Create Vehicle Process - Detailed Breakdown

Let's walk through the detailed breakdown of each step in the Create Vehicle process,
providing the function of each step and examples where possible:

1. App Finder – Fiori Home

 Step 1: Fill out the search catalog field.

o Function: The user enters the name or part of the name of the application they
want to access, such as “Create Vehicle,” into the search catalog in the Fiori
Launchpad.
o Purpose: Helps users quickly find the specific application they need for the
task.
o Example: The user types “Create Vehicle” in the search field and sees a list of
matching results.
 Step 2: Click the entry "Create Vehicle."
o Function: The user clicks on the specific entry in the search results.
o Purpose: Launches the Create Vehicle application, allowing the user to begin
the process of creating a new vehicle.
o Example: The user selects "Create Vehicle" and proceeds to the next screen
where they can input the vehicle details.

2. Create Vehicle: Initial Screen

 Step 1: Enter the Vehicle Number.

o Function: The user manually enters the vehicle's unique identifier (e.g.,
“TRUCK001”).
o Purpose: Ensures each vehicle is uniquely identified within the system, which
is essential for tracking and managing the vehicle throughout its lifecycle.
o Example: Vehicle Number is entered as "TRUCK001".
 Step 2: Click the search help icon (•) next to the Vehicle Type field.
o Function: Clicking the search icon opens a list of available vehicle types
(such as ZMAR-VESSEL, ZRLW-RAKE, ZROA-TRUCK).
o Purpose: Allows users to select the correct vehicle type based on the vehicle
they are registering.
o Example: The user clicks the search icon and selects “ZROA-TRUCK” from
the dropdown list.
 Step 3: Select the required Vehicle Type and click OK.
o Function: After selecting the correct vehicle type, the user clicks OK to
confirm the selection.
o Purpose: This step ensures that the vehicle is categorized under the
appropriate type, making it easier to manage in the system.
o Example: The user selects “ZROA-TRUCK” and clicks OK.
 Step 4: Press Enter.
 o Function: The user presses Enter to confirm the selected details and move to
the next screen.
o Purpose: Validates the input and triggers the system to load the Vehicle
Details Screen.
o Example: The user presses Enter, and the system opens the Details Screen
for further vehicle details.

3. Create Vehicle: Details Screen

 Step 1: Fill out the Vehicle Details section.

o Function: The user provides detailed information about the vehicle. Fields
include:
 Length: Physical length of the vehicle (e.g., 12 meters).
 Width: Physical width of the vehicle (e.g., 2.5 meters).
 Height: Physical height of the vehicle (e.g., 3 meters).
 Max Weight: The maximum weight the vehicle can carry (e.g., 15
tons).
 Max Volume: The maximum volume the vehicle can hold (e.g., 50
cubic meters).
 Volume UoM (Unit of Measure): The unit for measuring volume
(e.g., cubic meters).
 Weight UoM (Unit of Measure): The unit for measuring weight (e.g.,
metric tons).
o Purpose: This step ensures that all physical and capacity-related details of the
vehicle are captured.
o Example: For a truck, the user may enter:
 Length: 12 meters
 Width: 2.5 meters
 Height: 3 meters
 Max Weight: 15 tons
 Max Volume: 50 cubic meters
 Weight UoM: Metric Ton
 Volume UoM: Cubic Meter
 Step 2: Navigate to the Transport Unit Tab.
o Function: The user navigates to the Transport Unit Tab to link a transport
unit to the vehicle.
o Purpose: The transport unit represents the load-carrying unit (e.g., a railcar,
truck trailer) used for transporting goods.
o Example: The user selects the Transport Unit Tab to assign a specific
transport unit like a railcar to the truck.

4. Create Vehicle: Transport Unit Tab

 Step 1: Click the Transport Unit field to open the search help.
 o Function: Clicking on the Transport Unit field opens a list or search help
window displaying available transport units.
o Purpose: Allows the user to select the appropriate transport unit to associate
with the vehicle.
o Example: The user clicks on the Transport Unit field and selects the railcar
"RAILCAR001" from the search results.
 Step 2: Select the required Transport Unit and click OK.
o Function: The user selects the transport unit from the list and confirms their
choice by clicking OK.
o Purpose: This action associates the vehicle with the transport unit, linking it
to the transport logistics.
o Example: The user selects RAILCAR001 and clicks OK to confirm the
selection.
 Step 3: Press Enter.
o Function: The user presses Enter to confirm the transport unit assignment.
o Purpose: This step ensures that the transport unit is correctly linked to the
vehicle for future tracking and transportation purposes.
o Example: The user presses Enter, confirming the transport unit is assigned to
the vehicle.
 Step 4: Click Save.
o Function: The user clicks the Save button to save all entered details.
o Purpose: Finalizes the vehicle record in the system, making the vehicle
information available for future transportation planning and execution.
o Example: After entering all details, the user clicks Save, and the vehicle is
successfully stored in the system.

5. Vehicle Saved Successfully

 Step 1: System displays a confirmation message.

o Function: The system provides a confirmation message such as "Vehicle
Saved Successfully."
o Purpose: The confirmation provides feedback to the user, assuring them that
the vehicle has been created and stored in the system.
o Example: After clicking Save, the system displays a message like “Vehicle
Saved Successfully.”

Summary of Functions in Each Step

 Search and Access Application: Helps users find and open the Create Vehicle
application.
 Enter Basic Vehicle Information: The user enters a unique vehicle number and
selects the vehicle type, ensuring accurate identification.
 Enter Detailed Vehicle Attributes: Captures the essential physical details and
weight/volume capacities of the vehicle.
  Assign Transport Unit: Links the vehicle to a specific transport unit, essential for
logistics management.
 Save Vehicle Details: Finalizes the creation and saves the vehicle details in the
system.
 Confirmation: Notifies the user that the process has been successfully completed.

Key Takeaways

 The Create Vehicle process is essential for registering transportation assets in the
system.
 Vehicle Number and Vehicle Type are critical for identifying the vehicle, while
dimensions and capacity ensure the vehicle is appropriate for specific transport tasks.
 Transport Unit Assignment ensures that the vehicle is linked to the proper transport
resources for the transportation task.
 The Save and Confirmation steps ensure the system records all the vehicle details
and notifies the user that the process is complete.

This detailed breakdown applies similarly to other processes like Create Batch, Create
Nomination, etc., with each step having a clear function and purpose. The level of detail in
the process helps users navigate and understand each step for more effective vehicle and
logistics management.

Create Batch Process - Detailed Breakdown

1. App Finder – Fiori Home

 Step 1: Click the search catalog field.

o Function: The user accesses the Fiori Launchpad and clicks on the search
catalog to find the app.
o Purpose: This step helps the user locate the Create Batch application to begin
the process.
o Example: The user types “Create Batch” in the search bar and proceeds.
 Step 2: Type "Create Batch" and select the app.
o Function: The user types the name of the app and selects it from the displayed
results.
o Purpose: This step opens the Create Batch interface, enabling the user to
start defining a batch for a material.
o Example: The user selects the Create Batch app to open the relevant screen.

2. Create Batch: Initial Screen

  Step 1: Enter the Material number (e.g., 3000000046).
o Function: The user enters the unique material number associated with the
batch (e.g., coal).
o Purpose: Links the batch to a specific material in the system.
o Example: The user enters 3000000046 for coal, ensuring the batch is tied to
this material.
 Step 2: Select the Material from the dropdown search results.
o Function: The system populates a list of matching materials, and the user
selects the appropriate one.
o Purpose: Ensures the batch is associated with the correct material in the
system.
o Example: The user confirms 3000000046 as the correct material by selecting
it.
 Step 3: Enter Batch Name, Plant, and Storage Location (optional).
o Function: The user specifies the Batch Name, Plant, and optional Storage
Location to define logistical details.
o Purpose: This step assigns vital information that ensures the batch is traceable
and well-managed across locations.
o Example: The user enters ANP-1008 as the batch name and selects Anpara
Thermal Plant for the plant location.
 Step 4: Press Enter.
o Function: The user presses Enter to confirm the information and navigate to
the Classification Tab.
o Purpose: Validates the inputs and proceeds to the next screen for defining
batch characteristics.
o Example: Pressing Enter takes the user to the Classification Tab where
material properties are entered.

3. Create Batch: Classification Tab

 Step 1: Click the Classification Tab.

o Function: The user clicks on the Classification Tab to access the section
where material quality attributes will be entered.
o Purpose: Allows the user to input batch-specific characteristics, ensuring
proper categorization of material quality.
o Example: The user navigates to Classification Tab to define coal properties.
 Step 2: Enter Coal Characteristics.
o Function: The user fills in fields such as:
 Coal Grade at Loading Point: The grade of the coal, such as Grade
10.
 GCV (Gross Calorific Value): The energy content per unit, for
example, 4500 KJ/kg.
 % Ash: The ash content of the coal, e.g., 15%.
 % Moisture: Moisture content percentage, e.g., 0.9%.
o Purpose: Ensures that the batch meets the necessary quality criteria for
traceability and compliance.
 o Example: The user enters values like GCV: 4500 KJ/kg, Ash: 15%,
Moisture: 0.9% for coal.
 Step 3: Click Save.
o Function: After entering the details, the user clicks Save to store the batch
information.
o Purpose: This action finalizes the batch details in the SAP system, making it
available for use.
o Example: After reviewing, the user clicks Save, confirming that batch ANP-
1008 is created.

4. Batch Created Successfully

 Step 1: System displays confirmation (e.g., "Batch ANP-1008 saved").

o Function: The system generates a confirmation message to notify the user that
the batch has been successfully created.
o Purpose: Provides the user with feedback that the batch is now active and can
be used in logistics.
o Example: The system displays "Batch ANP-1008 saved", confirming the
successful creation.

Key Prerequisites for Create Batch

 Material Master: The material (e.g., coal) must be defined in the system beforehand.
 Classification Setup: Coal-related characteristics like GCV, Ash, etc., must be
predefined in the classification system.
 Storage Location Setup: If a storage location is required, it must exist in the system.

Create Nomination Process - Detailed Breakdown

1. App Finder – Fiori Home

 Step 1: Search for "Create Nomination" in the Fiori Launchpad.

o Function: The user uses the search bar to locate the Create Nomination app.
o Purpose: To begin the nomination process for managing transportation tasks.
o Example: The user types "Create Nomination" and selects the app from the
search results.
 Step 2: Click the "Create Nomination" app.
o Function: Clicking this option opens the Maintain Nomination screen for
creating or updating nominations.
 o Purpose: The user can enter nomination details for scheduling the
transportation of materials.
o Example: The user selects Create Nomination and proceeds to define the
nomination header and items.

2. Maintain Nomination: Header Details

 Step 1: Enter Vehicle Number (e.g., RAIL-001).

o Function: The user enters the vehicle number associated with the nomination.
o Purpose: Links the nomination to a specific vehicle.
o Example: The user inputs RAIL-001, linking this nomination to a specific rail
vehicle.
 Step 2: Select Nomination Type (e.g., ZRLW for rail transport).
o Function: The user selects the type of nomination, such as ZRLW for rail.
o Purpose: Determines the transportation mode and related workflows.
o Example: The user selects ZRLW for rail transport, indicating that the
material will be transported via rail.
 Step 3: Select Transport System (e.g., ZCOALUPRNL).
o Function: The user selects the transport system that will be used (e.g.,
ZCOALUPRNL for coal transport).
o Purpose: Defines the transport route, ensuring that the system knows where
the shipment is coming from and going to.
o Example: The user selects ZCOALUPRNL, linking the nomination to the
appropriate transport system.
 Step 4: Enter Unit of Measure (UoM = MT).
o Function: The user specifies the unit of measure, such as MT (metric tons).
o Purpose: Standardizes the quantity measurement for scheduling and reporting.
o Example: The user enters MT to ensure that quantities are measured in metric
tons.

3. Maintain Nomination: Item Details

 Step 1: Add a New Line Item.

o Function: The user clicks Add Line to add new items to the nomination.
o Purpose: Allows multiple shipments to be tied to a single nomination.
o Example: The user clicks Add Line to include an additional shipment of coal.
 Step 2: Select Location ID (e.g., BCSK for coal loading point).
o Function: The user selects a specific location for the shipment's origin or
destination.
o Purpose: Ensures the nomination is tied to the correct location for logistics.
o Example: The user selects BCSK, the coal loading point.
 Step 3: Select Schedule Type.
o Function: The user selects the schedule type to define the nature of the
shipment.
o Options:
  OR (Origin): For moving material from an origin point to a plant.
 D (Destination): For transferring material to its final destination.
o Purpose: Specifies whether the shipment is at the origin or destination point.
o Example: The user selects OR for origin, indicating the shipment is coming
from a coal loading point.
 Step 4: Enter Scheduled Material (e.g., 3000000046 for coal).
o Function: The user enters the material number to be transported.
o Purpose: Ensures that the nominated transport is for the correct material.
o Example: The user inputs 3000000046 for coal.
 Step 5: Enter Scheduled Quantity (e.g., 10 MT).
o Function: The user defines the quantity to be shipped (e.g., 10 MT).
o Purpose: Specifies the quantity of material to be transported.
o Example: The user enters 10 MT to indicate the shipment volume.
 Step 6: Select Scheduled Date via Calendar.
o Function: The user picks the date of shipment using the calendar widget.
o Purpose: Ensures that the transportation task is scheduled for the correct

time.

 Example: The user selects the February 15, 2025 date for the shipment.

4. Validate and Confirm Nomination

 Step 1: Click Validate.

o Function: The system checks for errors in the nomination form.
o Purpose: Ensures the nomination is complete and valid before processing.
o Example: The user clicks Validate, and the system checks for errors in the
form.
 Step 2: Click Schedule and Confirm.
o Function: The user confirms the nomination and schedules the shipment.
o Purpose: Locks the nomination and generates transportation tickets.
o Example: The user clicks Schedule and Confirm, finalizing the nomination.
 Step 3: Click Save.
o Function: Saves the nomination.
o Purpose: Ensures that the nomination is stored in the system for future use.
o Example: After finalizing, the user clicks Save to store the nomination.

5. Nomination Saved Successfully

 Step 1: System displays confirmation (e.g., "Nomination 1000000050 saved").

o Function: The system confirms that the nomination has been successfully
saved.
o Purpose: Provides feedback that the nomination is active and ready for ticket
creation.
 o Example: The system displays "Nomination 1000000050 saved",
confirming success.

Key Prerequisites for Create Nomination

 Vehicle with Transport Unit: Vehicles must be registered and linked to transport
units.
 Transport System: A transport system must exist to define the route and roles.
 Quantity Contract: An active purchase contract with the vendor is needed.
 Batch: The material batch must already be created.

Critical System Interactions

 Search Help (F4): Used to select predefined values (e.g., transport systems,
locations).
 Validation (F8): Ensures that the data entered is consistent and valid before
finalizing.
 Actualization (F5): Converts the planned nomination into an executable ticket.

Why These Steps Matter

 Create Batch: Ensures that material quality (e.g., coal grade) is accurately tracked
and available for compliance and billing purposes.
 Create Nomination: Coordinates logistics by linking materials, transport units, and
locations, ensuring smooth scheduling and shipment management.

Let me know if you'd like a deeper dive into any of these steps!