CHECK LIST FOR APPROVAL OF COURSE

Sr. Submitted
Subject Description Remarks
No. Yes No
1. Name of the Institute
2. Dos . No.
3. Address

4. Telephone / Fax Tel:

Fax:

5. E-Mail

6. Name of the member of the

Management Coucil or
otherAuthorized signatory
on behalf of the registered
society managing /owning
the Institute/Director of
Company (Documentary
evidence to be attached)
7. Name of the Registered
Institute/ company
8. ISO 9001 Series Certificate
(a) Accreditation Body
(b) Last Internal Audit
(c) Last External Audit
(d) Any Major non-
conformance found in
the Audit
(e) Management
Reoresentative
9. Course for which approval
is sought
(a) Course ID
(b) Course Fees DD:
Date:

(c) Duration of Course

(d) Frequency of the course
in year
(e) Proposed No. of
Trainee / Course

Sr. Subject Description Submitted Remarks

 No. Yes No
(f) Eligibility Criteria for
Candidates
(i) 10th standard
(ii) 10+ 2 standard
(iii) Diploma
(iv) B.E.
(v) ATS
(vi) Any Other
10. Name of the head of the
Institute
(a) Qualification
(b) Experience
(c) Teaching Experience
11. Name of the
Principal/Director/Capt.
Supdt
12. Location where Course is
proposed to be conducted
13. Are the premises owned or
lease? If leased, duration of
lease available from date of
this application. Proof of
ownership/lease to be
provision for renewable of
lease for a further period of
five years.
14. Course in CXharge
(a) Name
(b) DG Faculty Approval
(c) Designation
(d) Qualification
(e) Experience
(f) Phone (Res.)
15(a). (a) Instructor-1
(i) Name
(ii) DG Faculty Appropval
No. & Date
(iii) Designation
(iv) Qualification
(v) Experience
15(b) Instructor-2
(i) Name
(ii) DG Faculty Appropval
No. & Date
(iii) Designation
(iv) Qualification
(v) Experience
15(c) Instructor-3 (& so on )
(i) Name
(ii) DG Faculty Appropval
No. & Date
Sr. Subject Description Submitted Remarks
No. Yes No
(iii) Designation
(iv) Qualification
(v) Experience
16. Support Staff
(a) Support Staff-1
(i) Name
(ii)Designation
(b) Support Staff-2
(i) Name
(ii)Designation
(c) Support Staff-3(& so on )
(i) Name
(ii)Designation
17. List of Equipment &
Publications
18. Whether the Publications &
Equipment are being shared
with other courses or
exclusivelyfor this course.
Give Details
19. Infrastructure Facilities
(a) Class Room
(i) Number
(ii) Area
(iii) Ventilation -A/C,
Natural
(b) No .of Tables & Chairs
(c) Toilet / Wash Rooms
Facilities
(i)Gents Candidates
(ii)Ladies Candidates
(iii) N0. of Toilets
(iv) No. of Wash Rooms
(d) Canteens/Catering Facilities
(i) Mess Room / Canteen
Area
(ii) No. of Table & Chairs
(e) Teaching Aids
(OHPs, White Board, CDs,
Etc.
(f) Residential Facilities for
Trainees
(i) No. of Candidates per
room
(ii) No. of Toilets
(iii)Mess Room
(iv)Recreational Facilities
(g) Library Facilities
(i) Space in sq.m.

Sr. Subject Description Submitted Remarks

No. Yes No
(ii) Number of Books
(iii) Name of Journals
(iv) Timings
(h) Recreational Facilities
(Duration / Working Hours)
(i) Medical Facilities at the
Institute / Near to the
Institute
(i) Name of
Dispensary/Hospital
(ii)Address
(iii)Telephone
(j) Phone / STD Facility
Available
20. Handouts to include
(a) Name, Address &
Telephone No. of Head
of Institute and Course
In-charge
(b)List of Instructors and
Name & telephone No.
of Warden
(c)Guidelines for
Instructors
(d) Course Objectives and
Course Outline
(e) Teaching Syllabus and
Time Table
(f) Course Material
Topicwise
(g)Procedure for
Evaluation, Criteria for
Passing and Instructions
for Resits
(h) Re-Examination
21. In case any short falls,
Please specify and give
Reasons
22. Any Other details not
covered above
23. If the Institute is approved
for more than one course
following information to be
provided (see Matrix-1)
24. No. of Hours each Faculty
Member is engaged / Week
25. When was the Institute last
inspected & by Whom
26. When was Surprise
Inspected of Institute
carried out & by whom
Sr. Subject Description Submitted Remarks
No. Yes No
27. Was any Course suspended .
(a) When
(b) Was it restored /when
28. Name of the Faculty
Members who left the
Institute in Last Year
Name of the Faculty
29. Members who Joined the
Institute in Last Year
30. Faculty (as per Matrix-2)
31 Approved list of faculty for
other courses Faculty drawn
from other department
(State Dept.)
(a) Name
(b) Qualification
32. Internal Facilities (As per
Matrix-4)
33. External Facilities (As per
Matrix-4)
Does the Academy have any
other in-house courses not
approved by DG(Pls. attach
34. separate sheet of such
courses, organization for
whom conducted, authority
of the same etc.)
Course Details (as per
35.
Matrix-5)
Publications / Books
36. available to the Staff for
Teaching
How is Knowledge of the
37. Faculty Members / Staff
Updated?
38. Certificate Details of the
proposed course
(a) Sample of the Certificate
to be issued submitted
(b)Numbering Procedure
for Certificate
(c)Procedure laid down for
dealing with forgeries
(d)Procedure for changing
Format / Style of
Certificate
(e) Record Keeping
39. Examination Assessment
(a) Appointment of
Examiners
Sr. Submitted
Subject Description Remarks
No. Yes No
(b) Examination Process
(Written, Orals etc.)
(c) Infrastructure Norms(to
be attached)
40. Revision of Courses
(a) How are they
Incorporated?
(b) Any course where
Revisions were made?
41. Does Institute have tie up
with any Foreign Flag for
conducting courses
recognized by their
administration? If yes then
name of Administration and
course details
42. Functional Details of
Institute
(a) No. of actual teaching
days
(b)No. of working days lost
due to strike, etc.
(c) No. of hours class room
is used (Day and Course
details)
(d) Were all examinations
conducted on time ? If
No why?
(e) Is there a grievance
redressal machinery?
(f) Whether performance of
teachers is assessed
through annual
appraisal
(g) Whether there is
provision of assessing
teachers based on
student appraisals?
Means of knowing the latest
43.
Amendments
Check by: Training Provider

Name ----------------------------------- Name --------------------------------

Rank ----------------------------------- Rank --------------------------------
Department ----------------------------------- Institution--------------------------------

CHECK LIST FOR APPROVAL OF COURSE

Sr. Submitted
Subject Description Remarks
No. Yes No
1. Name of the Institute
 2. Dos . No.
3. Address

4. Telephone / Fax Tel:

Fax:

5. E-Mail

6. Name of the member of the

Management Council or
other Authorized signatory
on behalf of the registered
society managing /owning
the Institute/Director of
Company (Documentary
evidence to be attached)
7. Name of the Registered
Institute/ company
8. ISO 9001 Series Certificate
(a) Accreditation Body
(b) Last Internal Audit
(c) Last External Audit
(d) Any Major non-
conformance found in
the Audit
(e) Management
Representative
9. Course for which approval
is sought
(a) Course ID
(b) Course Fees DD:
Date:

(c) Duration of Course

(d) Frequency of the course
in year
(e) Proposed No. of
Trainee / Course
(f) Eligibility Criteria for
Candidates
(i) 10th standard
(ii) 10+ 2 standard
(iii) Diploma
(iv) B.E.
(v) ATS
(vi) Any Other

Sr. Submitted
Subject Description Remarks
No. Yes No
10. Name of the head of the
 Institute
(a) Qualification
(b) Experience
(c) Teaching Experience
11. Name of the Principal/
Director/Capt./Superintendent
12. Location where Course is
proposed to be conducted
13. Are the premises owned or
lease? If leased, duration of
lease available from date of
this application. Proof of
owner ship/lease to be
provision for renewable of
lease for a further period of
five years.
14. Course in Charge
(a) Name
(b) DG Faculty Approval
(c) Designation
(d) Qualification
(e) Experience
(f) Phone (Res.)
15(a). (a) Instructor-1
(i) Name
(ii) DG Faculty Approval
No. & Date
(iii) Designation
(iv) Qualification
(v) Experience
15(b) Instructor-2
(i) Name
(ii) DG Faculty Approval
No. & Date
(iii) Designation
(iv) Qualification
(v) Experience
(iii) Designation
(iv) Qualification
(v) Experience
(iii) Designation
(iv) Qualification
(v) Experience
16. Support Staff
(a) Support Staff-1
(i) Name
(ii)Designation
Sr.
Submitted
No. Subject Description Remarks
Yes No
(b) Support Staff-2
(i) Name
(ii)Designation
(c) Support Staff-3(& so on )
(i) Name
(ii)Designation
17. List of Equipment &
Publications
18. Whether the Publications &
Equipment are being shared
with other courses or
exclusively for this course.
Give Details
19. Infrastructure Facilities
(a) Class Room
(i) Number
(ii) Area
(iii) Ventilation -A/C,
Natural
(b) No .of Tables & Chairs
(c) Toilet / Wash Rooms
Facilities
(i)Gents Candidates
(ii)Ladies Candidates
(iii) N0. of Toilets
(iv) No. of Wash Rooms
(d) Canteens/Catering
Facilities
(i) Mess Room / Canteen
Area
(ii) No. of Table & Chairs
(e) Teaching Aids
(OHPs, White Board, CDs,
Etc.
(f) Residential Facilities for
Trainees
(i) No. of Candidates per
room
(ii) No. of Toilets
(iii)Mess Room
(iv)Recreational Facilities
(g) Library Facilities
(i) Space in sq.m.
(ii) Number of Books
(iii) Name of Journals
(iv) Timings
Sr. Submitted
Subject Description Remarks
No. Yes No
(h) Recreational Facilities
(Duration / Working Hours)
(i) Medical Facilities at the
Institute / Near to the
Institute
(i) Name of
Dispensary/Hospital
(ii)Address
(iii)Telephone
(j) Phone / STD Facility
Available
20. Handouts to include
(a) Name, Address &
Telephone No. of Head
of Institute and Course
In-charge
(b)List of Instructors and
Name & telephone No.
of Warden
(c)Guidelines for
Instructors
(d) Course Objectives and
Course Outline
(e) Teaching Syllabus and
Time Table
(f) Course Material
Topic wise
(g)Procedure for
Evaluation, Criteria for
Passing and Instructions
for Re-sits
(h) Re-Examination
21. In case any short falls,
Please specify and give
Reasons
22. Any Other details not
covered above
23. If the Institute is approved
for more than one course
following information to be
provided (see Matrix-1)
24. No. of Hours each Faculty
Member is engaged / Week
25. When was the Institute last
inspected & by Whom
26. When was Surprise
Inspected of Institute
carried out & by whom
Sr. Submitted
Subject Description Remarks
No. Yes No
27. Was any Course suspended .
(a) When
(b) Was it restored /when
28. Name of the Faculty
Members who left the
Institute in Last Year
Name of the Faculty
29. Members who Joined the
Institute in Last Year
30. Faculty (as per Matrix-2)
31 Approved list of faculty for
other courses Faculty drawn
from other department
(State Dept.)
(a) Name
(b) Qualification
32. Internal Facilities (As per
Matrix-4)
33. External Facilities (As per
Matrix-4)
Does the Academy have any
other in-house courses not
approved by DG(Pls. attach
34. separate sheet of such
courses, organization for
whom conducted, authority
of the same etc.)
Course Details (as per
35.
Matrix-5)
Publications / Books
36. available to the Staff for
Teaching
How is Knowledge of the
37. Faculty Members / Staff
Updated?
38. Certificate Details of the
proposed course
(a) Sample of the Certificate
to be issued submitted
(b)Numbering Procedure
for Certificate
(c)Procedure laid down for
dealing with forgeries
(d)Procedure for changing
Format / Style of
Certificate
(e) Record Keeping
39. Examination Assessment
(a) Appointment of
Examiners
 Sr. Submitted
Subject Description Remarks
No. Yes No
(b) Examination Process
(Written, Orals etc.)
(c) Infrastructure Norms(to
be attached)
40. Revision of Courses
(a) How are they Incorporated ?
(b) Any course where
Revisions were made?
41. Does Institute have tie up with
any Foreign Flag for
conducting courses recognized
by their administration? If yes
then name of Administration
and course details
42. Functional Details of Institute
(a) No. of actual teaching days
(b)No. of working days lost
due to strike, etc.
(c) No. of hours class room is
used (Day and Course details)
(d) Were all examinations
conducted on time ? If No why?
(e) Is there a grievance
redressal machinery?
(f) Whether performance of
teachers is assessed through
annual appraisal
(g) Whether there is provision
of assessing teachers based on
student appraisals?
Means of knowing the latest
43.
Amendments

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Check by: Training Provider

Name ----------------------------------- Name --------------------------------

Rank ----------------------------------- Rank --------------------------------
Department ----------------------------------- Institution--------------------------------