Functions of Local School Board.

The Municipal school board shall:

(a) Determine, in accordance with the criteria set by the Department of Education, Culture
and Sports, the annual supplementary budgetary needs for the operation and maintenance of
public schools within the province, city or municipality, as the case may be, and the
supplementary local cost of meeting such needs, which shall be reflected in the form of an
annual school board budget corresponding to its share in the proceeds of the special levy on
real property constituting the Special Education fund and such other sources of revenue as
this Code and other laws or ordinances may provide;

(b) Authorize the provincial, city or municipal treasurer, as the case may be, to disburse
funds from the Special Education fund pursuant to the budget prepared and in accordance
with existing rules and regulations;

(c) Serve as an advisory committee to the sanggunian concerned on educational matters such
as, but not limited to, the necessity for and the uses of local appropriations for educational
purposes; and

(d) Recommend changes in the names of public schools within the territorial jurisdiction of
the local government unit for enactment by the sanggunian concerned.

The Department of Education, Culture and Sports shall consult the local school board on the
appointment of division superintendents, district supervisors, school principals, and other
school officials.

(a) The local school board shall meet at least once a month or as often as may be necessary.

(b) Any of the co-chairmen may call a meeting. A majority of all its members shall
constitute a quorum. However, when both co-chairmen are present in a meeting, the local
chief executive concerned, as a matter of protocol, shall be given preference to preside over
the meeting. The division superintendent, city superintendent or district supervisor, as the
case may be, shall prepare the budget of the school board concerned. Such budget shall be
supported by programs, projects, and activities of the school board for the ensuing fiscal
year. The affirmative vote of the majority of all its members shall be necessary to approve
the budget.

(c) The annual school board budget shall give priority to the following:

(1) Construction, repair, and maintenance of school buildings and other facilities of public
elementary and secondary schools;

(2) Establishment and maintenance of extension classes where necessary; and

(3) Sports activities at the division, district, municipal, and barangay levels.
JOB DESCRIPTION OF
OF ADMINISTRATIVE ASSISTANT III (Senior Bookkeeper)

KEY RESULT DUTIES AND RESPONSIBILITIES

AREA/S

Ascertains that transaction have been properly recorded in books

Verify financial statements made by subordinate, verify the journal

Financial Records voucher
and Reports
Prepares adjusting entries and journal vouchers

Prepares trial balances, monthly statements of income and

expenditure and other financial statements;
Prepares schedules to support statements of accounts and other
financial statements for incorporation in the books of accounts or
progress reports

Account Tracking Prepares the reconciliation of books of accounts to make the

necessary adjustments to maintain accuracy and updated records
Recommends to management and drafts correspondence pertaining
to financial/bookkeeping matters based on issuances of CO Finance
and oversight agencies and monitors understanding and application
of such by SDO, schools and learning centers.

Provides inputs for improvement of accounting section

Financial
Transactions
Reviews, revises and gives feedback on the work of accounting and
Recording Procedures
bookkeeping staff.

The position is responsible for the accurate and prompt recording and reporting of
disbursements and liquidations in the DepEd Central Office through the Electronic Financial
Recording System (EFRS), remittance of taxes deducted from manpower and suppliers in the
DepEd Central Office through the EFRS, and remittance of contributions to the GSIS in the
DepEd Central Office through the EFRS in accordance with Dep Ed and government rules
and regulations.
JOB DESCRIPTION OF ADMINISTRATIVE ASSISTANT II
(Disbursing Officer II)
1. Assists in collection of funds and deposits;
2. Prepares remittance and deposit slips;
3. Prepares report of collections and deposits;
4. Prepares report of disbursements;
5. Controls payroll and prepares vouchers for salaries and wages;
6. Processes checks and advice of checks issued and cancelled;
7. Prepares report of checks issued and cancelled
8. Assists in collection of funds and deposits;
9. Prepares remittance and deposit slips;
10. Assists the Senior Bookkeeper and School Head in undertaking the necessary
11. bookkeeping, accounting, cash management, payroll related services and financial reporting
system;
12. Serves simultaneously with other finance tasks as Agency Approving Officer (AAO) for
GSIS loan application and verifier for Private Lending Institution (PLI) loan application.
 JOB DESCRIPTION: Administrative Aid I (Job Order I)

LGU Sugpon (Municipal Planning and Development Office) and (Municipal Disaster
Risk Reduction and Management Office)

 Operate office machines, such as photocopiers and scanners, facsimile machines,

voice mail systems, and personal computers.
 Communicate with customers, employees, and other individuals to answer questions,
disseminate or explain information, take orders, and address complaints.
 Answer telephones, direct calls, and take messages.
 Review files, records, and other documents to obtain information to respond to
requests.
 Open, sort, and route incoming mail, answer correspondence, and prepare outgoing
mail.
 Deliver messages and run errands.
 Type, format, proofread, and edit correspondence and other documents, from notes or
dictating machines, using computers or typewriters.
 Compute, record, and proofread data and other information, such as records or
reports.
 Maintain and update filing, inventory, mailing, and database systems, either manually
or using a computer.
 Compile, copy, sort, and file records of office activities, business transactions, and
other activities.
 Inventory and order materials, supplies, and services.
 Complete work schedules, manage calendars, and arrange appointments.
 Troubleshoot problems involving office equipment, such as computer hardware and
software.
 Count, weigh, measure, or organize materials.
 Train other staff members to perform work activities, such as using computer
applications.
 Complete and mail bills, contracts, policies, invoices, or checks.
 Collect, count, and disburse money, do basic bookkeeping, and complete banking
transactions.
 Process and prepare documents, such as business or government forms and expense
reports.
 Prepare meeting agendas, attend meetings, and record and transcribe minutes.
 Monitor and direct the work of lower-level clerks.
 Make travel arrangements for office personnel.
Table of Contents Page Number

Application Letter 1
Personal Date Sheet 2-3
ETEEAP Application Forms 4-7
Service Record 8
Certificate of Employment (LGU) 9
Certificate of Employment / Appointment Paper (DepEd ADAS II) 10-11
Certificate of Employment / Appointment Paper (DepEd ADAS III) 12-13
Job Description (LGU Admin Aide I) 14
Job Description (DepEd ADAS II) 15
Job Description (DepEd ADAS III) 16
Job Description (Local School Board Member) 17
Job Description (Sugpon Agriculture Cooperative Board Member) 18
Official Transcript of Records (BSU) 19-20
PSA Birth Certificate 21
Certificate of Eligibility (Career Service Professional) 22
National Certificate II (Driving) 23
Summary and Certificates of Awards, Recognitions and Citations 24-31
Summary and Certificates of Trainings and Seminars Attended
As Resource Speaker 32-40
Summary and Certificates of Completion to Workshops, Summit
And Training Courses 47
Summary and Certificates of Trainings and Seminars Attended 48-79
Summary and Certificate of Certifications of Affiliation to
Civic Society Organizations 80-82
Recommendation of Good Moral Conduct 83