Unlocking Innovation and Entrepreneurial Spirit

ROBOT RACE RULEBOOK

February 2025

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 About Navonmesh 2025 1

About AIC-RNTU Foundation 2

About the Competition: Robo Warrior 3

TABLE OF CONTENTS

Why Robo Fight & Prize Breakup 4

Administrative Guidelines 5

Eligibility 6

How to Apply? 6

Important Dates 7

Flow of Events 8

Technical Rounds: Documentation 10

Technical Rounds: Design Inspection (DI) 11

Technical Rounds: Mobility Inspection (MI) 11

Technical Rounds: Battery Inspection (BI) 12

Point System (Pre-race) 14

Point System (In-Game Points) 15

FAQs 16

Annexure 1: Individual Declaration A1

Annexure 2: Team Declaration A2

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About Navonmesh 2025

Navonmesh 2025 -
Central India's Biggest Innovation Carnival!

A flagship initiative by AIC-RNTU, this is more than just an event — it's a

celebration of entrepreneurship, innovation, technology and the relentless
pursuit of success.

The overall event consists of a lineup of competitions, dynamic speakers,

engaging panel discussions, hands-on workshops, and networking opportunities
bringing all the stakeholder of Startup, Innovation ecosystem under one roof.

Date: 25th - 26th March 2025

Venue: Scope Global Skills University, Bhopal (M.P.)

Competitions

Young Inventors Fair Innomaker: Product Showcase

PlanX: Business Plan Battle Binary Battle: Software Hackathon

Ad Mad Show ViralVerse: The Creator Challenge

Robo Warriors First Cheque

Startup Expo Keynote Sessions

Learning Sessions Navonmesh Awards

Shodh Shikhar

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About AIC-RNTU Foundation

AIC-RNTU Foundation is playing a pivotal role in developing the entrepreneurial

ecosystem in central India. It is Central India’s leading name in the Incubation
space and has been working to support the innovation & entrepreneurship across
all the functions viz.mentoring, handholding, industry connect, workshops,
investor connects, events, competitions, new age labs & dedicated office space
etc. We have 130+ incubated startups from different sectors and successful
corporate partnerships with over 60+ companies, 35+ academic tie-ups and
diverse portfolio of 80+ Mentors.

Since inception, We have seen the ecosystem grow rapidly in the country and as
well as in Central India. Madhya Pradesh moved up from an Emerging Startup
Ecosystem to Aspiring Leader in Startup India Ranking; reflecting the growing
culture and initiatives in the state to support Startups in their Journey. AIC-RNTU
has supported 500+ startups till date with itsvarious activities and initiatives;
engaging all the stakeholders- Startups, Students, Investors, Mentors, HNI's and
Academicians. We have organised 150+ trainings/workshops and 280+ training &
events to promote innovation and entrepreneurship amongst stakeholders of the
ecosystem and have reached even remote areas in scout of startups and budding
entrepreneurs to support them via different means and services. AIC-RNTU
Supported by Atal Innovation Mission, NITI AAYOG, Department of Science &
Technology (DST), Meity, iDEX- MINISTRY OF DEFENCE, Department for
Promotion of Industry and Internal Trade (DPIIT), and MP Startup Center .

We have been covered more than 280 times by prominent media houses like
Dainik Bhaskar, Patrika,Hindustan Times Doordarshan, Yourstory, Inc42 and
more. AIC-RNTU Foundation has been awarded as BEST INCUBATOR- Startup
Program at HS.X by Headstart Network Foundation. In May 2021, AIC-RNTU was
also awarded as “Incubator of the Year” at the Women Power Summit & Awards
2021 organized at BSE (Bombay Stock Exchange) International Convention Hall,
Mumbai by Billennium Divas.

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ROBO WARRIOR:
Engineer the warrior in you!

Robo Warrior is an exciting event featuring two thrilling competitions: Robo Fight
and Robo Race. Designed for UG/PG students, it challenges participants to
showcase their robotics skills in combat and speed, testing creativity, strategy,
and engineering in a high-energy, competitive environment.

Total Prizes under Robo Warrior: ₹ 1,00,000

Robo Fight

In the Robot Fight Competition, teams design and build robots to battle in an
arena, with the goal of outsmarting and overpowering their opponents. Robots are
equipped with weapons, shields, and various tactics to disable or destroy the
other robot. The competition tests the durability, creativity, and strategy of the
teams, with robots needing to withstand intense physical confrontations.

Robo Race

The Robot Race Competition challenges teams to build robots that can race along
a track, navigating obstacles and completing specific tasks. Speed, precision, and
problem-solving are crucial as robots compete to reach the finish line first. Teams
program their robots to follow the course accurately while dealing with turns,
ramps, and unexpected challenges. The competition highlights both engineering
skills and programming expertise.

This rulebook outlines the necessary instructions and guidelines for teams
participating in the Robo Race component of the Robo Warrior Competition.

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Why ROBO Race ?

Skill Development
Enhance problem-solving, programming, and engineering skills by building and
controlling combat robots.

Teamwork
Collaborate with peers, improving communication and team-building abilities.

Innovation
Design and implement creative robotic solutions for intense battles.

Competitive Edge
Stand out to potential employers with practical robotics experience.

Excitement
Experience the thrill of live robot battles and the adrenaline of competition.

Runner Up Winner 2nd Runner Up

₹10,000 ₹15,000 ₹5,000

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Administrative GuidelINES

GOOD ENGINEERING PRACTICES

Robots entering into Navonmesh 2025 - Robo Warrior are expected to be
designed and fabricated in accordance with good engineering practices.

OFFICIAL ANNOUNCEMENTS AND COMPETITION INFORMATION

Teams are required to read and keep themselves updated with the
articles/information posted on the website homepage/social media pages of AIC-
RNTU/any other communication channel. It is the responsibilities of participants
to read and follow all the announcements published by organizing team and Robo
Warrior rules committee.

RESERVATION OF RIGHTS

Rules are subject to changes at the discretion of the Management/Organizers.

PROTESTS APPEALS

Any team wishing to file a protest must do so immediately after the fight in question.
Protests must be submitted in writing to the event organizers, detailing the nature of
grievance. The jury will review all protests and make a final decision. This decision is
binding and cannot be appealed.

OFFICIAL LANGUAGES

The official language for documentations relating to any part of the competition is
English. For discussions English and Hindi can be used.

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Eligibility

Age-limit: Participants must be between 17 to 25 years old.

Student Status: Only students enrolled in UG/PG courses of UGC/area

approved college

Valid ID proof: Participants must present either a government.-issued ID or a

school/college ID for verification.

Team Size: Each team must have a minimum of 2 members and a maximum of 4
members are allowed to participate in Robo-fight.

Cross-college Teams: Teams can include members from different colleges, but
only up to 30% members can be from other colleges.

How to apply?

Apply here: https://navonmeshfest.com/robo_form.php

At the time of application, students need to upload a presentation covering

(i) Team Name
(ii) Tentative Design of Robot
(iii) List of Components
(iv) Safety Features
(v) Highlight Innovation (if any)
(vi) Budget (Robot cost should not exceed INR 5000)
(vii) Team Details including Mentor/Faculty Advisor

The teams will have to bring their robots for the battle physically at SGSU on
the event dates, i.e., 25th-26th March 2025.

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IMPORTANT DATEs

Registrations Start 10th February 2025

Registrations Closing 25th February 2025

Evaluation Rounds 25th March 2025

Final Robot Race 26th March 2025

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Flow of events
(Post Registrations)

Document Validation
Technical Rounds Design Inspection (DI)
(Day 1) Mobility Inspection (MI)
Battery Inspection (BI)

Racing Rounds
Complete the track in least time and minimum penalties
(Day 2)

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 Day 01

Technical Rounds

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DOCUMENT VALIDATION

The participating teams need to carry the following documents to the event:

Parental/Local Guardian self-Declaration: Signed consent forms from parents

or local guardians, and a self-declaration from signed by each participant
(Format Attached as Annexure 1).

Terms & Conditions: A signed agreement confirming that participants agree to

abide by the event rules and regulations (Format Attached as Annexure 2).

Aadhar Card & College ID: Copies of Aadhar card and college ID for each
participant.

Component List: A detailed list of all components used in the construction of

the Robot including part numbers and descriptions.

Bills/Invoices of Material: A cost breakdown of all components used, with a

total cost not exceeding Rs 5,000.

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DESIGN INSPECTION

Minimum Clearance – The robots must have a min. ground clearance of 20

mm.

Dimensions – The outer robot's dimensions must not exceed 200 mm (L) x
200 mm (B) x 200 mm (H). This is subject to a maximum allowance of 10%.

Maximum Weight - The robot's weight must not exceed 5 kg.

Free-parts - Any parts that are not securely attached to the robot are not
allowed. All components must be firmly fixed to ensure safety during the
competition. Any parts that may endanger the participant /jury audience as
flagged on the baris of the jury decision will not be allowed.

Mobility INSPECTION

Path Test - The robot must be able to navigate a designated path medium the
track width test its mobility and stability live marking will be applied per foul.

Controller Range - The robot's controller must have a range of 5ft to ensure it
can be operated from a safe distance.

Fail-safe Mechanism - The robot must have a fail-safe mechanism that can be
triggered in case of an emergency. If the robot does not have a fail-safe
mechanism, it will be disqualified.

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Battery INSPECTION

Fire Safety Measures - The robot must have adequate fire safety measures to
prevent battery-related fires.

Impact Safety Measures - Measures must be in place to ensure the battery

remains same safe and intact during impacts.

Battery Type - Batteries with Li-Ion chemistry are allowed for use in the robot.

Correction time

These would be a time allocation of 2 hours for each team post evaluation by the
jury and teams have to do necessary changes in these 2 hours. A secondary
evaluation will be done by jury, then only eligible robots will be considered for
fight.

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 Day 02

RACING

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Point System
(Pre-race Evaluation Points)

Max.
Max.
Point Points
Activity Points Details
Category from
Per Jury
Activity

Documents Required (disqualification filter):

All a. Parent/Local Guardian self-declaration

documents b. Terms & Conditions Acceptance Declaration
Document
as listed to 90 270 c. Aadhar Card & College ID
Validation
be provided d. Letter of Recommendation from College/university
by the team e. Component List
f. Budget and Invoices
g. Project report with Photos

Checking for:

Physical
a. dimesions
Design Inspection or
b. clearances
Inspection as decided 50 150
c. weight limit
(DI) by Jury on-
d. weapon safety (disqualification filter)
spot
e. no free moving parts, and any other parameters
according to jury

Physical Following Tests will be done:

Mobility Inspection or
Inspection as decided 30 90 a. Path Test
(MI) by Jury on- b. Controller Range Test
spot c. Fail-safe Mechanism (disqualification filter)

Physical Focus on:

Battery Inspection or
Inspection as decided 30 90 a. fire safety measures
(BI) by Jury on- b. impact safety
spot c. battery type

Maximum Available Pre-Fight

600
Evaluation Points

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Point System
(In-Game Points)

The In-game points will be awarded as per the following formula:

((Tm-Tc)*50)-((nh*10+ns*25+nl*5))

where,

Tm - Maximum Time or Cut-off (in seconds) [to be revealed on event day]

Tc - Time to complete (in seconds)
nh - No. of hand touches
ns - No. of times barriers skipped
nl - No. of times marking lines touched

A sample calculation for the in-game points is given below:

No. of times
Maximum Time to No. of hand No. of times
marking Final
Parameter Time Complete touches barriers
lines Score
(Tm) (Tc) (nh) skipped (ns)
touched (nl)

Sample Value 1 120 100 2 1 2 1790

Sample Value 2 120 119 1 1 2 -60

Sample Value 3 120 80 1 1 2 3840

Sample Value 4 120 119 0 0 1 95

The final results will be calculated as:

Total Points = P (p) + P (in-game)

where,
P(p) - Pre-race Evaluation Points
P(in-game) - In-game Points

In case of a tie, tie-breaker rounds will be played.

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FREQUENTLY ASKED QUESTIONS

Q. Is there any registration fees?

A. No, the competition is FREE to participate.

Q. Is it required for all the team members to register themselves?

A. No, anyone team representative can register for the team and mention the team
details in the presentation to be uploaded. If more than one teams are participating
from same college, atleast one member of each team needs to register.

Q. Is there any participation certificate?

A. Yes, all participants irrespective of their rank in the competition will get a
participation certificate. However, participants who just register and do not show up
at the competition are not eligible to receive any certificate.

Q. I want to register my team but I don’t know how to make a robot. What do I do?
A. It’s ok if you currently don’t know how to make a robot. If you are keen to
learning, we can support you through our AIC-RNTU advanced prototyping lab. You,
along with your team can come and make your robot in our lab where you’ll have
access to other students participating in the competition and the equipment needed
to make the robot.

Q. If I am taking any assistance from AIC-RNTU lab for making robot, is it paid?
A. No, it’s absolutely FREE. However, the charges of parts and raw material need to
be taken care of by the participating team.

Q. How can I take manufacturing support from AIC-RNTU?

A. You can reach out to us over call/Whatsapp on 7974513836.

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Individual Declaration
Annexure 1: To be signed by all participants individually

I, the undersigned, hereby declare that I am voluntarily participating in the Robo Warrior competition,
organized under the Navonmesh 2025 event. I acknowledge that I am aware of the inherent risks
involved in this robot fighting competition, including but not limited to physical injury, property damage,
and other potential hazards arising from the participation in this event.

I fully understand the nature of the competition and take full responsibility for any and all risks that may
arise during my participation, including but not limited to:

Damage to personal property or other participants' property

Injury to myself or others
Loss of equipment or related materials
Any other unforeseen risks associated with the competition

I agree to hold harmless the event organizers, sponsors, and all related personnel from any liability
arising from participation in this event. I further understand that I am solely responsible for ensuring the
safety, security, and proper functioning of my robot during the competition.

In the case of a minor participant:

If I am signing on behalf of a minor, I, the parent/guardian, affirm that I have read and understood the
above declaration and consent to the minor’s participation in the Robo Warrior competition, taking full
responsibility for any risks associated with their participation.

Details of Participant:

Name of Participant: _______________________

Aadhar ID of the Participant: _______________________
Age of Participant: ________________________
Robot Team Name: _______________
Contact Number: ___________________________
Emergency Contact Number: _______________________

Signature of Participant (if adult):

Signature: _________________________

Signature of Parent/Guardian (if minor):

Signature: _________________________
Name of Parent/Guardian: _____________________

Date: _____________________________

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Team Declaration
Annexure 2: To be signed by team captain

Declaration of Agreement to Terms and Conditions

I, __________________________________, in my capacity as the team captain of

_______________________________________, hereby acknowledge and agree to the terms and
conditions associated with Robo Warrior Event under Navonmesh 2025 on behalf of all team members.
By registering and participating in this event, I confirm that all team members have read, understood, and
accepted the event's rules, guidelines, and regulations outlined in the Terms and Conditions.

I understand that failure to comply with these terms may result in the disqualification of our team from
the event. As team captain, I take full responsibility for ensuring that all team members abide by the
instructions and regulations set forth by the event organizers.

I also grant consent for the event organizers to use any photographs, videos, or other media captured
during the event for promotional purposes, unless otherwise stated.

By signing below, I confirm my acceptance and agreement to the Terms and Conditions on behalf of the
entire team.

Team Captain’s Name: ______________________

Team Name: ______________________________
Signature: _______________________________
Date: _____________________________________

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#Aajamaidanmein

CONTACT US:

[email protected]
0755-2700485

+91 79745 13836

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