LP01:

FUNDAMENTALS OF PROJECT
MANAGEMENT
With CO-BINA
Introduction
⬣ Module aim - to develop knowledge and understanding of competencies in
construction management to Construction Managers

⬣ At the end of this module, trainees should be able to:

○ Identify the activities in a project life cycle.

○ Differentiate the scope of project management and construction

management.

○ Understand the concept of competency in construction management.

○ Ascertain the duties and tasks when managing construction activities at the
project site.
The Malaysian
Construction Industry
• Nature of the industry,
• Significance to the Malaysian economy
• The under-achievements
• Construction Industry Master
Program (CITP) 2006-2015
• Industrial Revolution (I) 4.0
 Management
▪ Formed to achieve goals or objectives.
▪ Management:
– focused at establishing and implementing the strategy to achieve the results
- concerned with the process to:
i. execute work to achieve the desired results
ii. coordinating efforts of the human resource with technology
▪ Resources - finance, technology, equipment, machineries, and materials resources.
▪ Operation - planning, organizing/executing, coordinating, controlling, communicating, leading,
and motivating.
▪ Behavioral/human/social aspect of management - stimulating human behavior through leading,
motivating, communicating, and managing teams and working groups to achieve productivity.
Unique characteristics of Construction projects
▪ Temporary nature
▪ Defined by the physical boundary
▪ Large number of separate but inter-dependent tasks
▪ Demanding time scale
▪ Demands effective utilization of resources
▪ Money is spent at a fast rate as the project gains momentum
▪ Harsh working environment
▪ Numerous short-term collaborating parties
▪ Open systems
Project Life Cycle
Project Life Cycle & Project Management
▪ Adapted from the Project Management Body of Knowledge (PMBOK) when establishing
the CICS.
▪ Project Life Cycle - the path a project takes from the beginning to its end.
▪ The context for learning construction project management and construction management
▪ Why need to understand project life cycle:
- Common vocabulary of the management processes and activities
- To identify the similarities and differences that exist between project management
and construction management and the overlaps between them that exist.
▪ The model which represents concisely Malaysian construction Project Life Cycle
Construction Project Management
• The project phase that commences from the
Inception/Conceptual Stage) – Design Development- Project Manager:
Tendering – Construction – Handover. “Project Manager is defined as the
project personnel employed to
• Scope covers design as well as the construction, lead the construction project
until the project is fully ready to hand over to the through the design and
Client. construction stages of the project.
He or she may be employed
• Variant - Design and Build (DB) projects which are either by a client, consultant or
undertaken by the Contractor, project management contractor organization”
is performed by the Project Manager (PM).
CIDB 2019
Scope of Construction Project Management

Activities within the project management phases in Traditional Activities within the project management phases in Design & Build
Projects (DB) projects
Construction Management
Construction Manager:
▪ A sub-component of Project “The Construction Manager is
Management. defined as the individual
employed by the contractor to
lead the construction
▪ Focused on the construction implementation process at the
production management activities at project site. He/she shall possess
the competency to plan,
the project site
coordinate, monitor, and controls
the construction project activities
▪ Led by the Construction Manager (CM) at the project site”

CIDB 2019
Construction Management within The Project Life Cycle

Scope and construction management activities within the project life cycle
 Construction Management Duties & Tasks
a) Pre-construction Stage:
i. Tendering
ii. Site Mobilization Activities
b) Construction Stage:
I. Project Objectives Management – Time,
Cost, Quality, Health and Safety,
Environment Requirement/Protection
II. Construction Resources Management –
Labor, Materials, Project personnel/Staff,
Plant and Machineries, Sub-Contractor
III. Contract Administration
IV. Other/Sundry Management
c) Handover Stage
I. Project Handover
II. Defects Liability Period (DLP)
Management
III. Final Account/Closeout.
 Construction Management Competencies
▪ The ability to undertake do something successfully
or efficiently
▪ Competencies – measured by the CICS based on the
ability to perform the ‘Duties’ and ‘Tasks’
▪ To establish baseline performance levels and
framework of capabilities needed to perform work.
▪ Knowledge (K), skills (S) and attributes (A)
▪ Knowledge (K) is the cognizance of facts, truths and
principles
▪ Skill (S) is developed proficiency or dexterity in
mental operations or physical processes
▪ Attitude (A) is evaluation of an attitude object
Construction Management Duties & Tasks
1. Tendering
▪ Evaluating the tender document:
▪ Pricing and submitting the tender.

2. Site Mobilization:
▪ Administering the project award:
▪ Site possession:
▪ Planning the site layout
▪ Establishing the project’s Preliminaries
▪ Monitoring and controlling the establishment of project Preliminaries
 Construction Management Duties & Tasks
3. Planning (Scheduling) & Implementation: 4. Manage Construction Cash Flow
▪ Developing construction implementation plan ▪ Forecasting the project cash flow
and program ▪ Evaluating the project cash flow
▪ Establishing construction progress monitoring & ▪ Establishing the cash flow management and
control process
control process
▪ Organizing construction implementation
▪ Communicating the project cash flow
▪ Establishing each project team roles &
responsibilities monitoring and control process to project

▪ Communicating the construction progress team

monitoring and control process to project team ▪ Monitoring and controlling the project cash
▪ Monitoring and controlling the construction flow performance.
implementation plan.
Construction Management Duties & Tasks
5. Manage Construction Quality 6. Construction Safety and Health Management
▪ Planning the Project Quality Management ▪ Establishing the project’s Safety & Health
System (QMS): Management System (SHMS):
▪ Organizing and executing the Quality ▪ Organizing and executing the Safety &
Management System (QMS) Health Management System (SHMS)
implementation implementation
▪ Communicating the project Quality ▪ Communicating project Safety & Health
Management System (QMS) to the Management System (SHMS)
project implementation team ▪ Monitoring & controlling safety & health
▪ Monitoring and controlling the Quality compliance.
Management System (QMS) performance ▪ Auditing project safety & health compliance
Construction Management Duties & Tasks
7. Environmental Protection Management
▪ Establishing the project Environmental
8. Construction Safety and Health Management
Protection Plan (EMP)
▪ Organizing and executing the project ▪ Establishing staff requirement plan

environmental protection planning ▪ Organizing and executing staff

process performance monitoring process

▪ Communicating the project ▪ Communicating staff employment terms

environmental protection planning & welfare provisions to construction all

process to project team project personnel/staff
▪ Monitoring and reporting environmental
protection compliance.
 Construction Management Duties & Tasks
9. Construction Materials Management 10 Construction Labor Management

▪ Planning the materials requisition ▪ Planning the labor requirement &

▪ Administering the materials requisition

procurement ▪ Administering the labor requisition

▪ Administering material delivery & ▪ Monitor & control labor performance.

storage ▪ Communicating the labor monitoring &

▪ Communicating materials monitoring & control procedures to project team:

control procedures to project team ▪ Administer labor claims & payments.

▪ Monitoring the material usage

▪ Administer materials claims & payments.
 Construction Management Duties & Tasks
12. Plant & Machineries Management
11. Sub-Contractor Management
▪ Planning the sub-contractor’s requirement & ▪ Planning the plant and machineries requirement
requisition ▪ Administering the plant and machineries requisition
▪ Administering the sub-contractor’s
▪ Organizing the plant and machineries delivery,
requisition
storage & maintenance
▪ Monitor & control sub-contractors’
performance. ▪ Communicating the plant & machineries use,
▪ Communicating the sub-contractors monitoring & control process to project team & sub-
monitoring & control procedures to project
contractors.
team:
▪ Monitoring the plant and machineries use
▪ Administer sub-contractors’ claims &
payments. ▪ Administer the plant and machineries claims &
payments.
Construction Management Duties & Tasks
13. Site Office Management 14. Plant & Machineries Management

▪ Establishing project site office ▪ Planning the plant and machineries requirement

administration procedures ▪ Administering the plant and machineries

▪ Document management requisition

▪ Project correspondence, document & ▪ Organizing the plant and machineries delivery,
storage & maintenance
records management
▪ Communicating the plant & machineries use,
▪ Organizing project’s site office
monitoring & control process to project team &
administration procedures
sub-contractors.
▪ Monitoring and control site office
▪ Monitoring the plant and machineries use
administration procedures
▪ Administer the plant and machineries claims &
payments.
Construction Management Duties & Tasks
16. Construction Stakeholders Management
15. Contract Administration
▪ Establishing public engagement
▪ Planning the construction contracts
procedures for compliance to third parties,
administration procedure
corporate communication, community, and
▪ Organizing the construction contracts
other statutory/legal requirements:
administration procedure
▪ Organizing the procedures for compliance
▪ Monitoring and controlling the contract
to third parties, community, and other
performance.
statutory/legal requirements
▪ Monitoring compliance to third parties,
community & other statutory/legal
requirements
Construction Management Duties & Tasks
17. Project Handover Management.
▪ Administering the project handover process

▪ Managing the defects during the Defects Liability Period

(DLP)
▪ Administering the Final Account and project closeout.
People Management Competencies
▪ Creating a positive working culture:
- Establishing clear ethos and values for the organization
- Fostering collaboration and communication
- Creating an inclusive work environment
- Creating clear goals and rewards for the employees

▪ Communication knowledge, skills, and abilities

- Verbal communication, non-verbal communication, written communication
- Communication channels
- Communication medium

▪ Team leadership knowledge, skills and abilities

▪ Negotiation knowledge, skills and abilities
▪ Attitude
Thank You