)

 Scope of work:
o The scope of work shall be included as under:
 Providing Security Services on Kachchh Branch Canal in the reach Ch. 162.000 Km to Ch.
189.977 Km round the clock (24x7) at points mentioned in Table: 1 below.

 Providing Security Services at all types regulating structures and their gates including their
parts and control cabin on Kachchh Branch Canal in the reach from Ch. 162.000 Km to Ch.
189.977 Km round the clock (24x7) at points mentioned in Table: 1 below.

 Providing Services of Operation (Either manually or electrically) at all types of gates and their
parts of all types of regulating structures on Kachchh Branch Canal in the reach from Ch.
162.000 Km to Ch. 189.977 Km round the clock (24x7) at points mentioned in Table-1
below.

 (g) Monitoring the flow of water, depth of water, operation of gates of all types of
regulating structures on Kachchh Branch Canal Ch. 162.000 Km to Ch. 189.977 Km

 (h) Clearing and removing the debris and other waste collected in front and around the all
types of regulating structure of Kachchh Branch Canal Ch. 162.000 Km to Ch. 189.977 Km

 Cutting, Cleaning and Removing the Jungle i.e. all types of trees, vegetation, weeds, stumps,
roots, bushes and shrubs etc. from the area between outer edge of key to both slope on land
sides nd IP sidesin SR aincluding gutter/drain in the entire reach of Kachchh Branch Canal Ch.
162.000 Km to Ch. 189.977 Km periodically during the period of agreement.

 (j) Clearing and removing the shrubs like Akadas, weeds, and other vegetation etc. from
canal bed and both inner canal slopes of the banks in the entire reach of Ch. 162.000 Km to
Ch. 189.977 Km periodically during the period of agreement.

 (k) Complete servicing and maintenance of Radial/Vertical gates and their parts including
cleaning, applying grease/oil, tightening of nut-bolts, alignments of gate components etc. on
each regulating structures on Ch. 162.000 Km to Ch. 189.977 Km
78
 (l) Providing and supplying appropriate communication system including smartphones to
each gate operators at all points as mentioned in Table: 1 on Kachchh Branch Canal Ch.
162.000 Km to Ch. 189.977 Km as directed by Engineer-In-Charge round the clock.

 (m) The shift wise security including gate operators shall be provided at all the Points as
mentioned in Column 1 of Table: 1 below to perform the scope of work as mentioned in Para
(a) to (g) and (l) above.
 (n) Providing supervisory staff for monitoring, controlling and reporting as directed by
Engineer-In-Charge round the clock as mentioned in Table 2 below.
 (o) The person deploy is responsible for duty given by the Engineer-in-charge for his
jurisdictions related to irrigation and water management.
 TABLE: 1
 Statement Showing the details of Work of patrolling, Security, Gate Operation and Maintanance
& repairs and water management for Kachchh Branch Canal Ch. 162.000Km to 189.977Km.
(For Two Years)
 TABLE-1

Irriga
Sr. Chaina tion Non
No Branch Structure ge seaso irrigation
. (Km) n point
Point
163.74
1 HR 1.00
4
166.09
2 CR/VRB 1.00
9
1.00
166.34
3 Escape
0
169.95
4 HR
8
1.00
170.74
5 CR/VRB 1.00
0
173.02
6 KBC HR 1.00
7
178.40
7 HR
0
1.00
179.14
8 CR/VRB 1.00
1
184.06
9 Escape 1.00
7
188.03
10 HR
7
1.00 1.00
188.22
11 CR/VRB
2

79
 Total 7.00 4.00
Definition of Location: -The word Location means Group of Regulating
Structures as mentioned in above table. Total locations = 07 Nos

TABLE: 2

Statement showing the supervisory staff for close monitoring, patrolling, controlling and
reporting on points shown in Table 1 round the clock:
Canal Reach in Points to be
Point Km
Name of Canal monitored by
No.
From to supervisory staff
1 2 3 4
Kachchh Branch Canal Ch. 162.000 Km
1 Ch. 162.000 Km to Ch. to Ch. 189.977 1 to 11 of Table 1
189.977 Km Km

 Description of Item:-

Item No: 1
providing services of continuous petroling on canal, operation, maintenance and
communication of canal during irrigation & non irrigation season including security
of structure, including supervisior comunicatorleaning of silts. Cleaning of trash
rack and as directed cleaning of waste collected near HR/CR/Escape
Gate/CSY,supply of communication system to all gate operators & including
supervisior communicators.

Item No: 2
Jungle clearences of specified category and bushes for canal/ dam work as directed
with disposing material etc complete (Execluding tree of grith above 0.50m) (age
up to 2 year) For Light dence
For Branch Canal. (from the area between TOL to outer side of canal land width in the
entire reach)
Item No: 3
Clearing the shrubs like (Akadas, weeds, and other vegetation) incl. depositing the
same outside and burning etc. complete from canal bed and both inner slopes of
the banks. ( For Branch Canal )
Item No: 4
Complete Servicing and Maintenance of Radial type gates including cleaning, applying
80
 grease/oil, tightening of nut-bolts, alignments of gate components viz. trunion
brackets, guide rollers, Wire ropes, Rope drum hoist, Gear assembly etc. also
complete servicing / maintenance of central drive unit components viz.
electromagnetic brakes, Hand operation alignment, line shaft, flexible coupling
etc. including cost of material i.e. lubricants, labour, transportation of material
and conveyance of crew etc. for putting gates in smooth operating condition.
Item No: 5
Complete Servicing and Maintenance of open type vertical gates including cleaning,
applying grease/oil, tightening of nut-bolts, alignments of gate components. Also
complete servicing / maintenance of electrically operated screw hoist
components viz. pedestal with worm end wheel, stem rod, bearings, lifting nuts,
geared motors, electromagnetic brakes, limit switch, hand operation
management, gate opening indicators, de-clutching arrangements etc. including
cost of material i.e. lubricants, labour, transportation of material and conveyance
of crew etc. complete. Manually operated screw hoist.
Item No: 6
Removal of silt, grass, weeds, vegetation, plants, gha-bajaria, etc. from canal water in
floating/stagnant condition by long boom excavator.
Item No.7
Clearing silt in form of slushy and muddy condition from canal structure for following
discharge by digging the same to the required level and gradient including
depositing the excavated earth regularly in spoil bank for utilising the same for
preparing banks after breaking clods as and where directed for varying leads
and lifts.

SECURITY, OPERATION & MAINTANANCE

Specification for Item No:1 :-
Item No: 1
 Providing Services of Continuous Patrolling on canal, operation, maintenance and
communication of canal during Irrigation & non Irrigation season including security of
structures, including supervisor communicator cleaning of silts, cleaning of trash rack and as
directed cleaning of waste collected near HR/CR/Escape Gate/Csy, supply of communication
system to all gate operators &including supervisor communicators.

o The agency shall submit the detail information and bio-data along with ID proof of the
personnel employed by him at each and every point shift wise to the Engineer-In–Charge
immediately after agreement. The agency shall furnish the shift wise complete point wise
organization chart along with their supervision staff for providing Services for Security,
Operations and Maintenance on entire reach and their all regulating structures including all

81
 gates of Kachchh Branch Canal from Ch.162.00 km to 189.977 km including control cabin
round the clock during period for irrigation and non- irrigation season.

o The agency shall be deploy shift wise well experienced security and operational
personal round the clock during the irrigation period at each and every point as
mentioned in Table 1 of this documents as directed by Engineer-In-Charge. The agency
shall approve shift wise security and operational personal from the Engineer-In-
Charge prior to it deployment at each and every points. The agency shall not deploy
any person who is minor according to the Law and also shall not deploy any person
more than 58 years old for above mentioned work. The agency shall deploy the person
who is able to operate the gate & keep security of gates. The decision of Engineer-in -
Charge shall be final and binding to all.
o The agency shall deploy the well experience supervisory staff as mentioned in Table 2
of this document for close monitoring, supervision and reporting for duties performed
by security services and operational personal provided at points as mentioned in Table
1 of this documents as approved by Engineer-In-Charge. Moreover, person engaged by
the agency must have sufficient knowledge to operate smart phone with WhatsApp
facility and their communications.
o The agency shall provide following facilities to their each and every security and gate
operator personal as approved by Engineer-In-Charge at each and every point
immediately,
 Photo identity card.
 Uniform.
 Printed Attendance Register at each point.
 Printed Water Account Register at each point.
 Printed Instruction Register at each point.
 Printed Log book for operation of gate at each point. ,
 Torch with cells, lathis, umbrella, rain coat, footwear, and Cycle.
 Smart Mobile Phone with Close User Group (CUG) Card of any suitable company whose
network coverage shall be available round the clock.

o The keys/spanners/handles etc. for operation of the gates shall be handed over by the
Nigam to the agency. The same shall be returned in good condition on completion of
the agreement period.
o Responsibilities of the agency shall be:
o Raising or lowering of gates of all the regulating structures like CR / HR / Escapes on Kachchh
Branch Canal from Ch.162.00 km to 189.977 km as directed by Engineer-In-Charge or his

82
 representatives through their security and gate personal provided at points as mentioned in
Table 1.
o He shall be fully responsible for security including patrolling round the clock of entire Kachchh
Branch Canal from Ch.162.00 km to 189.977 km as per instruction of Engineer-In-Charge or
his authorized representative.
o He shall be fully responsible for security including patrolling round the clock of all Regulating
Structures and their all gates and components of gates as per instruction of Engineer-In-
Charge or his authorized representative.

o He shall be fully responsible for security round the clock on control cabins on Kachchh Branch
Canal from Ch.162.00 km to 189.977 km as per instruction of Engineer-In-Charge or his
authorized representative.
o The agency shall provide the services for security and operational personal round the clock in
three shifts in consultation with Engineer–in-Charge on each point as mentioned in Table 1 of
this document. Moreover, person engaged by the agency must have sufficient knowledge to
operate smart phone with WhatsApp facility and their communications.
o The agency shall be responsible for maintaining the log book for operation of gate in a
prescribed format approved by Engineer-In-Charge at each regulating structure for each &
every operation of gate with date & time.
o The agency shall be responsible for maintaining the instructions register at each point in
prescribed format approved by Engineer-In-Charge. The agency shall follow the instructions
written in the instructions register by Engineer-In-Charge or his representative.
o The agency shall be responsible for maintaining attendance register at each point in a
prescribed format approved by Engineer-In-Charge. The attendance register shall be verified
by the concerned S.O. and it shall be produced with monthly Bill.
o The cost of all types of stationary, Printed registers etc. shall be included in the quoted rate by
the agency and no separate payment shall be made for these items.
o The agency shall submit a monthly report to Engineer-In-Charge apprising of any irregularities
observed and suggesting remedial measures.
o The agency shall submit the monthly report for the activities mentioned in (a) to (h) of this
para to concern Deputy Executive Engineer.
o Any damage to gates or their parts of regulating structures due to faulty operation by their
gate operator or security personal shall be responsibility of the agency. Such damages shall be
repair immediately by the agency. If they fails the compensation shall be levied as per para no.
1.16. The amount of compensation of such damage shall be recovered from RA bill.
o The Agency will inform immediately with photograph any unauthorized withdrawal of water
from the canal and any damage to the canal. Any wrong information will lead to compensation
of Rs. 1000 per point.

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 o The following duties shall be performed satisfactorily by security and operational personal
which was approved by Engineer-In-Charge and deployed by agency at various points as
mentioned in Table -1 of this document.

 He shall be remaining present during their duty period. In case of emergency the substitute security
and operational personal shall be provided by the agency only after written permission of Engineer-
In-Charge or his representatives.
 He shall be responsible for taking Pre and Post photographs in their allocated smart mobile phone for
water level and flow of water in canal in upstream and downstream with location at their allocated
point twice during their shift period (Change of shift) or whenever asked by the Engineer-In-Charge or
his representative. After taking these photographs, immediately he shall furnish these Pre and Post
Photographs along with their location on WhatsApp to Engineer-In-Charge or his representatives.
 He shall be responsible for reporting with photographs and its location to Engineer-In-Charge or his
representatives on WhatsApp immediately, if any breach/ damage / overtopping in the canal and
structures occurred during their duties period.
 He shall be responsible for maintaining records of water account on each regulating structures in
prescribed format approved by Engineer-In-Charge.
 He shall not leave their point unless and until further shift person resume their duties at the transition
period between changes of shift.
 He shall be sign in the printed attendance register as approved by Engineer-In-Charge immediately at
reporting and leaving time of their duties daily.
o The following duties shall be performed satisfactorily by the supervisory staff for close
monitoring, controlling, patrolling and reporting on points as mentioned in Table 1 of this
documents round the clock as directed by Engineer-In-Charge. The agency shall provide these
supervisory s,aff as mentioned in Table 2 of this document as approved by Engineer-In-Charge.
The agency shall appoint one supervisory staff to act as nodal for reporting to Engineer-in-
Charge.

 Complete monitoring of activities performed by the security and operational personal deployed by the
agency at all the points as mentioned in Table 2.
 To monitor and communicate unauthorized lifting of water directly from Branch Canal and their
distributaries or from regulating structures.
 Security and patrolling of respective canal reach as mentioned in Table-2 round the clock.
 To remove bunds or gunny bags put across canal flow to obstruct flow of water in Canals/structures.
 Reporting regarding any type of breach or damage occurred in canals/structures immediately.
o The agency shall be fully responsible for security of the gates and regulating structures nearby
gate locations. In the case of damaged parts by any person or stolen or thefts of parts of
regulating structure and damaged to the canals, the agency will be held fully (100%)
responsible. The agency shall report to Engineer-In-Charge within 24 hours of such type
incident noticed. After discussion with Engineer-In-Charge, the agency (the person who has
signed the agreement) shall have to file F.I.R. or help to file F.I.R. for the above on behalf of

84
 Engineer-In-Charge to concerned police station with the representative of Engineer-In-Charge.
The agency shall have to remain present at the time of hearing in the court for the theft case.
For failure to file F.I.R. for the above work, the agency shall without prejudice to any other
liability, pay to Nigam a sum of Rupees One Thousand per day for each day of default.
o In case of faulty operation of gates by any security or gate personal of agency and water enters
into a field/fields adjoining to canal reaches or its structures or whatsoever, the agency shall
be fully (100%) responsible for any case of crop compensation. The Engineer-In-Charge shall
decide the amount of such type of crop compensation and same amount shall be paid to
concern farmer against their crop compensation. Crop compensation amount paid by such
faulty operation of gates shall be recovered from RA bill of agency. Decision of the Engineer-In-
Charge in this regards shall be final and also binding to the agency.
o In case of faulty operation of gates, if there is a breach/damage take place to the canals by
overtopping of water, agency shall be fully(100%) responsible. Such damages shall be repair
immediately by the agency. If they fails the compensation shall be levied as per para no. 1.16.
The amount of compensation of such damage shall be recovered from RA bill. The agency shall
report such type of incident in writing to the Engineer-In-Charge within 24 hours. Decision of
the Engineer-In-Charge in these regards shall be final and also binding to the agency.
o The agency shall also clean and remove the debris and other waste collected in front and
around the all type of regulating structures and their gates of Kachchh Branch Canal from
Ch.162.00 km to 189.977 km.
o The agency shall submit a bill with copy of records maintained in the form of Printed registers
for the providing services of security and operation rendered by them during the month and
the payment of the same shall be made. The payment of security and operational person
deployed at points shall be made in their bank account directly by RTGS/NEFT.

o If agency shall not provide the various facilities as mentioned in these documents, then
following amount shall be recovered from their RA bill.
o If the security and operational person of agency shall not wear the dress, then compensation at
a rate of Rs.250/day per location per month shall be recovered from RA bill.
o If any security and operational personal found absent by Engineer-In-Charge or his
representatives once during the months, then Rs. 500/- per day per person absent shall be
recovered from RA bill.
o If any of the supervisory staff found absent by Engineer-in-Charge or his representative more
than once during the month, then Rs. 750/- per day shall be recovered from RA bill.
o If any security and operational personal found absent by Engineer-In-Charge or his
representatives more than twice during the months, then agency shall removed him and new
personal shall be deploy.

 NOTE: (1) Table 1, 2 of this document shall be applicable during the irrigation
 Season for Item No.1

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 o Operation of the Canal.

 The canal shall be operated as per the schedule approved / decided by the Engineer in
charge including following the criteria of Raising and lowering of water level in the
Canal as per guide lines issued by SSNNL

 Measurement of the flow in the canal.

 The contractor shall measure the flow at the locations decided by the Engineer-In-
Charge with the help of suitable method / equipment / system which shall be duly
approved by the Engineer-In-Charge.

 Personnel, records etc. for operation

 The contractor shall deploy experienced and qualified personnel for operation

 of the Canal. The deployment schedule including name and phone number of persons,
responsibility assigned to each of them 10 days before the scheduled commencement
of the operation period. The deployment schedule shall give hierarchical position of the
personnel to be deployed with one Project Manager Kind of person at the helm of the
affairs for the purpose. This schedule shall be got approved from the Engineer-in-
Charge. The contractor shall intimate Nigam in advance regarding any change in the
administrative hierarchy of such operation establishment.

 The contractor and the personnel engaged for operation shall be responsible for maintaining
satisfactory working environment with Nigam’s field staff as well as beneficiary farmers during
performance of Operation.
 The contractor shall keep and maintain at site, in working condition, the equipment’s, articles,
materials, labourers etc. required for operation of the canal system. The Contractor shall give a list of
material, equipment’s, tools & Plant, articles etc. that he proposes to keep at site during contract. This
list shall be got approved from the Engineer-in-Charge.
 The contractor shall be responsible for providing security of canal system, from being damaged,
vandalized, theft etc.
 Record in format prescribed by the Engineer-in-Charge shall have to be maintained up to date on site
by the contractor to establish and ascertain the effective operation, right throughout the period of
Operation. The check points for which such registers are to be maintained shall be decided by the
Engineer-in-Charge.
 No unauthorized use/sale of canal water shall be allowed by the contractor. Any such occurrence shall
make the contractor liable to pay compensation at 1.5(One point five) times the penal rates in force at
that point of time.
o Down time and Compensation:

 Unscheduled closure of the canal due to any reason what so ever except due to force majeure, will be
considered as down time. Closure of canal less than 24 hours but more than 12 hours shall be counted
as one day's closure. A separate register shall be maintained to record such period. This register shall
be signed by the representative of the contractor and representative of Engineer-in-Charge in token of
86
acceptance and correctness. For down time recorded as above, and the area that is deprived of the
irrigation will be multiplied to arrive at the quantity of Hectare-day and the compensation of Rs. 20/-
(Twenty) per ha.-day will be levied from the contractor for closure of canal for more than 24 hours.
 (2) In the above case the area to be considered is the total affected area for which
sanction is accorded by the Executive engineer/engineers.

 (3) If there will be any domestic / industrial water supply and closure is more than
24 hours, the compensation shall be levied for the 5% quantity of daily agreed quantity
of supply for the users at the current rate of water supply for domestic / industrial use
at that time. In no case the closure for more than 3 days shall be allowed.

 (4) In case the contractor fails to discharge his responsibilities under the Contract,
the Engineer-In-Charge will be fully empowered to deploy the required man, material,
machinery and equipment’s which he deems fit in his opinion for proper functioning of
the canal and to make good the situation so arisen to for proper operation, patrolling,
security of canal and minimizing the down time. The Engineer-In-Charge will inform in
writing the contractor or his authorized representative of his failure. The expenditure
incurred towards deployment of man, material, machinery and equipment’s shall be
recovered from the contractor at 1.5 (One point five) times the actual expenditure
incurred by the Engineer-In-Charge. The contractor shall not be entitled to ask for
justification of expenditure so incurred. Such cost shall be recovered from any payment
due to the contractor, his security deposit or other dues from the Nigam.

 (5) The contractor shall attend all the damages on war and foot basis that may affect
the water supply without any objection or argument.

o Operation manual.

 The contractor shall prepare an operation manual considering the scope of work and
terms and conditions of the contract and shall get approved from Engineer in charge.

o General

 The contractor shall also provide uniform identity card to all its personnel that may be
engaged for operation work. The contractor shall also provide lifesaving kits, small
boats and torches on site. The contractor shall also provide two wheeler and four
wheeler vehicles and mobile phones to its personnel for easy and quick
communication.

 If there will not be any electric connection, the contractor shall have to make necessary
arrangement for getting the electric connection from PGVCL or by installing the
generator set at his cost during operation period.

o Mode of Measurement and payment (Item No. 1):

 The measurement for payment shall be on Point-Day as per approved rate of Schedule-
B. The unit, Point / day for this contract shall be defined as one Point for one day
consisting of 24 hrs (0 to 24 hrs) in three shifts. The mode of payment shall be as per
87
 General specifications.

 Note :- As per estimate In non irrigation period 5 point considered and

irrigation period 8 point considered for CR/HR/Escape gate operation.

JUNGLE CLEARANCE

Specification for Item No: 2

Jungle clearences of specified category and bushes for canal/ dam work as directed
with disposing material etc complete (Execluding tree of grith above 0.50m) (age
up to 2 year) For Light dence
For Branch Canal. (from the area between TOL to outer side of canal land width in the
entire reach)

 The agency shall carryout the Cutting, Cleaning and Removing the Jungle i.e. all types of trees including
Ganda Baval, vegetation, weeds, stumps, roots, bushes and shrubs etc. from the Entire Land Width
area between TOB to canal slope on land sides in the entire reach Kachchh Branch Canal from
Ch.162.00 km to 189.977km during the period of agreement of following canals as directed by
Engineer-In-Charge.
 The agency shall carryout the Cutting, Cleaning and Removing the Jungle i.e. all types of trees
including Ganda Baval, vegetation, weeds, stumps, roots, bushes and shrubs etc. from all types
regulating structures on Kachchh Branch Canal from Ch.162.00 km to 189.977kmperiodically
during the period of agreement as directed by Engineer-In-Charge.
 The agency shall carryout the Cutting, Cleaning and Removing the Jungle i.e. all types of trees
including Ganda Baval, vegetation, weeds, stumps, roots, bushes and shrubs etc. from around the
Control cabins on Kachchh Branch Canal from Ch.162.00 km to 189.977kmduring the period of
agreement as directed by Engineer-In-Charge.
 Jungle cutting shall be carried out manually or using machinery in such a way that no damage shall
occur to bank of canal. If any damage occurs to bank, the agency shall repair the same without any
extra payment. Moreover, the agency should submit reach wise pre & post dated photographs of work
done with the bill.
 After cutting, cleaning and removing the jungle for first time, the agency shall maintain SR. IP. Outer
slope of canal and land width jungle free by removing unwanted trees, vegetation, grown bushes,
shrubs etc. during the period of agreement as directed by Engineer-In-Charge or his representative.
The ownership of all useful materials encountered in the clearing of jungle shall be property of the
SSNNL.
 The agency shall dispose of all such materials as directed by the Engineer-in-charge or his
representatives.

88
  The agency shall carryout the above work during the period of agreement as directed by Engineer-In-
Charge or his representative.
 The agency shall carryout the above work Twelve times in a year, or as directed by Engineer-In-
Charge or his representative.
 In case of no service or lack service of jungle clearances of canal, if there is a water not flown in canals,
agency shall be fully (100%) responsible. Such obstacles shall be removed immediately by the agency.
If they fails the Compensation shall be levied as per para no. 1.16. The amount of Compensation of
such damage shall be recovered from RA bill. The agency shall report such type of incident in writing
to the Engineer-In-Charge within 24 hours. Decision of the Engineer-In-Charge in these regards shall
be final and also binding to the agency.
 During the inspection, if no service or lack service for cutting, cleaning and removing of Jungle of the
canal will be found, service provider shall be liable for the same and compensation shall be imposed as
per below table:

Sr. No. Type of Canal Compensation in Rs. Per Km

1.0 Branch Canal 5000.00

o The decision of Engineer-in-charge shall be final.

o If agency fails to execute the above works, the SSNNL do the works by risk of cost of the
agency.
 Mode of Measurement and payment (Item No. 2)
Measurement for payment shall be made Kilometer (Km) per 3 month basis. The quoted rate shall
be paid after successful completion of clearance. The rate shall include the cost of all
labours, incidental operations with tools plants and machineries etc. complete in
accordance with the above specification.

CLEARING SHRUBS

Specification for Item No: 3

Clearing the shrubs like (Akadas, weeds, and other vegetation) incl. depositing the same outside
and burning etc. complete from canal bed and both inner slopes of the banks. ( For Branch Canal )

 The agency shall Clearing the all shrubs like (Akadas, weeds, and other vegetation) incl. Depositing the
same outside and burning etc. complete from canal bed and both inner slopes of the banks during the
period of agreement on Kachchh Branch Canal from Ch.162.00 km to 189.977kmas directed by

89
 Engineer-In-Charge or his representatives. and also remove the all type of trash in the trash
rack arranged at upstream of canal Syphon.
o Clearing of shrubs shall be carried out by manually or using machinery in such a way that no
damage shall occur to bank and lining of canal. If any damage occurs to bank or lining, the
agency shall repair the same without any extra payment. Moreover, the agency should submit
reach wise pre & post photographs of work done with the bill.
o The agency shall dispose of all such materials as directed by the Engineer - in-charge or his
representatives.
 After cutting, cleaning and removing the shrubs for first time, the agency shall periodically maintain
canal bed and both inner slope of the banks by removing unwanted shrubs during the period of
agreement as directed by Engineer-In-Charge or his representative.
 The agency shall carryout the above work during the period of agreement as directed by the Engineer-
In-Charge or his representative.
 The agency shall carryout the above work Twelve time in a year.
 In case of no service or lack service of clearing of shrubs of the canal, if there is a water not
flown in canals, agency shall be fully (100%) responsible. Such obstacles shall be removed
immediately by the agency. If they fails the compensation shall be levied as per para no. 1.16. The
amount of compensation of such damage shall be recovered from RA bill. The agency shall report such
type of incident in writing to the Engineer-In-Charge within 24 hours. Decision of the Engineer-In-
Charge in these regards shall be final and also binding to the agency.
 During the inspection, if no service or lack service for clearing of shrubs of the canal will be found,
service provider shall be liable for the same and compensation shall be imposed as per below table:

Sr. No. Type of Canal Compensation in Rs. Per Km

1.0 Branch Canal 1000.00

The decision of Engineer-in-charge shall be final.

if agency fails to execute the above works, the SSNNL do the works by risk of cost of the agency.
 Mode of Measurement and payment (Item No. 3):

Measurement for Payment shall be made per Kilometer (km) per three month basis. The quoted rate shall
be paid after successful completion of clearance. The rate shall include the cost of all labours, incidental
operations with tools plants and machineries etc. complete in accordance with the above specification.

 Note :-Agency Carried out the Clearing the shrubs like (Akadas, weeds, and other vegetation)
incl. depositing the same outside and burning etc. complete from canal bed and both inner
slopes of the banks on directed by Engineer-in-charge. and also remove the all type of
trash in the trash rack arranged at upstream of canal Syphon.

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GATE SERVICES
Specification for Item No. 4 :-
Complete Servicing and Maintenance of Radial type gates including cleaning, applying
grease/oil, tightening of nut-bolts, alignments of gate components viz. trunion brackets, guide
rollers, Wire ropes, Rope drum hoist, Gear assembly etc. also complete servicing /
maintenance of central drive unit components viz. electromagnetic brakes, Hand operation
alignment, line shaft, flexible coupling etc. including cost of material i.e. lubricants, labour,
transportation of material and conveyance of crew etc. for putting gates in smooth operating
condition.

 The various parts of gates shall be lubricated with proper grade of lubricants. The lubricant shall be
added as directed by Engineer-In-Charge or his representatives.
 2The hoists, the hand operation chain, Plummer blocks shall be cleaned and grease shall be applied.
The ball bearings and bush bearings shall also be lubricated.
 The wire ropes shall be cleaned and dried by using wire brushing before lubrication. The wire ropes
shall be lubricated cadmium compound grease. Lubricants shall be applied by using brush. It is
desirable to heat the lubricants slightly to get a smoother and better application.
 The worm gear reducer, drum units and the gear reduction units of the gear motor shall be flushed
with flushing oil before filling with lubricants.
 A lever type compressor for forcing the lubricant to the bearings etc. Shall be equipped with heavy-
duty flexible metallic hose and couplings suitable for the industrial button type fillings.
 The agency shall be use following types of lubricants at respective application points as mentioned
below.
Grease – Multipurpose, Bearing grease

 Application Points:
 Pulley sheaves
 Pulley brackets
 Guide rollers
 Trunnion assembly
 Rope drums
 Line shaft bearings
 Matching teeth of gear box assembly (Once before rainy season or as required)
 Plummer block bearings
o Cadmium compound
 Application Points:
 Wire ropes

 H.P. 90 Gear oil

 Application Points:
 Reduction gearbox (Worm reducer). It shall be level up before operation.
 Gear case (Gear Train housing). It shall be level up if require.
 Mobile oil
 Application Points:
 All rubbing surface and oiling points
 All points located in brass/metal bushes, twice a year
 Any other components / parts require to be lubricated over and above the application points shall also
be lubricated with suitable lubricants as directed by the Engineer-In-Charge or his representative.
 The lubricant shall to be used specified grade at respective parts mentioned as below:
91
 Sr. Parts to be Lubricated Type of Remarks
No. Lubricant with
Grade
1 Trunnion Pin Servocoat-120 Pin shall be lubricated
or equivalent till greases quizzes
out from the other
side
2 Wire Rope Cadmium ------
Compound
3 Guide Roller Servocoat-140 ------
4 Turn Buckle Servocoat-120 ------
5 End Reduction Unit, ------
Floating shaft etc.
Bushing in Rope Drum Servogum-2
and Bearings
Drum, Gear, Servogum-140
Intermediate Gear,
Pinnions, Central Drive
Unit
Enclosed Reduction Unit Servogear-SM-
Electric Motor Bearings 90
Electromagnetic Brake
Hinges and Pins Servogum-2

Servogum-2
6 Sprocket Wheel and Servogum-2 ------
Chain

 The lubricant grade as mentioned above shall be of Indian Oil Co. However, equivalent grade of
lubricant of Bharat Petroleum Co. or any other reputed make shall be allowed the Engineer-In-Charge
or his representative.
 Service and Maintenance of Radial Gate shall be carried out twice during the year as directed by the
Engineer-In-Charge.
 Mode of Measurement and payment (Item No. 4):

Measurement for Payment shall be made per No. basis as per the approved rate of Schedule-B and mode of
payment as per the General Specification.

Specification for Item No: 5

Complete Servicing and Maintenance of Vertical type gates including cleaning, applying grease/oil,
tightening of nut-bolts, alignments of gate components viz. trunion brackets, guide rollers, Wire
ropes, Rope drum hoist, Gear assembly etc. also complete servicing / maintenance of central drive
unit components viz. electromagnetic brakes, Hand operation alignment, line shaft, flexible
coupling etc. including cost of material i.e. lubricants, labour, transportation of material and
conveyance of crew etc. for putting gates in smooth operating condition.
 The various parts of gates shall be lubricated with proper grade of lubricants. The sufficient quantity
of lubricants should be kept ready. However, this may vary as per the number and size of gates.

92
 The hoists, the hand operation chain, worm & worm wheel shall be cleaned and grease shall be
applied. The thrust and bearings shall also be lubricated. The wire ropes shall be cleaned and dried by
using wire brushing before lubrication. The wire ropes shall be lubricated by dissolving the grease in
sufficient solvent or cadmium compound grease. Lubricants shall be applied by using brush. It is
desirable to heat the lubricants slightly to get a smoother and better application.
 The worm gear reducer, drum units and the gear reduction units of the gear motor shall be flushed
with flushing oil before filling with lubricants.
 A lever type compressor for forcing the lubricant to the bearings etc. shall be equipped with heavy-
duty flexible metallic hose and couplings suitable for the industrial button type fillings.
 The agency shall use following types of lubricants at respective application point as mentioned below.
The detail of application points for different lubricants is as below:
(a). Grease – Multipurpose, Bearing grease
 Application Points:
 Pedestal bearings
 Hatching teeth of pinion
 Gear Motor bearing
(b) H.P. 90 Gear oil
 Application Points:
 Reduction gearbox (Worm reducer). It shall be level up before operation.
(c) Mobile oil
 Application Points:
 All rubbing surface and oiling points
 All points located in brass/metal bushes, twice a year
o Any other components / parts require to be lubricated over and above the application points
state above shall also be lubricated with suitable lubricants as directed by the Engineer-In-
Charge or his representatives.
o The lubricant shall to be used specified grade at respective parts as mentioned below:

Sr. Parts to be Lubricated Lubricant Remarks

No. Recommended
1 Stem Rod & Lifting nut Servogear-120
2 Geared motor unit Servogear-90
3 End Reduction Unit, Floating shaft Servogum-2
etc.
Electric Motor Bearings Servogum-2
(b) Electromagnetic Brake Hinges
and Pins
4 Sprocket Wheel and Chain Servogum-2

o The above lubricant grade as mentioned above shall be of Indian Oil Co. However, equivalent
grade of lubricant of Bharat Petroleum Co. or any other reputed make shall be allowed the
Engineer-In-Charge or his representative.

93
 o Service and Maintenance of Pipe and Open type Vertical Gate shall be carried out twice during
the year as directed by the Engineer-In-Charge.

 Mode of Measurement and payment (Item No. 5):

 Measurement for Payment shall be made per No. basis as per the approved rate of
Schedule-B and mode of payment as per the General Specification.

Item No: 06.

Removal of silt, grass, weeds, vegetation, plants, gha-bajaria, etc. from canal water in floating/stagnant
condition by long boom excavator.

Scope of work.

The section covers specifications for item No. 6.

The work covers clearing silt from kachchh Branch Canal chainage 162.00 to 189.977 km.

he work to be done under these specifications shall consist of furnishing all tools, plants, labours and material
required for carrying out the work of clearing of silt as directed by Engineer-in-charge.
Description of item

 Removal of silt, grass, weeds, vegetation, plants, gha-bajaria, etc. from canal water in floating/ stagnant
condition by long boom excavator. The item provides for desilting from canal and structures. The item
also provides for removing slush from the canal bed, slope under water pool.

Clearing Canal Bed

 There is usually continuous flow of water in the said reach of the canal. Thus, to facilitate the cleaning of
the canal bed, it is proposed to carry out desilting and removal of vegetation by means of long boom
excavator.
 The contractor shall clear the silt deposited from canal bed and slope in dry or wet condition what so ever
case may be and dispose-off the same for all lifts & lead up to 45 m. as directed by the Engineer-in-
charge.
 During removal of silt operation, the contractor shall take extra care and precaution to protect the canal
lining work. If during removal of silt operation, any damaged occurs to the existing canal lining, the
same shall be made good by the contractor at his cost. No extra payment shall be made on this account.
 During manual desilting operation, contractor may have to carry out dewatering; the same shall be
resorted to by the contractor. The rate for the item is deemed to have been included in the cost
towards dewatering. No extra claim for dewatering will be entertained.

Clearing canal Syphons

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  After clearing the site and vegetation, undesirable foreign material etc. as per site condition. Tape
measurement as directed by the Engineer-in- charge.
 The contractor shall clear the silt deposited from canal structures in dry or wet condition what so ever
case may be and dispose-off the same for all lifts & lead up to 45 m. as directed by the Engineer-in-
charge.
 During removal of silt operation, the contractor shall take extra care and precaution to protect the canal
lining & structure work. If during removal of silt operation, any damaged occurs to the existing canal
lining/structure concrete, the same shall be made good by the contractor at his cost. No extra payment
shall be made on this account.
 During desilting operation, contractor may have to carry out dewatering; the same shall be resorted to by
the contractor. The rate for the item is deemed to have been included in the cost towards dewatering.
No extra claim for dewatering will be entertained.
 During removal of silt operation, the contractor shall take extra care and precaution to labours from
poisonous insects by providing gumboots. No extra payment shall be made on this account.

Clearing surface drains

 The silt deposited in the surface drains must be removed to facilitate the drainage of water during rainy
seasons.
 The contractor shall clear the silt deposited from surface drain in dry or wet condition what so ever case
may be and dispose-off the same for all lifts & lead up to 45 m. as directed by the Engineer-in-charge.
 During removal of silt operation, the contractor shall take extra care and precaution to protect the surface
drain. If during removal of silt operation, any damaged occurs to the existing drain, the same shall be
made good by the contractor at his cost. No extra payment shall be made on this account.

Conveyance and disposal of excavated materials.

The excavated silt materials shall be used to strengthen the embankment on either side of the canal or
deposited in low areas on either side of the canal, to fill up local depression or otherwise stacked in spoil
banks in regular shape with suitable slopes or spread on other approved location and manner as directed by
the Engineer-in-charge for all lifts and lead up to 45m.

 Photography
 The photography before the commencement of work and after the completion of work
shall be taken by the contractor at his cost. All the pre and post photographs shall be
dated and taken from the same angle and direction. The said photographs shall be
provided with bill.

Measurement and payment:-

 The payment for the item shall be made for the item at unit tendered rate on Rmt basis. The rate includes
removal of silt / debris in dry or wet condition, conveyance & disposal off all such materials for all

95
 leads and lifts as directed. The rate shall also include all labours, tools, plants, equipment etc.
incidental operations & other charges.
 It shall be well understood that during the irrigation, the silt / debris, vegetation like bushes, stumps,
roots of trees etc. may get accumulated in the canal structures, the same shall have to be cleared
without any extra cost and maintained the canal throughout the contract period. No damage shall
occur to canal due to accumulation of such silt / debris / vegetation like bushes, stumps, roots of trees
etc. No extra payment shall be made on this account.

Item No. 7
Clearing silt in form of slushy and muddy condition from canal structure for following discharge
by digging the same to the required level and gradient including depositing the excavated earth
regularly in spoil bank for utilising the same for preparing banks after breaking clods as and
where directed for varying leads and lifts.
Canal Syphon, all lead & lift upto 9 m

Scope of work.
The section covers specifications for item No. 7
The work covers clearing silt from canal syphons of Branch canal.
The work to be done under these specifications shall consist of furnishing all tools, plants, labours and
material required for carrying out the work of clearing of silt as directed by Engineer-in-charge.

Description of item
Item No. 7
Clearing silt in form of slushy and muddy condition from canal structure for following discharge
by digging the same to the required level and gradient including depositing the excavated earth
regularly in spoil bank for utilising the same for preparing banks after breaking clods as and where
directed for varying leads and lifts.
Canal Syphon, all lead & lift upto 9 m

Clearing canal Syphons

 After clearing the site and vegetation, undesirable foreign material etc. as per site condition must
be removed.
 The contractor shall clear the silt deposited from canal structures in dry or wet condition what so
ever case may be and dispose-off the same for Branch ( all lead & lift upto 9 m) by labours /
machines / mud-pump whichever is required as directed by the Engineer-in-charge. No time for
drying of silt shall be permitted to the contractor.

96
  During removal of silt operation, the contractor shall take extra care and precaution to protect the
canal lining & structure work. If during removal of silt operation, any damaged occurs to the
existing canal lining/structure concrete, the same shall be made good by the contractor at his cost.
No extra payment shall be made on this account.
 During desilting operation, contractor may have to carry out dewatering; the same shall be resorted
to by the contractor. The rate for the item is deemed to have been included in the cost towards
dewatering. No extra claim for dewatering will be entertained.
 During removal of silt operation, the contractor shall take extra care and precaution to labours from
poisonous insects by providing gumboots.No extra payment shall be made on this account.

Conveyance and disposal of excavated materials.

 The excavated silt materials shall be used to strengthen the embankment on either
side of the canal or deposited in low areas on either side of the canal, to fill up local
depression or otherwise stacked in spoil banks in regular shape with suitable slopes
or spread on other approved location and manner as directed by the Engineer-in-
charge for Branch ( all lead & lift upto 9 m)
 Photography
 The photography before the commencement of work and after the completion of
work shall be taken by the contractor at his cost. The said photographs shall be
provided with bill.

Measurement and payment Item 7.

 The payment for the item shall be made for the item at unit tendered rate on Running meter basis.
The rate includes removal of silt / debris in dry or wet condition, conveyance &disposal off all such
materials for all leads and lifts as directed. The rate shall also include all labours, tools, plants,
equipment etc. incidental operations & other charges.
 The rate is also deemed to have been included of the cost of dewatering, if any required to be
done for removal of silt. No claim on account of drying of silt etc. will be entertained.
 It shall be well understood that during the irrigation, the silt / debris, vegetation like bushes,
stumps, roots of trees etc. may get accumulated in the canal structures, the same shall have to be
cleared without any extra cost and maintained the canal throughout the contract period. No
damage shall occur to canal due to accumulation of such silt / debris / vegetation like bushes,
stumps, roots of trees etc. No extra payment shall be made on this account.

97
 SECTION - 6
FORM OF BID

98
 FORM OF BID

Description of the Works:

-------------------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------------------

BID

To :

Address :

1. We offer to execute the Works described above and remedy any defects therein in
conformity with the conditions of Contract, specification, drawings, Bill of Quantities
and Addenda for the sum (s) of

(------------------------------------------------------------------------------------------------------)

2. We undertake, if our Bid is accepted, to commence the Works as soon as is

reasonably possible after the receipt of the Engineer’s notice to commence, and to
complete the whole of the Works in the Contact within the time stated in the
document.

3. We agree to abide by this Bid for the period of 120 Days from the date fixed for
receiving the same, and it shall remain binding upon it and may be accepted at any
time before the expiration of that period.

4. Unless and until a formal Agreement is prepared and executed this Bid, together
with your written acceptance thereof, shall constitute a binding contract between
us.

5. We understand that you are not bound to accept the lowest or any tender you may
receive.

Dated this ------------------------- day of ----------------------------------- 20

Signature ----------------------------------------------- in the capacity of ---------------------

------- duly authorized to sign bids for and on behalf of -----------------------------------

-------------

(in block capitals or typed)

99
Address

Witness

Address

Occupation

100
 SECTION - 7
BILL OF QUANTITIES

101
 BILL OF QUANTITIES

Preamble

1. The bill of Quantities shall be read in conjunction with the Instructions to Bidder,
Conditions of Contract, Technical Specifications and Drawings.

2. The quantities given in the Bill of Quantities are estimated and provisional, and
are given to provide a common basis for bidding. The basis of payment will be the
actual quantities of work ordered and carried out, as measured by the Contractor
and verified by the Engineer and valued at the rates and prices tendered in the
priced Bill of Quantities, where applicable, and otherwise at such rates and prices
as the Engineer may fix within the terms of the Contract.

3. The rates and prices tendered in the priced Bill of Quantities shall, except in so
far as it is otherwise provided under the Contract, include all constructional
plant, layout, supervision, materials, erection, maintenance, insurance, profit,
taxes and duties, together with all general risks, liabilities and obligations set out
or implied in the Contract.

4. The rates and prices shall be quoted entirely in Indian Currency.

5. A rate or prices shall be entered against each item in the Bill Quantities, whether
quantities are stated or not. The cost of Items against which Contractor has failed
to enter a rate or price shall be deemed to be covered by other rates and prices
entered in the Bill of Quantities (in case of Item rate contract).

6. The whole cost of complying with the provisions of the Contract shall be included
in the items provided in the priced Bill of Quantities, and where no Items are
provided the cost shall be deemed to be distributed among the rates and prices
entered for the related items of Work.

7. General direction and descriptions of work and materials are not necessarily
repeated or summarized in the Bill of Quantities. References to the relevant
sections of the contract documentation shall be made before entering rates or
prices against each item in the Bill of Quantities.

8. The method of completed work of payment shall be in accordance with the

specification for Road and Bridge works. For building works specifications for
building are to be followed.

9. Errors will be corrected by the Employer for any arithmetic errors pursuant to
Clause 29 of the Instructions to Bidder.

10. Rock is defined as all materials which, in the opinion of the Engineer, required
blasting, or the use of metal wedges and sledgehammers, or the use of
compressed air drilling for its removal, and which cannot be extracted by ripping
with a tractor of at least 150 kw with a single rear mounted heavy duty ripper.

102
 BILL OF QUANTITIES

(A) Percentage Rate Tender (Up to INR 50 Cr. )

Sr.
Item Description Unit Qty Rate Amount
No.
providing services of continuous petroling on
canal, operation, maintenance and
communication of canal during irrigation & non
irrigation season including security of structure, Per
Day
including supervisior comunicatorleaning of
1 Per 5198.00 1988.00 10333624.00
silts. Cleaning of trash rack and as directed Control
cleaning of waste collected near HR/CR/Escape Point
Gate/CSY,supply of communication system to
all gate operators & including supervisior
communicators.
Jungle clearences of specified category and
bushes for canal/ dam work as directed with
disposing material etc complete (Execluding
tree of grith above 0.50m) (age up to 2 year) Km/3
2 222.00 11043.00 2451546.00
For Light dence month
(i) For Branch Canal. (from the area between
TOL to outer side of canal land width in the
entire reach)
Clearing the shrubs like (Akadas, weeds, and
other vegetation) incl. depositing the same
outside and burning etc. complete from canal Km/3
3 month
222.00 5522.00 1225884.00
bed and both inner slopes of the banks. ( For
Branch Canal )
Complete Servicing and Maintenance of Radial
type gates including cleaning, applying
grease/oil, tightening of nut-bolts, alignments
of gate components viz. trunion brackets, guide
rollers, Wire ropes, Rope drum hoist, Gear
assembly etc. also complete servicing /
4 maintenance of central drive unit components No 64.00 2564.00 164096.00
viz. electromagnetic brakes, Hand operation
alignment, line shaft, flexible coupling etc.
including cost of material i.e. lubricants, labour,
transportation of material and conveyance of
crew etc. for putting gates in smooth operating
condition.
Complete Servicing and Maintenance of open
type vertical gates including cleaning, applying
grease/oil, tightening of nut-bolts, alignments
of gate components. Also complete servicing /
maintenance of electrically operated screw
hoist components viz. pedestal with worm end
wheel, stem rod, bearings, lifting nuts, geared
5 No 24.00 1391.00 33384.00
motors, electromagnetic brakes, limit switch,
hand operation management, gate opening
indicators, de-clutching arrangements etc.
including cost of material i.e. lubricants, labour,
transportation of material and conveyance of
crew etc. complete. Manually operated screw
hoist.

103
 Removal of silt, grass, weeds, vegetation,
plants, gha-bajaria, etc. from canal water in
6 Rmt 27762.00 385.00 10688370.00
floating/stagnant condition by long boom
excavator.
Clearing silt in form of slushy and muddy
condition from canal structure for following
discharge by digging the same to the required
level and gradient including depositing the
7 Rmt 216.00 20629.00 4455864.00
excavated earth regularly in spoil bank for
utilising the same for preparing banks after
breaking clods as and where directed for
varying leads and lifts.
Total 29352768.00

I/We am/are willing to carry out the work at…....................... % above/below percent(Should
be written in figures and words) of the estimated rate mentioned above. Amount of my /our
tender works out as under.

Estimated amount put to tender Estimated amount put to tender

Deduct………% below Add………% Above
Net Net
In words In words

104
(B) For Item Rate Tender (For above INR 50 Cr.):

Item Description of Item Quantity Unit Rate Amount

No (with brief specification
and reference to book of In In
specifications) figures Words

(A) Total Tendered Amount

(B) Rebate on above tendered amount (if any) % (in figure) ………………………………
(in words)………………………………………………….………………………………………………...
(C)Net Tendered Amount (A-B) (in figure) ………………………………
(in words)………………………………………………….………………………………………………...
#
1 The Contractor shall exhibit a board with detailed specification and details of work as
directed by the Engineer-In-Charge for which no extra payment shall be made.
2 The labour cess will be deducted as per prevailing rules i.e. 1% of the work done.
3 GST and Income tax TDS will be deducted at a source while making payments of bills
4 In all R.C.C. Items in Rate Analysis Standard Cement Consumption has been taken as per
Govt. G.R.: PRC-10/2017 Cement Consumption/16/C Date:11/05/2017 as stated in
S.O.R. therefore in R.C.C. items where there is a change as per actual mix design the cost
of difference of cement consumption have been deducted from the rate of original item
at the rate of input rate mentioned in all the tender.

Divisional Accountant Executive Engineer

K.B.C .Dn.No.-2/4 KBC Dn no 2/4,
Bhachau Bhachau

105
 SECTION - 8
SECURITIES AND OTHER FORMS

106
 BID SECURITY (BANK GUARANTEE)

WHEREAS, ---------------------------------------- (name of Bidder) (hereinafter called the

“The Bidder”) has submitted his bid Dated ------------------------ (Date) for the
construction of ------------- (Name of Contractor hereinafter called “the Bid”)

KNOW ALL PEOPLE by these presents that We -------------------------------------------------

(name of Bank) of ---------------------------------------------- (name of country) having our
registered office at -------------------------------------------------------( hereinafter called
“the bank”) are bound unto --------------------------------------------(name of Employer)
(hereinafter called “The Employer”) in the sum of ------------------------------------------ *
for which payment well and truly to be made to the said Employer the Bank itself, his
successors and assigns by these presents.

SEALED with the Common Seal of the said Bank this ---------------------- day of -------20

THE CONDITIONS of these obligations are:

(1) If after Bid opening the Bidder withdraws his bid during the period of Bid validity
specified in the Form of Bid;
Or

(2) If the Bidder has been notified of the acceptance of his bid by the Employer
during the period of Bid Validity:

A Fails or refuses to execute the Form of Agreement in accordance with the

Instructions to Bidders, if required; or

B. Fails or refuse to furnish the Performance Security, in accordance with the

Instructions to Bidders; or

C. does not accept the correction of the Bid Price pursuant to Clause 27
(Correction of Errors)

We undertake to pay to the Employer up to the above amount upon

receipt of his first written demand, without the employer having to substantiate
his demand, provided that in his demand the Employer will note that the
amount claimed by him is due to him owing to the occurrence of one or any of
the three conditions, specifying the occurred conditions or conditions.

107
This Guarantee will remain in force up to and including the date ------------------- **
days after the deadline for submission of Bids as such the deadline is stated in the
Instructions to Bidders or as it may be extended by the Employer, notice of which
extension (s) to the Bank is hereby waived. Any demand in respect of this
guarantee should reach the Bank not later than the above date

DATE --------------------------------------- SIGNATURE------------------------------

WITNESS --------------------------------- SEAL --------------------------------------

(Signature, name and address)

* The Bidder should insert the amount of the guarantee in words and figures
denominated in Indian Rupees. This figure should be the same as shown in
Clause 16.1(Bid Security) of the Instructions to Bidders.

**45 days after the end of the validity period of the Bid. Date should be
inserted by the Employer before the Bidding documents are issued.

108
 PERFORMANCE SECURITY

TO,
------------------------------------------------------------------ (Name of Employer)
------------------------------------------------------------------- (Address of Employer)
-------------------------------------------------------------------

WHEREAS ----------------------------------------------------------- (name and address of

contractor) (hereafter called “the Contractor”) has undertaken, in pursuance of
Contracts No. ------------------------- dates -------------------------- to execute -----------------
--------- (name of Contract and brief description of Works) (hereinafter called “The
Contract”)

AND WHEREAS it has been stipulated by you in the said Contract that the
Contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum
specified therein as security for compliance with his obligation in accordance with
the Contract.

AND WHEREAS we have agreed to give the Contractors such a bank Guarantee:

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to
you on behalf of the Contractor, up to a total of ------------------------------------------
(amount of guarantee)* ----------------------------- (in words), such sum being payable in
types and proportions of currencies in which the Contract prices is payable, and we
undertake to pay you, upon your first written demand and without cavil or
argument, any sum or sums within the limits of ----------------------------------------
(amount of guarantee) as aforesaid without your needing to prove or to show
grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the contractor
before presenting is with the demand.

We further agree that no change or addition to or other modification of the terms of

the Contract to of the Works to be performed thereunder or of any of the Contract
documents which may be made between your and the Contractor shall in any way
release us from any liability under this guarantee, and we hereby waive notice of any
such charge, addition or modifications.

This guarantee shall be valid until 60 days from the date of expiring of the
Defect Liabilities period.

Signature and Seal of the guarantor -----------------------------

Name of Bank -----------------------------------------------

Address ------------------------------------------------
Date ---------------------------------------------------

*An amount shall be inserted by the Guarantor, representing the percentage the
Contract price specified in the Contract denominated in Indian Rupees.

109
 ADDITIONAL PERFORMANCE SECURITY
[Clause 34.1. (A)]

TO,
------------------------------------------------------------------ (Name of Employer)
------------------------------------------------------------------- (Address of Employer)
-------------------------------------------------------------------

WHEREAS ----------------------------------------------------------- (Name and address of

contractor) (hereafter called “The Contractor”) has undertaken, in pursuance of
Contracts No. ------------------------- dates -------------------------- to execute -----------------
--------- (Name of Contract and brief description of Works) (hereinafter called “The
Contract”)

AND WHEREAS it has been stipulated by you in the said Contract that the
Contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum
specified therein as security for compliance with his obligation in accordance with
the Contract.

AND WHEREAS we have agreed to give the Contractors such a bank Guarantee:

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to
you on behalf of the Contractor, up to a total of ------------------------------------------
(amount of guarantee)----------------------------- (in words), such sum being payable in
types and proportions of currencies in which the Contract prices is payable, and we
undertake to pay you, upon your first written demand and without cavil or
argument, any sum or sums within the limits of ----------------------------------------
(amount of guarantee) as aforesaid without your needing to prove or to show
grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the contractor
before presenting is with the demand

We further agree that no change or addition to or other modification of the terms of

the Contract to of the Works to be performed thereunder or of any of the Contract
documents which may be made between your and the Contractor shall in any way
release us from any liability under this guarantee, and we hereby waive notice of any
such charge, addition or modifications.

This guarantee shall be valid until 28 days from the project completion date.

Signature and Seal of the guarantor -----------------------------

Name of Bank -----------------------------------------------

Address ------------------------------------------------

Date ---------------------------------------------------

110
 BANK GUARANTEE FOR ADVANCE PAYMENT

TO,

-------------------------------------------------------------------------------- (Name of Employer)

--------------------------------------------------------------------------------(Address of Employer)

-------------------------------------------------------------------------------- (Name of Contractor)

Gentlemen:

In accordance with the provisions of the Conditions of Contract, sub-clause

51.1 (“Advance Payment”) of the above mentioned Contract, -------------------------------
------------------- (name and address of Contractor) (hereinafter called “the
Contractor”) shall deposit with -------------------------------------------------------- (name of
Employer) a bank guarantee his proper and faithful performance under the said
Clause of the Contract in an amount of --------------------------- (amount of Guarantee)* -
------------------------------------ in words).

We, the --------------------------------- (bank of financial institution), as instructed

by the Contractor, agree unconditionally and irrevocably to guarantee as primary
obligator and not as Surety merely, the payment to ----------------------------------------
(name of Employer) on his first demand without whatsoever right of obligation on
our part and without his first claim to the Contractor, in the amount not exceeding ---
---------------------- (amount of guarantee)* ------------------------------------------- (in
words)

We further agree that no change or addition to or other modifications of the terms of

the Contractor or Works to be performed thereunder or of any of the Contract
documents which may be made between --------------------------------- (name of
Employer) and the Contractor, shall in any way release us from any liability under
this guarantee, and we hereby waive notice of any such change, addition or
modifications.
This guarantee shall remain valid and in full effect from the date of the
advance payment under the Contract until -------------------------------------- (name of
employer) receives full repayment of the same amount from the contractor.

YOUR’S TRULY

Signature and Seal

Name of Bank/ Financial Institution
Address
Date

* An amount shall be inserted by that Bank or Financial Institution representing the

amount of the Advance Payment, and denominated in Indian Rupees.

111
 Letter of Acceptance
(Letter head paper of the Employer)

(date)
To,
(Name and address of the Contractor)

Dear Sirs,

This is to notify you that your Bid dated for execution of

the (Name of the contract and identification number, as
given in the Instructions to Bidders) for the Contract Price of Rupees
( ) (amount in words and figures) as corrected and modified in
accordance with the Instructions to Bidders* is hereby accepted by our agency.
You are requested to furnish performance security, in the form detailed in
para 34.1 of ITB for an amount equivalent to Rs. within 10 days of the receipt
of this letter of acceptance up to beyond 60 days from the date of expiry of defects
Liability period i.e. up to and the Additional Performance Security for an
amount equivalent to Rs. shall be valid beyond 28 (twenty-eight) days of
Project Completion Date i.e. up to and sign the contract, failing which
action as stated in Para 34.3 of ITB will be taken.

Yours Faithfully

Authorized Signature
Name and title of Signatory
Name of Employer

* Delete “Corrected and” or and modified if only one of these actions applies. Delete as
corrected and modified in accordance with the Instructions to Bidders, if corrections or
modifications have not been affected.

112
 Issue of Notice to proceed with the work
(Letterhead of the Employer)

------------------------------- (date)
To,

(Name and address of the Contractor)

Dear Sirs,

Pursuant to your furnishing the requisite security in ITB Clause 34.1 and
signing of the Contract for the construction of

at a bid Price of Rs.

.

You are hereby instructed to proceed with the execution of the said works in
accordance with the contract documents.

Yours faithfully

(Signature, name and title of signatory authorized

To sign on behalf of Employer)

113
 AGREEMENT FORM

This agreement, made on the day of between

_ (name and address of Employer) (Hereinafter called “the
Employer) and (name and address of
contractor) hereinafter called “the Contractor” of the other part.

Whereas the Employer is desirous that the Contractor execute

Name and identification number of contract (hereinafter called “the works”) and the
employer has accepted the Bid by the Contractor for the execution and completion of
such works and the remedying of any defects therein, at a cost of Rs.

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS

1. In this Agreement, words and expression shall have the same meanings as are
respectively assigned to them in the conditions of contract hereinafter referred to
and they shall be deemed to form and be read construed as part of this
Agreement.

2. In Consideration of the payment to be made by the Employer to the contractor as

hereinafter mentioned, the Contractor hereby covenants with the Employer to
executive and complete the works and remedy any defects therein in conformity
in all aspects with the provisions of the contracts.

3. The employer hereby covenants to pay the Contractor in consideration of the

execution and completion of the works and the remedying the defects wherein
contract price or such other sum as may become payable under the provisions of
the Contract at the times and in the manner prescribed by the contract.

4. The Following documents shall be deemed to form and be ready and construed as
part of this Agreement viz

i) letter of Acceptance
ii ) Notice to proceed with the works:
iii ) Contractor’s Bid

114
iv ) Conditions of contract: General and Special
v) Contract Data
vi) Additional conditions
vii ) Drawings
viii ) Bill of Quantities and
ix ) Any other documents listed in the Contract
data as forming part of the Contract.

In witness whereof the parties there to have caused this Agreement to be

executed the day and year first before written

The Common seal of

Was hereunto affixed in the presence of :

Signed, sealed and Delivered by the said

In the presence of

Binding signature of Employer

Binding Signature of Contractor

115
 UNDERTAKING
(For Investment)

I, the undersigned do hereby undertake that our firm M/s

…………………………………………………..……………………………….. would invest a minimum cash up
to 25% of the value of the work during implementation of the contract.

_
(Signed by an Authorized officer of the firm)

Title of officer

Name of firm

DATE

116
 UNDERTAKING
(For Validity)

I, the undersigned do hereby undertake that our firm M/s ……………………………………

……………..……………………………….. Agree to abide by this bidfor a period 120 days for date fixed
for receiving the same and it shall be binding on us and may be accepted at any time before the
expiration of that period

_
(Signed by an Authorized officer of the firm)

Title of officer

Name of firm

DATE

117
 SECTION - 9
DRAWINGS
(As per separate sheet attached)

118
 SECTION - 10
Documents to be furnished by Bidder

119
 ANNEXURE-I
List of Documents required for the work (For reference only) PART A-
PRELIMNARY DOCUMENTS

1. Scanned copy of DD of Tender Fee/Bid Document Fee (of amount

as prescribed in tender notice).
2. Scanned copy of EMD/Bid Security or Valid EMD Exemption
Certificate of Appropriate Class of Registration of Approved
Contractors (of amount as prescribed in tender notice)(The
Validity of EMD should be 165 days from the date of uploading of
BG/FDR documents on n-Code.).
3. Scanned copy of Valid Registration certificate/renewal receipt of
registration fee (for those bidders who are registered in
equivalent to class ‘A’ and Above of Gujarat State).
4. Undertaking (For Validity) (as per format specified in
SECURITIES ANDOTHER FORMS of Section – 8).
5. Scanned copies of a Power of Attorney duly authorized by a
notary public, if power is delegated for signing the Bid to other
person by the Bidder.
6. Scanned copy of GST Certificate.
7. Scanned copy of PAN Card.
8. Scanned copy of latest ITR.
9. Scanned Labour license copy
10. Scanned Security License Copy.
11. Scanned copy of EPF and ESI registration certificate
12. Scanned copy of Current Calendar Solvency Certificate (20% value of
Estimated Cost put to tender).

120
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