APPENDIX A

APPROVED MACRO STRUCTURE FOR THE MINISTRY OF EDUCATION AND SPORTS

Permanent Secretary
U1SE
• UNEB
(1)
• DIT
• NCDC
• NCHE
• UNESCO
• NCS

Directorate of Higher, Directorate of Basic Directorate of

Technical and and Secondary Education
Vocational Education Standards
Education and
Training

• Basic Education
• Pre-Primary and • Special Needs Education
• Inspection
Higher Educ. & Primary • Guidance & Counseling
• Sec.Education
Training • Secondary • Educ Planning & Policy
• Teacher & Inspection
Education Analysis
• • Primary Teacher
Instructional Instruct Educ. • Private Schools • Physical Education & Sports
Materials and Training &. Instructor
Inspection • Finance & Admin.
• Construction Unit • Technical &
• Procurement Unit Vocational Educ. • Technical
• Internal Audit and Training &Vocational
Inspection.
•
1
 APPENDIX AI

APPROVED MACRO STRUCTURE FOR THE DEPARTMENT FINANCE AND ADMINISTRATION

Under Secretary
U1SE (1)

AC/Human Resources AC/ Finance & Accounts AC/ Communication &

Management Information Management

Principle Assistant Secretary

(Office Administration)

2
 APPENDIX AII

APPROVED STRUCTURE FOR OFFICE ADMINISTRATION

Principal Asst Secretary
(PAS)
U2 L (1)

Sen Asst. Secretary Senior Transport

(SAS) - U3L (4) Offioce - U3L (1)

Assistant Secretary Transport Officer U4L Senior Princ. Stores Princ. Office Supervisor
(AS) – U4L (1) (1) Assist. - U4L (1) U4 L (1)

ADMINISTRATIVE SUPPORT STAFF

Aa Princ. Stores Assistant Sen Office Supervisor Senior Telephone
Princ. Personal Secretary U2 L 1 U5L (1) U5 L (1) Operator – U5L (1)
Sen. Personal Secretary U3 L 4
Personal Secretary U4 L 1
Steno Secretary U5 L 1 Office Supervisor Telephone Operator
Office Typist U7 U 1 U6L (1) U6 L (1)
Office Attendant U8 U 3
Drivers U8 U 4
Askaris U8 L 2
Stores Assistant
U7U (1)

3
 APPENDIX AIII

APPROVED STRUCTURE FOR HUMAN RESOURCES MANAGEMENT DIVISION

Asst. Commissioner/Personnel
(/Human Resources Management)
U1E (1)

Principal Personnel Officer

U2L (1)

Sen Personnel Officer

U3L (3)

Administration Support Staff Personnel Officer

U4L (3)
Stenographer Secretary U5L 1
Office Typist U7 U 1
Driver U8U 1
Office Attendant U8U 1

4
 APPENDIX AIV

APPROVED STRUCTURE FOR FINANCE AND ACCOUNTS

AC /Finance and Accounts

U1E (1)

Principal Accountant
U2 U (1)

Senior Accountant (Cash and Sen Account (Book Keeping

Salaries) U3U (1) and Examination) U3U (1)

Accountant
U4U (3)

Senior Accounts Assistant

Sen Accounts Assistant
U5U (3) U5 U (3)
Administrative Support Staff

Accountant Assistant Stenographer Secretary U6L 1

U7U (3) Office Typist U7U 2 Accounts Assistant
Driver U8 U 2 U7U (3)
Office Attendant U8 U 1

5
 APPENDIX AV

APPROVED STRUCTURE FOR COMMUNICATION AND INFORMATION MANAGEMENT

DIVISION
Asst. Com / Communication
and Information management
U1E (1)

Principle Records Officer Principle Inform. Scientist

(Registry) (Resource Centre)
U2 L (1) U2 U (1)

Senior Records Officer Senior Systems Admin. Senior Comm. Officer Senior Inform. Scientist
U3 L (1) U3 U (1) U3 L (1) U3 U (1)

Records Officer Systems Administrator Communications Librarian Producer Information

U4 L (2) U4 U (1) Officer U4L (1) (ERTV ) Scientist
U4L (1) U4L (1) U4L (1)

Assistant Records Officer Asst. Librarian Asst. Producer

Administrative Support Staff Data Entry Clerk
U5U (2) U5L (1) U5L (1)
Stenographer Secretary U5L 1 U5 L (1)
Pool Steno. Secretary U6L 1
Records Assistant Office Attendant U8U 1
U7U (2)

6
 APPENDIX AVI

APPROVED STRUCTURE FOR EDUCATION PLANNING AND POLICY ANALYSIS DEPARTMENT

Commissioner / Education
Planning & Policy Analysis
U1 SE (1)

AC/Budget & Strat. AC/ Policy Analysis AC/Monitoring &

Planning U1EU (1) U1EL (1) Evaluation U1EU (1)

Princ Economist (Strat Princ Economist Princ. Policy Analyst Princ Planner M & E Principal Statistician
Plan. & Proj. Formulation) (Budgeting) U2L (1) U2U (1) U2 (1)
U2U (1) U2U (1)

Sen Economist Sen Finance Sen. Policy Analyst Sen Planner M & E Senior Statistician
U3 U (2) Officer U3L (1) U3U (1) U3 (1)
U3U (2)

Economist Finance Officer / Policy Analyst Planner M & E Statistician

U4 U (2) U4U (2) U4L (1) U4 U (2) U4U (1)

Asst Statistical
Administrative Support Staff Officer - U5U (2)
Personal Secretary U4L 1
Steno Secretary U5L 2
Driver U8U 2
Office Attendant U8U 1

7
 APPENDIX AVII

APPROVED STRUCTURE FOR SPECIAL NEEDS EDUCATION DEPARTMENT

Commissioner / Inclusive &
Special Education
U1SE (1)

AC/Inclusive Education- AC/Special Education

U1E (1) U1E (1)

Principal Educ. Officer Principal Educ. Officer Principal Educ Officer

U2 L(1) (Non Formal Educ) U2 L (1)
U2L (1)

Senior Educ. Officer Senior Education Officer Sen Education Officer

U3L (1) U3L (1) U3 L (1)

Education Officer Education Officer

U4L (1) U4L (1)

Administrative Support Staff

Personal Secretary U4L 1
Driver U8U 1
Office Attendant U8U 1

8
 APPENDIX AVIII

APPROVED STRUCTURE FOR GUIDANCE AND COUNSELING DEPARTMENT

Commissioner /
Guidance & Counseling
U1SE (1)

Ass. Commissioner/ Ass. Commissioner

(Guidance & Counseling) (Educ. Social Work)
U1E (1) U1E (1)

Principal Educ Officer Principal Educ Officer Principal Educ. Social

(Guidance Services) (Counselling Services) Worker – U2 L (1)
U2 L (1) U2 L (1)

Sen Education Officer Senior Educ Officer Senior Educ. Social

U3 L (1) U3 L (1) Worker - U3 L (1)

Education Officer Education Officer Education Social

U4L (1) U4 L (1) Worker - U4 L (1)

Administrative Support Staff

Personal Secretary U4L 1
Driver U8U 1
Office Attendant U8U 1

9
 APPENDIX A IX

APPROVED STRUCTURE FOR PHYSICAL EDUCATION AND SPORTS DEPARTMENT

Commissioner/
Physical Educ, & Sports
U1SE (1)

Assistant Commissioner
U1E (1)

Princ. Education Officer

U2L (1)

Senior Education Officer

U3L (1)
Administrative Support Staff

-Personal Secretary U4L 1

Education Officer -Driver U8U 1
U4L (1) -Office Attendant U8U 1

10
 APPENDIX AX

APPROVED STRUCTURE FOR THE PROCUREMENT UNIT

Asst. Commissioner
Procurement
U1E (1)

Princ. Procurement Officer

U2 U (1)

Sen Procurement Officer

U3U (2)

Procurement Officer
U4 U (2)

Asst Procurement Officer

U5L (1)

11
 APPENDIX XI

APPROVED STRUCTURE FOR THE INSTRUCTIONAL MATERIALS UNIT

Assistant Commissioner
(Instruction Materials Unit)
U1E (1)

Principal Education Officer.

U2L (1)

Senior Educ. Officer Senior Educ. Officer

M&T Technical
U3L (1) U3L (1)

Education Officer
U4L (1) Education Officer
U4L (1)

Administrative Support Staff

Steno Secretary U5L 1
Office Attendant U8 U 1
Driver U8U 1

12
 APPENDIX AXII

APPROVED STRUCTURE FOR THE CONSTRUCTION UNIT

AC/Construction Unit
U1 E (1)

Princ Civil Engineer

U2U (1)

Sen Civil Engineer (New

Construction) - U3U (1)

Civil Engineer/ Sen. Electrical Engineering Civil Engineering/ Sen

Asst. Engineering Off. U4U (1) Asst Eng. Off.
U4U (1) (Rehabilitation) U4U (2)

Asst Engineering Officer / Architectural Assistant/ Quantity Surveyor Asst Engineering Officer /
Sen. Eng. Assistant-U5L (4) Draughtsman U5L (2) U5L (1) Sen. Eng. Assistant-U5L (3)

Administrative Support Staff

Stenographer Secretary U5L 1 Driver U8U 1
Office Attendant U8U 1

13
 APPENDIX AXIII

APPROVED STRUCTURE FOR INTERNAL AUDIT UNIT

Asst. Commissioner/
Internal Auditor
U1E (1)

Principal Internal Auditor

U2 (1)

Senior Internal Auditor

U3 (3)

Internal Auditor
U4 (6)

14
 APPENDIX AXIV

APPROVED STRUCTURE FOR THE OFFICE OF THE DIRECTOR OF HIGHER, TECHNICAL AND
VOCATIONAL EDUCATION AND TRAINING

Director/ Higher, Technical and

Vocational Education
U1SE (1)

Technical and Vocational Higher Education and Training Teacher and Instructor Education
Education and Training and Training

Support Staff
Personal Secretary U4L 1
Office Attendant U8U 1
Driver U8U 1

15
 APPENDIX AXV

APPROVED STRUCTURE FOR HIGHER EDUCATION AND TRAINING DEPARTMENT

Commissioner
(Higher Education)
U1SE (1)

AC/ Admissions & AC/ Health Training AC/ Technical Training AC/Universities &
S/ships - U1E (1) U1E (1) and Business Education Polytechnic s- U1E (1)
U1E (1)

Princ. Education Officer Principal Education Principal Education Princ. Education

U2 L (2) Officer – U2 (1) Officer – U2 (1) Officer - U2 L (1)

Senior Education Senior Education Senior Education Senior Education

Officer - U3 L (2) Officer – U3 (1) Officer – U3 (1) Office - U3 L (2)

Administrative Support Staff

Personal Secretary U4L 1
Steno Secretary U5L 1
Office Typist U7U 1
Office Attendant U8U 1
Driver U8U 1

16
 APPENDIX AXVI

APPROVED STRUCTURE FOR TEACHER AND TUTOR/ INSTRUCTOR EDUCATION AND

TRAINING DEPARTMENT

Commissioner/ Teacher &

Instructor Education
U1SE (1)

AC/Pre and Primary AC/Instructor/Tutor AC/Secondary

Teacher Education Education U1E (1) Teacher Education
U1E (1) U1E (1)

Princ Education Off. Princ Education Off. Princ Education Off. Princ Education
U2 L (1) (Tech. Instructors) (Health Tutors) Officer
U2 L (1) U2 L (1) U2 L (1)

Sen Education Off. Sen Education Off. Senior Education Sen Education
U3L (1) U3L (1) Off. - U2 L (1) Officer
U3L (1)

Education Officer Education Officer. Education Officer

U4L (1) U4L (1) U4L (1)

Administrative Support Staff

-Personal Secretary U4L 1
-Stenographer Secretary U5L 1
-Office Typist U7U 1
-Office Attendant U8U 1
-Driver U8U 2
17
 APPENDIX AXVII

APPROVED STRUCTURE FOR TECHNICAL AND VOCATIONAL EDUCATION AND TRAINING

DEPARTMENT

Commissioner/ Technical
and Vocational Education
U1SE (1)

Asst. Commissioner Asst. Commissioner

(Technical & Business Education (Health Education & Training)
& Training) U1E (1) U1E (1)

Princ Education Officer Princ. Education Officer

Princ Education Officer
(Technical Education) U2L (2)
(Business Education)
U2L (1) U2L (1)

Sen Education Officer

Sen Education Officer Sen Education Officer U3 L (1)
U3L (2) U3L (2)

Administrative Support Staff

Education Officer Education Officer
U4 L (2) U4 L (1) -Personal Secretary U4L 1
-Stenographer Secretary U5L 2
-Office Attendant U8U 1
-Driver U8U 1

18
 APPENDIX AXVIII

APPROVED STRUCTURE FOR THE OFFICE OF THE DIRECTOR OF BASIC AND SECONDARY
EDUCATION

Directorate of Basic and

Secondary Education
U1SE (1)

Pre-Primary and Primary Private Schools Secondary Education

Education

Support Staff
Personal Secretary U4L 1
Office Attendant U8U 1
Driver U8U 1

19
 APPENDIX AXIX

APPROVED STRUCTURE FOR SECONDARY EDUCATION DEPARTMENT

Commissioner / Sec. Educ.

U1SE (1)

Assistant Commissioner Assistant Commissioner

(Gov’t Aided Schools) (private Schools)
U1E (1) U1E (1)

Princ Educ. Officer Prin.c Educ. Officer Princ Educ. Officer Princ Educ. Officer
(USE- Schools) (Non-USE Schools) (Pure Private) (USE Ptnr-ship Sch)
U2L (1) U2 L (1) U2L (1) U2L (1)

Sen Educ. Officer Sen. Educ. Officer Sen Educ. Officer Sen Educ. Officer
U3L (1) U3L (1) U3L (1) U3L (1)

Education Officer Education Officer Education Officer Education Officer

U4L (1) U4 L (1) U4L (1) U4L (2)

Administrative Support Staff

-Personal Secretary U4L 1

-Office Typist U7U 1
-Driver U8U 1
-Office Attendant U8U 1

20
 APPENDIX AXX

APPROVED STRUCTURE FOR PRIVATE SCHOOLS DEPARTMENT

Commissioner/
U1SE (1)

Assistant Commissioner/ Assistant Commissioner

(Policy and Regulation) /(Monitoring & Support
U1E (1) Supervision) - U1E (1)

Princ Education Officer Princ Education Officer Princ. Education Officer

U2L (1) (Foreign Students Affairs) U2L (1)
U2L (1)

Sen Education Off icer) Senior Education Officer Sen Education Officer)
U3L (2) U3L (1) U3L (2)

Education Officer Education Officer Education Officer

U4 L (2) U4 L (1) U4L (2)

Administrative Support Staff

-Personal Secretary U4L 1
-Steno Secretary U5U 1
-Driver U8U 1
-Office Attendant U8U 1

21
 APPENDIX AXXI

APPROVED STRUCTURE FOR BASIC EDUCATION DEPARTMENT

Commissioner/ PPE
U1SE (1)

AC/Pre-Primary AC/Primary Education

(Early Childhood &Pre U1E (1)
Primary) - U1E (1)

Princ Education Officer Princ Education Off.icer

U2L (1) U2L (1)

Sen Education Off icer Administrative Support Staff Sen Education Officer
U3L (1) U3L (2)
-Personal Secretary U4L 1
-Office Typist U7U 1
-Driver U8U 1
Education Officer Education Officer
-Office Attendant U8U 1
U4 L (1) U4L (2)

22
 APPENDIX AXXII

APPROVED STRUCTURE FOR THE DIRECTORATE OF EDUCATION STANDARDS

(HEAD OFFICE)

Director / Education
Standards- U1SE (1)

Commissioner Commissioner/ Commissioner/ Commissioner/

(Primary T’cher Educ. (Sec. Educ. Standards) (Pre. and Primary Educ (TVET Standards )
U1SE (1) Standards ) - U1SE (1) U1SE (1)
Standards) U1SE (1)

Princ. Education Princ. Education Princ. Education Princ. Education

Inspector Inspector Inspector Inspector
U2 L (1) U2 L (1) U2 L (1) U2 L (1)
Systems
Administrator
U4 U (1)
Administrative Support Staff
Personal Secretary U4L 5
Office Attendant U8U 1
Driver U8U 5

23
 APPENDIX AXXIII

APPROVED STRUCTURE FOR THE REGIONAL OFFICE OF THE EDUCATION STANDARDS

DIRECTORATE

Assistant Commissioner
Educational Standards
U1E (1)

Senior Education
Inspectors
U3L (12)

Administrative Support Staff

Stenographer Secretary U5L 1

Office Attendant U8U 1 NB. I) Senior Education Inspectors are for Subject and Specialized fields
Driver U8U 2 Subjects / Fields
-Science 1 - Math & Computer 1
-Social Sciences 1 -English & Literature 1
-Special Needs 1 -Career Guidance 1
-P E & Sports 1 -MDD 1
-Languages 1 -Art & Design 1
-BTVET 1 -PPE 1

II) There are 4 Regional Offices

24
 APPENDIX B

APPROVED MACRO STRUCTURE FOR THE DIRECTORATE OF INDUSTRIAL TRAINING

Vocational Qualifications
Council

PS/ MoET&S

Sector Advisory Committee Director

U1 SE

Department of Qualification Department of Assessment

Standards and Certification

Administrative Support
Division

25
 APPENDIX B I

RECOMMENDED STRUCTURE FOR THE OFFICE OF THE DIRECTOR

Director / DIT
U1SE (1)

Deputy Director Deputy Director

Assessment and Certification Occupational Standards

Principal Asst. Secretary

(Administration Support)

Internal Auditor Procurement Officer Public Relations Off.

U4U (1) U4U (1) U4L (1)

Support Staff

Personal Secretary U4L 1

Driver U8U 1
Office Attendant U8U 1

26
 APPENDIX B II

RECOMMENDED STRUCTURE FOR ASSESSMENT AND CERTIFICATION DEPARTMENT

Deputy Director
(Assessment & Certification)
U1SE (1)

Principal Qualifications Off. Principal Qualifications Off.

(Assesment Instruments) U2U (1)
U2U (1)

Senior Qualifications Off. Senior Qualifications Off.

U3U (1) U3U (1)

Principal Qualifications Off. Administrative Support Staff Principal Qualifications Off.

U4U (1) U4U (2)
-Stenographer Secretary U5L 1
-Driver U8U 1
-Office Attendant U8U 1

27
 APPENDIX B III

RECOMMENDED STRUCTURE FOR OCCUPATIONAL STANDARDS DEPARTMENT

Deputy Director
(Occupational Standards)
U1SE (1)

Principal Qualifications Off. Principal Qualifications Off.

(Occupational Standards) (Training Modules’ Dev’t &
U2U (1) Industrial Liaisson) U2U (1)

Senior Qualifications Off. Senior Qualifications Off.

U3U (1) U3U (1)

Principal Qualifications Off. Administrative Support Staff Principal Qualifications Off.

U4U (2) U4U (1)
-Stenographer Secretary U5L 1
-Driver U8U 1
-Office Attendant U8U 1

28
 APPENDIX B IV

RECOMMENDED STRUCTURE FOR THE ADMINISTRATIVE SUPPORT DIVISION

Principal Assistant Secretary

U2L (1)

Administrative Officer Personnel Officer Accountant

U4L (1) U4L (1) U4U (1)

Asst. Records Officer Senior Accounts

U5L (1) Assistant- U5U (1)

Senior Stores Assistant

U6U (1)

Records Assistant
U7U (1) Support Staff
Office Typist U7U 1
Driver U8U 1
Office Attendant U8U 1
Askaris U8L 2

29