Unit 1: Digital Documentation

Chapter 1:Introduction to Styles

C.Short Answer Questions:
1. What do you understand by styles in LibreOffice writer document?
Ans: A Style is collection of all formatting information, which you want
to save and then apply on the document.
2. Write advantages of using Style over manual formatting, for
designing a document.
Ans:The advantages of using styles are:
a.It avoids inconsistency in formatting.
b.It reduces time and effort in formatting a document.

3. What are the different categories of style in LibreOffice writer

document?
Ans: 1. Page style 2.Paragraph style 3.Character style 4.Frame style
5.List style and 6.Table Sytle.
4. Write down the steps to update a style.
Ans: 1. Select the page/paragraph to be modified.
2. Format the selected portion as per the requirement.
3. Go to Style menu, and click on the button to update.
4. Using Style Action button, click on Updated Selected Style.

5. What do you understand by custom styles in LibreOffice writer?

Ans. Custom Style means user defined style. When existing styles
specified by Writer do not match our requirement, then a user can
create Custom Style.
 There are two ways to create a custom style
1. From Selection
2. Using drag and drop

7. Give two examples, where instead of Style, using manual

formatting will be beneficial.
Ans. Manual formatting is also called direct formatting. It is beneficial
when
1. Only a small part of document needs to be formatted.
2. We are using character styles which allow us to change the
appearance of a part of a paragraph without affecting the other
part.
8. Give one situation, in which you will prefer to use Fill Format for
styling your document.
Ans. Fill Format is useful when a same style is to be applied at many
places scattered in the document. Fill Format can be used to style
scattered - pages, frames, tables, lists etc
9. Write steps to load style(s) from a template.
Ans: 1. Select Styles menu > choose Load Styles.
2.Load styles dialog box will be opened,choose the category of
your document.
3. Select the desired template to copy from.From the same dialog
window,select the options for the types of styles to be copied
such as Text for Paragraph and character styles,frames,pages or
list styles.By selecting overwrite option,the styles being copied
will replace any existing styles with the same name.
4.Click OK to copy the styles.
Chapter 2: Working with Images
C.Short Answer Questions
1.What is a digital image? How can you create one?
Ans: A graphics or a image in a digital document is called a digital
image.It is representation of image in finite set of digital values 0 or 1
known as pixels. These are stored in various types of graphics files with
the file extension, such as GIF, JPG, JPEG, PNG, BMP, etc.
Digital images can be created using a digital camera, scanner
etc. For example, you can take a photo with a digital camera, and
transfer it in a computer to use as an image.
2. Write steps to insert an image from the gallery using Drag and Drop
method.
Ans: The steps to insert image using Drag and Drop method are:
• Open the document where the image has to be inserted in
LibreOffice Writer.
• Open a file browser window(Win+E) and select the image to
be inserted.
• Drag the image into the document.
• Drag it,where you want it to appear in the document.

3.How is resizing of image different from cropping it?

Ans: Resizing of an image is a process of enlarging or reducing the
size of the image where as cropping of image will cut off the non
desirable part of an image.
4. What are the tools available in drawing toolbar? Describe any five
tools.
Ans: There are many tools available in Drawing tool bar used to
create pictures such as
• Basic Shapes: This tool help us to draw the square, rectangle,
triangle etc.
• Symbol Shapes: This tool help us to draw cloud, moon or
smiley face etc.
• Line and Arrows: This tool help us to draw Line ends with
arrow, Line with arrow/circle, Line with arrow/square. etc.
• Stars and Banners: This tool help us to draw various types of
stars like four point star, five point stars etc.
• Insert line: This tool help us to draw a straight line by holding
shift key and drag.

5. How is linking of an image different from embedding? Give a

situation in which you would prefer to link an image.
Ans:

We prefer to link an image when the size of the image is too large.
6. Write steps to change properties for drawing objects.
Ans: Properties of the object can be modified or edited, either at
the time of its creation, i.e. before you start drawing them or after its
creation.
To set the properties before drawing the object, follow the given steps.
• Select the object from the Drawing toolbar.
• Change the various properties of object from Drawing Object
Properties Toolbar like fill color, line style etc.
• Draw the selected object on the document.
To set the properties after drawing the object, follow the given steps
• Select the object in the document whose properties are to be
modified.
• Change the various properties of object like fill color, line style
etc. from Drawing Object Properties Toolbar.
7. What are the benefits and drawbacks of grouping drawing objects?
Ans. Benefits of grouping drawing objects are:
Grouping allows multiple shapes to be treated as a single entity and
making it easier to move, resize, ог apply changes simultaneously.
Drawbacks of grouping drawing objects are:
Making changes to a single part of a grouped object can be time-
consuming as they may require ungrouping, modifying, and then
regrouping.
8. Describe any two tools from Drawing Object Properties toolbar.
Ans. Two tools from Drawing Object Properties toolbar.
1. Line Color: This tool allows us to select the color of the line of
selected drawing object.
2. Line Thickness: This tool allows us to select the thickness for the line
of a selected drawing object.

9. Write steps to insert an image in a basic drawing shape.

Ans. Steps to insert an image in a basic drawing shape are:
1. Place the cursor in the document where you want the drawing to be
placed.
2. Select any basic shape from the Drawing toolbar.
3. Click-and-drag to create the drawing object in the document.
4. Release the mouse button to finish drawing.

10. Write factors controlling positioning of an image in a document.

Ans. Positioning of an image is controlled by four settings.
1. Arrangement: It determines the position of the current drawing with
respect to other drawings or text.
2. Anchoring: It acts as a reference point for image or drawing.
Anchoring allows an image to retain its position to a page, paragraph,
character or frame.
3. Alignment: It allows the vertical or horizontal placement of the image
with respect to its anchor.
4. Text Wrapping: It allows the placement of image in relation to text
ADVANCED FEATURES OF WRITER
D. Answer the following questions
1. What is the need of table of contents?
Ans. ToC provides a list of headings and subheadings along with page
numbers. These contents are hyperlinked in the table. So by
clicking on any topic in the table of contents, we can navigate
directly to the selected topic.
2. What will happen if the 'Protected Against Manual Changes' option
is not selected in the Type tab of Table of Contents, Index or
Bibliography dialog box?
Ans. If the 'Protected Against Manual Changes' option is not selected,
then the contents of ToC can be changed directly on the document
page, just like any other text on the document. This option
protects the ToC from any accidental change.
3. Name the five tabs present in the Table of Contents, Index or
Bibliography dialog box.
Ans. Five tabs present in the Table of Contents, Index or Bibliography
dialog box are:
1. Туре
2. Entries
3. Styles
4. Columns
5. Background

4. What do you mean by customization of ToC?

Ans. Customization of ToC means to modify the existing ToC according
to our requirement like
 1. We can change the Title of the ToC
2. We can insert/change Colour or Image as background of ToC.
3. We can change the Style of ToC.
All of the above and other customization can be done by right
click on ToC and click Edit Index option from the drop down menu.

5. How headings and sub-headings of a document differentiated in

ToC?
Ans. In LibreOffice, headings and sub-headings in a Table of Contents
(ToC) are differentiated based on the hierarchy of headings
applied to the document's sections.
LibreOffice Writer supports up to 10 levels of headings H1 to H10.
These headings are applied to the headings of the document.
Once the desired heading styles are applied in the document, the
same hierarchy will be reflected in the table of contents also.
6. Define a template.
Ans. A template is a preset layout that helps to create professional
and/or formal documents easily. We can add content and
formatting styles to a template according to our needs.
7. Give any one advantage of using a template for your document.
Ans. Advantages of template are:
1. Templates help in saving time.
2. Templates help in simplifying the creation of document.
8. What is the difference between importing and exporting a
template?
Ans. Importing a Template: It means to add a new template to the
Template Manager from your computer.
 Exporting a Template: It means to save the copy of an existing
template from the Template Manager to a folder on your
computer.
9. Name any two categories of templates.
Ans. Two categories of templates are: (Write any two)
1. Business Correspondence
2. Personal Correspondence and Documents
3. Drawings
4 Presentations

10. When is exporting of templates useful? Give any one reason.

Ans. Exporting the template is a useful feature for sharing the
templates with multiple users. For example, if you've created a
template for school question paper that includes your school's
logo, exporting it allows you to distribute this template to all the
teachers so that all the question paper created by them have a
uniform appearance and structure, which ensures saving time on
formatting for each new document
11. What is the difference between Accept Track Change and Accept
All Tracked Changes buttons?
Ans. Accept Track Change: This button is used to accept a single change
made in the document.
Accept All Tracked Changes: This button allows you to accept all
changes that have been tracked in the document at once
12. How do we prepare a document for review?
Ans. We can prepare a document for review by using Track Changes
feature. When a document is shared with one or more users for
 review or editing purposes, we should make sure that the changes
made should be recorded. (For that, select Edit > Track Changes >
Record option). This will ensure that the original author of the
document has the option to accept or reject the changes made.
13. Identify and label the Record button, Insert Comments button,
Accept All Tracked Changes, Reject Track Change buttons in the
following figures of Track Changes toolbar.
Ans:

14. Identify and label “Browse Online Templates button, Export

button, Import button” in the following Templates dialog box.