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1.0 Brief scope of work, Particular Specifications, Approved product list etc. is provided in the
tender documents.
2.0 Performance Guarantee as per GCC Clause No. 2.0 @ 5% of the contract value
within 15 days from the issue of Letter of Award or before signing of Contract Agreement
along with the transmission report of SFMS Confirmation to be communicated through
the issuing Bank: -
Name & address of the bank and other details of the Beneficiary account shall be
mentioned in the Letter of Award.
From :Mr/Mrs…………………………………… To
M/s. ………………………………… (Name of Bidder as The Zonal Head (North East)
per e-Nivida & Tender Document) H/o Tridib Kumar Borkakoty,
Complete Address ……………………………. 1st Floor,
…………………………………………………………… AEC Road, Jalukbari,
Pin Code …………………………………………… Guwahati, PIN-781014
Tel/Mob. No. …………………………………….
4.0 Unless otherwise agreed to, all conditions applicable to HSCL as per the MoU between
HSCL & Assam Rifles (MHA) shall also be applicable to the Contractor and any issue
not covered in the MoU between HSCL & Assam Rifles (MHA) shall be governed by
HSCL’s Special Conditions of Contract/General Conditions of Contract.
5.0 The Construction Agency shall not make any variation on its own from the approved
LOP (Layout plan), Drawing and scope of work as approved in award value without the
approval of client. For any variation necessitated due to site conditions or any other
reasons thereof, approval of Client/SO-1(Works) shall be obtained.
6.0 The entire work is to be carried out in the most systematic & organized manner,
strictly as per the approved architectural & structural drawings, technical specification,
specifications and instructions/guidelines issued from time to time by the HSCL/Assam
Rifles, Latest CPWD technical specification with upto date correction slip, latest
edition of IS codes with latest correction slip and sound engineering practices
should be followed. The conditions of Assam Rifles and HSCL, agreement between
Assam Rifles & HSCL and GCC of HSCL shall be followed under the contract.
7.0 The following shall be part of clause No. 24 of the GCC in addition:
All measurements and levels shall be taken jointly by the Engineer-in-Charge or his
authorized representative and SO-1(Works) or his authorized representative and by the
contractor or his authorized representative from time to time during the progress of the
work and such measurements shall be signed and dated by the Engineer-in- Charge or his
authorized representative and SO-1(Works) or his authorized representative and by the
contractor or their representatives in token of their acceptance.
8.0 The architectural and structural drawings shall be made available in phased manner,
as per requirement of the same as per approved programme of completion submitted by
The works shall be carried out in accordance with the Architectural drawings and
structural drawings, to be issued from time to time by the HSCL. Before commencement
of any item of work, the contractor shall correlate all the relevant architectural and
structural drawings issued for the work and satisfy himself that the information available
thereof is complete and unambiguous. The discrepancy, if any shall be brought to the
notice of the Engineer-in-Charge before execution of the work.
9.0 Any issue not covered in the agreement between HSCL & Assam Rifles shall be
Governed by HSCL’s General Conditions of Contract.
10.0 FURNISHED OFFICE ACCOMMODATION & MOBILITY COMMUNICATION TO BE
ARRANGED BY CONTRACTOR:
1. On acceptance of tender, the contractor at his own cost will preferably construct Pre-
engineered/ Porta cabin’s office at site suitably equipped with basic facilities like
electricity and drinking water supply and vehicle for the supervisory staff with driver.
One office accommodation and one vehicle with driver is desired for each
location/construction site.
The contractor shall maintain the aforesaid facilities intact/operational during the
tenancy of the contract or maximum up to 12 months beyond the stipulated
contractual completion date. The contractor must comply the said condition and
failing which, recovery shall be made per month by HSCL towards the same from the
contractor’s RA bills/ RAR as below:
Office accommodation – 0.01% per month of the contract agreement value with
maximum recovery limit up to 0.2% of the contract agreement value.
Vehicle with driver – 0.04% per month of the contract agreement value with
maximum recovery limit up to 0.8% of the contract agreement value.
2. The contractor shall also make sufficient arrangement for photography/ videography
so that photographs video can be taken of any specific activity at any point of time.
The contractor shall also make arrangement of software like MS Project etc. for the
purpose of preparing progress report etc.
a) For the items water proofing, roof treatment, Contractor shall give guarantee bond
for ten years. Similarly for other items like electrical / mechanical equipments,
fittings and fixtures which have guarantee / warranty period beyond one year
whatever applicable as per manufacturer recommendations shall also be given by
the contractor.
b) Anti-termite treatment shall have warranty for 10 years and security deposit in the
name of Engineer Branch, HQ DGAR shall be obtained by HSCL from the contractor
and deposited with Engineer Branch, HQ DGAR. This security deposit shall be of full
value of the Anti-termite treatment work and it shall be refunded to the contractor
after expiry of warranty period of ten years from the date of handing over of the
c) Similarly Water Proofing treatment shall have warranty for ten years and security
deposit in the name of Engineer Branch, HQ DGAR shall be obtained by HSCL from
the contractor and deposited with Engineer Branch, HQ DGAR. This security deposit
shall be of full value of the Water Proofing treatment work and it shall be refunded to
the contractor after expiry of warranty period of ten years from the date of handing
over of the works.
(a) Physical progress achieved during the month and the cumulative progress of the
project.
(b) Financial progress achieved during the month and expenditure incurred till date.
(c) Quarterly Progress Report (QPR).
(d) Any other detail / reports as required by HQ DGAR / MHA.
18.0 REFERENCES OF DRAWINGS:
The work shall be carried out as per CPWD procedure for works and specification, based
on DPAR-2012/DSR 2012. The items not included in the DPAR shall be executed as per
the recommendations and relevant ISO specified specifications of the manufacturer duly
approved by the DGAR. In case of items having options in DPAR like external finishing,
the selection of items to be used shall be decided by HQ DGAR or its user formation. In
case it becomes necessary to substitute any item due to unavoidable reasons, the rate of
the substituted items shall be worked out without affecting the financial implication as
under.
(a) If the market rate for the substituted item so determined is more than the market rate
of the agreement item (to be substituted), the rate payable to the contractor for the
substituted items shall be the rate for the agreement item (to be substituted) so
(b) If the market rate for the substituted item so determined is less than the market rate
of the agreement item (to be substituted), the rate payable to the contractor for the
substituted item shall be the rate for the agreement item (to be substituted) so
decreased to the extent of the difference between the market rates of substituted item
and the agreement item (to be substituted).
19.0 ENACTMENT OF NEW LAW:
Any new taxes, duties, octroi, etc, which may become payable due to enactment of any
law of the Central / State Government / Municipal / Statutory bodies, after submission of
the estimate by HSCL, the same shall be reimbursed to HSCL by DGAR, subject to their
approval by the sanctioning authority (MHA).
20.0 Clause No 4.0 under CLAUSES OF CONTRACT (CC) is deleted.
21.0 Clause No 5.0 under CLAUSES OF CONTRACT (CC) is deleted.
22.0 DEVIATION LIMIT:
Any addition / omission of items of works ordered by Chief Engineer (CE), HQ DGAR due
to technical reasons or site conditions or user requirement, shall be ordered within the
deviation limit specified and priced as per CPWD General Condition of the Contract.
However this is subject to prior sanction and availability of funds. Any extra work required
on the ground shall be ordered by CE, HQ DGAR and same shall be priced and paid for
similarly as DO as admissible. The cost of the project will not, in any case, exceed the
amount sanctioned by the MHA / DGAR. Any such works ordered without prior sanction of
the CE, HQ DGAR, cost for the same would be borne by the contractor with no liability to
HSCL or DGAR. Non-scheduled items shall be priced and paid as market rate in
accordance with the existing CPWD norms and scheduled items not included in the tender
be paid as per DSR 2021 and percentage added for the estimated and the tendered cost
on analogous civil/electrical items in the tender. Approval in principal shall invariably be
obtained from CE, HQ DGAR prior to execution of any addition / omission from sanctioned
scope.
23.0 PAYMENT TERMS:
i) Payment shall be made through Escrow account, which will be operated jointly by
DGAR and HSCL. Payment shall be made by DGAR to the Escrow account on the
basis of physical progress of the work.
ii) Payment shall be processed on submission of bill by contractor to HSCL and it shall
be made only after the actual work done on ground has been duly scrutinized,
checked and authenticated by the Engineer-in-Charge / SO1 (Works) of DGAR.
iii) Payment to the contractor shall be disbursed only after receipt of payment from
DGAR.
i) The responsibility of payment of GST lies with the contractor only. The
contractor shall submit a Tax Invoice along with the Running account Bill/Final
Bill, as the case may be, and a Challan which is signed, serially numbered and
in accordance with GST. The invoice shall also contain the following: -
ii) In case it comes to the notice that the Contractor has not remitted the amount
towards GST collected from DGAR to the Government exchequer, then that
contractor shall be put under Holiday list of Assam Rifles for period of six
months.
iii) In case of statutory variation in GST during currency of the Contract, the
Bidder / Agency shall submit a copy of the ‘Government Notification’ to
evidence the rate as applicable on the date of submission of Bid and on the
date of revision. Claim for payment of GST statutory variation in GST, should
be raised within two (02) months from the date of issue of ‘Government
Notification’ for payment of differential (in %) amount of GST, otherwise claim
in respect of above shall not be entertained for payment of arrears.
27.0 SITE DOCUMENTS:
All site documents as applicable during execution of the work shall be maintained by the
Contractor and will be kept updated at all times. HQ DGAR / HSCL/Authorized
Representatives will have the right to peruse them and raise observations, if any, Stage
passing register, material testing register, material / sample passing registers, hindrance
register, works diary, site order book, Measurement book will be paid special attention.
In case there are some hindrances which come to the notice of Contractor and are to be
attended by HQ DGAR/HSCL, the same shall be intimated immediately so that timely
action for removal of the same could be taken. In case, hindrances occur not on the part
of Contractor, the same shall also be intimated and recorded within 15 days of the
occurrence of the hindrance.
28.0 STRUCTURAL SOUNDNESS OF THE BUILDING:
Certificate of Structural Integrity shall be furnished by Contractor after completion work
and prior to final payment. Contractor shall be responsible for structural soundness of the
project in all respects. In case of any defect arising during this period, Contractor shall be
responsible for rectifying defects as desired by DGAR/HSCL. The contractor will be liable
for black listing if the project is found unsound or unsafe due to inferior quality of work.
29.0 COMPENSATION FOR DELAY:
The work is to be completed within the scheduled time frame as in LOI and no extension
will be granted. However, in case of delay in completion of work due to reasons beyond
control of the contractor, suitable extension of time may be granted by the HQ DGAR for
which the contractor will make a request to HSCL and HSCL shall in- turn request to HQ
DGAR. Copy of relevant pages of hindrance register should invariably be enclosed duly
attested for processing of application for time extension.
For any delay attributable to the contractor engaged by HSCL, compensation shall be
levied by HSCL @ 1.0% of the total project cost per month of delay (to be computed on
per day basis), subject to a maximum of 10% of total contract value.
30.0 In addition to GCC Clause No. 3.0, Retention Money / Security Deposit amount so
retained will be released only after rectification of the defects pointed out by HQ DGAR,
during the defect liability period and after specific approval of HQ DGAR.
31.0 In addition to GCC Clause No. 2.2, In case of forfeiture of the performance guarantee
(including Additional Performance Guarantee, if any) in the event of termination of
contract or non-fulfilment under any of the clauses/ conditions of contract, the forfeited
amount shall be deposited in the Escrow account opened by HSCL at State Bank of India,
HQ DGAR, Laitkor.
32.0 In addition to GCC Clause No. 35.4, As soon as the project is finally completed,
Contractor shall in-turn inform HSCL/HQ DGAR, who shall nominate a Board of Officers for
checking / verification of completed work as per the scope of work for final taking over of
the project.
Damage to existing infrastructure / road / any other property shall be made good by the
contractor.
34.0 Prices quoted by the bidders in tendering process of HSCL and approved by DGAR, shall
remain firm and fixed and valid until completion of the Contract and will not be subject to
variation on any account. The cost of any other item(s) / services, which are considered
necessary for completion of the job, is deemed to have been included in the prices quoted
by the bidders.
35.0 ADMISSION TO SITE BY CONTRACTOR TO ASCERTAIN HIS OWN
INFORMATION:
(a) The tenderers shall contact the Staff Officer-I(Works), Assam Rifles for the purpose
of inspection of site(s) and relevant documents other than those sent herewith,
who will give reasonable facilities for this purpose. The tenderers shall also make
themselves familiar with working conditions, accessibility of site(s), availability of
materials and other cognate conditions which may affect the entire completion of
work under this contract.
(b) The tenderers shall be deemed to have visited the site(s) and made themselves
familiar with the working conditions, whether they actually inspect the site(s) or
not. No extra payment consequent on any mistake or misunderstanding or
otherwise on this account shall be allowed.
36.0 SECURITY AND PASSES:
(a) Contractor shall employ only Indian Nationals after verifying their antecedents and
loyalty. The contractor shall on demand by the Assam Rifles, submit list of his
agents, employees and work people concerned and shall satisfy the Engineer-in-
Charge as to the bonafides of such people.
(b) Assam Rifles at their discretion has the right to forward the list of personnel‘s to
Commandant (Adm) / Commanding Officer of formation/unit or any appropriate
authority for issuing the passes as per rules and regulations of the area in force to
control the admission of the contractor, his agents, employees and work people to
the site of the work or any part thereof. Passes should be returned at any time on
demand by the Assam Rifles and or the authorities concerned and in any case on
completion of work.
(d) The contractor and his agents, employees and work people shall observe all the
rules promulgated by the authority controlling the area in which the work is to be
carried out, e.g., prohibition of smoking and lighting, fire precautions, search of
persons on entry and exit, keeping to specific routes, observing specified timing
etc. Nothing extra shall be admissible for any man-hours etc lost on this account.
e) Identity Cards or Passes: The contractors, his agents and representatives are
required individually to be in possession of an identity card or pass duly verified by
(b) Motor transport vehicles, if any, allowed by authorities to enter the area must be
fitted with serviceable fire extinguishers.
38.0 COOPERATION WITH OTHER AGENCIES: The contractor shall permit free access and
generally afford reasonable facilities to other agencies or departmental workmen
engaged by the Govt. to carry out their part of the work, if any, under separate
arrangements.
39.0 SECURITY OF CLASSIFIED DOCUMENTS: The contractor shall not communicate any
classified information regarding the work to unauthorised persons without the prior
written approval of the Engineer-in- Charge. The contractor shall also not make copies
of the design/drawing and other documents furnished to him in respect of work, and
shall return all documents on completion of the work or earlier on determination of the
contract.
40.0 OFFICIAL SECRET ACT: Refer Condition 24 of IAFW-2249. The contractor’s attention
is invited to India Official Secret Act 1923 (xxx of 1923) particularly Sec 5 thereof. The
contractor shall be bound by the provision of this Act.
41.0 Suspension of Business Dealings with Defaulting Contractors:-
HSCL without any prejudice to its rights against the Contractor/Agencies/Firms in respect
of breach of any of the terms of the agreement, or otherwise or to any claims or damages
under any of the provisions of this contract or on account of any other acts as listed
hereunder:
a) Misbehaviour/ ill treatment/ Derogatory Conduct to departmental officials during
tendering process/ execution of work,
b) Failure to execute a contract satisfactorily after placement of work order/LOI/LOA,
c) Persistent and intentional violation of terms & conditions of contract,
d) Constant non-achievement of milestone and continued poor performance on
insufficient/inadequate/fictitious grounds,
e) Inordinate delay in execution of work, slow progress of work and defective/sub-
standard work resulting in loss to the Corporation/ Government.
f) Non-adherence to required quality, safety and environmental norms, specifications
in the work despite repeated warnings
g) Termination of a contract with HSCL,
h) Inadequate resources e.g. not having the desired technical staff or equipment
considered necessary,
i) Contractor/Agencies/Firms has misused HSCL documents/drawings or has breached
the confidentiality agreement with HSCL,
j) Contractor/Agencies/Firms has substituted, damaged, failed to return, or
unauthorizedly disposed-off materials/ tools etc. of HSCL.
k) Tarnishing the image of HSCL using print, electronic and other media or Indulging in
any other activity with intent to malign the image of HSCL.
l) Any violation from the commitments as given in the Integrity Pact.
m) In case a major portion of the payment is released by HSCL to the
Contractor/Agencies/Firms against work done or advance is taken away by the
financial institutions to adjust their lending resulting in acute shortage of resources/
material at site affecting the work progress.
n) Contractor/Agencies/Firms is found to be responsible for concealing of facts to