rilpDswD

Derartmni orSodd lIritra srd Dilrlloomqn Affi -I*

JOINT MEMORANDUM clRcutAR No. z0zs-01

SUBJECT: 2425 GUIDELINES OF THE AYUDA SA I<APOS AA/G KITA

PROGRAM

I. RATIONALE

The General Appropriations Act (GAA) o'12025 has mandated the Department
of social welfare and Development (DSWD) to implement the Ayuda sa Kapos ang
Kita Program (AKAP) to provide financial assistance to individuals whose income doel
not exceed the statutory minimum wage and who are severely affected by the rising
inflation. The financial assistance shall include but not limited to food, medical, funerai,
cash relief assistance, or rice assistance.

ln the President's message dated 30 December2O24,the AI(AP was subjected

to conditional implementation, as follows:
u)<)o{,
the AKAP intends to address the significant strain posed by rising
inflation on the financial capacity of those who eam less than minimum
wage. However, to ensure that the govemment assistance is not merely
provisional solution to a persistent issue, I am compelled to subject the
implementation thereof to the convergence of efforts of the DSWD,
Department of Labor and Employment (DoLE), and National Economic
Development Authority (NEDA), geared towards more strategic
interventions leading to the long-term improvement of the lives of the
qualified beneficiaries, while guarding against misuse, and duplicative
and fragmented benefits. ln this regard, the implementation of the AKAp
shall be in strict compliance with pertinent laws, rutes and regulations,
and jurisprudence, and in accordance with the guidelines to be issued
joinfly by the DSWD, DOLE and NEDA."

Hence, these guidelines are being joinily issued by the DSWD, DOLE and
NEDA to ensure that the AKAP shall be implemented as the DSWD's primary progmm
intended to provide targeted social assistance directly to individuals whose-income is
below the minimum wage applicable to the region and who are made more vulnerable
by the effects of inflation, especially by the rising prices of goods and services.

II. LEGAL BASES

A. General Appropriations Act of 2025, special provision 3, DswD Budget which

authorized funding for the Ayuda sa Kapos ang Kita program, togethei with the
Veto Message putting it under Conditional lmplementation.

PAGE Iaf 23
2025 GIITDELDTES OF TEE ANIDA SA KAIOS A\G ICTTA PROGRT}I
 B. Republic Act No. 11291 or the "Magna Carta of the Poor" which provides
that investments in anti-poverty programs to enable the poor to fully participate
in the country's growth and development shall be the top priority of the State.

C. Republic Act No. 11032 or the Ease of Doing Business and Efficient
Govemment Service Delivery Act of 2018 (EODB) which mandates all offces and
agencies providing government services to regularly undertake cost compliance
analysis, time and motion studies, undergo evaluation and the same if deemed
necessary to reduce bureaucratic red tape and processing time.

II!. DEFINITION OF TERMS

As used in this Circular, the following terms shall be interpreted to mean the
following:

a. Assistance to Individuals in Crisis Situation Program a protective soGial

welfare program of the DS\I/D that provides assistance to individuals and -
families in especially difficult circumstances. lt provides, among others,
financial assistance for medical, funeral, transportation, education, food, or
other support services or needs of an individual orfamily in crisis.

b. Client - an individual who seeks financial assistance under the AKAP and
meets the income requirement underthese guidelines.

c. Cross-matching - a process of counter-checking the information or datia sets

provided by the client who seeks the assistance of the DSWD.

d. General lntake Sheet (GlS) - a form used by the DS\A/D social workers to
obtain the basic information of the client, the problem presented, the
assessment and the recommended assistance,

e. Local Government Units (LGUs) - territorial and political subdivisions

such as provinces, cities, municipalities or barangays that are capable
and prepared to assist the DSWD in the implementation of rice
assistance.

f. Regional Minimum Wage refers to the wage rate as determined through

-
wage orders issued by the RegionalTripartite Wage and Productivity Board
(RTWPB) of the NationalWages Productivity Commission attached to the
Department of Laborand Employment (DOLE).

g. Social assistance - programs hat give basic protection to those who are poor,
excluded, discriminated, and marginalized. Social assistance is specific
depending on the needs ofthe sector.

h. Social Case Study Report (SCSR) - a document prepared by a professional

Social\A/orker in public and private pnactice, that describes in dehil tre sifuation
and conditions of the client, including his/her social history. The document
likewise includes an assessment, plan for intervention, and recommendation.

PAGE 2 of 23
,^re arrrrrtr rf,.IEc ,\t 'T.[JE r:A I{APNS ANl: I{ITF PDT'TI:DAfuI
IV. GENERAL PROVISIONS

The DSWD shall, at all times, maintain the integrity of the AKAP to provide
financial assistance only to those clients who are qualified under these guidelines.
Towards this end, the DSWD shall take into consideration the following in the
implementation of the program:

A. lt shall advocate the AI(AP as a program that will yield benefits and results
directly for its intended recipients without the need or requirement of any
intermediaries or middlemen.

B. lt shall continue to engage in constructive partnership with local and national

stakeholders to prevent acts or engagements that may exploit, abuse, waste,
or use the DSWD, its personnel and funds, for personal, or political gain or
advancement. During the offsite implementation of the program, the DSWD will
strictly prohibit 1) the display or distribution of posters, banners, or any materials
that link any politicians to the AI(AP, as well as 2) the presence of any politicians
during the conduct of actual distribution of financial assistance unOei the AKAP.

C. lt shall take immediate action in instances where there are fraudulent

applications, like those with fake or spurious documents, or those which have
the intent of defrauding the govemment by any means, by filing the appropriate
criminal action, through the Legal service or their Fo counterparts, or through
partner law enforcement agencies. Furthermore, individuals proven guilty of
fraudulent acts may be disqualified to receive financial assistance under the
AKAP.

V. PROGRAM DESGRIPTION AND GOVERAGE

A. lndividuals Qualified to Avail of Assistance

The AI(AP serves as a targeted social assistance that provides direct financial
assistance to individuals whose income is below the applicable minimum wage rate
set by the RTWPB and who are affected by the effects of inflation. For clarity, these
include individuals who are employed in the formal or informal sector, or self-
employed, whose income is below the applicable minimum wage rate set by the
RTWPB.

The daily minimum wage per region varies depending on the area,s
classification and wages of sector/industry. For purposes of determining whether the
income of the individual is below the minimum wage, the following shall serve as
reference:

a For workers employed in private establishments, the reference minimum wage

shall be that applicable to the sector where the individual is employed.

a For workers in the informal sector, or self-employed, the reference minimum

wage shall be the agricultural rate.

PAGE 3 of 23
2025 GUIDELDTES or TEE AniDA sA KAPOS Ar\G KITA PRocR.l}I
 this purpose, the DSWD Field ffices may secure a copy of updated wage
lo,
91d9rs
ftom the Regional Tripartite Wage and Productivity Boardi (RTWPB) of t[e
Nationalwages and Productivity commission (NWpc) attiched to the DoLE.

B. Complementarity to other DSWD programs

It is understood that the provision of assistance under the AI(AP and the other
programs of the DSWD, like the Assistance to lndividuals in Crisis Situations (AICS),
shall be govemed by the respective guidelines of the programs, such as but not timited
to the program limitations and rules regarding the frequency of availing assistance.

lnsofar as the AKAP implementation is concemed, the limitation shall be

interpreted to refer to instances where a client received an exactly similar financial or
in-kind assistance provided in the AlcS program of the DSWb within the period
9o_y9pd by the frequency of availing assistance. Subject to the assessment of the
DSWD social worker as provided in vlll(B) hereof, a client may be provided with
another kind of intervention within the menu of assistance under ine RXRp or in any
other program to restore the social functioning of the client, subject to availability of
funds and compliance with the requirements. F-or equitable distribution, the assistance
under the AKAP may be provided to a maximum of two (2) individuats per family.

VI. MODALITIES IN PROVIDTNG ASSISTANGE UNDER THE AKAP

The grant of financial assistance to qualified individuals can be implemented

$) directlV_by the pSlilD through the Crisis lntervention UniUsections
1Cli.llS1 at tne
central office and Field offices (Fo), respectively, and social wetfaie and
Development satellite offices (swAD office) nationwide, or (B) through DswD
partners like the Local Govemment Units (LGUs) insofar as rice ass]stance is
concerned. ln both instances, the provision of financial assistance shall be subject to
the guidelines hereunder.

A lmplementation through CIU/S and SWAD Offices

1) Outright Cash Assistance. Qualified individuals applytng for financial

assistance depending on their specific needs may avail or be provided with
outright cash assistance for the following:

a) Food Assistance - assistance provided to meet the need for food and
other nutritional requirements for sustenance.

b) Medical assistance - assistance to cover medical expenses such as

payment for hospital bills, cost of medicines, medical treatment or
procedures, common laboratory tests, and diagnostic imaging for any
illness or condition, including postpartum complications. The aisistance
does not extend to other healthcare expenses that are unrelated to
medical treatment or aftercare.

PAGE 4 of 23
2025 GUIDELE\TS OF TEE AniDA SA KAPOS Ar\c I(ITA PROGR.{.\I
 c) Funeral Assistance - assistance provided to cover funeral, burial and
expenses related thereto such as transporting the remains to their
residence or hometown, interment, cremation or burialsite.

d) Gash Relief Assistance - assistance for reasons other than for food,
medical, orfuneral expenses, which upon the assessment of the DSWD
social worket, may appear to be directly related to the effects of inflation
(i.e., difficulty in paying for house rental, electricity and water expenses,
school expenses of their wards or children, purchasing other important
needs while recovering from devastation and shocks brought by disaster
or disaster-related events, etc.)

The foregoing assistance shall be directly provided to the

qualified individuals at such allowable amounts under these guidelines,
subject to the assessment of the DSWD social worker. For outright cash,
the maximum amount to be provided is P10,000.00 only per type of
assistance. The distribution of assistance is without prejudice to the
adoption of digital payment solutions once the necessary infrastructure
is in place.

2) Assistance through DswD Guarantee Letter. Qualified individuals

seeking i) medical assistance, or ii) funeral assistance may be provided
with financial assistance in the form of a Guarantee Letter (GL) issued in
favor of DSWD-accredited service providers, at such allowable amounts
under these guidelines, subject to the assessment of the DSWD social
worker.

B. lmplementation through LGUs

The AI(AP may also be implemented through the Local Govemment units
(LGUs) that are capable and prepared to assist the DSWD in the implementation
of the program. The assistance provided to qualified individuals through the LGUs
shall be called "Rice Assistance" as it shall be used for purchasing rice to meet
the nutritional requirements of individuals for sustenance.

As provided below, the DSWD shallenterinto a Memorandum of Agreement

(MOA) with the qualified LGUs, detailing the terms and conditions for the transfer
of funds, liquidation, and program implementation in accordance with the pertinent
budgeting, accounung, and auditing rules and regulations. The maximum amount
of each fund transfer to the LGU for this purpose shall not exceed Twenty Million
Pesos (P20 million).

Forthe implementation of Rice Assistance, the qualified LGU/s shall engage

with the local rice retailers through a Memorandum of Agreement (MoA). They will
serve as the service providers who will supply rice during its implementation. This
anangement will provide valuable benefits, especially to local rice retailers affected
by the inflation.

PAGE 5 of 23
2025 GIIIDELN'ES OF TEE AI(IDA SA I(APOS ANG I(ITA PROGRA.'\I
 The amount of rice assistance provided to qualified individuals shall be
equivalent to the cost of 12.5 kilograms of rice based on the data from the
Philippine Statistics Authority on latest average retail price of regular milled rice in
the province. As far as practicable, the assistance may be provided in the form of
a cash voucher or guarantee letter from the LGU which will be presented to the
rice retailers and partners to claim the rice.

The financial assistance under the AKAP may complement any support
provided by the LGU, National Govemment Agencies, and Non-Govemment
organizations. Further, a qualified individual who has received Al(Ap rice
assistance in the LGU may still qualiff to receive medical, funeral, or cash relief
assistance under the AKAP from the DSWD, subject to the requirements under this
Circular, professional assessment of the DSWD social workei, and the availability
of funds.

VII. DOCUMENTARYREQUIREMENTS

In accordance with RA No. 11032 and to afford ease of client experience, the
AKAP shall adopt the list of documentary requirements, as applicabie, in similar
programs of the DSWD. Any change in the documentary requirements may be
contained in a supplemental issuance or guidance notes.

A. Need to Establish ldentity of Clients

._ _ The identity of a qualified individual may be established using the National

(Philsys) lD, if available, or by providing a photocopy of a govemment-iJsued lD1, w1h
the followin g characteristics:

a. Reflects the clients'basic information;

b. Valid at the time of the assistance application;
c. Should not exhibit any signs of being counterfeit or suspicious;
d. Preferably with a clear and recognizable photograph of the client, and signature
except the National lD or its digital copy which does not bear any signaiure.

ln exceptional cases or circumstances caused by naturat or human-induced

disasters, where the client could not present a valid lD, a justification with the cJient's
actual photo captured by the DSWD social worker and explaining the absence of the
valid lD will be accepted as sufficient documentation. This measure ensures that
individuals facing legitimate constraints still have the opportunity to access the
assistance they need.

with the end in view of streamlining the documentary requirements in

establishing the identity of a client, the use of the national lD and its subsequent

l The list of acceptable idenffication cards includes but not

limited to: 1) National ID or philsyVephillD;
2) COMELEC /oters lD; 3) Passporl 4) Driver,s License; S) SSS lD/UMtD; 6) GSIS lD/UMiD; Z)pag-
iqislP; 8)PtilhealthlD;9)OVl ,vAOFWe-Card; 10)SeniorCithenlD; 1'1)Postat ID;12)Sotopareit
!-O;.!Q) eWOl!; 14)NBlCtearance; !5) Police Clearance; 16) Barangay t'OlCity tOl MuriicipailD; 17)
TIN lD; 18) AFPSIAI lD; 19) Entisted personnel lD; 20) Seaman,s Book;-21) pnb tO; 22) 4ps tD/ Fag-
abot lD.
PAGE 6 of 23
ZA25 GIitDELt\i-ES OF TEE AN,DA SA I(APOS ANG I(rT A PROGR.L\I
 authentication shall be implemented. Hence, it shall be required for a client availing of
another round of assistance under the AKAP to register with the Philippine Statislics
Authority (PSA), or in DSWD-PSA co-location areas to secure a national lD, either in
hard or electronic format. This means that the national tD shall be ihe onty
acceptable ID in claiming financial assistance for repeat or recurring clients.

B. Acceptable supporting Documents to Estabtish tncome eualification

ln order to ascertain whether an individual has an income below the applicable

minimum wage rate set by the RTWPB, any of the following documents/records issued
within the last three (3) months may be submitted as supporting documents, as may
be applicable:

a. Contract of Employment duly signed by the parties; or

b. certificate of Employment with compensation (coE) indicating the name and
signafure of any issuing officeq or
c. other documents that would show that the clienfs income is below the
applicable minimum wage rate set by the RTWpB, such as but not limited to:

i. Certification from his/her direct employer, indicating the length of service,

and monthly income, including the full name, and signature oflhe employer,
ce(ifigd by any barangay or Local social welfare and Development office
(LSWDO) Authorized officials/ any Registered Social Worker; or
ii. certffication from the association's presidenu head, or their authorized
representative; or
iii. Small Business permiU certification issued by the barangay captain or their
authorized representiative; or
iv. social case summary or social case study Report issued by LSWDO / any
Registered Social Worker certifying that per home visitation or validation-,
the income of the individual is below the applicable minimum wage rate set
by the RTWPB; or
v. Affidavit of Self-Generated lncome to declare and certify an individual's
income, especially in cases where there is no formal employment or pay
slip;or
vi. certificate of Attestation2, as applicable, in the following circumstances:

r For offsite implementation involving a huge number of qualified

individuals, the attestation may be issued by the Barangay/LSWDo
authorized ofiicer/ or any registered social worker and certified by the
client;or

For onsite implementation, the form will be filled out and signed by the
DSWD Social Worker who conducted the assessment and approved by
the designated approving authority.

2
See Annex A.

PAGE 7 of 23
2025 GUTDELhI-ES OF IHE AYUDA SA IC{POS fu\G KTTA PROGRI\I
C. Specific Supporting Documents

The documentary requirements for each type of assistance shall be as follows

Types of Assistance Documentary Requirements

Rice Assistanre 1. Valid identification document; and

?. Any supporting document stated above that c€ln prove that the
individual has an income betow the applicable minimum wage rate set
by the RTWPB.

Food Assistance 1. Valid identification document; and

2. Nty supporting document stated above that the individual has an

income below the applicable minimurn wage rate set by the RTWpB.

Medical Assistance 1. Valid identification document;

?. MV supporting document stated above that can prove that the

individual has an income below the applicable minimum wage rate set
by the RTWPB; and

3. Any of the following:

. Medical Certificate or Abstract with date of issuance complete
name, signafure, and license number of attending physician
issued within the last 3 monthS, or
o Discharge summary with date of issuance, complete name,
signature and license number of the attending physician (issued
within the last 3 months); or
. Certificate of confinement with date of issuance, complete name,
signature, and license number of attending physician (issued
within the last 3 months); or
. Alagang Pinoy Tagubilin Form with diagnosis, date of issuance,
complete narne, signature, and license number of attending
physician (issued within the last 3 months); or
. Referral Letter from Malasakit Center issued by the duly assigned
DSWD social worker or Medical Sociat Worker.

4. Depending on the purpose of the medical assistance, the client shall

submit any of the following requirements, in addition to the basic
requirements above:

lf payment for hospital bill . Temporary/Final Hospital Bill or Statement of Account

(Outstanding Balance) with complete name and signature of the
billing clerk; or
o Cefficate of Balance or Promissory Note if the patient had been
discharged from the hospital.
or
lf for medicines/ assistive . Prescription with date of issuance, complete narne, signature, and
devices license number of attending physician (issued within the last 3
months); or
o Treatrnent protocol with date of issuance, complete narne,
signature, and license number of attending physician (issued
within the last 3 months).
or

PAGE E of ai
ZO25 GUTDELf,\TES OF TEE ANJDA SA I(APOS Ar\c I(ITA PROGR.LII
 Types of Assistance Documentary Requirements

lf for medical procedures o Laboratory requesE with date of issuance, complete name,
signafure, and license number of attending physician (issued
within the last 3 months); or
a Laboratory Protocol with date of issuance, complete name,
signature, and license number of attending physician (issued
within the last 3 months); or
a Docto/s order with date of issuance, complete name, signature,
and license number of attending physician (preferably valid for 3
months).
or
lf for therapy and other a Treatrnent protocol with date of issuance, complete name,
special treatment signature, and license number of attending physician (issued
within the last 3 months); or
a PhilHealth certification that their coverage is exhausted; or
a Prescription with date of issuance, complete name, signature, and
license number of attending physician (issued within the last 3
months); or
o Doctols order with date of issuance, complete name, signature,
and license number of attending physician (preferabty valid for 3
months);or
a Quotation with full name and signafure of any issuing officer; or
a Psychiatist or psychologist certification with date of issuance,
complete name, signature, and license number of attending
physician (issued within the last 3 months).

Funeral Assistance 1. Valid identification document; and

2. Any supporting document stated above that can prove that the
individual has an income below the applicable minimum wage rate set
by the RTWPB; and

3. Any of the following:

o Death Certfficate; or
. Certification from the HospitaUDoctor/authorized medical
practitioner/lmam (for Moro) and Tribal Ghieftain for lps;

4. Atry of the following as may be applicable:

. Funeral Contract (except for Moro and lPs periorming customary
practices); or
. Statement of Account; or
. Certification from the Barangay that the family made the casket
but has a debt to pay for the materials and other expenses;
o Transfer Permit if assistance for transfer of cadaver is requested
separately or along with other iterns under funeral assistance.

A Certificate of Balance or Promissory Note is required should there

be funeral expenses left unpaid.

Funeral and related expenses due to a disaster, calamity, and/or

critical events or similar circumstances resulting in one or multiple
casualties within the family may allow the surviving family member or
the closest immediate relative of the deceased to request outright
cash assistance subject to the assessment of the DSWD Social
Worker, without the need of an SCSR.

PAGE 9 of 23
2025 GIIIDELf,\IES OF fgE AY-tiDA SA KAPOS Aj\c KITA pROGR{\I
 Types of Assistance Documentary Requirements
Cash Relief Assistance 1. Valid identification document; and
2. An-y .s.upPgrting document stated above that can prove that the
individual has an income below the applicabte minimum wage rate
set by the RTWPB; or
3. Any other document that would show being affected by inflation,
like the fact of layoff or displacement from work at the time of
assistance app ication .
I

_f!9!_" requirementg gttgllbe printed and displayed clearly outside the premises
of the DSWD CO and FO/CIS/SWAD Offices, and translated int6 the Filipino linguage
orsuch localdialects, as applicable. The PMB and its respective FO counterparti snitt
coordinate with the Digital Media Service/Unit, whichever is applicable, to come up
with the templated information, education, and communication materials (tarpaulins,
leaflets, etc.) that the FOs may be replicate.

ln exceptional circumstances where a document listed above cannot be

reasonably produced, but the facts can be verified or proved during the assessment,
the DSWD social worker may provide a justification to support the provision oi
assistance to the client. Provided that such justification shall be approved by the GIU
Head/ClD Chief/ClS Head/SWAD Team Leader.

The standardized GIS and CE forms provided by the PMB-CID are forall clients
and must be kept in either hard or electronic copy. The GIS and Social case
Summary/Case Study are considered confidentialdocuments, and its secure storage
must adhere to the laws, rules, and regulations on data privacy goveming the
protection of sensitive information. For pre-auditing purposes, the er ano o6er
supporting documents, exceptthe Gls and Socialcase Study Reporucase summary,
shall be submitted to the Financial Management Service/Unit (FMS/U).

VIII. STEP-BY.STEP PROCEDURE

For the guidance of program implementers, the step-by-step procedure on

onsite and off-site implementation being adopted in the Alcs program may apply
in the implementation of the AKAP. since these are merely provided to ensure
better administrative arrangements, any improvement or amendment hereto may
be contained in a supplemental issuance or Guidance Notes.

A. 9ES[Le lqrlclempltalion or Assessment of lndividuat Clients within the

DSWD Offices (CIU/CIS/SWAD Officesl

Step 1: Queuing

a. DSWD to provide a queuing number upon presenting the client's valid lD

Step 2: lnterview and Assessment

a. Review of documents and crossmatching

PAGE 10 of 23
2A2S GIIIDELI\TES OF TEE AYTIDA SA KAPOS AI{G KTTA PROGR{}[
 DSWD personnel shall check the validity and completeness of the
required documents presented by the client.

If the documents are found to be incomplete, invalid, and inaccurate to

support the request, the client will be requested to complete the
documentary requirements needed as listed in the compliance slip or
refer to the corresponding program concemed.

lf documents are found to be complete, valid, and accurate, the client

will be subjected to crossmatching to check the previous availments of
assistance.

If found to have availed assistance beyond the allowed frequency of

availment, the client will be advised of the limitations on the provisions
based on the guidelines as stipulated herein.

lf determined to be ineligible, the client will be advised to comply with the

appropriate and correct documentary requirements or may be referred
to the appropriate office for assistance.

b. Conduct of interview and assessment

i. The DSWD socialworker shall interview and assess the client as well as
the documentary requirements presented, and 1) validate the
information based on the information sheet3 accomplished by the client;
and 2) fill-out the General lntake Sheet.a

ii. lf determined to be eligible to receive assistance, the DSWD Social

Worker shall recommend the appropriateness of assistance.

1. For financial assistance amountlng to P10,000.00 and below which

does not require a GL, the assistance shall be'provided in cash. ln
this case, the client will be advised to proceed to Step 3- releasing.

2. For those services that can be accessed through the accredited

service provider, a GL shall be prepared by the DSWD personnel and
will be subjected for review and approval together with the GlS, CE,
and justification.

3. lf there is a need for further intervention or the needed assistance is

not included under the menu of services of the program, the client
may be refened to the appropriate agency. The referral letter shatl
be prepared by the attending DSWD Social Worker.

c. The attending social worker shall prepare the certificate of Eligibility

indicating the amount of assistance recommended, the attached

3 See Annex B.
a See Annex C.

PAGE 11 of 23
2025 GUTDELDTES OF TEE ANiDA SA KAPOS ANG KTTA PROGR{.r.}I
 documentary requirements and GlS, to be submitted to the approving
authority for approval.

d. The approving authority shall review the completeness of information and

attachment and sign the cE and Gls, if found in order. otherwise, the case
will be referred back to the attending DSWD social worker.

Step 3: Releasing

All approved requests shall be forwarded to the SDOiRDO/DSWD

personnel for release depending on the mode of assistance. Financial
assistance will be released by the Regular/special Disbursing officer/s of the
FMS/U or the designated disbursing officer for outright cash assistance, or to
the CIU/CIS/DSWD SWAD personnel for the release of GL.

a. Check the completeness and accuracy of signatures and attachments

b. Approves documents for payment
c. Release cash assistance
d. Updating clients record

B.

secure locations nearest to the clients

To prevent duplication of assistance and ensure that the individuals are

eligible to receive appropriate financial support, a group of identified individuals
may be endorsed by the refening parties to the DSWD-crisis tntervention
Division/ Section/Unit before the scheduled offsite services. This endorsement
will allow for the conduct of cross-matching with the existing databases to be
completed within fourteen (14) working days. Field offices that handle the
provinces within the Bangsamoro Autonomous Region in Muslim Mindanao
(BARMM) and the Geographically lsotated and Disadvantaged Areas (GtDAs)
may provide a considerable timeline for the cross-matching and validation
depending on the available resources to reach the location of clients.

The DSWD-clD/u/s shall inform the referring party of the result of the
cross-matching for their information and compliance, if necessary.

Once the cross-matching is completed, the CID/U/S may proceed with

scheduling the payout. scheduling of payouts during the weekend is being
discouraged. ln cases where service must be extended beyond office hours and
weekends due to exceptional circumstances, the DSWD management may
provide overtime pay, meals, and transportation costs in accordance with the
existing accounting rules and policies. These incentives will be subject to the
availability of funds.

During the implementation proper, the following process shall be followed:

PAGE L2 of 23
2425 GUIDELTI\IES OF TEE AYITDA SA I(APOS ANG KITA PROGRAiII
 Step 1: Validation

The DSWD Personnelshall check the clienfs presented valid lD to ensure

it matches the information in the master list before proceeding to the next step.

Step 2: lnterview and Assessment

The DSWD social worker will conduct an interview and assessment to

establish the eligibility of the client and accomplish the GIS and cE.

Step 3: Release of Assistance

The assistance shall be released upon the determination of the conectness

and completeness of documents which shall serve as the basis for the eligibility of
the client.

C. Imolementation of Rice Assistance throuqh the LGUs.

t. A Memorandum of Agreement (MoA) goveming the transfer of funds for the
implementation of rice assistance shall be executed between the Local
Govemment Unit (LGU) and the DSWD. The pMB-clD shall provide a draft
Memorandum of Agreement setting forth the terms and conditions of fund
transfer for administrative use of the Field Offices. Funds downloaded to an
LGU are NOT TRANSFERABLE to any other LGUs.

2. The LGU shall take full responsibility for the proper disposition/disbursement
and liquidation of transfened funds which shall be govemed by commission on
Audit (coA) circular No. 94-013s, in accordance with existing accounting and
auditing rules and regulations imposed by the coA, and otirer appti-caute
accounting and auditing manuals used by the Government unless coA
provides a specialexemption and authority.

3. During the offsite implementation, the LGU shall ensure to keep the following:
3. list of qualified individuals or distribution list signed by the clients;
b. Photocopy of the clients' valid identification cards with three signature
specimens or thumbmark;
c. Any supporting document which can prove that the individual has an income
below the applicable minimum wage rate set by the RTWpB;
d. Photo documentation of the conduct of release of rice assistance; and,
e. Certification of Rice Assistance Distribution duly signed by the authorized
official/s of the concemed LGUs.

4- Submit monthly report of the number of clients who received rice assistance
and the amount disbursed to the DSWD Fo for onward submission to the pMB;

5 Rules and
Regulations in the Grant, Utilization and Liquidation of Funds Transfened to lmplementing
Agencies.

PAGE L3 of 23
2025 GUIDELTI\|'ES OF TEE A)'I.IDA SA KAPOS ANG ISTA PROGR$I
 5. submit to the concemed DSWD Fo the following liquidafion and financial
reporting documents within thirty (30) days from the last day of distribution of
the rice assistance, viz:
a. Report of Checks (ROC) issued or report of disbursements (ROD) duly
certified by the LGU accountant and approved by the LCE;
b. Distribution List of Rice Assistance beneficiaries signed by the qualified
individuals; and,
c. Copy of Official Receipt for any refund of unutilized balance;

6. The LGU shall keep and maintain financial accounting records for the
transfened funds in accordance with the generally accepted accounting and
auditing principles.

7. LGUs shall enter into MOA utilizing the resources and expertise of Local Rice
Retailers in their area. The MOA with and rice retailers must detail the terms
and conditions, roles, responsibilities, and obligations of each party involved
(LGU, and rice retailers). A copy of the MOA shall be provided to DSWD
Regional Offices for reference.

IX. RATE AND FREQUENCY OF AVAILING ASSISTANCE

A. The rates of assistance and the allowable frequency of availing assistance under
the AI(AP shall be as follows:

Type Particulars Cost of Assistance Frequency of Availment

Minimum Maximurn

Rice Assistance Food Subsidy for Not more than the cost of 12.5 Once every three months
individuals/ kilograms of rice based on the
farnilies PSA data on latest average The rice assistance may
retail price of regular rnilled rice be provided on top of any
in the province. assistiance provided.

Every fund transfer to an LGU

shall be no more than Php 20
Million.

Medical Hospital bill 1,000.00 150,000.00 Once every admission/

Assistance discharge

Medicines 1,000.00 150,000.00 Once every three months

Laboratory
Procedures

Other special
treafnent

PAGE 14 of 23
2025 GITIDELI}iIES OF TEE AruDA SA KAPOS ANG KITA PROGRd}I
 TyPe Particulars Cost of Assistance Frequency of Availment

Minimum Macimum

Funeral Fu neral 5,000.00 50,000.00 General Rule:

Assistance Expenses Per client or per incident
of death
Transfer of
Cadaver Note: One client may avail
and process one or two
Casualties during 10,000.00 services at the same time
disaster/ calamity (i.e., funeral and transfer
of cadaver)

Subject to the
recommendation of
DRMB at the Central
Office or their
counterparts at the FOs.

Food Assistance Food subsidy for 2,000.00 10,000.00 Once every three months
individuals/
families

Cash Relief Other needs 2,000.00 10,000.00 General Rule: Once every
Assistance three rnonths

Exception/s: Every
applicable incident for
families affected by
devastation and shocks
caused by natural or
hu ma n-induced hazards.

Provided that any type of assistance shall be subject to the availability of funds.

B. Further, the above rates of assistance shall not limit the attending DSWD social
worker from undertaking the following:

i. Recommend a higher amount than the prescribed maximum stated herein,

subject to his/her assessment and justification of the client's circumstances.
Provided that in such cases, there shall be a SCSR/case summary to
support the provision of more than the maximum amount. Further, the kind
of assistance shall be validated by the supervising social worker in the
CIU/CIS Head/SWAD Team Leader and approved by the proper authority.

ii. Recommend for the provision of assistance for chronic illnesses beyond the
authorized frequency or time duration subject to the DSWD Social Worke/s
assessment and justification which shall be validated by the CIU/CIS
Head/SWAD Team Leader and approved by the proper authority.

PAGE 15 of 23
2a2s GUIDEL$IES oF TEE AYtiDA SA I(APOS ArTc KITA
 iii Recommend for the provision of several types of assistance or combination
thereof subject to the assessment of the DSWD social worker and
approved by the proper authorities, subject to the availability of funds.

iv Recommend an adjusted rate or frequency of availing of medical assistance

for disease-related medical conditions during a state of public Health
Emergency or other medical conditions (i.e. clients diagnosed with chronic
diseases with kidney ailment undergoing dialysis, and thbse cancer patents
undergoing chemotherapy), or during the State of calamity in some areas
declared by the National Govemment. For these cases, hospitalization,
medicines, and laboratory procedures (for out-patient services) may be
provided, as the situation requires or as may be wananted, with the raie of
assistance not exceeding the ceiling provided for each availment, based on
the assessment and justification by the DSWD social worker as validated
and by the CIU/CIS Head/SWAD Team Leader and proper authority,
respectively. Provided that, every request for assistance shall be supported
with the complete requirements of the client.

X. APPROVING AUTHORITY

The range of financial assistance that will be directly disbursed by the DSWD
to the qualified individuals and the authorized approving official or his/her alternate
shall be established. Exigting Special Orders, which outline the approving authority
and altemates for the Alcs Program, may be utilized for the AKAP. Foi new and
succeeding issuances of Authority/SpecialOrder, the document must be approved by
the-DSWD Regional Directors in Field Offices and the DSWD Secretaryforifre Centrjl
Office.

XI. INSTITUTIONAL ARRANGEMENT AND SUPPORT

As part of the convergence of efforts for the implementation of the AKAP, the
following national govemment agencies shall perform the following:

A. The DSWD shall be accountable in the implementation of the program as funded

under its agency budget reflected in the GeneralAppropriations Act. The Program
Management Bureau-Crisis lntervention Division (PMB-ClD) shall be the primary
office responsible to monitor and provide technical assistance to the FOs in the
implementation of the AKAP in collaboration with the Office of the Undersecretary
for Operations and the Assistant Secretary for Statutory programs.

The other Office, Bureau, Service, and Units (OBSUs) of the DSWD,
together with their Fo counterparts, shall extend the necessary support to give
9ffe9t to the provisions and objectives of this Circular. Specifically, the following
OBSUS, together with their FO counterparts are enjoined to carry out the following
responsibilities:

a. The FMS shall assign disbursing officers to facilitate the release and
availability of cash in the daily operations of the AKAP nationwide and

PAGE 16 of 23
2025 GUIDELDIES OF TEE AniDA SA KAPOS ArYG KTTA PROGRA.Y
 ensure the prompt settlement of dues to service providers and/or fund
transfers to financial institutions for digital payments, if applicable.

b. The Administrative Service shall provide technical assistance and

augmentation support for the security and maintenance personnel, and
supplies, including in the procurement of equipment as well as the
conesponding repairs and maintenance needed.

c. The Legal Service (LS), in coordination with the Administrative Service

(particularly with the Security Force), shall assist in handling erring DSWD
personnel as well as clients who would attempt to present friudulent
documents to avail assistance from the AKAP. The LS shall refer the matter
to the appropriate law enforcement agency or file the necessary complaint
as representative for the Department to the authoritiesiforum, for
investigation, prosecution, or fi nal resolution.

d. The ICTMS shall provide technical assistance for the development,

enhancement, and implementation of the information system used ior the
program implementation, for monitoring purposes and ensuring that clients
are prevented fr.om availing assistance beyond the allowable frlquency.
ln cases/areas with poor/intermittenUno connection, tfre lCilrlS inatt
provide technical assistance in the development of the necessary feature to
perform offline crossmatching and to sync the data captured once the
intemet connection is stable.

e. The Agency Operations Service (AOS) shall initially respond to the simple
inquiries of the clients regarding the qualffication and implementation of ihe
AKAP received through the various platforms managed by the AOS (official
DSWD hofline, email, 8888 hoflines, csc contact centerhg Bayan, tbn1ras
Public Portal and Walk-in clients of the PACD). lt shalt ilso monitor the
resolution of all complaints and grievances under the AKAP.

f. The Digital Media Service shall provide assistance to ensure public

awareness about the AKAP.

B. The DOLE shall have the following roles:

a. Through its Regional offices and the Regional rripartite wages and
Productivity Boards, it shall extend appropriate and necessary aslistarice
including but not limited to the provision of relevant and updated information
and guidance relative to minimum wage rates, minimum wage eamers and
other pertinent data to ensure the effective and efficient imflementation of
the objectives of this Circular;

b. lt shall post this Circular in its website and other social media platforms to
assistin information dissemination activities and ensure nationwide
awareness of the AI(AP for the benefit of the public, particularly the workers;
and

PAGE l7 of 23
2025 GUTDELINES OF THE SA I(APOS ANG KTTA PROGR{}I
 c. lt may, when wananted, endorse qualified workers for appropriate
assistance in accordance with and subject to the provisions of this Circular.

C. The NEDA shall have the following roles:

a. lt shall provide technical assistance to the DSWD to ensure the alignment
of AI(AP with national development goals and provide regutar assessments
of its outcomes and effectiveness; and

b. lt shall lead in the design and implementation of evaluation studies to assess

the AKAP's relevance, effectiveness, efficiency and coherence.

D. The Philippine Statistics Authority shall have the following roles:

a. lt shall support the DSWD in prioritizing and assisting individuals applying

for assistance under the AKAP in obtaining a national lD; and

b. lt_-shall partner with DSWD to organize and deploy Philsys registration

efforts in areas of implementation of the AKAP.

XII. GRIEVANCE MECHANISM

CIU/CIS and SWAD Satellite Offices of the DSWD shall handle resolution of
grievances and complaints. These are responded to and processed via these
modalities: (1) Written Communication or email conespondence to be handled by the
Grievance Focal Person (GFP); (2) Personal or Onsite Complaints through tfre puUtic
Assistance Complaint Desk (PACD); and (a1 Complaints through a hotline which shall
be prominently displayed in conspicuous places of DSWD offices and areas of offsite
implementation.

The resolution of complaints or grievances under the AI(AP will also be

monitored by the Agency Operations Service as part of the implementation of the
lntegrated Grievance Redress Management System within the DSWD.

XIII. REPORTING REQUIREMENT

To enhance transparency and accountability in managing the program's

resources, the PMB-CID will strictly implement a fund monitoring tool designed for
real-time oversight to ensure precise tracking and monitoring of the AI(AP fund
utilization. Thus, the FOs shall submit regular reports as required by the CO and/or
the Management, indicating the physical and financial datafinformation. A nanative
analysis of the status of the implementation of the program shall be submitted by the
FOs to the PMB-CID with copies provided to the Office of the Undersecretary for
operations and Assistant secretary for statutory Programs. For this purpose, the Fos
shall ensure that all CIU/CIS/SWAD offices shall have at least one (1) reporting focat
person who shall submit to the CIS Reporting Focal Person for onward submission to
the PMB-CID.

PAGE 18 of 23
2025 GUIDEL$IES oF TEE AYI]DA SA KAPos AIYG KITA PRocR.!\I
 The PMB€|D shall ensure transparency by making publicly available in the
DSWD website, at least on a monthly basis, the names of individuals, by province,
who received financial assistance under the AKAP. Any other detaits may be'provided
upon-request, subject to compliance with applicable data privacy laws and regulations
to safeguard the confidentiality and security of personal information.

The PMB-ClD shall maintain a consolidated physical and financial report on the
overall implementation of the AI(AP and shall provide periodic monthly ieports as
required during the Planning and Budget steering committee meetings.

XV. EFFEGTIVITY

This Joint Memorandum Circular shall take effect immediately from the date of
publication. The Program Management Bureau is hereby direcied to cause its
publication in a newspaper of general circulation and three (3) copies thereof shal
also be filed or deposited with the University of the Philippines - Office of the National
Administrative Register (UP-ONAR)

lssued ttris {aay of Januari, 2025:

Secretary, DSWD

A-'\\r-.
ARSENIo M. LALEAcAN
Secretary, NEDA

Certified.True CoPY
\kI'^'
wtt-utAru v. GARclA, JR- ^
Record,fl:'lxii;::",H1 Division
l8 ttB 20fi
PAGE t9 of 23
20ZS GUIDELIITES OF TEE AruDA SA KAPOS A.'\c KITA PROGRATY
 ANNEX A
(Please inseft header of certifying agency)

CERTIFICATE OF ATTESTATION
(S ugg esfed State m ent for I nd ivid uals
whose income is betow the applicable minimum wage rate set by the RTWpBJ

This is to certify that MrJMs. years old,

residing at is cunently working as a
at a monthly income of Php

Following. a. thorough assessment and validation of the client's socio-economic profile

conducted by the undersigned social worker, ithas been determined that tvti.rus.
@J,,*il:,]liffi1,ffi :ylL'Jlg:'",r:"i;:#;',l?'#ff l
like the rising prices of goods and seMces. The above-rientioned income remains insufftcieni
to meet the unforeseen expenses for (food, medical, funeral), on top of the family,s monthly
household expenses amounting to Php , thus furth'er sfaining tireir limitei
financial resources.

This certification is issued upon the request of the abov+.named person for whatever legal
purpose/s it may serve.

lssued on dL

Name and Signature of Social Welfare Officer

License No.

"l declare._un!"! pg,l of ciminal prosecution that all the information provided herewith
are TRUE, coRREcr, vALlD, and coMpLETE pursuant to existing laws, rules, and
regulations of the Republic of the Philippines. I authoize the Agency Head/ Authorized
Representatives to verify and validate the contents stated herein. I atso AGREE that any
misrepresentation and information/acts to defraud the govemment may lead to the filing 5f
appropiate cases agalnst me, and may cause disqualification to receive financiat assistince
from the DSWD."

Name and Signature of the Client

PAGE 70 of,23
2A2S GL'TDELDTES OF TEE AnIDA SA KAPOS A,"NG ICITA PROGR{\I
 ANNEX B

PRO GRAJIyI IyIANAGEIVIENT BUREAU

wDsuyD .**" OPERAilON GROT]P
DSWD-!!{84F400 | r8'r 03 | )c{ too( }0c81

INFORMATION SHEET
PCN: D!1.

APCfyrdO [.rrlti., Unang Pan$tsn .F.r, Giulrng Pangalen irre rral Ertrc*ral

Holrrlb./Sfull?tspk t1g..Etaal
Berengry,zcs.r'''d Ctty/I{tmicipetify :& qr.: c+? F(lllan rc4Jr6'?

,rs.r5v ru .gFFerE{ffiB, EpuIulaEnfll!}rE:, l(36iafli3n €c.d Ghnl S}llr,rrrr*cs.e*

rUCOlYr rv Trabaho

doEqrql !. ferr:ca o r Srrh4y

=ronaFity!{yc

Apclytldo Faaltlrrnt

HqrgcNoJ3red/Frrtk r.ti75 &a Borrrgoy'eearanl Civitt{untuipsoty fi 6@ e}/ PrwtncerOtyr

r}€lrffi
^ry{€rErln.Blh.i,
t!caoir,,, lgaaftnnE.r frilStatrs,rs'na't|sr{ ?ralalro

*lad Trabrho

,|

t,

I declare under Penalty of pedury that all information in this application are true and conect based on my personat
knowledge and authenUc records submitted to the Department of Social Welfare and Development Rny'fatse or
misleading information supplied, or produc{on of fake/falsified documents shall be grounds for appropriate 1egal action
against me and automaticalty revokes the assistance that will be provided in connEction with this aiplication.

I hereby agree that all personal data (as defined under fte Data Privary Law of 2012 and its implementing rules and
regulations) and account hansaction information or records with the Department of Social \rtlelfare and Development
may be processed, profiled or shared to requesting parties or ficr the purpose of any court, legal process, examination
inquiry and audit or investigation of any authority.

Euonq Pancrbn d Pirm. no Klivcnta

(Sit Durtr ;irFruQd i{ata 21s11, '=.rn

EswD CGrL Etr-f s-- c?& @r ecr qrrtti[''6r u3t

IEr
| -:r l-3E=

PAGE 27 of 23
2O?S GUTDELDIES OF TEE AYUDA SA I(A}OS ANG KTTA PROGR{]II
 ANNB( C

g"gsmg-!4 PROGR"d\,I }fd\AGEilTE"NT BUREAIi

OPSRATION G:R.OUP
trrwea(D4Ffr | rfl @| sFgtooc(

GENERAL INTAI(E SHEEI

tr ltcs Nanr E On-site Ewaf+n Date:

tr lxlp Re&rning E On+ite Eneerrat o{Nr@rtYYYl
g Ualesatit Centrr

Aedrido (testtr,Ivrrcj Urnng Pengzlan (fu f,laffi) Gtriltg erne/an (lfiCclr. lfurnt) U- t$t Jtl,l0

Apaty,do fLB.s llarnoJ Urnng PtrrgEhn (A t&fna) Gihangaangdan (reddouane) -.- . erL {St)at.U

PiJRPOS€ @ A9SItfTAilCE :

roDE oFA*i[97At{cE : E Casfi E Guarantee Leter EJMaterblAssisEnce

AilIOUIITI{€BED:

ErfiFlsIed tr Bdafucr tr
(fuE n mlrlr of e,ernfurs *rlddngJ Fdant#r tr
Scasond Emdoycc tr BnFlo\r.r B
(tt&t€ ntrrrbcr ol *snberc *oddng) Church/Carnrm.nitv OraEEhr don tr
Co m had larn illlincr.lne
h

ln3t;am. Frrafefe
Serrings H!.nAt Cafd tr
GprrenEe I .ltarfrcm rttr'}er{orrqilifi tr
MSS OEcotrrt tr
Ser{orCtilren Diramt tr
F/VD Dfrcq.mt tr
Otlfis
(5r, liE rrrrrE lE rcr trlrd,r@fhr.
lror84./fur(, De0a.lrd Orrr:r
Availa billtllt' *nreraency fund
U
3 rce-ecllrlly qflJ('H rrnnl.r.vGratil otrftor..trniliat or
exollreC adddb,nal irrconia icurc.r E
How lono doas tho oatient sufiertcm tho
dscase/e-oeriencina a fin*rcid r-isis? Suc<*s*fu[y rachrd arrt.la
Raccntydcgnosod (3mec & botow) ruNattr'!t
ci aarailtttanc or a$FnciqF fF, fftrencipl tr
rmntu tc I yerr assi&!r... .tL
3 tr !r.E@rt
drronic olifclong tr
ln thc Fa:tlhrra /31 menths dirl i:e farnilrt
axeeriance at least ona crisis?
tr Yet EtE Th.tr efF.ld-fiv, ChiH h n Gdf PYt BI pragnFcr h fl.'e
lxilrrehoH tr
lf vrs Wricllrrncnf the ioucrvint q.isas di,t
tFe familv eroerienea in the cast threc f3'1
tr Horpibfizaioa tr
B D.srsfrEmilymernba lnabftly to sacurr slablc amptalftEr,lt tr
tr C.brUophic Br.nt (filr, carthquaka, iloodirrg, cta)
tr Diceblsrcnt
tr LcrsoflhrGfhood
E Otl:rrs, rp€dh/

PAGE 22 of 23
2425 GIJ:IDELDTES oF fEE AYI]DA SA KAIOS ANG KITA PROGRI}I
,br?c,Sccftr: Spaci& Tvp
tr FHONA tr SC trSoo Parsnt tr Rccst€ftng Person $/ho Ursd DfrI tr Spocdr lrapdnnant tr
tr urEoc tr ytrsp E mageoo.rs Pcopta tr ery*raoaamfriat Lmmhg Dtra tr Lsaning DEa!ilny tr
UernatOisabiliry

tr PlA/o E plruv tr SrcstDweilso E StaUccs Plrscn A{,fum ScekaE/t E Prycjrrodal Dis&itty tr

UsrntDlsablll$
tr cltsP tr KWWTA E] Mhimurn Wage Earner O Oeagtterd-dHcaring tr
lntc[acua Db.brty
PfpicalDb.b'illty
tr +PS Eeneficiary
B€lor Uinirnrrn hhgla Earner Elcancer El nara Di*asc
n (snc@ aFprqimate rnonhly
- ficona)
Ptro

tr r-o ncgurarlnccmc
Ofiers
Sqrrca Arnount
tr 1 SC.rt..AiEgir fcrn Employmmt
tr 2 EnfopnncnrlC lrcsr?td$tt
tr 3 CGh ad*rrcrfs:r donledica{rurer
tr 4 Cash arcbtan$tEm ab.oad
E] 5 Trurctcrs hom 0r. SsyGnmsrr (a.g;4p:)
tr 6 Paulon
tr 7 Othahcsrna
tr -rotal lrcqna in tha pqstg n:onthr

tr ir.dlcd I FoodAssBtancr tr Family Food P.chE tr Prduccdat FEsrAid (pFA)

I Fureral tr Ca$ RellclAssirtanca tr Cthar Food ltcrna tr Sodat Work Cour*ting
Q Transportaficn tr fficna slccpirp Kits
Q Educati:nal tr A,scistivaDcvicc{lTcchnc*cgics
n Rice

I I

I I

lntewietrcd gr Revier,Yed & Approved bfr

Social Worter Approving Authodrty

fS&rna&re over Pf,tfl,od Nane) (Sgnetna ov* Printad Nanc)

PAGE 23 of 23
2425 GUTDELf,\TES OF TEE ANiDA SA KAPOS ANG KTTA PROGRA}I