COMPANY NAME AND LOGO

APPLICATION FOR

NSF: DISCRETIONARY FUNDING

PROJECT An analysis of key processes and systems being used to manage

NAME and fund Learnerships, Apprenticeships and Internships

NAME OF THE
APPLICANT

DHET Ref
No. 2021/08

(for office use only)

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Application documents – Guidelines & Template
ANNEXURE A: APPLICATION SUBMISSION CHECKLIST

Please indicate in the relevant column with a tick YES NO N/A

1. The Details of the Applicant (Annexure B) have been
completed and signed

2. A valid tax clearance certificate or tax exemption

letter/letter of good standing has been submitted with the
application

3. Valid accreditation documents (in the name of the

applicant) have been submitted with the application.

4. Registration documents of the applicant organisation/entity

have been submitted with the application

5. The proposal has been submitted in the application

template provided

6. The budget is presented in the format supplied with the

application documents (Annexure E)

7. One original application and one copy have been submitted

8. An electronic copy of the application & all the required

documentation (point 2,3,4 & 6)

I, the undersigned, declare that the documents as per the above checklist have been submitted.

Full Names:

Position:
Email address:
Signature:
Date and Place:

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Application documents – Guidelines & Template
ANNEXURE B: DETAILS OF THE APPLICANT

Full legal name (business name):

Acronym (where applicable):
Legal status & Registration Number
VAT registration number (where
applicable):
Income Tax No.:
Business Physical Address:
Business Postal address:
Full Names of Contact person:
Telephone no.:
Cell Phone No.:
Fax no.:
E-mail address:
Website:

DECLARATION

I, the undersigned, hereby certify that:

 The information provided in this application is factually correct in all material respects
 I am duly authorized by the governing body/board/management to submit this application for
funding on behalf of ………………….. (Name of applying organization).

Full Names:

Position:
Email address:
Signature:
Date and Place:

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Application documents – Guidelines & Template
 ANNEXURE C: PROJECT SUMMARY

1.1 Title of Project: __________________________________________________

1.2 Project Location (Province):________________________________________

1.3 Sites: (District Municipality, Local Municipality, etc.)

1.4 Beneficiaries:

1.5 Project Budget (VAT Inclusive)

Budget Required
Budget Item #Units Cost per Unit Total
1.
2.
3.
4.
5
6.
7.
8.
Total
Other Contributions (Indicate sources)
1.
2.
3.
4.
5.
Total Other
Grand Total

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Application documents – Guidelines & Template
 1.6 Project Duration (e.g. 18 Months)

Expected Start Date: Expected End Date:

1.7 Project Activities (amend table as required)

Nature of Jan to April to July to Sep Dec to Jan Jan to March April to
Activity March 2022 June 2022 2022 2022 2023 May 2023

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

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Application documents – Guidelines & Template
ANNEXURE D

APPLICATION FRAMEWORK FOR PROJECT PROPOSALS

The enclosed application framework is intended to provide a guide on submitting the project plan for
the project. The project plan provides details on how the proposed project will be implemented. The
business plan will form part of the Memorandum of Agreement (MoA) with the Department of Higher
Education and Training (DHET) and the National Skills Fund (NSF) in the event that the proposal is
accepted. For this reason it should be completed with utmost care and diligence.

The following framework should be followed:

1. BACKGROUND AND CONTEXT

Provide a brief background and context of the proposal. This should include:

(a) Thorough understanding of the DHET, NSF, and SETAs in terms of skills development.

(b) Reference to key legislation on skills development and WBL.

(c) Understanding of the management of WBL.

(d) An indication of the aim and rationale of the project, as well as, the researchers’
understanding of the project scope and requirements.

2. PROGRAMME OBJECTIVES

2.1 OVERALL OBJECTIVE

Please describe the Overall objective of the project. An overall objective describes the long-term
social and economic benefits to which the project will contribute. The overall objective describes the
importance of the project to society e.g. increased income/employment or even social or community
benefit that might be derived to a particular sector or community.

Please provide the approach, design and methodology for the project (e.g. documentation review, data
collection, tools, sample, suggestions for elaboration or changes to scope and methodology as outlined
in the RFP, examples of evaluation questions suggested, process etc).

2.2 SPECIFIC OBJECTIVES

Describe the specific objectives of the project. Do include a capacity building element of how the
project would build research capacity among DHET staff.
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Application documents – Guidelines & Template
3. BENEFICIARIES

Please describe intended beneficiaries of the project in terms of economic or social category.

4. PROJECT RESULTS

4.1 PROJECT DELIVERABLES

Please describe the results or benefits the project will deliver. List the deliverables to be achieved by
the project in quantified measurable outputs. Project deliverables are generally written as completed
actions.

Deliverable/Result Indicator

4.2 EXPECTED IMPACT ON BENEFICIARIES

The proposal should indicate expected impact (of achieved results) on the NSF and SETAs or the
targeted sector.

4.3 MULTIPLIER EFFECTS

The proposal should indicate other indirect spin-offs/benefits that might be achieved as a result of the
project. This may include possibilities for replication (extension) or strengthening existing
initiatives/investments.

4.4 SUSTAINABILITY

Indicate how the results/impact achieved can be sustained beyond the project. Sustainability includes
capacity building measures and programmes etc.

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5. PROJECT ACTIVITIES

Provide a detailed description of project activities. This indicates what the project will be doing
during the implementation. To achieve a deliverable, a sequence of activities needs to be undertaken -
all within specific timeframes (and budgets). Objectively verifiable indicators (OVIs) against which
progress can be measured and monitored must also be included.

This activity plan should outline: (a) key activities; (b) deliverables/outputs; (c) persons responsible
for outputs; (d) targeted completion dates of key deliverables; (e) anticipated costs for key
deliverables; and (f) an explanation of the quality assurance mechanisms that will be used to ensure
that research and other deliverables are of high quality.

6. PROJECT DURATION AND IMPLEMENTATION PLAN

6.1 PROJECT DURATION

The programme will be implemented over 18 months.

Planned Starting Date: (mm/yy)

6.2 IMPLEMENTATION PLAN

The implementation plan for the project should contain estimates of the time required, the cost, and
the deliverables. Each major deliverable of the project should be listed with estimates of its costs.
These costs are aggregated for the whole project and totals should be shown for each category.

The implementation plan should also provide an overview of key persons who will be participating in
this project, indicating their expertise in research/ evaluation on artisan development, and their
respective roles in the project. The overview should use the following minimum categories of persons
who will be involved in the project , indicating the cost of their daily rate (in Rands): (a) the name of
the Team Leader; the role of the Team Leader; the level of effort of the Team Leader (i.e. estimated
number of days over which the person will be involved in the project, plus the daily rate (in Rands) of
the Team Leader; (b) the names of at least the Senior Researchers who will be involved in the
project; (c) Junior Researchers; (d) Field Workers; (e) Project Managers; (f) Project Administrators.
Kindly also specify the quantified level of effort per output/activity and persons/staff involved.

Please include the following attachments in reference to this section: The CVs of the Team Leader,
and Senior Researchers who will be involved in the project. The CVs should provide links to at least

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Application documents – Guidelines & Template
three research reports that the Team Leader and Senior Researchers have produced; alternatively, the
actual reports can be included as appendices to the application.

7. PROJECT IMPLEMENTATION STRATEGY

7.1 APPLICANT CAPACITY TO MANAGE AND IMPLEMENT PROJECT

Provide an explanation of how the project will be coordinated and governed, including its funding,
monitoring and reporting and quality assurance processes. Please include a quality assurance plan.

7.1.1 Project Governance and Administration

Describe intended measures for the administration of the project. This should include areas of
administration support (e.g. payment of accounts, procurement, financial reports etc.) the project will
receive. In the case where the applicant would use internal capacity, the proposal should provide
details of available personnel to administer the project. Describe proposed governance structures for
the project.

7.1.2 Programme Management

The project plan must outline the proposed management arrangements and their relationship with the
existing applicant management structures. Indicate what resources (personnel, providers etc.) will be
made available to the project as well as arrangements for the monitoring and reporting of the project.

8. STAKEHOLDER ANALYSIS

The proposal should include an analysis of all project stakeholders and their expected
involvement/roles.

9. PROJECT RISK AND CONSTRAINTS

Provide an analysis of any perceived risks and constraints to the project as well as mechanisms to
mitigate the identified risks and constraints. Project risks are those events that, if they materialize, can
delay or impact success of the project. Planning for project risk formally addresses identification,
analysis and assessment of potential problem areas before implementing a project. It is a proactive
approach, designed to ensure that surprises are reduced and that negative consequences associated
with undesirable events are minimized. Successful management of project risks can substantially
improve chances of achieving the project objectives on time and within budget. The risk management
process includes:
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Application documents – Guidelines & Template
  Identifying sources of risk;
 Analysing and assessing risk;
 Mitigation of risk; and
 Contingency planning.

It is advisable to present such information in a matrix format.

10. DETAILED PROJECT BUDGET

Provide a detailed budget for the project. Include main cost categories and costs broken down
quarterly for the duration of the project.

Please indicate which costs are covered by the applicant budget and which are requested from the
NSF. The enclosed budget sheet (ANNEXURE E) provides guide on compiling the project budget.

Please note that the number of cost items and quarters are for illustration purposes. More items as well
as quarters may be added as required by the project. Please ensure that all columns and rows total
accordingly. The budget sheet is also available in Excel format.

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Application documents – Guidelines & Template
ANNEXURE E

NAME OF PROJECT:

PROJECT BUDGET AND QUARTERLY CASHFLOWS: PERIOD MMYY TO MMYY (Use Excel)

1st 2nd 3rd

BUDGET Quarter Quarter Quarter
DETAILS MM- MM- MM-
MMYY MMYY MMYY
#
Notes
# Units Cost Total Units Cost Total # Units Cost Total
1 1
2 -
3 2 -
4 -
5 -
6 -
7 -
8 -
Total NSF
Total NSF
Drawdown

Other
contributions
1
2
3
Total Other

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ANNEXURE F: PARTNERSHIP STATEMENT

Kindly include information on partnerships that may be established with other universities and/or
research organisations. Please complete this annexure for each partner involved in the programme.
You may duplicate this table as necessary to create entries for more partners.

Partner 1 Partner 2
Full legal/statutory name:
(e.g. GEDA)
Legal status (Schedule
3,Section 21):
Business address
(physical):
Contact person:
Telephone No.:
Fax No.:
Cell Phone No.:
E-mail address
Role and involvement in
implementing the proposed
project:
Signatures:
Designation:
Date:

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